CHRTAS – Training Coordinators
Starting Point for Training Coordinators
View
Supervisor Pending
Applications
CHRTAS – Training Coordinators
Click “View Supervisor Pending Applications” to resend email to Supervisor.
Supervisor Pending Applications Query
Select a Training Type. If you select Civilian Education System (CES),the display will refresh to show what appears on the next slide.
Supervisor Pending Applications Query
Looking for somebody specific, just enter their last name. Recommendyou limit the “Supervisor Pending Applications” query to one Course
at a time.
Supervisor Pending Applications Query
Select the CES Course, select your Organization/Command, and then click “Search”.
Query Results – CES Basic
The query results list all Supervisor Pending Applications for AMCApplicants or CES Basic for FY08 and 09 classes.
Query Results – CES Basic
Page 1 of the results for all Basic Course Pending Supervisor Applications.Click on the Student’s name to open their Application.
Application Opened for Review
Query Results – CES Basic
Clicking on the FY or School Code allows you to open up theemail notification that can be resent to the Supervisor.
Resend Email to Supervisor
This allows the Training Coordinator to resend the email to theSupervisor, that was originally sent when his/her subordinate
submitted their training application.
This is an example of comments added to the start of the email. You may add additional comments anywhere in the email that will be
sent to the Supervisor.
Resend Email to Supervisor
Resend Email to Supervisor
Steps 1, 2, 3, and 4 in the email above are the most important partof the email the Supervisor is sent. It requires the Supervisor to read and follow each of these steps. Only then will they be able
to access the Application to review and approve.
Supervisor Pending ApplicationsIf the Supervisor has not approved or disapproved theirsubordinate’s CES Training Application within 7 calendardays after it has been submitted, the following takes place-
• CHRTAS automatically sends an email to the Supervisorremaining them that the Application is still pending. The same email provides them with the instructions that wereprovided in the original email.• At the same time, CHRTAS sends an email to the Applicant. In addition to advising them their Supervisor hasbeen advised, they are asked to review the Supervisoremail address entered in their profile. Instructions on howto correct are also provided in that email.• If the application is still Supervisor pending 14, 21, and28 days after it was submitted, the same emails are sentto the Supervisor and Applicant.• At this time the System does not automatically cancelSupervisor Pending Applications.
Applicant’s
Resending
Email to Supervisor
Applicants– Resend Approval Request Email
Before Applicant resends the email to his/her Supervisor, theyshould ensure they have correctly entered their Supervisor’s email address in their CHRTAS Profile. To do this, they can
click on “Nominating Supervisor”. This will open a new email andshow the Supervisor email address entered in their profile.
Resend Approval Email to Supervisor
Reviewing Supervisor Email Address
Is this your Supervisor’s correct email address?Once you have decided if this email address is correct or incorrect, you can close this email
without sending it.
Applicant’s CHRTAS Profile
If Supervisor email address is incorrect, applicant needsto access their CHRTAS Profile and go to the bottom of
their profile to the “Nominating Supervisor’s Contact Info:”section and correct their Supervisor’s email address. After
the correction has been made, they must click “Create/UpdateCHRTAS Record”. After they have updated their profile, they Should return to “Resend Approval Request Email”.
CES
Course/Equivalency
Credit
CES Course Credit Guidance
This information is available on CHRTAS to the generalpublic. Logon (CAC, etc.) is not required to access.
Email Sent to Individuals GrantedCourse Credit by TRADOC/G-3
Wording/content reflected in email above?Send Courtesy Copy (Cc) to Training Coordinators?
This email gets sent after Course Credit is postedin ATRRS by G-3 CLD.
CES Course Credit Guidance
This information is available on CHRTAS after user logons (CAC, etc.).
CES Course CreditContinuation of Previous Screen
Click on Course Number/Title and theG-3 CES Course Credit MFR will appear
as a printable PDF document.
He was send individual emails, one foreach CES Course Credit he was granted.
G-3 CES Course Credit MFR
This Course Credit also appears on the individual’s Training History in AKO.
FY08- Average number posted in ATRRS each week is ’17’.
Review CES
Training Requirements
and
Print dL Certificate
Review CES Training Requirements
CES DL Certificate
Date shown on Certificate is the same date thatappears on the “CES Training Course
Requirements” screen.
Training Coordinators –
Reviewing Pending
Training Applications
Training Coordinator- ReviewingPending Applications
Click “ATRRS Training History” to review theApplicant’s training history (‘RS’ Function).
ATRRS Training History
Training Coordinator- ReviewingPending Applications
Click “View Quotas” to view how many quotas have beenallocated in this class and to whom. In addition, “View Quotas” will identify the number of reservations and/or
waits you have made in this class. Additionally, you canuse “View Quotas” to determine if the Class is full.
View Class Quotas
Training Coordinator- ReviewingPending Applications
Click “View Entire Schedule” to view all the future scheduledclasses for this Course. If classes are scheduled over a 2 FYperiod, it will show classes for both FYs. This option has a lotof value, if class applicant applied for is already full. Opening
the entire future schedule allows you to place applicantin a different class.
Opening Display for Entire Schedule
Locations Course is taught, TDY cost estimates, method of travel,Class full (Yes or No), and date next class starts. By clicking theicon on the far right of each Class Location record, you will have
visibly of all the future classes.
Click on a TDY Cost estimate and you will get a displaythat shows how the cost estimates were calculated.
Click Here
Reviewing How the Cost EstimatesWere Calculated
Click Here
Reviewing All Ft Leavenworth Classes
Click the “S” to switch the Class number on the Applicant’s applicationFrom “Class 007” to “Class 006”.
Applicant Applied for Class 007,But Was Switched(S) to Class 006
You have changed the Class Number on the Application, butmaybe now you want to change it back to the original Class
Number- Click “Reset Values”.
Reset Class Number Back tothe Original Value
When Can An Applicant Apply forCES Phase 2 Classes?
1. If according to ATRRS they have not completed Phase 1 (dL)- They will be able to apply for Phase 2 classes starting 120 or more days in the future.
2. If they complete Phase 1 (dL) and the completion date recorded in ATRRS is less than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 30 or more days in the future.
3. If they complete Phase 1 (dL) and the completion date recorded in ATRRS is greater than 180 days prior to the date they access CHRTAS- They will be able to apply for Phase 2 classes starting 60 or more days in the future.