Download - Communication in Presentations
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Dr. Pankaj KhareMarch 2014
Communication in presentations
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in this session
We shall learn - Sending Messages
Verbal messages Nonverbal messages Para-verbal messages The importance of
consistency
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Pre-session exercises
Make Group of two and ask them to pick Scenarios given and role-play: Scenario 1
Discussions between a Marketing Executive and a Client - Marketing a NEW Product
Scenario 2 Interview of a Political Leader by a TV
Media Correspondent - Party’s position in forthcoming general elections in India
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Pre-session exercises
Scenario 3 Discussions between two colleagues -
Organizing an International Conference’s Inaugural Session
Scenario 4 Argument between Father and Son - Son
wishes to buy a SmartPhone. Scenario 5
An employee is trying to convince HR Manager for Salary hike
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what is communication?
Chip Rose says:Language to communicate,To express ourselves,To Get our ideas across, and To connect with the person
to whom we are speaking.
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what is communication?
“When a relationship is working, the act of communicating seems to flow relatively effortlessly.
When a relationship is deteriorating, the act of communicating can be as frustrating as climbing a hill of sand."
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sending messagesThree components
Verbal Messages - the words we choose
Paraverbal Messages - how we say the words
Nonverbal Messages - our body language
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verbal messagesUse of language to communicate brief, succinct, organized free of jargon do not create resistanceBarriers critical, blaming, judgmental or
harsh words rambling, unorganized speech -
tedious and discouraging
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non-verbal messages
messages we send through our posture, gestures, facial expression, and spatial distance account for 55%
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non-verbal messages
primary way to communicate emotions
facial expression postures and gestures
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non-verbal messages
Movie 2Movie 3
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para-verbal messages
refers to the messages that we transmit through tone, pitch, and pacing
of our voices
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para-verbal messages
Professor Mehrabian states –paraverbal message
accounts for approximately 38% of what is communicated to someone.
A sentence can convey entirely different meanings depending on the emphasis on words and the tone of voice. Example
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consistencyconsistent (judicious-mix)
verbal, paraverbal and nonverbal messages
conflicting VPN information - the nonverbal information tends to be believed. Example :
through a clenched jaw, hard eyes, and steely voice, telling you they're not mad. Which are you likely to believe? What you see or what you hear?
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receiving messagesListeningPhysical attention to the speaker
Speaker's nonverbal messages
Attention to the words and feelings
Reflective listening skills
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barriers – verbal communication
Barriers are which reduces/stops/ destructs communication
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barriers – verbal communication
Attacking (interrogating, criticizing, blaming, shaming)Example :
From what I can see, you don't have the training to teach a child
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barriers – verbal communication
Attacking (interrogating, criticizing, blaming, shaming)Example :"If you were doing your job and supervising Sunita in the lunch time we probably wouldn't be in this situation, would we?"
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barriers – verbal communication
You Messages(moralizing, preaching, advising, diagnosing (interrogating, criticizing, blaming, shaming))
Example :"You don't seem to understand how important it is for your child to get this help. Don't you see that he's well on his way to becoming a sociopath?"
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barriers – verbal communication
Showing Power (ordering, threatening, commanding, directing)
Example :"If you don't voluntarily agree to this evaluation we can take you to due process. Go ahead and file a complaint if you want to."
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barriers – verbal communication
Showing Power (ordering, threatening, commanding, directing)
Example :"I'm going to write a letter of complaint to the superintendent and have this in your file if you don't stop humiliating my son in front of his classmates. I know my rights."
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barriers – non-verbal communicationFlashing or rolling eyesQuick or slow movementsArms crossed, legs crossedGestures made with
exasperationSlouching, hunching overPoor personal careDoodlingStaring at people or avoiding
eye contactExcessive fidgeting with
materials
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effective communication
SummarizingIt is two way.It involves active listening.It reflects the accountability
of speaker and listener.It utilizes feedback.It is free of stress.It is clear.
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Basics of communicationKnow what communication
really isCommunication is the process of transferring signals/messages between a sender and a receiver through various methods (written words, nonverbal cues, spoken words). It is also the mechanism we use to establish and modify relationships.
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Basics of communicationHave courage to say what
you think
Be confident in knowing that you can make worthwhile contributions to conversation.
Developing advanced communication skills begins with simple interactions. Communication skills can be practiced every day in settings Practice
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engaging your audience
1. Eye contact must have an eye contact with every
person so that you could deliver persuasively to every one.
2. Be Entertaining speech should be informative and
interesting instead of reciting dry facts try to
add humor but, try not to be funny at serious
matters.
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engaging your audience
3. Use gestures Make your whole body talk Don’t plan in advance
4. Manifest constructive attitudes
Choose to be honest, patient, optimistic, sincere, respectful, and accepting of others
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engaging your audience
5. Slow down not try to complete speech in rush. consciously control speed give appropriate pauses
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• Think according to the audience point of view.
• Use ‘What is in it for me’ (WIIFM)’ approach to collect the material.
Consider yourself as audience
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TipsPlan in advances what you want to
sayUse simple and clear languageHave varietyUse adequate examples and
explanationsBe clear about what you are sayingUse body language
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TipsTry to bring variety in the
way you use your voiceUse an interactive approach
wherever possibleAvoid rigidity in executionUnderstand the learner and
treat the content according to their needs