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Consorzio Interuniversitario
Improving Scientific Research in Higher Education Institutions:
a process management experience in Italian Universities
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www.u-gov.eu
Core Activities:
• Supercomputing services
for scientific research
• IT services for the Italian
Ministry of university and
research
• IT services for universities
University ConsortiumNo-ProfitFounded in 1969
52 Members:• 49 Universities• 2 Research institutes• Italian Ministry of
University and Research
Employees: 550 Owned company: Kion (.. and others)
CINECA for Higher Education
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U-GOV Solution Map
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U-GOV Technological Architecture
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Researchorganizations
Investment opportunities
Projects
Publications
Patents
EquipmentGovernments
Financiers
Researchers
Editors
Libraries
Data centres
Research institutions
Industry
Products
Research dataFacilities
The research information space
Researchers
Source: EUROCRIS.org
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“Research Chain of Value”
Strategic Planning
Operative
planning
Assets and
activities
management
Skills
Outputsandassessments
ExploitationDissemination
ResourcesAssets
REUSE OF SKILLS, NEW SKILLS AND RESOURCES ACQUIRED
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www.u-gov.eu
CINECA’s vision on research processes
• Project management internally and externally funded (Gov, EU, Industry): administering the grant, complying with regulations, reporting to funders.
• Research results repository management (publications, patents, conference speeches, ..)
• Research results assessment (publication, projects, research groups)
• Research assets management (research teams and groups, research units, laboratories, equipments, facilities, skills..)
• Dissemination and Technology transfer• Integration with national and istitutional repositories/systems
• Projects
• Results
• Assessment
• Assets
• Dissemination
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www.u-gov.eu
Research Project Management
• Project Configuration– Project type– Cost prospect model– Work package model
• Project informations– Total budget and annual budget– Work Packages definitions– People and resources
• Timesheet submitting by researchers• Business Intelligence facilities for Indirect Costs Allocation• Reporting for funders• Internal reporting about work in progress and results
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www.u-gov.eu
Research Outputs Repository
• It gathers all the research results produced by an author that works for the University
• publications, patents, products, conferences, seminars
• It shows statistics about publications, researchers, research teams, research units, areas
• It is the start point for Assessment process• It exports data to:
• University Libraries• University Portal• National/institutional systems and websites
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www.u-gov.eu
Research Outputs Repository IT issues
• No duplications: automatic recognition of publication already submitted
• Each publication has a unique data owner • Attachments to publications (e.g. full text)• Integration with the University’s human resource
database: infos about authors• Integration with national and istitutional IT
systems• Import and export using standards like MODS,
BibTex, ISI, OAI, Endnote, Pubmed • Gateways for systems interoperability and data
export (e.g. OAI-PMH pubblication metadata harvest, other web services)
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www.u-gov.eu
Assessment Process
Step 1Session
configuration
Step 2Assessment
session
Definition of publications and evaluators
Definition of session rules
Session opening
Peer to peerAssessment activities
Session endind
Assessments publication
Reporting
Committee
Referee/Peer Reviewer
Author
Research Office
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www.u-gov.eu
Assessment session
• Session opening• Referees can preview the assigned publications • Blind review• Automatic assessments
• Session management• Referees express their opinion about pubblications• Referees report errors/issues, view progress of
requests.• President and Research Office manage session work in
progress and warnings (open/in progress/accepted/rejected)
• Reporting• Session analysis• Final results sorted by categories, authors, groups and
teams, areas.
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www.u-gov.eu
Research Assets
• Research groups and teams (skills, areas, activities, ..)
• Additional information about grants• Annual research planning• Scientific partnership• Labs, equipments, facilities.• Cultural and technological transfer
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U-Gov Research Internal and External Interoperability
Project Management
Products andPubblications
Assets and Resources
Web PortalPubblications, Groups, Assets, Labs, People, Projects, Results, Assessments,
PartnershipsOrganization, Products, Research Data
Via Web Services
IR
Research Public Digital Objects
DigitalLibrary
Publications
Accounting
Cash Flow
ResearchAnalytics
KPI
Payroll
Address BookOrganization
CoursesSeminars
ProfessorsDatabase
MinistrySystems
ExternalData ProviderEg: CrossRef
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Publications & Products Repository
ERPSystem
(people and organization)
EXTERNALDATA
PROVIDER
Publisher’s Metadata
Metadata extensions
Bibliometrics Metadata
Digital Object Metadata
Internalassessment Data
Authors’ details
Authors’ OrganizationDetails
Internal peer review
(assessment)
IstitutionalRepository
Research Output Metadata – CRIS Model Composition
Projects Management
ResourcesAnd Assets
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www.u-gov.eu
Thank you for your attention
Fabrizio LuglioSystems and solutions for University Administration Department
Manager of Research Systems Division