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Communication Device Allowance Tutorial
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CDA Setup
• Establishing procedures for Communication Device Allowance (CDA) approvals is the responsibility of the department.
• The employee does not have to be employed by the department authorizing a CDA.
• The only accounts that may be used to pay the CDA are those in the administrative view linked to the *DEFINE desk being used. The desk/view combination must have Super status for OVC.
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CDA Setup
• To access the system, the user must be on a *DEFINE desk that has Super status for the OVC command.
• *DEFINE desk authorizations are updated by the electronic office manager or delegate via the US1 command.
• Individuals with View or Update authorization can view CDA records but not make updates.
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CDA Payout
• The CDA is paid once per month in the first semi-monthly pay period (the first through the fifteenth).
• A separate earnings statement is issued (as with overtime payments).
• The object code for the monthly and one-time payments is 1144. The account being charged must be authorized for this object code.
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CDA Payout
• The expenditure transaction on the statement of account will be a separate line item.
• Fringe benefits (e.g., worker’s compensation insurance and unemployment compensation insurance) will be charged to the fringe subaccount associated with the CDA account.
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Creating a CDA Record
https://utdirect.utexas.edu/payroll/cda/cda_monthly.WBX
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Creating a CDA Record
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Creating a CDA Record
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Creating an Allowance
• Payment Authorization—establishes whether the employee is authorized to receive the payment based on the appointment account.
• Payment Setup—establishes the period of time, amount, and what account to charge the payment to.
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Creating an Allowance
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Creating an Allowance
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Creating an Allowance
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Modifying an Allowance
• On initial set-up, an allowance may have a retroactive start date.
• After a payment has been processed for a month, it cannot be retroactively changed.
• An allowance may be canceled by selecting the END ALLOWANCE in the End Date menu.
• Allowance records cannot overlap months.
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Creating an Allowance
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Creating an Allowance
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Creating an Allowance
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Creating an Allowance
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Creating an Allowance
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Thank you for viewing this presentation.
For more information, contact:
Payroll Services512-471-5271