Catherine Chase

5450 Timber Creek Place Drive, #1504 Houston, Texas 77084

Phone (832) 229-8378 Email Address: catherine.chase@me.com

SKILLS

♦ MS Office (Word, Excel, PowerPoint, Access, Lync) ♦ MS Visio ♦ MS Outlook ♦ Adobe Acrobat ♦ SharePoint ♦ Oracle

EDUCATION

♦ Lone Star College, General Classes – A+ Certification

WORK EXPERIENCE

♦ Wood Group Kenny, Inc., Houston, Texas Sr. Project Administrator (2011 - Present) • Provide secretarial support to Engineering; in-house clients (BP, Chevron); VP of JPK Americas; VP of

PPM Americas; and department managers: Quality, HSE (Procedures Manual, Risk Registers, etc.), Human Resources, Project Services and Accounting.

• Assist Business Development with proposals, reformatting personnel resumes, CTRs, book creation, and uploading final presentations to SharePoint sites.

• Assist Office Manager with various activities including credit card reconciliation, inventory, office supply ordering and any other duties as assigned. Office Manager back-up when out of the office.

• Project-related responsibilities include: formatting and editing document deliverables to include project specifications, procedures and reports; creating presentations in PowerPoint, creating flow charts and organization charts in Visio; creating/editing spreadsheets in Excel with conditional formatting; attending meetings and taking minutes to note/track actions/decisions.

• Graphics editing.

• Formatting personnel resumes, job descriptions and project resumes. Uploading documents to intranet for various departments.

• Prepared the company newsletter in 2012-2013.

• Projects have included: Suncor; BP Subsea Ops Special Projects; Frade; Mustang; Conoco Phillips; Neptune; and ExxonMobile.

♦ LITMUS, LLC, Houston, Texas Executive Assistant (2007 - 2011) • Provide high-level administrative support to CEO, CFO and President.

• Coordinated travel arrangements

• Conduct research, prepare statistical reports and handle information requests

• Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

2 • Manage and maintain executives’ schedules, prepare reports, memos, letters, financial statements and

other documents, using word processing, spreadsheet, database or presentation software.

• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

• Open, sort, and distribute incoming correspondence, including faxes and email, file and retrieve corporate documents, records and reports and prepare responses to correspondence containing routine inquiries.

♦ Shell Oil Products US, Houston, Texas Procurement Representative / Administrative Assistant (2002 - 2007) • Worked closely with colleagues in support of team cross training to assist in peak load times.

• Worked closely with staff involved in procurement activities to ensure effective, accurate and efficient procedures.

• Obtained resources and quotations, and secured competitive bids for goods and services.

• Made full use of administrative systems to support maximum effectiveness of procurement activities.

• Coordinated departmental representatives and ensured that appropriate authorizations and documentation were obtained for procurement.

• Corrected and maintained monthly invoice report.

• Compiled weekly and monthly reports for newsletter staff.

Sr. Document Specialist • Prepared and processed sales contracts, vendor payments, check requests, ACHs, accounts receivable

credits, ensuring timely and accurate return of the necessary signed documents under tight schedules.

• Interacted with sales personnel, legal, accounting and credit departments, management, authorized distributors and customers.

• Researched company information to ensure accurate information.

♦ Tri-County MHMR Center, Conroe, Texas Office Manager/Purchasing Specialist (2002) • Prepared and processed invoices and work orders.

• Interacted with outside vendors and in-house personnel to ensure timely maintenance and repairs.

• Assigned security codes for employees for work sites.

• Coordinated vehicle maintenance and created monthly reports.

♦ Lakes Regional MHMR Center, Terrell, Texas System Support Specialist (1986 – 1993; 1997 - 2001) • Demonstrated client support and training.

• Administered the necessary security controls over the software and provided operational assistance to agency personnel in the implementation and utilization of data processing hardware and/or software.

• Provided help desk for staff with computer problems and established the priority of each case.

• Installed and repaired computer hardware, software and peripherals.

• Assisted in preparing and maintaining detailed procedure manuals.

• Accessed data from and transferred data to various local and state databases.

CARE Data Coordinator • Coordinated system-wide data entry.

• Researched differences in reports.

• Compiled administrative-level reports.

3 • CARE is a mainframe costing, accounting and financial analysis system similar to SAP.

Community Relations Administrative Assistant • Assisted in soliciting, gathering and distributing of needed donations.

• Aided in fund-raiser preparations, media and public relations and volunteer coordination.

• Coordinated travel and prepared payroll.

Administrative Assistant • Supported a staff of 15.

• Conducted Medicare/Medicaid and commercial insurance filing and follow-up.

• Handled all medical transcription, which required using, understanding and interpreting complex medical terminology.

• Compiled statistical reports summarizing consumer/budget information.

• Processed and audited staff timesheets and coordinated and processed staff travel.

• Maintained accounting records for Volunteer bank account and supervised volunteers.

• Routine office duties such as faxing, preparing correspondence, answering phones, greeting clients and scheduling.

♦ Pursued other interests at home (1993 – 1997)