Download - Club Sports
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Club Sports
Registered Student Organization Recreational, sporting, or
competitive in nature Abide by the rules of:
Campus Recreation Student Life
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Campus Recreation’s Role What we do
Assist with funding Ensure proper adherence to university policy
procedure Assist with facility reservations Serve as guidance for club operations
What we don’t do Monitor day to day operations of club Oversee student organization budget of club Recruit new members Communicate with coaches
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Club Sport Officer’s Responsibilities Schedule and attend all Campus
Recreation meetings – 1 monthly per Club
Attend all Student Organization Meetings, Risk Management Training
Submit Forms on time Maintain updated records of all club
members Arrange facility reservations Ensure Club Financial Obligations are
met
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Club Sport Officer’s Responsibilities Report injuries to Campus Recreation
within 24 hours Ensure viability in club for future
years Adhere to University emergency
protocol Liaison with Campus Recreation to
ensure the following procedures are followed: Travel Publications and Promotions Tshirts / Uniforms
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Safety Procedures and Emergency Protocol Personal Insurance requirements for Club
Members CPR Requirements for Club Facility Review before games / practice / event Injuries Athletic Trainers Insurance for Club activities – NONE Paperwork to be kept by Club
Player Waivers, Copies of Insurance Cards, Emergency Auth Release
At ALL EVENTS
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Membership Eligibility
Tryouts must be OPEN to all students Member Requirements
Authorization for Emergency Medical Treatment
Activity Waiver Provide Proof of Insurance
New Members mid semester Same Forms MUST be submitted to Campus
Recreation
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Coaches
Must have background consent, biography, coach agreement
Not employees of St. Edward’s Campus Recreation and Coaches Coach Expectations
Represent St. Edward’s in positive manner
Adhere to all university protocol Removal if necessary
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Club Sport Conduct
Discipline Process for Violation Appeals Process
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Facility Reservations Games / Event
All events must be submitted through Collegiate Link Home – no field approved / Away – no travel
Practices / Activity Facility reservations are turned in to Campus Recreation No reservations guaranteed Priority to teams in season in good standing for field space
Non Practice or Game EX: Fundraising, tabling for promotions Submit on Collegiate Link Use Live25 Reservation System as outlined in Student
Organization Manaul
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Equipment Rental
Reservations made through email or phone
Equipment Available for Check Out Coolers 5 Gallon Water Jugs EZ UP tents Tables Sports Equipment
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Club Status
Conditional Competitive Recreational
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Funding
Treasurer Suggestions 2 Sources of Funding Available
Campus Recreation University Funding Club Funding
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Campus Recreation University Funding Clubs will submit budget forms found on the
web to Campus Recreation to request funding All clubs eligible to request funding Club officers will be notified of amount awarded Funds are only good for 1 academic year Funding based on:
Financial stability of club Club prestige Club size Club needs Standing of club
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Club Funding
This is money collected from a variety of sources Dues, donations, fund raisers,
sponsorships Deposits are made to Campus
Recreation Funds roll over every year
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Fundraising
Cannot solicit funds directly from alumni, parents, friends
Donations are NOT tax deductible if made
Approaching businesses for sponsorship Complete Fund Raising Form Provide list of businesses Submit to Campus Recreation
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Purchasing Procedures
Direct Payments Vendors Coaches Officials
Reimbursements $50 minimum Must have prior approval ORIGINAL RECEIPT REQUIRED
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Travel General Information
Departure no earlier than 2PM Friday before 500 mile limit Missing Classes Completion of vehicle and Travel request 1 week
prior▪ Game on Saturday Sept 10 at Texas Tech, paperwork
and Collegiate Link submission must be in by Friday, September 3.
▪ Build time in to have corrections made▪ No last minute travel▪ Gas / Hotels / Food purchasing - reimbursements
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Reserving University Vehicles
Submit game, scrimmage, event or Tourney like required through Collegiate Link
Indicate Vehicle needs – confirmation of event and van rental are separate emails
Gather required documentation and submit to Campus Recreation by the deadline Request for Authorization for Travel Participant Waiver for Travel DL and Insurance of all drivers All traveling club members must have Emergency
Authorization Form on file
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Reserving University Vehicles Once reserved, you will be notified
via email that the reservation is confirmed
Pick up of keys and travel packet will happen at the Recreation and Convocation Center during normal RCC Hours
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Returning Vehicle
University Van Rental Company Van
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Publicity
All flyers, promotions, tshirts, apparel, website, social media, and any form of publicity is subject to approval by Campus Recreation before publication or posting
If in doubt, show it
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Uniforms and Apparel All apparel and Uniform designs must be
approved by Campus Recreation and follow these guidelines
Global Blue and Gold. We’re not pink Use of sport name must include Club
Uniforms Use Pro Player Font where possible Club must appear somewhere on uniform
Apparel Club Name should come before St. Edward’s Univeristy St. Edward’s University should appear in Garamond
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ECT. Important dates:
9/1 Risk Management Training Bain 6-7PM 9/1 Rec n Wild Promotional Opportunity Rec Field3-6PM 9/2 Risk Management Training Bain 230-330PM 9/6 Involvement Fair Prep Mabee 6-10PM 9/7 Involvement Fair Rags Lawn 11-2PM 9/30 Student Organization Leadership Conf 3-8PM
Reminders Relationship with the Recognized Organization Council
and Student Life Petty Cash