Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Purpose
Use this procedure to set up a direct deposit for net pay, direct deposit for a fixed dollar amount, more than one direct deposit, delimit direct deposits, and change the fixed dollar amount.
Trigger
Perform this procedure when a direct deposit form is received in the Human Resources Service Center.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
Select Human Resources Personnel Management Administration HR Master Data to go to the Maintain HR Master Data screen.
Transaction Code
PA30
Helpful Hints
The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
On certain screens you may have to scroll to view some data entry fields.
Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Procedure
1. Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data)
2. As required, complete/review the following fields:
Field R/O/C Description
Person ID Required Unique Employee Identification number
Example:10000135
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
3.Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)
4. Perform one of the following:If You Go ToKnow the infotype number or name Step 5Do not know the infotype number or name Step 7
The employee’s information is now displayed on the screen. Infotypes created for the
employee have a displayed to the right of the Infotype text field.
5. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Infotype Required Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:0009
You can also type the name of the infotype (Bank Details).
6. Go to Step 9.
7.Click the tab.
Maintain HR Master Data (UC Payroll Data tab)
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
8.Click to the left of Bank Details.
9.Click .
10. Perform one of the following:If You Want To Then Go ToCreate a net pay (main bank) direct deposit Click . Step 11
Create a direct deposit for a fixed dollar amount (other bank) Click . Step 17
Create a second direct deposit for a fixed dollar amount (other bank) Click . Step 21
Change a fixed dollar amount (other bank) Click . Step 27
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009)
11.Click to the left of the record to be copied.
12. Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Copy Bank Details
13. As required, complete/review the following fields:
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:02/11/2006
The Start date is pay period end date of the check on which the deposit will become effective.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Bank Details Type Required Type of financial institution from the drop down list
Example:Main bank
Main bank represents the “net” pay.
Bank Key Required ABArouting number for a bank account
Example:042000398
This is the bank routing number.
Bank Account Number Required Bank account number
Example:100901
Bank control key Required Type of account: savings/checkingExample:01 (Checking account) 02 (Savings account)
Payment method Required Indicates method by which the payment will be made
Example:E (Employee checks)) I (Employee direct deposits)
14.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Copy Bank Details (0009) (2)
15.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009) (2)
16. Go to Step 38.
The system displays the message, “Record created”.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Create Bank Details (0009)
17. As required, complete/review the following fields:
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:02/11/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Bank Details Type Required Type of financial institution from the drop down list
Example:Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key Required ABArouting number for a bank account
Example:042000398
This is the bank routing number.
Bank Account Number Required Bank account number
Example:100901
Bank control key Required Type of account: savings/checkingExample:01 (Checking account) 02 (Savings account)
Payment method Required Indicates method by which the payment will be made
Example:I (Employee direct deposits)
Standard Value Required Reflects the fixed amount to apply to this info type actionExample:100.00
This is the fixed dollar amount of the deposit.
18.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Create Bank Details (0009) (2)
19.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Maintain HR Master Data (UC Payroll Data tab) (2)
20. Go to Step 38.
The system displays the message “Record created”.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009) (3)
21.Click to the left of the record to be copied.
22.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Copy Bank Details (0009) (3)
23. As required, complete/review the following fields:
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:04/11/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Bank Details Type Required Type of financial institution from the drop down list
Example:Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key Required ABArouting number for a bank account
Example:043301627
This is the bank routing number.
Bank Account Number Required Bank account number
Example:1003
Bank control key Required Type of account: savings/checkingExample:01 (Checking account) 02 (Savings account)
Payment method Required Indicates method by which the payment will be made
Example:I (Employee direct deposits)
Standard Value Required Reflects the fixed amount to apply to this info type actionExample:150.00
24.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Copy Bank Details (0009) (4)
25.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009) (4)
26. Go to Step 38.
The system displays the message “Record created”.
Enter Delimitation Date
27. As required, complete/review the following fields:
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Delimit.Date Required Stop date of the info type action
Example:03/25/2006
Enter the pay period end date of the check date on which the change will become effective.
28.Click .
Information
29.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Delimit Bank Details (0009)
30.Click to the left of the record to be changed.
Only the records that can be delimited and changed are displayed.
31. Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Maintain HR Master Data (UC Payroll Data tab) (3)
32.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009) (5)
33. Review the displayed information.
The selected record has been delimited (stopped).
34.Click .
When changing a direct deposit record, either in the form of a net pay or a fixed amount, you must first delimit (stop) the current direct deposit record and then enter the change as if it were the first direct deposit request received.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Create Bank Details (0009) (4)
35. As required, complete/review the following fields:
Field R/O/C Description
Start Required Date and/or time when operation commences
Example:02/20/2006
The Start date is the pay period end date of the check on which the deposit will become effective.
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Field R/O/C Description
Bank Details Type Required Type of financial institution from the drop down list
Example:Other bank
Other bank represents a “fixed dollar amount” deposit.
Bank Key Required ABArouting number for a bank account
Example:042000398
This is the bank routing number.
Bank Account Number Required Bank account number
Example:100901
Bank control key Required Type of account: savings/checkingExample:01 (Checking account) 02 (Savings account)
Payment method Required Indicates method by which the payment will be made
Example:I (Employee direct deposits)
Standard Value Required Reflects the fixed amount to apply to this info type actionExample:350.00
36.Click .
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
Create Bank Details (0009) (5)
37.Click .
The system displays the message, “Save your entries.”
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Work InstructionFunctional Area: Personnel Administration Create and Maintain Bank Details
List Bank Details (0009) (6)
38.Click until you return to the SAP Easy Access screen.
The system displays the message, “Record created.”
39. You have completed this transaction.
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