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Collaborating with Office 365
OneDrive for Business
Office 365 Groups
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Agenda
• Office 365 Project Status
• OneDrive for Business overview
• OneDrive for Business sharing
• Hands-On Demo
• Break
• Office 365 Groups overview
• Hands on Demo
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Office 365 Landscape
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What is OneDrive for Business?
• Cloud-based storage
• Replaces Novell
• Space for your files – Think “Me”
• Your files by default, but you can share with others
• Work anywhere, anytime
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OneDrive Replaces
Benefits:
• File sync and share using UWindsor usernames and groups
• 1 TB (or more) of space
• Edit files right in the Web browser
• Available anytime, anywhere and on many devices (including smart
phones)
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OneDrive for Business
• Sync client installed on PC or Mac will keep files in your OneDrive folder synced with the cloud
• Access your files from anywhere from portal.office.com
• Install the OneDrive app on your mobile device to have all your files on the go
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One place for all your files…
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Office 365 Sharing
• Windows Explorer / Finder
• Web
• Office 2016 applications
• Outlook 2016
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PC Sync Client
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Mac Sync Client
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Sharing with PC Client
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Sharing with Mac Client
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Sharing from Client
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Sharing Message
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Office 365 Online
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OneDrive on the Web
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OneDrive on the Web
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OneDrive on the Web
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Shared with me / by me
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OneDrive Discover
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OneDrive Search
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OneDrive Search
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Microsoft Office Online / 2016
• Always work with the most recent version of your Microsoft Office files
• Share files with others, to view or edit
• Using Office Online or MS Office 2016, collaborate in real time with those you have shared the file with
• No need to e-mail copies and versions back and forth!
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Office 2016 Sharing
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Collaborate in Real Time
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Office 365 Versioning
• OneDrive keeps up to 500 versions of a file
• When you open a file for editing, OneDrive creates a version in the background
• Can view, compare, restore, delete previous versions
• Useful for seeing what changes have been made by other editors
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Office 365 Versioning
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Office 2016 Versioning
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OneDrive Outlook 2016 Integration
• Outlook 2016 for Windows intelligently shows all your recent files, on the computer or in OneDrive
• Recent OneDrive files follow you, regardless of device
• Outlook 2016 for Windows also has the ability to save your e-mail attachments to your OneDrive, or a Group OneDrive
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OneDrive Outlook 2016 Integration
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Outlook Send As
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OneDrive Outlook 2016 Integration
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OneDrive Outlook 2016 Integration
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Mobile Client
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Questions?
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Hands-On Demo
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Break
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Office 365 Groups
• A container with familiar tools – E-mail, calendar, OneDrive for Business, OneNote
• Any member of the group can access any of the tools
• Useful for team, project, department collaboration
• Space for the group’s files – Think “We”
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Office 365 Groups
• Available through:
– Web
– Outlook 2016
– Mobile (Android and iOS)
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Office 365 Groups
• Ideal replacement for a Lotus Notes TeamRoom, Document Library
• Much of the same functionality (mail, calendar)
• Added One Drive file storage functionality
= Replacement for shared Novell Drives
• One Drive space quota different from individual - max. 25TB!
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Office 365 Groups
• Group Owner – Can add/remove members, can promote member to owner
• Member – Access Group contents
• Guest – Member from outside the University
• Membership changes can be made in Outlook 2016 or in the Group on the web
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Office 365 Groups
• Groups you have access to listed in your mailbox on left hand side
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Office 365 Groups
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Office 365 Groups
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Office 365 Groups - Calendar
• Can use used to note important dates/milestones for the group
• Can send invitations out from the group to group members
• Does not tie meeting invite to an individual
• Member can add entries to their own calendar, or overlay group calendar
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Office 365 Groups - Calendar
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Office 365 Groups - Files
• Similar to your personal One Drive, but based on a SharePoint document library
• Provides enhanced functionality – e.g. add additional columns for data classification
• Alerts – receive a notification when files are added/changed
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Office 365 Group Files Sync
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Files = Recent Files
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Files – Browse Library
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Office 365 Groups - Files
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Office 365 Groups - Files
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Office 365 Groups - Views
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Microsoft Planner
• Microsoft Planner – web based task management tool for teams/projects
• Assign tasks to members, set due dates
• Receive updates
• Track process using dashboards
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Microsoft Planner
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Requesting Office 365 Groups
• www.uwindsor.ca/itshelp
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Want to Learn More?
• University has subscription to Lynda.com
• Free for faculty, staff and students – 1000s of courses, not just IT related!
• www.uwindsor.ca/lynda
• Then login with your UWinID and password
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Questions?
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Hands-On Demo