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Communication Workshop & Organization Visit Planning
Asia-U.S. Service-Learning Program 2011
Pre-Program Session 2 & 3
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Today’s Goal
To get to know each other in a grater depth
To get used to communicating in English
To make a plan for organization visit & service activity
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Overall Goal of the Pre-Program
In the end of the pre-program, you will have clear response to following questions as individual and topic group.
What do you want to acquire from the program?
What will you do to acquire them?
What kind of person do you want to become after the program?
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Specific Goals of the Pre-Program
To achieve the goal, we will provide you opportunity
to deepen our understandings about “service”.
to get used to communicating in English.
active listening & persuasive presentation
to gain the sense of the field and get used to translating them into language through reflection.
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Outline of the Pre-Program
1. Orientation & Session on “Service”
2. Communication Workshop & Organization Visit Planning
3. Organization Visit & Service Activity
4. Topic Group Presentation
5. Reflection & Goal Setting Session
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Timeline
Introduction 13:00 – 13:10
Icebreaker 13:10 – 13:30
Communication Workshop 13:30 – 14:30
Break 14:30 – 14:40
Organization Visit Planning 14:40 – 15:40
Wrapping-Up 15:40 – 16:00
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Icebreaker
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5 & 1 things about Ourselves
5 things you like about yourself I am optimistic. I am good at swimming and skiing. I have many good friends in Japan and other countries. I am good at listening to others. I don’t get angry or loose myself easily.
1 thing you don’t like about yourself I think too much sometimes.
5 min for thinking by yourself and 15 min for sharing with your partner.
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Timeline
Introduction 13:00 – 13:10
Icebreaker 13:10 – 13:30
Communication Workshop 13:30 – 14:30
Break 14:30 – 14:40
Organization Visit Planning 14:40 – 15:40
Wrapping-Up 15:40 – 16:00
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Communication Workshop
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Appreciative Inquiry (AI)
“Appreciative Inquiry is about the coevolutionary search for the best in people, their organizations, and the relevant world around them.”
Ap-pre’ci-ate, v., 1. valuing; the act of recognizing the best in people or the world around us; affirming past and present strengths, success, and potentials; to perceive those things that give life to living systems 2. to increase in value.
In-quire’, v., 1. the act of exploration and discovery. 2. To ask questions; to be open to seeing new potentials and possibilities.
Cooperrider, David L. and Whitney, Diana, 2005, Appreciative Inquiry: A Positive Revolution in Change, California: Berrett-Koehler Publishers
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Interview with your partner (15min × 2)
Pay attention Give the speaker your undivided attention, and acknowledge
the message. Recognize that non-verbal communication also “speaks” loudly.
Show that you are listening Use your own body language and gestures to convey your
attention. Provide feedback
Our personal filters can distort what we hear. As a listener, your role is to understand what is being said. This may require you to reflect what is being said and ask questions.
Defer judgment Interrupting is a waste of time. It frustrates the speaker and
limits full understanding of the message. Respond appropriately
You add nothing by attacking the speaker or otherwise putting him or her down.
MindTools, Active Listening: Hear what people are really saying. http://www.mindtools.com/CommSkll/ActiveListening.htm
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4 Good Stories about Your Partner
Tips for preparation Start with your main idea. You need to make clear
what you want to deliver to the audience. Prepare some examples to support your idea. Don’t be acquisitive (greedy). Your time is limited.
Tips for presentation Eye Contact Body Language Voice and Language Use
10min for preparation and 3min for presentation
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Timeline
Introduction 13:00 – 13:10
Icebreaker 13:10 – 13:30
Communication Workshop 13:30 – 14:30
Break 14:30 – 14:40
Organization Visit Planning 14:40 – 15:40
Wrapping-Up 15:40 – 16:00
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Organization Visit Planning
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Topic Groups
Poverty Education Environment
Ayaka (Ando)
Yohei
Kanako
Rie
Ayaka (Tomizawa)
Ryoko
Joonhee
Yoshiko
Yoshimasa
Yo
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Sharing Your Research in the Topic Group
Assignment 1: Personal Research about organizations or service activities you are interested in
Deciding at least one organization or activity you want to join as the topic group
30 min for group discussion and 10 min for sharing your plan with everyone
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Timeline
Introduction 13:00 – 13:10
Icebreaker 13:10 – 13:30
Communication Workshop 13:30 – 14:30
Break 14:30 – 14:40
Organization Visit Planning 14:40 – 15:40
Wrapping-Up 15:40 – 16:00
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Wrapping-Up
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Next Steps
Make an appointment in appropriate manner
Report the fixed schedule to Kazuharu
Visit the organization or join the activity
Report to Kazuharu / Reflection with Kazuharu
Working on the Topic Group Presentation
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Timeline and Assignments
June 12
June 12-19
June 19
June 19-July 10
July 10
July 17
PP1: Orientation & Session on “Service”
Assignment1: Personal Research
PP2&3: Communication Workshop & Organization Visit Planning
Assignment2: Group Work
PP4: Topic Group Presentation
PP5: Reflection & Goal Setting
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Topic Group Presentation
Your final output before flying to U.S.
20 min powerpoint presentation based on your topic group which includes Community Need or Problem Identification Organization Study Brief Ideas of Addressing the Community Need
Your preparation for the presentation helps you to work on the final project in U.S. Brief paper after the presentation
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What you acquire from the program depends on what you prepare for it…
Let’s do our best to prepare for the life-changing experience in U.S.!
See you all in July 10!