Download - Core HRMS Training
-
7/28/2019 Core HRMS Training
1/44
Mahindra Satyam 2009
Human Resource Training
Core HR
-
7/28/2019 Core HRMS Training
2/44
2
Mahindra Satyam 2009
Agenda for Today
1.HR Meaning
Functions
2.Users:
What are Users?
Creation Of Users
3. Responsibility
What is Responsibility?
Responsibility Creation
4. Menus
What are Menus?
Menus Creation
5. Flexfields
Key Flexfield
-
7/28/2019 Core HRMS Training
3/44
3
Mahindra Satyam 2009
Human Resource Management Meaning
Human Resource is the workforce of an organization also known as thehuman capital now a days.
HR Dept deals with managing the entire lifecycle of an employee in the
organization.
-
7/28/2019 Core HRMS Training
4/44
4
Mahindra Satyam 2009
Functions of HR
Hiring Position classification and grading
Personnel data entry and records maintenance
Salary determination
Training
Performance appraisal review and processing
Awards review and processing Retirement etc.
-
7/28/2019 Core HRMS Training
5/44
5
Mahindra Satyam 2009
USERS
Users are people who Login into the system, with a unique USERNAME andPASSWORD.
They are created according to various Organizational need.
Every employee has various Organizational responsibilities according to his job
in the organization.
A user is created keeping in mind those roles and responsibilities.
Navigation: System Administration Security User Define
-
7/28/2019 Core HRMS Training
6/44
6
Mahindra Satyam 2009
-
7/28/2019 Core HRMS Training
7/447
Mahindra Satyam 2009
Responsibility
Responsibilities are the primary means of defining security.
Responsibilities cannot be deleted.
A responsibility is linked to Business Group.
Navigation: System Administrator Security Responsibility
Define
-
7/28/2019 Core HRMS Training
8/448
Mahindra Satyam 2009
-
7/28/2019 Core HRMS Training
9/449
Mahindra Satyam 2009
MENUS
INTRODUCTION A Menu is a hierarchical arrangement of functions and menus of functions (Sub-menus)
Menus control which form functions/ non form functions a user can access. Menus are used to control WHAT theuser can access
Each responsibility has a menu assigned to it.
Creating Menu: 1)Enter a Menu name. This will be used internally by Oracle and is not visible to user.
2)EnterUser Menu Name. We use this name while attaching menu to a responsibility.3)Choose a Menu typeas per the requirement. Few options available are:
HTML Tab Home Page HTML Sub-tab Data Security Standard
Tab menus are used in self service applications. E.g. iRecruitment, Learning Management etc. We define type as Standard for Menus that would be used in Navigator form. Data Security Menus are used to assign functions to a user which are not directly visible in Navigator form
Specif ying a Menu Type is optional.
-
7/28/2019 Core HRMS Training
10/4410
Mahindra Satyam 2009
SET UP WORK STRUCTURES
-
7/28/2019 Core HRMS Training
11/4411
Mahindra Satyam 2009
Key Flexfields
6 Main Key Flexfields in Oracle HRMS are:
Job Flexfield
Position Flexfield
Grade Flexfield
Competency Flexfield
People Group Flexfield
Cost Allocation Flexfield
-
7/28/2019 Core HRMS Training
12/4412
Mahindra Satyam 2009
BUSINESS GROUPS DEFINITION PREREQISITES
Before defining Business Group in the system following activities need to beperformed:
Define mandatory key flex fields (KFFs):
Grade
Group (People Group) Job
Costing
Position
Competence
-
7/28/2019 Core HRMS Training
13/4413
Mahindra Satyam 2009
Creating Key Flexfields
Job Flexfield:
-
7/28/2019 Core HRMS Training
14/4414
Mahindra Satyam 2009
-
7/28/2019 Core HRMS Training
15/4415
Mahindra Satyam 2009
WORK STRUCTURES
Work structures components are the building blocks forrepresenting enterprise in Oracle HRMS.
Work Structures provides the framework in which you
place people.
Work Structures includes:
Business groups, organizations and legal entities to represent enterprise.
Jobs and Positions to show relevance to the nature of work Employees perform.
Other structures such as Competence, People Group, Grade, etc. that wouldallow enterprise to create a framework to maintain employee information in it.
Work
Structures
-
7/28/2019 Core HRMS Training
16/4416
Mahindra Satyam 2009
BUSINESS GROUPS
Business Groups in Oracle HRMS:
Represents a country in which enterprise operates. Top Organization to hold other organizations in your enterprise. A separate business group for a country is recommended, if country has fair
number of employees.
On creation of the business group Oracle HRMS creates one view all security
profile, which allows users to access all employees in the business groups.
By default, all employees will be assigned to business group.
Though the employees are directly assigned to a specific organization,employees always continue exists under the business group and employees are
always governed by legislative policies of the country, business group corresponds
to.
-
7/28/2019 Core HRMS Training
17/4417
Mahindra Satyam 2009
DEFINE LOCATIONS
Each physical site, where your employees work,is represented as Location in Oracle HRMS.
Locations can be Global or Local.
Global Locations are available to all Business Groups,
whereas Local is available within the Business Group.
In some places, Work Locations determine taxability rules.
Extra Information can be used to capture additional information specific to a
location.
Locations are shared across Business Groups in HRMS and with two other Oracle
applications: Inventory and Purchasing.
-
7/28/2019 Core HRMS Training
18/4418
Mahindra Satyam 2009
(N) HRMS ResponsibilityWork Structures Location
EIT in Location is used
to capture additional
Information specific to
location.
HRMS does not use some of the fields in
the Location window. These fields are
disabled for HRMS users. For example,
the Legal Address check box is read-only
and supports future functionality in
Oracle Financials.
-
7/28/2019 Core HRMS Training
19/4419
Mahindra Satyam 2009
REMOVE A LOCATION
In case a location is no longer functional, we
can remove the location by specifying the
Inactive Date. Making a location inactive
prevents users from selecting it.
-
7/28/2019 Core HRMS Training
20/4420
Mahindra Satyam 2009
DELETE A LOCATION
-
7/28/2019 Core HRMS Training
21/4421
Mahindra Satyam 2009
DEFINE ORGANIZATIONS
Organizations generally represent levels of your enterprise, from the highestlevel of Organization (Business Group) to the lowest level of organization
(department / division).
Organizations can be internal (for example, departments) orexternal (for
example vendors).
Organizations need to be classified as HR Organization for deploying people in
the Organizations. Unless, Organizations are classified as HR Organization, you
would not be able to select organization in the Assignment window.
You need to use classification block to identify the type of Organization. For
example, Business Group classification need to be used to identify businessgroup.
-
7/28/2019 Core HRMS Training
22/4422
Mahindra Satyam 2009
ORGANIZATIONS
Use the Organization window to create:
Business groups
External organizations (for example, tax offices, pension providers, insurancecarriers, disability organizations, benefit carriers, or recruitment agencies)
Internal organizations (for example, departments, sections or cost centers)
GREs/Legal Entities
-
7/28/2019 Core HRMS Training
23/4423
Mahindra Satyam 2009
CREATE ORGANIZATION (BUSINESS GROUP)
(N) HRMS Responsibility Work Structures Organization Description
-
7/28/2019 Core HRMS Training
24/4424
Mahindra Satyam 2009
(N) HRMS Responsibility Work Structures Organization Description OthersBusiness Group Info.
-
7/28/2019 Core HRMS Training
25/4425
Mahindra Satyam 2009
CREATING BUSINESS GROUP
-
7/28/2019 Core HRMS Training
26/44
26
Mahindra Satyam 2009
ORGANIZATION
-
7/28/2019 Core HRMS Training
27/44
27
Mahindra Satyam 2009
ORGANIZATION HIERARCHIES
Organization hierarchies show reporting lines and other hierarchical relationships
between organizations in your enterprise.
You set up a pr im ary repo rt ing hierarchy ref lect ing th e main repo rt ing l ines,
as established in the organization chart of your enterprise.
-
7/28/2019 Core HRMS Training
28/44
28
Mahindra Satyam 2009
CREATING ORGANIZATION HIERARCHIES
-
7/28/2019 Core HRMS Training
29/44
29
Mahindra Satyam 2009
ORGANIZATION HIERARCHY DIAGRAMMER
You edit organization or position hierarchies in
the Organization Hierarchy Diagrammer window
or the Position Hierarchy Diagrammer window.
-
7/28/2019 Core HRMS Training
30/44
30
Mahindra Satyam 2009
MANDATORY PROFILE OPTIONS
Once the Business Group is created, set these basic mandatory profile option atresponsibility level:
HR: Business Group
HR: Security Profile
HR: User Type
-
7/28/2019 Core HRMS Training
31/44
31
Mahindra Satyam 2009
DEFINING JOBS
Jobs represent generic roles within a business group. They are independent ofany single organization. For example, the jobs Manager and Consultant can
exist in many organizations.
If a role continues to exist after the employee leaves, then Positions need to be
implemented. Unlike positions, jobs are generally employee specific.
Jobs can have either simple or complex key Flexfield structure. Individual jobs
can be a combination of segment values. For example, a job can be one or two
segments like Consultant or Consultant.Senior.
You need to have structure of jobs in place, before they can be used in
Assignment window.
Jobs are dated so that you can start and end definitions.
-
7/28/2019 Core HRMS Training
32/44
32
Mahindra Satyam 2009
(N) HRMS ResponsibilityWork Structures Job Description
Job Group
Each job is held in a Job group. The job group is used to store jobs of a similar type
together in one group. All standard jobs created in Oracle HRMS, that is, those jobs that
define the role the person is employed to fulfill, must be stored in the Default HR Job
Group. This job group is automatically created for your business group is given the same
display name as the business Group.
Above box shows the job Flexfield
created earlier , attached to the
Business Group.
-
7/28/2019 Core HRMS Training
33/44
33
Mahindra Satyam 2009
DEFINING POSITION
Position is a specific role, or function, that exists in one, and only one,organization. Positions are generally used for management reporting detail thanorganizations alone.
You can maintain history of changes to Positions as Positions are date tracked.
Every position in the enterprise is unique. If every business division has aDirector, you must set up a unique position name for each Director such as HRDirector, where Director is the job definition for each position, HR is the Position.
-
7/28/2019 Core HRMS Training
34/44
34
Mahindra Satyam 2009
(N) HRMS ResponsibilityWork Structures Position DescriptionThe check boxes at the top of the
window are for information purposes
only. They are checked if the
position belongs to an organization
selected for position control.
-
7/28/2019 Core HRMS Training
35/44
35
Mahindra Satyam 2009
POSITION TYPES
There are four position Types:
Single Incumbent, meaning that only one employee is allowed to hold theposition at any time
Shared, meaning there can be several incumbents, up to the value of the FTEfield.
Pooled (Public Sector only), meaning the position is loosely defined so rulesabout FTE and hours are not enforced by the system None, which you can select if you do not need to record position types
-
7/28/2019 Core HRMS Training
36/44
36
Mahindra Satyam 2009
POSITION HIRING STATUS
Every position must have a hiring status. The system statuses provided with OracleHRMS are as follows. You can provide user names for these system statuses and
Map more than one user name onto each system status, if required.
1. Proposed - For modeling or planning.
2. Active - Available for use.
3. Frozen - Position can continue to be used with current incumbents but no new incumbentscan be placed in it.
4. Eliminated - Position is no longer in use and will not be required in the future. A position
cannot be reactivated when it has been eliminated.
5. Deleted - Position was set up by mistake, or never approved. A position can only be
deleted before its Start Date (that is, the date on which it was approved for use). A position
cannot be reactivated when it has been deleted.
Important: Positions have a Valid/Invalid status as well as a hiring status. You cannot
assign
an employee to an Active position if its status is Invalid (or a user defined status). You can only
assign to a position with an Active hiring status and a Valid (or blank) main status.
-
7/28/2019 Core HRMS Training
37/44
37
Mahindra Satyam 2009
POSITION HIERARCHIES
Use Hierarchies to show management reporting lines between positions
More detail than Organization Hierarchies
In a hierarchy each position has one parent reporting position
Unlimited number of hierarchies
Copy and manage multiple versions of any hierarchy
Use hierarchies to control user access to records
Security Profiles
Reports
-
7/28/2019 Core HRMS Training
38/44
38
Mahindra Satyam 2009
(N) HRMS Responsibility Work Structures Position Hierarchies
-
7/28/2019 Core HRMS Training
39/44
39
Mahindra Satyam 2009
DEFINE GRADES
Grades represent relative levels of
management or seniority within an
enterprise
May be grouped as management,
Administrative, and Technical
Often related to levels of pay
Often related to Job or Position
-
7/28/2019 Core HRMS Training
40/44
40
Mahindra Satyam 2009
(N) HRMS Responsibility Work Structures Grades Description
-
7/28/2019 Core HRMS Training
41/44
41
Mahindra Satyam 2009
GRADES & PAY
Oracle HRMS supports different ways of showing the relationship between gradesand pay
Direct Use Grade Rates Maximum, Minimum, and Mid-point values
Indirect Use Pay Scales Progression Points and Values
Grade Steps and increments
-
7/28/2019 Core HRMS Training
42/44
42
Mahindra Satyam 2009
GRADES & PAY
-
7/28/2019 Core HRMS Training
43/44
43
Mahindra Satyam 2009
PERSON TYPES
Person types are used to describepeople entered into the Oracle HumanResources product.
The person types names may bemodified if needed, or
new person types can be added.
-
7/28/2019 Core HRMS Training
44/44
mahindrasatyam.net
Safe Harbor
This document contains forward-looking statements within the meaning of section 27A of Securities Act of 1933, as amended, and
section 21E of the Securities Exchange Act of 1934, as amended. The forward-looking statements contained herein are subject to
certain risks and uncertainties that could cause actual results to differ materially from those reflected in the forward-looking
statements. Satyam undertakes no duty to update any forward-looking statements. For a discussion of the risks associated with ourbusiness, please see the discussions under the heading Risk Factors in our report on Form 6-K concerning the quarter ended
September 30, 2008, furnished to the Securities and Exchange Commission on 07 November, 2008, and the other reports filed with
the Securities and Exchange Commission from time to time. These filings are available at http://www.sec.gov
Thank You