Download - County Canvassing Board Training
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County Canvassing Board Training
2012
Certification and Training ProgramElections DivisionOffice of the Secretary of State(360) 902-4180
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The Canvassing Board
The County Auditor conducts electionsThe County Auditor conducts elections
The Board canvasses the returnsThe Board canvasses the returns
RCW 29A.60WAC 434-262-010
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Canvassing Board Membership
• Chair of County Legislative Authority– Board of County Commissioners– County Council
• Prosecuting Attorney
• County Auditor
RCW 29A.60.140
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• Designate an alternateDesignate an alternate– In writingIn writing– At least one day prior to assuming any dutiesAt least one day prior to assuming any duties– Permanently, or for a single electionPermanently, or for a single election
• File designation with the County AuditorFile designation with the County Auditor
RCW 29A.60.140
If a Member Cannot Serve
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Board Alternates
RCW 29A.60.140
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When Member is a Candidate
The member designates an alternate.The member designates an alternate.
If unable to designate, the memberIf unable to designate, the member
• May determine the validity of an entire determine the validity of an entire ballot ballot
• MayMay not not determine validity for his/her racedetermine validity for his/her race
RCW 29A.60.150
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When Member is a Candidate
If remaining members can’t agree,If remaining members can’t agree, andand
the vote affects the outcome of the race,the vote affects the outcome of the race,thenthen
The Secretary of State may break the tie.The Secretary of State may break the tie.
RCW 29A.60.150
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Board Procedures
Officially adopt written procedures
Comply with Open Public Meetings Act
RCW 29A.60.150 & 42.30.080
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Rules and Written Procedures
Canvassing Board written procedures
should include:
•Board policies and delegation
•Compliance with state laws and rules
•Consistency between elections
•Include examples of Board decisions
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Open Public Meetings
• Notify media
• Publish public meeting notices– In the Notice of Election– On the county website
• Make available for public disclosure– All Board meeting records– All Board actions or adopted rules
WAC 434-262-025RCW 29A.60.140RCW 42.30
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Exclusive Duties of the Board
Rejecting ballotsRejecting ballots
Canvassing and Certify electionsCanvassing and Certify elections
Hearing voter registration challengesHearing voter registration challenges
RCW 29A.60, 29A.08.820WAC 434-262-010
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Delegating DutiesAny duty Any duty notnot exclusive to the Board exclusive to the Board
•Processing ballotsProcessing ballots•Researching provisional ballotsResearching provisional ballots•Conducting logic & accuracy testsConducting logic & accuracy tests•Determining voter intentDetermining voter intent
RCW 29A.60.140WAC 434-262-015
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Ballot Processing Schedule
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Voter Intent
Determination of voter intent is often Determination of voter intent is often delegated, sdelegated, subject to the ubject to the Statewide Statewide Standards of What is a VoteStandards of What is a Vote. .
Only the Board may reject a ballot.Only the Board may reject a ballot.
WAC 434-261-120
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2009 Version
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Voter Intent Committee
Secretary of State’s OfficeCounty AuditorsAttorney General’s Office
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Rejection of Ballots
The Board may review ballotsThe Board may review ballots
• IndividuallyIndividually
• In batchesIn batches
The Board shall review voter intent marks The Board shall review voter intent marks not addressed in the not addressed in the Statewide Standards Statewide Standards on What is a Vote.on What is a Vote.
RCW 29A.60.140WAC 434-261-086WAC 434-262-015
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Rejection of Ballots or Parts of Ballots
RCW 29A.60.140WAC 434-261-086WAC 434-262-015
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Canvassing Board Must Certify Results
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When Certifying the Election
Canvassing Board should verify:Canvassing Board should verify:
• Reconciliation reportReconciliation report
• Auditor’s Abstract of VotesAuditor’s Abstract of Votes
• Any reports explaining errors & discrepanciesAny reports explaining errors & discrepancies
• Amended abstractsAmended abstracts
• Certificate of electionCertificate of election
RCW 29A.60.230RCW 29A.60.235
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Verify the Auditor’s Abstract of Votes
• Number of registered votersNumber of registered voters
• Votes cast in each raceVotes cast in each race
• Precinct vote totalsPrecinct vote totals
• Ballot vote totalsBallot vote totals
• Legislative district vote totalsLegislative district vote totals
• Congressional district vote totalsCongressional district vote totals
• Countywide vote totalsCountywide vote totalsRCW 29A.60.200WAC 434-262-040
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Administering Election Recounts
The Board shall:The Board shall:
• Determine time and placeDetermine time and place
• Establish guidelines for public observationEstablish guidelines for public observation
• Open sealed ballot containersOpen sealed ballot containers
• Direct ballot countingDirect ballot counting
RCW 29A.64.030 RCW 29A.64.041RCW 29A.60.110
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Voter Registration Challenges
RCW 29A.08.810-850
Duties: Voter Challenges
Challenged by:Challenged by:
• A registered voter A registered voter
• The County Prosecuting AttorneyThe County Prosecuting Attorney
Voted ballot is held if challenge is filed Voted ballot is held if challenge is filed before the voted ballot is returnedbefore the voted ballot is returned
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Basis for Challenge
Challenger must allege voter is:Challenger must allege voter is:
1.1.Not 18Not 18
2.2.Not a U.S. citizenNot a U.S. citizen
3.3.Not a residentNot a resident
4.4.Not eligible due to mental incompetenceNot eligible due to mental incompetence
5.5.Not eligible due to a felony convictionNot eligible due to a felony conviction
RCW 29A.08.810-850
Duties: Voter Challenges
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Felony Convictions
2009 Legislation states that2009 Legislation states that
voting rights are restored when the person is voting rights are restored when the person is no longer under DOC custody.no longer under DOC custody.
There is not requirement for a document There is not requirement for a document restoring voting rights.restoring voting rights.
Duties: Voter Challenges
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• Burden of proof is on challengerBurden of proof is on challenger
• If challenge is based on residency, the If challenge is based on residency, the voter is allowed to correct the addressvoter is allowed to correct the address
• Challenger and voter may appear at Challenger and voter may appear at hearing either in person or by affidavithearing either in person or by affidavit
RCW 29A.08.810 - .850
Hearing Registration Challenges
Duties: Voter Challenges
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Board’s Decision
• Challenge must be resolved before Challenge must be resolved before certification of the electioncertification of the election
• Superior Court may review Canvassing Superior Court may review Canvassing Board’s decisionBoard’s decision
RCW 29A.08.810-850
Duties: Voter Challenges
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Military & Overseas Voter
• Voter without WA address votes only on Voter without WA address votes only on county-wide races & issuescounty-wide races & issues
• Electronic access to ballots Electronic access to ballots
• Date of signature is the valid receipt dateDate of signature is the valid receipt date
• If the voter only casts a Federal Write-in If the voter only casts a Federal Write-in Ballot, it is validBallot, it is valid
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Board Members’ Role
As judge and jury, As judge and jury,
you are the guardian of voters’ rights, you are the guardian of voters’ rights,
election integrity, and the legal process.election integrity, and the legal process.
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County Canvassing Board Training
2012
Questions regarding this training may be addressed to:
Certifying and Training ProgramOffice of the Secretary of [email protected](360) 902-4180