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Collection Management Initiative
A two year grant awarded to the University of California and funded by the Andrew W. Mellon Foundation
Mellon grant project is a collaborative and cooperative effort of the nine campuses of the University of California
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What does the Project involve? Removing from campus libraries
selected print journals for which electronic access is available, and relocating these journals to storage
Gathering objective data, including cost and usage data, for both print and electronic versions of 300 journals
Surveying user attitudes and preferences about acceptability of digital journals vs. print journals
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Why UC was motivated to assume such a project Overcrowded physical facilities
coupled with continually growing collections
Limited opportunities to add new library buildings
Deteriorating campus infrastructure Anticipated increase in student
enrollments
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UC’s motivation Need to develop long term
strategies to guide future collection management of digital and print formats
Need to explore the feasibility of user reliance on the digital versions of journals
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How UC libraries participated in the project As Experimental libraries:
These libraries removed selected print journals for which electronic access is available from campus libraries to remote storage
As Control libraries:These libraries are maintaining print journals for which electronic access is available on their shelves
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Sample Journal Title
Henry James Review Control journal located in the
library at UC Riverside Experimental journal relocated
from UC Irvine library to storage facility
Electronic version of journal available on all campuses
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Research: Use Data
Use data was collected for:
Print journals on library shelves (control)
Print journals in storage (experimental)
Electronic journals
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Usage Data: Print and Digital
5,077155
67,802
118,835
0
20,000
40,000
60,000
80,000
100,000
120,000
Print - ControlPrint - ExperimentalDigital - ControlDigital - Experimental
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Research: User preference data
Surveyed users who requested journals from storage
Made available comment cards Conducted interviews Will administer a user
preference survey on all UC campuses
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Research: Costs Cost of staff time for consultation,
selection of titles, training, processing, bibliographic control, transportation
Cost of print subscriptions, ejournal licenses and system infrastructure
Cost of storage of journals
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Ongoing cost analyses Developing cost models to
predict costs for processing, cataloging, transporting, storing print journals in regional repository
Calculating savings if print subscriptions were cancelled
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Potential cost savings
Elimination of redundancy of print journals held
Recovering space in campus libraries
Reduction of processing, binding, shelving, and circulation costs
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Where do we go from here? Review campus journal subscriptions
and holdings for Cancellation of print Relocation to storage
Develop plans for a shared print journal collection located in a regional storage facility
Leverage UC’s patron initiated request service, desk top delivery and systemwide courier service when access to print is preferred