DATE Month Act NAME OF THE STATUTORY RETURN & FORMJan Feb Mar Apr May June July Aug Sep Oct Nov Dec
By 1st ok
By 1st ok
ok ok ok ok ok ok ok ok ok ok ok ok Preparation of Statement and giving to the A/C
ok ok ok ok ok ok ok ok ok ok ok ok Preparation of Statement and giving to the A/C
ok ok
ok ok ok ok ok ok ok ok ok ok ok ok
ok
ok
ok ok
ok ok
ok
ok ok ok ok
ok ok ok ok ok ok ok ok ok ok ok ok
ok ok Reconciliation for half yearly
ok ok ok ok ok ok ok ok ok ok ok ok Posting in FORM-7 Register and reconciliation thereof
ok ok ok ok ok ok ok ok ok ok ok ok To collect challans from Bank
ok ok ok ok ok ok ok ok ok ok ok ok Remittance of Contributions
Before 21st ok
ok ok ok ok ok ok ok ok ok ok ok ok Preparation of challans & submission to Bank with Cheque
Minimum Wages Act FORM III RULE 21 (4A)-ANNUAL RETURN to be sent to INSPECTOR UNDER THE AREA CONCERNED
Payment of wage act FORM IV,V RULE 18, VII, VIII RULE 16 -ANNUAL RETURN to be sent to CONCERNED LABOUR/REGIONAL COMMISSIONER
By 8th ESIC
By 8th P.F.
Before 12th ESIC FORM 6 SEC. 44, REGULATION 26- ESIC Half Yearly return-SUMMARY OF CONTRIBUTION IN QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH CHEQUE to be sent to CONCERNED LOCAL OFFICE OR SCHEDULED BANK
Before 15th P.F.Remittance of PF/FPF
Before 15th Factory Act, 1948 Form 21 ( Annual Return) to be sent to CHIEF INSPECTOR OF FACTORIES
Before 15th Factory Act, 1948 FORM-22 Half Yearly Return to be sent to CONCERNED DIRECTOR/INSPECTOR
By 15th THE APPRENTICESHIP ACT, 1961FORM APP-2-Report in respect of Trade apprentices receiving training in the establishment to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively
By 15th THE APPRENTICESHIP ACT, 1961FORM APP-3-giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively
By 15th Contract Labour Act FORM XXV RULE 82(2) ANNUAL RETURN BY PRINCIPAL EMPLOYER to be sent to CONCERNED REGISTERING OFFICER
By 15th Employment Exchange ActFORM ER-1 -QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR,31st March,31st June & 30th September to be sent to LOCAL EMPLOYMENT EXCHANGE or concerned employment officer
By 15th P.F. Preparation of challans & submit to Bank with Cheque,
By 15th ESIC
By 15th ESIC
By 20th P.F.
Before 21st ESIC
Maternity Benefit Act Form L,M, N,O -ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC. to be sent to COMPETENT AUTHORITY UNDER THE ACT
By 21st ESIC
ok ok ok ok ok ok ok ok ok ok ok ok
ok Annual
ok Annual NOC from fire office
ok
ok ok ok ok ok ok ok ok ok ok ok ok Entry in the P.F ledger
ok ok
ok Form ER-2 in every 2 years
ok Form 2 Renewal fees
ok Form A, B,C
By 30th ok
By 30th ok FORM-6 Return of Contributionsok
ok
ok Welfare Fund Act Deposit in Fund A/c
By 31st ok FORM-31 Accident Annual Return (FORM-21 Annual Return)By 31st ok FORM-6 Return of Contributions
ok ok ok ok ok ok ok ok ok ok ok ok Monthly Statutory Register Daily / End of the month
FORM-13A/13 Transfer of PF Account-After receiving from the members-as & when requireEligibility Register Updating,Allotment of P.F. Nos.-As & when new employee join-As & when requiredPF Inspection Book-To keep ready for the Inspection
FORM-17 -Register of employees contributionAccident registerInspection book
FORM-16 Accident Report-With in 24Hrs.-As & when requiredInsurance Nos. to be obtained from the Local Office for the new employees-As & when required
FORM-2 Notice of occupation-Within 30days from the date of Expiry-YearlyFORM-18 Notice of Accident-Within 48 Hrs.-as & when required
Before 25th P.F. Form 5--Return of new employees (Addition), form 10 --Return of member left (Deletion),FORM-12A Statement of contributions,FORM-11 Checking,Procesing & filing (Balance sheet)FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return
By 25th FORM A-list of holiday to be sent to CONCERNED INSPECTOR in the labour department
By 25th
By 25th P.F. FORM-3A Individual contribution card & FORM-6A Summary of Form 3-A-(Annual return) to be sent to CONCERNED REGIONAL OFFICE
By 25th P.F.
Before 30th Contract Labour Act FORM XXIV {RULE 82(1)}HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) to be sent to CONCERNED LICENCING AUTHORITY or CONCERNED INSPECTOR
Before 30th Employment Exchange Act
Before 30th Factory Act, 1948
Before 30th Payment of Bonus Act
Payment of Bonus Act FORM D RULE 5-ANNUAL RETURN -to be sent to CONCERNED INSPECTOR UNDER THE ACT
ESICBefore 31st ESIC FORM 01A (ESI REGULATION 10 C) ANNUAL
INFORMATION ABOUT FACTORY COVERED UNDER THE ACT to be sent to REGIONAL OFFICE
Before 31st Contract Labour Act FORM VII RULE 29 (2) STATE RULE -APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE to be sent to CONCERNED INSPECTOR
Before 31st
Factory Act, 1948ESIC
P.F.P.F.P.F.ESIC
ESICESICFORM-1 Declaration Form, FORM-3 Return of Declaration Form-With in 10 days from the date of
appointment-As & when required ESICESICESICFactory Act, 1948Factory Act, 1948
FORM-18 A Notice of serious AccidentsWithin 4 Hrs.-as & when required
FORM-2A Change of Manager -Within 7 days of the new manager taking charge-as & when required
FORM-8 Test of pressure Vessal-Half Yearly
FORM-7 Record of white washing-as & when requiredFORM-37 Report of examination of Hoist and lift-Half YearlyAmendment of Licenses & when required
Register to be maintainedForm-11 Notice to be checkedList of holidays Notice to be checkedAbstract of the Act Notice to be checkedName &Adress of FI, LO,LI,& DLC Notice to be checkedRegister in FORM XIII
FORM-D register
professional tax actlabour welfare fund
National & festival holiday
Factory Act, 1948
Factory Act, 1948
Factory Act, 1948
Factory Act, 1948Factory Act, 1948Factory Act, 1948
FORM-12-Register of Adult workers Factory Act, 1948
Contract Labour Act
Register of wages, fines (form B), deduction for damages or losses & advance, notice of :-abstract,rate of wages, date of payment of wages-monthly maintainance, monthly checking
payment of wage act
Notice to be displayed:-rate of minimum wages, abstract of the act, name & address of the inspector, weekly holiday, working hours, time & payment of wages
Minimum Wages Act
Equal remuneration act
industrial employment standing orders act
child labour (P&R) Actworkmen compensation act
inter state migrant workment act
payment of grutuity act
THE (State) SHOPS AND INDUSTRIAL ESTABLISHMENT ACT.
trade union actindustrial dispute Act
S.No. Description of the Form
1 Form A Application for registration of trade union
2 Form B Register of trade unions
3 Form C Certificate of Registration of Trade Union
4 Form D Annual Return For the year ending 31st March
Type & Nature of Document
Relevant Clause
Section 5 & Regulation 3
Section 8 & Regulation 4 To be maintained by the Registrar of trade unions, up to date
Section 9 & Regulation 5 To be issued by the Registrar Of Trade Unions on registering a trade union
Section 28 & Regulation 12 By 31st July each year
Schedule of Submission / Maintenance
Submitting Authority
As & when a trade union comes into existence
Registrar of Trade Unions
Registrar of Trade Unions
Remarks Checked on
To be maintained by the Registrar of trade unions, up to date
To be issued by the Registrar Of Trade Unions on registering a trade union
The application to be accompanied by a copy of the rules of trade union and other particulars
S.No. Description of the Form
1 Form A Deposit of compensation for fatal accident
2 Form AA
3 Form B Receipt for compensation
4 Form C Statement of disbursements
5 Form D
6 Form E Receipt for compensation
7 Form EE Report of fatal accidents
8 Form F Application for compensation by workman
9 Form G Application for order to deposit compensation
10 Form H Application for commutation
11 Form J Notice
12 Form JJ Notice
13 Form K
14 Form L
15 Form M
16 Form N Notice to record memorandum of agreement
17 Form O Notice to not record memorandum of agreement
18 Form P Notice of show cause
Type & Nature of Document
Deposit of compensation for non fatal accident to a woman or person under legal disability
Deposit of compensation for non-fatal accidents, other than to a woman or person under legal disability
Memorandum Of Agreement concerning injury resulting in temporary disablement
Memorandum Of Agreement concerning injury resulting in permanent disablement
Memorandum Of Agreement concerning injury resulting in temporary disablement
19 Form Q Notice of show cause
20 Form R Register Of Agreements
Relevant Clause
Rule 6(1)
Rule 6(1)
Rule 6
Rule 6(3)
Rule 9
Rule 9 To be given by the Commissioner to the employer on receipt of form D
Rule 11
Rule 20To be made by the applicant and sent to the commissioner
Rule 20 To be made by the applicant and sent to the commissioner
Rule 20 To be made by the applicant and sent to the commissioner
Rule 39 To be issued by the commissioner to the applicant for compensation
Rule 39(3) To be issued by the commissioner to the applicant for compensation
Rule 48To be sent by the employer to the commissioner
Rule 48To be sent by the employer to the commissioner
Rule 48To be sent by the employer to the commissioner
Rule 49
Rule 49 & 50
Rule 50
Schedule of Submission / Maintenance
To be submitted by the employer as & when an injury resulting in death occurs.
To be submitted by the employer as & when an injury occurs.
To be given by the Commissioner to the employer on receipt of form A
or B
To be furnished by the Commissioner to the employer on receipt of
application
To be submitted by the employer as & when an injury occurs.
Within 7 days of death or serious bodily injury
To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement
To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the
memorandum of agreement
To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why
the said agreement ought to be registered.
Rule 50
Rule 52 To be maintained by the commissioner up to date
To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why
the said agreement ought to be registered and directing them to make all representations on the scheduled date
Submitting Authority Remarks Checked on
To be given by the Commissioner to the employer on receipt of form D
To be made by the applicant and sent to the commissioner
To be made by the applicant and sent to the commissioner
To be made by the applicant and sent to the commissioner
To be issued by the commissioner to the applicant for compensation
To be issued by the commissioner to the applicant for compensation
To be sent by the employer to the commissioner
To be sent by the employer to the commissioner
To be sent by the employer to the commissioner
The Workmen's Compensation Commissioner
The Workmen's Compensation Commissioner
To be given by the Commissioner to the employer on receipt of form A
To be furnished by the Commissioner to the employer on receipt of
The Workmen's Compensation Commissioner
The Workmen's Compensation Commissioner
To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement
To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the
memorandum of agreement
To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why
the said agreement ought to be registered.
To be maintained by the commissioner up to date
To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why
the said agreement ought to be registered and directing them to make all representations on the scheduled date
S.No. Description of the Form
1 Form I
2 Form II Certificate Of Registration
3 Form III Register Of Establishment
4 Form IV Application for license for recruitment
5 Form V Application for license for employment
6 Form VI Form of Certificate by Principal Employer
7 Form VII Application for adjustment of security deposit
8 Form VIII Form of license
9 Form IX Application for renewal of license
Apprentices Act Payment Of Gratuity Act
Contract Labour (R&A) Act Industrial Employment Standing Orders Act
Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act
Industrial Disputes Act Equal Remuneration Act
Minimum Wages Act Employees' State Insurance Act
Payment of Bonus Act Payment Of Wages Act
Type & Nature of Document
Application for registration of establishments employing migrant workmen
10 Form X
11 Form XI Return to be sent by the contractor to the authorities
12 Form XII Register Of Contractors
13 Form XIII Register Of Workmen employed by contractors
14 Form XIV Service Certificate
15 Form XV Displacement & Outward journey allowances sheet
16 Form XVI Return Journey allowances Register
17 Form XVII Muster Roll
18 Form XVIII Register of Wages
19 Form XIX Register Of Deductions for damage or loss
20 Form XX Register Of Fines
21 Form XXI Register Of Advances
22 Form XXII Register Of Overtime
23 Form XXIII
24 Form XXIV
Form furnishing particulars in respect of recruitment and employment of migrant workmen
Half Yearly Return to be sent by the contractor to the Licensing Officer
Annual Return to be sent by the Principal Employer to the Registering Officer
Relevant Clause Submitting Authority
Rule 3(1) As & when required
Rule 4(1)To be issued by the registering officer to the principal employer once he registers the establishment
Rule 4(2)
Rule 7(1)
Rule 7(2)To be made by every contractor to the licensing officer for employing migrant workmen
Rule 7(3)
Rule 10(3)To be made by a contractor to the licensing officer claimig therein the refund of security deposit
Rule 11(1)Every license issued by the licensing officer shall be in this form
Rule 14(2)
Factories Act
Employment Exchanges(CNV) Act
Trade Unions Act
Workmen's Compensation Act
Inter-State Migrant Workmen Act
Back To Main Page
Schedule of Submission / Maintenance
Registering Officer of the area in which the establishment sought to be registered is located
To be maintaied by the registering officer showing particulars of establishments in relation to which
certificates of registration are issued by him
To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the
area wherein recruitment is made
To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by
all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is
making the application.
To be made by the contractor to the licensing officer thirty days before the date on which the license
expires
Rule 21
Rule 24
Rule 48To be maintained by every principal employer of a registered establishment
Rule 49To be maintained by the principal employer and contractor in respect of migrant workmen employed
Rule 50
Rule 51(1)To be maintained by every contractor in respect of displacement cum outward journey allowances
Rule 51(1)To be maintained by every contractor in respect of return journey allowances
Rule 52(2)(a)To be maintained by every contractor in respect of migrant workmen
Rule 52(2)(a)To be maintained by every contractor in respect of migrant workmen
Rule 52(2)(c)To be maintained by every contractor
Rule 52(2)(c)To be maintained by every contractor
Rule 52(2)(c)To be maintained by every contractor
Rule 52(2)(d)To be maintained by every contractor
Rule 56(1)
Rule 56(2)
To be furnished by every contractor to the specified authorities under the act in respect of recruitment
and employment of migrant workmen
To be furnished by every contractor to the specified authorities under the act in respect of migrant
wormen who have ceased to be employed
To be issued by the contractor to the migrant workman/en on termination of his employment for any
reason whatsoever
To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close
of half year
To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer
before 15th February following the end of the year to which it relates
Remarks Checked on
To be issued by the registering officer to the principal employer once he registers the establishment
To be made by every contractor to the licensing officer for employing migrant workmen
To be made by a contractor to the licensing officer claimig therein the refund of security deposit
Every license issued by the licensing officer shall be in this form
Application to be accompanied by a crossed demand draft and delivered either by registered post or by hand
To be maintaied by the registering officer showing particulars of establishments in relation to which
To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the
To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by
all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is
To be made by the contractor to the licensing officer thirty days before the date on which the license
To be maintained by every principal employer of a registered establishment
To be maintained by the principal employer and contractor in respect of migrant workmen employed
To be maintained by every contractor in respect of displacement cum outward journey allowances
To be maintained by every contractor in respect of return journey allowances
To be maintained by every contractor in respect of migrant workmen
To be maintained by every contractor in respect of migrant workmen
To be maintained by every contractor
To be maintained by every contractor
To be maintained by every contractor
To be maintained by every contractor
To be furnished by every contractor to the specified authorities under the act in respect of recruitment
To be furnished by every contractor to the specified authorities under the act in respect of migrant
To be issued by the contractor to the migrant workman/en on termination of his employment for any
To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close
To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer
before 15th February following the end of the year to which it relates
S.No. Type & Nature of Document Description of the Form
1 Form A
2 Form B Claim form under Section 7(1) of the act
3 Form C
4 Form D Register to be maintained by the Employer
Form of complaint under clause (a) of sub section (1) of section 7 of the act
Form Of Authority in favour of legal practitioner or any official of a registered Trade Union
Relevant Clause Submitting Authority
Rule 3(1) As & when needed
Rule 4(1) As & when needed
Rule 5 As & when needed
Rule 6 To be maintained up to date ---
Schedule Of Submission / Maintenance
Appropriate authority appointed under Section 7(1)
Appropriate authority appointed under Section 7(1)
Appropriate authority appointed under Section 7(1)
Remarks Checked on
To be submitted in triplicate
To be submitted in triplicate
S.No.
1 Form A
2 Form B
3 Form C
4 Form D
5 Form E
6 Form F
7 Form G
8 Form H
9 Form I
10 Form J
11 Form K
12 Form L
13 Form M
14 Form N
15 Form O
Type & Nature of Document
16 Form P
17 Form Q
18 Form R
19 Form S
20 Form T
21 Form U
Description of the Form Relevant Clause
Notice Of Opening Rule 3 (1)
Notice Of Change Rule 3 (2)
Notice Of Closure Rule 3 (3)
Notice for excluding husband from family Rule 5 (1)
Rule 5 (2)
Nomination Rule 6 (1)
Fresh Nomination Rule 6 (3)
Modification Of Nomination Rule 6 (4)
Application for gratuity by an employee Rule 7 (1)
Application for gratuity by a nominee Rule 7 (2)
Application for gratuity by a legal heir Rule 7 (3)
Notice for payment of gratuity Rule 8 (1)
Notice rejecting payment of gratuity Rule 8 (1)
Application for direction Rule 10 (1)
Notice for appearance before the controlling authority Rule 11 (1)
Notice of withdrawal of notice for excluding husband from family
Summons Rule 14
Particulars of application under Section 7 Rule 16(1)
Notice for payment of Gratuity Rule 17
Rule 18(8)
Application for recovery of gratuity Rule 19
Display of abstract of the act and rules Rule 20
Notice for payment of Gratuity as determined by appellate authority
Schedule of Submission / Maintenance Submitting Authority
To be submitted by the employee within 90 days of acquiring a family to the employer
Within 30 days from which the rules become applicable
Concerned controlling authority of the area
Within 30 days of any change in the particulars of the establishment like name, address or nature of business
Concerned controlling authority of the area
Atleast 60 days before the intended closure of the business
Concerned controlling authority of the area
To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a
copy to the concerned controlling authority of the area.
To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The
employer after receipt forwards a copy to the concerned controlling authority of the area.
To be submitted by the employee to the employer in duplicate. The employer within 30 days of the
receipt of nomination , verify with the service particulars and after attestation return back a copy to the
employee.
To be submitted by the employee to the employer , in cases including where a nominee predeceases an
employee
To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days
from which the gratuity becomes payable.
To be submitted by the nominee of an employee to the employer within 30 days from the date of
gratuity payable to him/her. For this purpose an application in plain paper may also be accepted
To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer,
within 1 year from the date of gratuity payable to him/her
On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an
application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount
of gratuity payable and fixing a date of payme
On verification of claims made for payment of gratuity, if the claim is found inadmissible, the
employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the
reasons why the claim is found inadmissible
In cases wherein the employer refuses to accept a claim application or issues a notice specifying a
amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the
claimant employee/ his nominee/ legal heir may wi
On receipt of form N , the concerned controlling authority of the area may call upon the applicant and
the employer to appear before him on a specified date, time and place.
The controlling authority to record the particulars of each case in form Q
The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to produce evidences, documents etc.
on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity within 30 days of receipt of not
The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and directing payment within 15 days of receipt of
In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the
notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling
authority in duplicate for recovery
The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the establishment
Remarks Checked on
To be submitted by the employee within 90 days of acquiring a family to the employer
To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a
To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The
employer after receipt forwards a copy to the concerned controlling authority of the area.
To be submitted by the employee to the employer in duplicate. The employer within 30 days of the
receipt of nomination , verify with the service particulars and after attestation return back a copy to the
To be submitted by the employee to the employer , in cases including where a nominee predeceases an
To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days
To be submitted by the nominee of an employee to the employer within 30 days from the date of
gratuity payable to him/her. For this purpose an application in plain paper may also be accepted
To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer,
On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an
application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount
On verification of claims made for payment of gratuity, if the claim is found inadmissible, the
employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the
In cases wherein the employer refuses to accept a claim application or issues a notice specifying a
amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the
On receipt of form N , the concerned controlling authority of the area may call upon the applicant and
the employer to appear before him on a specified date, time and place.
The controlling authority to record the particulars of each case in form Q
The controlling authority may , at any stage of proceedings, issue summons to the applicant or the
on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for
The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and
In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the
notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling
The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the
S.No. Forms Description of the Form
1 Form I Draft Standing Orders
2 Form II Notice under Section 5
3 Form III Register
4 Form IV Appeal
5 Form IV-A Notice of changes in shift working
6 Form V Service Card proforma
Section 3 Certifying Officer
Section 5
Section 8
Rule 7-A(1)
Rule 7-A of Schedule I
Section / Clause / Sub-clause
Schedule of Submission / Maintenance
Submitting Authority
Within six months from the date on which this act becomes applicable to an establishment
To be sent by the certifying officer, on receipt of draft standing orders to the trade union
requiring any objections from their end
To be maintained by the certifying officer. This contains a copy of all certified standing ordersTo be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the
appellate authority accompanied by a certified copy of standing orders
Any notice of discontinuance or of restarting of a shift working shall be displayed
conspicuously by the employer on a notice board at the main entrance to the establishment.
A copy of such notice to be given to the secretary of the registered union.
Standing order 1 of schedule I-B
To be maintained by every industrial establishment a service card duly attested by an
authorised officer in respect of each workman in the form appended to these orders
Remarks Checked on
This form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong
To be sent by the certifying officer, on receipt of draft standing orders to the trade union
To be maintained by the certifying officer. This contains a copy of all certified standing
To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the
appellate authority accompanied by a certified copy of standing orders
Any notice of discontinuance or of restarting of a shift working shall be displayed
conspicuously by the employer on a notice board at the main entrance to the establishment.
A copy of such notice to be given to the secretary of the registered union.
To be maintained by every industrial establishment a service card duly attested by an
authorised officer in respect of each workman in the form appended to these orders
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
S.No. Forms Description of the Form Submitting Authority
1 Form I Rule 17(1) As & when required
2 Form II Certificate Of Registration Rule 18(1)To be granted by the registering officer to the Principal Employer
3 Form III Register Of Establishments Rule 18(3)
4 Form IV Application For Licence Rule 21(1)
5 Form V Form Of Certificate By Principal Employer Rule 21(2) As & when required Issued by the Principal Employer to the contractor
6 Form V-A Application for the adjsutment of security deposit Rule 24(1-A)Application to be made by the Contractor to the licensing Officer
7 Form VI Rule 25(1)To be granted by the licensing officer to the Contractor
8 Form VI-A Rule 25(2)(viii)
9 Form VI-B Rule 81(3)
10 Form VII Application for renewal of licences Rule 29(2)
11 Form VIII Rule 32(2)
Section / Clause / Sub-clause
Schedule of Submission / Maintenance
Application For Registration of Establishments employing contract labour
Registering Officer of the area in which the establishment sought to be registered is located
To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issued
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located
Form of licence granted by the Office Of the licensing officer
Notice of Commencement/ Completion Of Contract Work by the licencee
Within 15 days of commencement & completion of contract work
Inspector appointed under Sec. 28
Notice Of Comencement/ Completion of contract work by the employer for each contractor
Within 15 days of commencement & completion of contract work under each contractor
Inspector appointed under Sec. 28
To be applied to the licensing officer by the contractor within 30 days before the date on which
licence expires
Application for temporary registration of establishments employing contract labour
When conditions arise requiring the employment of contract labour immediately and estimated to last not more than 15 days
Registering Officer of the area in which the establishment sought to be registered is located
12 Form IX Temporary Certificate Of Registration Rule 32(3)To be granted by the registering officer to the Principal Employer
13 Form X Application for temporary Licence Rule 32(2)
14 Form XI Temporary Licence Rule 32(3) To be granted by the licensing officer to the Contractor
15 Form XII Register Of Contractors Rule 74 To be maintained By the Principal Employer
16 Form XIII Register of Workmen employed by the contractor Rule 75
17 Form XIV Employment Card Rule 76 To be issued by the contractor to each worker within 3 days of employment of worker
18 Form XV Service Certificate Rule 77
19 Form XVI Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
20 Form XVII Register Of Wages Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i) To be maintained by the contractor in respect of each work on which he engages contract labour
22 Form XIX Wage Slip Rule 78(1)(b)
23 Form XX Register of deductions for damage or loss Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
24 Form XXI Register Of Fines Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
25 Form XXII Register Of Advances Rule 78(1)(a)(ii) To be maintained by the contractor in respect of each work on which he engages contract labour
26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)
27 Form XXIV Rule 82(1)
28 Form XXV Rule 82(2)
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which
the establishment, in relation to which he is the contractor, is located
To be maintained by the contractor in respect of each registered establishment where he employs contract labour
To be issued by the contractor to the workman whose services have been terminated for any reason
whatsoever
To be issued by the contractor to the workmen atleast a day prior to the disbursement of
wages( applicable when wage period is one week or more
To be maintained by the contractor recording therein the number of hours, and wages paid for,
overtime work, if any
Return to be sent by the contractor to the licensing officer
To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the
close of half year
Annual Return Of Principal Employer to be sent to the Registering Officer
Before 15th February following the end of the year to which it relates
Registering Officer of the area in which the establishment sought to be registered is located
THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
Remarks Checked on
To be granted by the registering officer to the Principal Employer
Issued by the Principal Employer to the contractor
Application to be made by the Contractor to the licensing Officer
To be granted by the licensing officer to the Contractor
Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post
To be maintained by the Registering Officer showing particulars of establishments in relation to which certificates of registration have been issued
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which the establishment, in relation to which he is the contractor, is located
To be submitted by the contractor
To be submitted by the Principal Employer
To be applied to the licensing officer by the contractor within 30 days before the date on which
Application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post
To be granted by the registering officer to the Principal Employer
To be granted by the licensing officer to the Contractor
To be maintained By the Principal Employer
To be issued by the contractor to each worker within 3 days of employment of worker
To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor in respect of each work on which he engages contract labour
To be maintained by the contractor in respect of each work on which he engages contract labour
To be submitted by the contractor for grant of a licence to the licensing officer of the area in which
the establishment, in relation to which he is the contractor, is located
To be maintained by the contractor in respect of each registered establishment where he employs
To be issued by the contractor to the workman whose services have been terminated for any reason
To be issued by the contractor to the workmen atleast a day prior to the disbursement of
wages( applicable when wage period is one week or more
To be maintained by the contractor recording therein the number of hours, and wages paid for,
To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986
S.No. Description of the Form
1 Form A
2 Form B Certificate of Age
Type & Nature of Document
To be maintained by every occupier of an establishment in respect of children employed or permitted to work
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986
Relevant Clause Submitting Authority
Rule 16(1) Yearly ..
Rule 17(2) As & when felt necessary Inspector
Schedule of Submission / Maintenance
CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986
Remarks Checked on
Shall be retained by the employer for a period of three years
All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.
S.No. Description of the Form
1 Form A
2 Form B Notice to represent persons on board
3 Form C Agreement
4 Form D Summons
5 Form E
6 Form F Form Of Authority
7 Form G Form Of Nomination Paper
8 Form G-1
9 Form H Form for memorandum of settlement
10 Form I Complaint under Section 33-A of the act
11 Form J Application for permission
12 Form K Application for permission under Section 33
13 Form K-1 Application for recovery of dues
14 Form K-2
Type & Nature of Document
Form of application for the reference of an industrial dispute to a board of conciliation/court of enquiry/labour court/national tribunal
Notice of change of service conditions proposed by an employer
Progress Report on Constitution and functioning of Works Committee for the half year ending 30th June/31st December
Application by a person authorised by a workman or heir of deceased workman for recovery of dues
15 Form K-3 Application to the labour court to receive entitlements
16 Form K-4
17 Form L
18 Form M
19 Form N
20 Form O Register Of Settlements
21 Form O-1 Notice of comemncement of lay-off
22 Form O-2 Notice Of Termination of lay off
23 Form O-3
24 Form P
25 Form P-A
26 Form Q
27 Form Q-A
Application to the labour court by a person authorised by a workman or heir of deceased workman to receive entitlements
Form of notice of strike to be given by Union/Workmen in a Public Utility Service
Form Of Notice of Lock Out to be given by an employer carrying on a Public Utility Service
Form of Report of Strike or Lock Out in a Public Utility Service
Form of application for permission to lay off, to continue the lay off of workmen in Industrial establishments to which provisions of Chapter V-B of the act applies
Form of Notice of Retrenchment to be given by an employer under clause © of section 25(F) of this act
Form of Notice of Retrenchment to be given by an employer under clause (d) of section 25(N) of this act
Form of notice of closure to be given by an employer under Section 25-FFA of The Industrial Disputes Act, 1947
Form of notice of closure to be given by an employer under Section 25-O(1) of The Industrial Disputes Act, 1947
Relevant Clause
Rule 3
Rule 6
Rule 7
Rule 17
Rule 34
Rule 36 To be sent to the concerned authority giving the names of representatives
Rule 47
Rule 56-A
Rule 58
Rule 59
Rule 60(1)
Rule 60(2)
Rule 62(1)
Rule 62(1)
Schedule of Submission / Maintenance
As & when a dispute is sought to be referred
To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board
As & when a dispute ought to be referred for arbitration
To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of investigation
As & when a change ought to be effected
To be delivered to the employer nominating a candidate for election to the
works' committee, duly signed by the proposer and the candidate
Not later than 20th day of the month following the half year
To be sent to Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) /
ALC( C) duly signed by the parties to the proceedings.
Every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National Tribunal
To be made by the employer seeking express permission in writing of the
Conciliation officer/board/labour court/tribunal/national tribunal
To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) or (b)
To be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen
To be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen
Rule 62(2)
Rule 62(2)
Rule 71
Rule 72
Rule 73
Rule 75
Rule 75-A
Rule 75-A within 7 days of termination of lay off
Rule 75-B(1)
Rule 76
Rule 76-A(1)
Rule 76-B
Rule 76-C(1)
To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer
To be made by the assignee or heir of the deceased workman to the labour court
to receive entitlements due from an employer
To be made by Union/Workmen to the employer, with copy to ALC (C ) / RLC
(C) / CLC(C)
To be made by the Employer with a copy to The Secretary of the Registered
Union / ALC(C) / RLC(C) / CLC(C)
Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concernedTo be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction
within 7 days of commencement of lay off
To be sent to the concerned authority and sent through registered post
acknowledgement due
To be given within 3 days from the date on which notice is served to the workman
To be served by the employer to the central govt. or such authority as specified
under the act
To be sent by the employer to the Labour Secretary(GoI) / RLC(C) / ALC(C) /
Local Employment Exchange
To be served by the employer to the Labour Secretary(GoI) with a copy to the
Registered Trade Union of the establishment
Submitting Authority Remarks Checked on
To be sent to the concerned authority giving the names of representatives
ALC( C)
Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)
To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board
Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)
To be issued by a board/court/labour court/tribunal/national tribunal which requires the parties to produce any books, documents for purposes of
Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) / ALC(C) / Secretary of registered trade union
To be delivered to the employer nominating a candidate for election to the
works' committee, duly signed by the proposer and the candidate
To be sent to Labour Secretary, GOI / Chief Labour Commissioner / RLC(C) /
ALC( C) duly signed by the parties to the proceedings.
Every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The complaint ought to be presented before the labour court/tribunal/National
To be made by the employer seeking express permission in writing of the
Conciliation officer/board/labour court/tribunal/national tribunal
To be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section 33-2(a) or (b)
To be made by the workman or group of workmen to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of
To be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or
To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer
To be made by the assignee or heir of the deceased workman to the labour court
to receive entitlements due from an employer
To be made by Union/Workmen to the employer, with copy to ALC (C ) / RLC
To be made by the Employer with a copy to The Secretary of the Registered
Union / ALC(C) / RLC(C) / CLC(C)
Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area
To be filed by the conciliation officer in respect of settlements effected under this act in respect of areas within his jurisdiction
RLC( C) with a copy forwarded to ALC( C)
RLC( C) with a copy forwarded to ALC( C)
To be sent to the concerned authority and sent through registered post
Central Government/ RLC(C) / ALC (C) / concerned employmeny exchange
To be served by the employer to the central govt. or such authority as specified
To be sent by the employer to the Labour Secretary(GoI) / RLC(C) / ALC(C) /
Local Employment Exchange
To be served by the employer to the Labour Secretary(GoI) with a copy to the
Registered Trade Union of the establishment
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991
S.No. Type & Nature of Document Description of the Form
1 Form Apprenticeship- 1Form giving personal details of Apprentices
2 Form Apprenticeship- 1-A
3 Form Apprenticeship- 2
4 Form Apprenticeship- 3
5 Form Apprenticeship- 4
Half Yearly return of Apprentices Engaged
6 Form Apprenticeship- 5Form submitted on engagement of an apprentice
7 Form Apprenticeship- 6
Form Giving Record of Practical Training & Related
Instructions
Report in respect of Trade apprentices receiving training
in the establishment
Form giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September
Record Of Progress of Apprentices engaged in an
establishment
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991
Submitting Authority
Rule 14
Rule 14 At the end of every half year
Rule 14 At the end of every half year
Rule 14 In the month of November & May
Rule 14 At the end of every half year
Rule 14
Rule 14 Quarterly
Relevant Clause
Schedule of Submission / Maintenance
Within 15 days of the date of registration of contract of apprenticeship
Regional Director/ State Apprenticeship advisor
Regional Director/ State Apprenticeship advisor
Regional Director/ State Apprenticeship advisor
Regional Director/ State Apprenticeship advisor
Regional Director/ State Apprenticeship advisor & The Principal, ITI where Basic Trg./ Related Instructions is proposed to be imparted to the Apprentice
within 10 days of engagement of an apprentice
Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training
Director, Regional Board Of Apprentiship Training
THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991
Remarks Checked on
This is kept inside Form 1
To be prepared in duplicate
Applicable only to Graduate or Technician or vocational apprentices
S.No.
1 Form ER- 1
2 Form ER- 2
3 Requisition form
Type & Nature of Document
Description of the Form Relevant Clause
Rule 6
Rule 6
Rule 4
Quarterly return to be submited to the local employment exchange
Occupational Return to be submitted to the local employment exchange
Requisition form to be used when calling for applicants from Employment Exchanges
Submitting Authority Remarks Checked on
Biennial (within 30 days of due date)
As & when vacancies arise
Schedule of Submission / Maintenance
Within 30 days of the due dates i.e. 31st March, 30th June, 30th September & 31st December
Local Employment Exchange
Local Employment Exchange
Central /local Employment Exchange depending on the nature of vacancies
S.No. Description of the Form
1 Form 1
2 Form 2
3 Form 3 Notice of Change of Manager
4 Form 4 Licence to work a factory
5 Form 5 Certificate Of Fitness
6 Form 6 Humidity Regsiter
7 Form 7 Record of Lime Washings, Paintings etc.
8 Form 8 Report of examination of pressure vessel
9 Form 9 Register Of Compensatory Holidays
10 Form 10 Overtime Muster Roll for exempted workers
11 Form 10-A Overtime Slip
12 Form 11 Notice Of Periods Of Work for Adult Workers
13 Form 12 Register Of Adult Workers
14 Form 12-A Identity Card Of Workers
15 Form 13 Notice of Periods of work for child workers
16 Form 14 Register Of Child Workers
17 Form 15 Register Of Leave with wages
Type & Nature of Document
Application for permission to construct, extend or take into use any building as a factory
Application for registration and grant or renewal of licence
18 Form 16 Health Register
19 Form 17-A Notice Of Accident or dangerous occurrence
20 Form 18 Notice Of Poisoning or disease
21 Form 19 Abstract of the Act
22 Form 20 Annual Return
23 Form 21 Half Yearly Return
24 Form 22 Muster Roll
25 Form 23 Register Of Accidents
26 Form 24 Special Certificate Of Fitness
27 Form 25 Certificate Of Fitness for dangerous operations
28 Form 26
29 Form 27 Certifying Surgeon's visit Note
30 Form 28 Diary Of Inspector Of Factories
31 Form 29 Closure Report Of a Factory
32 Form 30 Register of Water Sealed Gas Holder
33 Form 31
Register Of Surgeon's fees for the issue of duplicate certificate
Report of examination of water sealed gas holders
34 Form 32
35 Form 33
36 Form 34 Form Of Certificate Of Stability
37 Form 35 Record Of Eye Examination
Register of trained adult male workers employed to carry out mounting or shifting or belts, lubrications etc.
Certificate to young persons considered fit to work at machine, plant or process of dangerous character
Relevant Clause Submitting Authority
Rule 12-A
Rule 5
Rule 14-2(a)To be granted by the certifying surgeon to the young persons employed in a factory
Rule 24Temperatures recorded in a Hygrometer to be entered in this register.
Rule 15
Rule 77(4)To be maintained by the manager in respect of compensatory holidays
Rule 78
Rule 79 To be exhibited by the Manager of every factory
Rule 80To be maintained in every factory
Rule 80-ATo be issued to every worker with the signature of occupier/manager of the factory
Rule 85 To be exhibited by the Manager of every factory
Rule 86To be maintained in respect of child workers employed
Rule 87To be maintained by the manager of every factory
Schedule of Submission / Maintenance
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process
To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the
date on which the license expires
To be made by the occupier and submitted to the Chief Inspector Of Factories with
the signature of the new manager and occupier appended
To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which it is granted
To be maintained with the dates on which white washing, colour washing,
varnishing etc. are carried out.
To be maintained by the manager of every factory in which workers are exempted
under Sections 64 or 65
Section 87 To be maintained by the manager in respect of dangerous operations
Rule 96
Rule 97
Rule 99To be displayed in every factory
Rule 100(1)
Rule 100(2)To be furnished by the Manager to the Chief Inspector before 15th July of each year
Rule 103
Rule 104
Rule 96
Rule 14
Rule 14 (9)
Rule 57-A
Rule 57-A
Within 12 hours of occurrence of an
accident
Factory Inspector;
SDO;Officer-In-Charge of
the nearest police station
To be sent by the manager of the factory as soons as any worker contacts any disease
specified in the schedule to the Chief Inspector/ Inspector/Medical
Inspector/Certifying Surgeon
To be furnished by the Manager to the Chief Inspector before 15th January of the
year subsequent to which it relates
To be maintained by the manager of every factory in respect of workers employed in
the factory
To be maintained in every factory furnishing complete details in respect of every
accident which may occur
To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds
To be granted by the certifying surgeon in respect of persons employed in dangerous
operations
To be maintained by the certifying surgeon or examining surgeon in respect of fees
paid for issue of a duplicate certificate
To be handed over by the certifying surgeon or examining surgeon to the Manager detailing the result of each visit to the factory
To be maintained by the manager in respect of examination reports of the gas
holders carried out by the person qualified to carry out the test
To be submitted by the person carrying out the examination in the form of a report to
the manager or the occupier.
Rule 59-A
Rule 59-B(2)
Rule 3-A
Rule 59-C(4)To be sent by the manager/ occupier within 15 days from the date of examination.
To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21
To be maintained by the manager, containing therein the certifcates issued to young
persons.
To be sent by the manager or occupier of the factory to the chief Inspector in respect
of the manufacturing process carried out.
Remarks Checked on
To be granted by the certifying surgeon to the young persons employed in a factory
Temperatures recorded in a Hygrometer to be entered in this register.
To be maintained by the manager in respect of compensatory holidays
To be exhibited by the Manager of every factory
To be maintained in every factory
To be issued to every worker with the signature of occupier/manager of the factory
To be exhibited by the Manager of every factory
To be maintained in respect of child workers employed
To be maintained by the manager of every factory
To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before
To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the
To be made by the occupier and submitted to the Chief Inspector Of Factories with
the signature of the new manager and occupier appended
To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which
To be maintained with the dates on which white washing, colour washing,
To be maintained by the manager of every factory in which workers are exempted
To be maintained by the manager in respect of dangerous operations
To be displayed in every factory
To be furnished by the Manager to the Chief Inspector before 15th July of each year
To be sent by the manager of the factory as soons as any worker contacts any disease
specified in the schedule to the Chief Inspector/ Inspector/Medical
To be furnished by the Manager to the Chief Inspector before 15th January of the
To be maintained by the manager of every factory in respect of workers employed in
To be maintained in every factory furnishing complete details in respect of every
To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead
To be granted by the certifying surgeon in respect of persons employed in dangerous
To be maintained by the certifying surgeon or examining surgeon in respect of fees
To be handed over by the certifying surgeon or examining surgeon to the Manager
To be maintained by the manager in respect of examination reports of the gas
holders carried out by the person qualified to carry out the test
To be submitted by the person carrying out the examination in the form of a report to
To be sent by the manager/ occupier within 15 days from the date of examination.
To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21
To be maintained by the manager, containing therein the certifcates issued to young
To be sent by the manager or occupier of the factory to the chief Inspector in respect
S.No. Description of the Form
1 Form A Form Of Individual Application
2 Form B Form Of Group application
3 Form C
4 Form D Certificate Of Authorisation
5 Form E Notice for disposal of application
6 Form F Record of order or direction
7 Form G
Type & Nature of Document
Form of application by an inspector or person permitted by the authority or authorised to act
Notice to respondent of the day fixed for the hearing of appeal under section 17 of the act
Relevant Clause Schedule of Submission / Maintenance
Section 15(2)
Section 15(2)
Section 15(2) & Section 16
Section 15(2)
Section 15(3)
Section 15(3)Record of order of direction to be made by the authority under the act
Section 17
Submitting Authority
Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.
Inspector Of Factories
Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.
Inspector Of Factories
Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.
Inspector Of Factories
Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be.
Inspector Of Factories
When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is
found to be malafid
Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal.
Remarks Checked on
Record of order of direction to be made by the authority under the act
When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is
S.No Description of the Form
1 Form I Declaration Form
2 Form I-A Family Declaration Form
3 Form I-B Changes in family declaration form
4 Form 3 Return of declaration forms
5 Form 4 Identity Card
6 Form 4-A Family Identity Card
7 Form 6 ESIC-Return of Contributions
8 Form 7 Register Of Employees
9 Form 8 First Certificate
10 Form 9 Final Certificate
11 Form 10 Intermediate Certificate
12 Form 11 Special Intermediate Certificate
Type & Nature of Document
13 Form 12 Sickness or Temporary Disablement Benefit
14 Form 12-A Maternity Benefit for sickness
15 Form 13
16 Form 13-A Maternity Benefit for sickness
17 Form 14
18 Form 14-A Maternity Benefit for sickness
19 Form 15 Accident Book
20 Form 16 Accident Report from Employer
21 Form 17 Dependant's benefit - Death Certificate
22 Form 18 Dependant's benefit - Claim Form
23 Form 18-A
24 Form 19 Maternity Benefit - Notice of Pregnancy
25 Form 20 Maternity Benefit - Certificate of Pregnancy
26 Form 21 Maternity Benefit - Certificate of Expected Confinement
Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness
Sickness or Temporary Disablement Benefit or Maternity Benefit for sickness
Dependant's Benefit - Claim Form for periodical Payments
27 Form 22 Maternity Benefit - Claim Form
28 Form 23
29 Form 24 Maternity Benefit - Notice Of Work
30 Form 24-A & 24-B
31 Form 25 Claim for Permanent Disablement Benefit
32 Form 25-A Funeral Expenses Claim Form
33 Form 26 Certificate for permanent disablement benefit
34 Form 27 Declaration & Certificate for Dependant's Benefit
35 Form 28 Abstention Verification
36 Form 28-A Abstention Verification
Maternity Benefit - Certificate of Confinement or Miscarriage
Maternity Benefit after the death of an insured woman leaving behind the child / Maternity Benefit- Death Certificate
Relevant Clause
Regulation 11 & 12
Regulation 15-A
Regulation 15-B
Regulation 14
Regulation 17
Regulation 95-A
Regulation 26
Regulation 32
Regulation 57 & 89-B
Regulation 58 & 89-B
Regulation 59 & 89-B
Regulation 61 & 89-B
Schedule of Submission / Maintenance
To be filled in by the employee with his signature or thumb impression and submit it to the employer
To be filled in by the employee and submitted back to the employer , who shall
forward the same to the appropriate office within 10 days from the date of
submission by the employee
To be submitted by the insured person to the employer within 15 days of such
changes occurring and the employer in turn would forward the same to the
appropriate office within 10 days of receipt.
To be sent by the employer to the appropriate office within 10 days of receipt of the
filled up forms
To be issued by the appropriate office in respect of all insured employees, and send
the same to the employer, who shall issue the same to the concerned employee after
obtaining the signature in the card
To be arranged by the appropriate office and necessary family particulars added in
Form 4
To be sent by the employer in quadruplicatealongwith receipt copies of challans to
the appropriate office within 42 days of termination of related contribution period;
within 21 days of permanent closure of the factory; within 7 days of the date of
receip
To be maintained by the employer in respect of every employee of his factory or
establishment
This medical certificate is to be issued by the insurance medical officer during the
first examination in respect of a spell of sickness or a spell of temporary disablement
To be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties
To be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of issue of first certificate
To be furnished by the insured person in cases wherein the insurance medical
officer feels that temporary disablement has continued for not less than 28 days and
such disablement is likely to continue for a longer period
Regulation 63
Regulation 89-B
Regulation 63 & 89-B
Regulation 89-B
Regulation 63
Regulation 89-B
Regulation 66
Regulation 68
Regulations 79 & 95-C
Regulation 80
Regulation 83-A
Regulation - 87
Regulation - 87
Regulation - 88
To be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise
To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of
sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise
To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise
To be maintained by the employer in which appropriate particulars of any accident
causing personal injury to an insured person may be entered and preserved every
such book for a period of five years.
To be furnished by the employer to the nearest local office and to the nearest
insurance medical officer immediately if the injury is serious
To be issued free of charge by the Insurance Medical Officer attending the disabled
person at the time of his death
To be submitted by the dependant or dependants concerned or by the legal
representative of the insured member with all supporting documents to the
appropriate local office by post or otherwise
To be submitted by the dependant whose claim for dependant's benefit is admitted,
to the local appropriate office except in the case of first and final payments
To be submitted by an insured woman before confinement to the local appropriate
office
To be submitted by an insured woman before confinement to the local appropriate
office
To be submitted by every insured woman claiming maternity benefit before
confinement not earlier than 15 days before the expected date of confinement
Regulation 88 & 89
Regulation 88 & 89
Regulation 91
Regulation 89-A
Regulation 76-A
Regulation 95-E
Regulation 107
Regulation 107-A
Regulation 52-A
Regulation 52-A
To be submitted by every insured woman to the local appropriate officestating
therein the date on which she ceases to work for remuneration and if the insured
woman is claiming maternity benefit for miscarriage the claim form ought to be
submitted within
To be submitted by every insured womanwothin 30 days of the date on which her
confinement takes place to the local appropriate office
To be furnished by an insured woman who has claimed maternity benefit, if she
does work for remuneration on any day during the period for which maternity
benefit would be payable to her.
To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B
To be submitted by an insured person declared as permanently disabled by a
Medical Board to the local appropriate office by post or otherwise
To be submitted by the claimant entitled, to the local appropriate office and in case
of a minor, by his guardian and the form ought to be submitted with all supporting
documents
To be submitted by every person whose claim for permanent disablement has been
admitted at six monthly intervals, a certificate attested by such authority as may be
specified by the director general
To be submitted by every person whose claim for dependant's benefit has been
admitted at six monthly intervals , duly attested by such authority as may be
specified by the director general.
To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been claimed or paid
To be furnished by every employer to the appropriate office, such particulars &
information in respect of abstention of an insured woman from work for which
maternity benefit hass been claimed or paid
Submitting Authority Remarks Checked on
To be filled in by the employee with his signature or thumb impression and submit it
To be filled in by the employee and submitted back to the employer , who shall
forward the same to the appropriate office within 10 days from the date of
submission by the employee
To be submitted by the insured person to the employer within 15 days of such
changes occurring and the employer in turn would forward the same to the
appropriate office within 10 days of receipt.
To be sent by the employer to the appropriate office within 10 days of receipt of the
To be issued by the appropriate office in respect of all insured employees, and send
the same to the employer, who shall issue the same to the concerned employee after
obtaining the signature in the card
To be arranged by the appropriate office and necessary family particulars added in
To be sent by the employer in quadruplicatealongwith receipt copies of challans to
the appropriate office within 42 days of termination of related contribution period;
within 21 days of permanent closure of the factory; within 7 days of the date of
To be maintained by the employer in respect of every employee of his factory or
This medical certificate is to be issued by the insurance medical officer during the
first examination in respect of a spell of sickness or a spell of temporary disablement
To be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties
To be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of
To be furnished by the insured person in cases wherein the insurance medical
officer feels that temporary disablement has continued for not less than 28 days and
such disablement is likely to continue for a longer period
To be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise
To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of
sickness arising out of pregnancy, confinement, premature birth of child or
miscarriage to the local appropriate office by post or otherwise
To be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates
To be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise
To be maintained by the employer in which appropriate particulars of any accident
causing personal injury to an insured person may be entered and preserved every
such book for a period of five years.
To be furnished by the employer to the nearest local office and to the nearest
insurance medical officer immediately if the injury is serious
To be issued free of charge by the Insurance Medical Officer attending the disabled
person at the time of his death
To be submitted by the dependant or dependants concerned or by the legal
representative of the insured member with all supporting documents to the
appropriate local office by post or otherwise
To be submitted by the dependant whose claim for dependant's benefit is admitted,
to the local appropriate office except in the case of first and final payments
To be submitted by an insured woman before confinement to the local appropriate
To be submitted by an insured woman before confinement to the local appropriate
To be submitted by every insured woman claiming maternity benefit before
confinement not earlier than 15 days before the expected date of confinement
To be submitted by every insured woman to the local appropriate officestating
therein the date on which she ceases to work for remuneration and if the insured
woman is claiming maternity benefit for miscarriage the claim form ought to be
To be submitted by every insured womanwothin 30 days of the date on which her
confinement takes place to the local appropriate office
To be furnished by an insured woman who has claimed maternity benefit, if she
does work for remuneration on any day during the period for which maternity
benefit would be payable to her.
To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B
To be submitted by an insured person declared as permanently disabled by a
Medical Board to the local appropriate office by post or otherwise
To be submitted by the claimant entitled, to the local appropriate office and in case
of a minor, by his guardian and the form ought to be submitted with all supporting
To be submitted by every person whose claim for permanent disablement has been
admitted at six monthly intervals, a certificate attested by such authority as may be
specified by the director general
To be submitted by every person whose claim for dependant's benefit has been
admitted at six monthly intervals , duly attested by such authority as may be
specified by the director general.
To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been
To be furnished by every employer to the appropriate office, such particulars &
information in respect of abstention of an insured woman from work for which
maternity benefit hass been claimed or paid
S.No. Type & Nature of Document Description of the Form
1 Form 2
2 Form 3A/ Form 7 (PS) Members' Annual Contribution Cards
3 Form 9/Form 3(PS)/ Form 1(IF)
4 Form 5 / Form 4(PS) / Form 2 (IF)
5 Form 10 / Form 5(PS)
6 Form 5-A Return of ownership in duplicate
7 Consolidated Statement Of Dues and Remittance
8 Form 6-A/ Form 8 (PS) Consolidated Annual Contribution statement
9 Form 13
10 Form 11
11
12 Form- 10 C
13 Form- 10 D
14 Form- 19
15 Form- 20
Declaration & Form of nomination for EPF / Pension/ IF to be filled in by the eligible employee
Consolidated return of employees entitled to become members of the funds on the date of application of the scheme
Return of employees qualifying for membership under PF, Pension & Insurance Fund for the first time during the month
Return of employees leaving the service of the employer during the month
Form 12-A / Form 6 (PS) / Form 4 (IF)
Form concerning transfer of previous accumulation dues from existing PF
Details of past employment / membership of employee
Challan (there is one consolidated challan of accounts 1,2,10,21 & 22)
Remittance of PF contribution, Pension fund, Administration & Inspection Charges, EDLI & its admin. Charges
Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate
Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension
Claim form to be used by a major member of the EPF scheme
Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme
Relevant Clause
Concerned RPFC
Concerned RPFC
Concerned RPFC
within 15 days of the close of month Concerned RPFC
36(EPF) ; 20(EPS) within 15 days of the close of month Concerned RPFC
Concerned RPFC
Concerned RPFC
43(EPF) ; 20(EPS) Concerned RPFC
28(EPF) As and when required Concerned RPFC
As and when required Concerned RPFC
within 15 days of the close of month Concerned RPFC
As and when required Concerned RPFC
As and when required Concerned RPFC
As and when required Concerned RPFC
As and when required Concerned RPFC
Schedule of Submission / Maintenance
Submitting Authority
33(EPF);18(EPS); 10 (EDLI)
As & when a new entrant joins the scheme
35,42,43,44(EPF); 19(EPS)
By 30th April every year for the year ending 31st March
36(EPF); 20(EPS); 10(EDLI)
within 15 days of the commencement of the scheme
36(EPF); 20(EPS); 10(EDLI)
36A(EPF); 21(EPS); 1(EDLI)
Immediately on coverage & within 15 days of making any change in the establishment
38(EPF) ; 20(EPS) ; 10(EDLI)
within 20 days of the close of the month
By 30th April every year for the year ending 31st March
Remarks Checked on
S.No. Description of the Form
1 Form A Register showing the computation of allocable surplus
2 Form B Register showing the set on & set off of the allocable surplus
3 Form C
4 Form D
Type & Nature of Document
Register showing the details of amount of bonus due to each of the employees, the deductions under section 17 & 18 and the amount actually disbursed
Annual Return stating the amount of bonus paid to employees for the accounting year ending on 31st March
Relevant Clause Submitting Authority
Rule 4(a) To be maintained by the employer ---
Rule 4(b) To be maintained by the employer ---
Rule 4( c ) To be maintained by the employer ---
Rule 5 Inspector
Schedule of Submission/ Maintenance
Within 30 days after the expiry of time limit specified for payment of bonus
Remarks Checked on
Time limit for the said purpose is within a period of eight months from the close of accounting year
S.No. Description of the Form
1 Form I Rule 21(4)
2 Form II Rule 21(4)
3 Form III Rule 21(4-A)
4 Form IV Rule 25(2)
5 Form V Rule 26(5)
6 Form VI Section 20(2)
7 Form VI- A Section 21(1)
8 Form VII Section 20(2)
9 Form VIII Section 20(2)
10 Form IX Section 20(3)
11 Form IX-A
12 Form X Rule 26(1)
13 Form XI Rule 26(2)
MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES
Type & Nature of Document
Relevant Clause
Register Of Fines Ought to be up to date
Ought to be up to date
Annual Return By 1st February each year
Register Of Overtime Ought to be up to date
Muster Roll Ought to be up to date
Form for a single application in respect of any number of employees employed in scheduled employment.
Register Of Wages
Wage Slip Ought to be issued every wage period
Schedule of Submission / Maintenance
Register of deductions for damage or loss caused to the employer, by the neglect or default of the employed persons
Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered
trade union/legal practitioner may apply
Form of application by an Inspector or person acting with the permission of authority
To be presented within 6 months from the date of payment of minimum wages
Form in authority in favour of a legal practitioner/official of a registered trade union
To be presented within 6 months from the date of payment of minimum wages
Form Of Summons to the opponent to appaear before the authority
When an application under section 20 is entertained , the authority shall hear the applicant & the employer.
Abstracts of the Minimum Wages Act, 1948 & the Bihar Minimum wages Rules, 1951
To be displayed at the factory premises
Ought to be up to date for every wage period
Remarks Checked on
Form for a single application in respect of any number of employees employed in scheduled employment.
Submitting Authority
Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered
Authority appointed under the act.
Authority appointed under the act.
When an application under section 20 is entertained , the authority shall hear the applicant & the employer.