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Training Administration
HR – Training Administration
Department of Posts, CSI Project
1
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Training Administration
Slide 2
Module Agenda
S.No. TAM
1. Overview
2. Assign Targets to Training Centers
3. Create Training Catalog
4. Setup Training Calendar
5. Allocate/Reallocate Seats
6. Nominate Employees
7. Confirm Training Nomination
8. Manage Registration
9. Allocate Training Rooms
10. Record Attendance
11. Evaluate Participants
12. Administer Training Feedback
13. Post Training Activities
14. Administer Training for GDS Staff
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Training Administration
Slide 3
Module Agenda
Abbreviation Description
BBP Business Blueprint
CSI Core System Integrator
EG Employee Group
EP Enterprise Portal
ESG Employee Subgroup
ESS Employee Self Service
IT Infotype
OM Organisational Management
Org Unit Organisation Unit
P Area Personnel Area
PD Personnel Development
PIS Personnel Information System
PSA Personnel Sub-Area
PSG Personnel Subgroup Grouping
Q Qualification
QK Qualification Group
RS Roster Points
SPO Sub Post Office
TAM Training Administration Management
TM Time Management
List of Abbreviations used in this document
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Training Administration
4
Introduction to Training Administration Module (TAM)
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Training Administration
Introduction to TAM: Overview and Objectives
5
TAM is an integrated training solution provided in SAP which can beintegrated with other components.
After completing this lesson, you will be able to:
• Identify the components of TAM
• Describe the features of TAM
• Identify the Objects in TAM
• State the Delivery Methods in TAM
• Identify the Integration of TAM with other systems
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Training Administration
Features of TAM
6
TAM Features
Learning Portal
Learning Management
System
Authoring Tool
Content Management
System
Offline Player
Content Player
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Training Administration
Delivery Methods
7
TAM Training Delivery Methods
Class Room Training
Web Based Training
Online Test
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Training Administration
Roles
8
Roles
Training Manager
Training Administrator
Instructor / Author
Learner
Assign Targets
Training Calendar
Seat Allocation
Course Registration
Training Room Allocation
Evaluation by Training Manager
Summary of Feedback
Summary of Evaluation
Training Delivery
Taking Daily Attendance
Providing Feedback
Seat AllocationSeat Requisition
Nominations
Substitute Arrangement
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Training Administration
TAM Process: Overview Process Flow
Load Training Catalog
Course Administration
Class Scheduling
Manage Registration
Training Delivery
Training Feedback
Administer Participant Evaluation
Post-Training ActivitiesTraining Administration for GDS Staff
Assign Training Targets (to training Centers)
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Training Administration
TAM Sub Process Flow
Training Division assign Training targets to PTC
Training Manager Load Training catalog
Training Administrator does the Seat
Allocation/Reallocation and then Nomination
Reporting Manager for Approval
Manage Registration
Training Room Allocation
Day Wise Participant Attendance
Training Feedback byEmployee
Administer Participant Evaluation by Training Manager/Reporting
Manager
Follow up Participation
Transfer Qualification
Employee Confirms the Participation
End
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Training Administration
TAM Integration with PIS/Leave Management
11
Employee Confirms the participation
Employee attend the Training
Update Leave Management IT2002
Transfer the Qualification
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Training Administration
TAM Integration with MM/FICO
12
Resource Types should be created in MM
Costs for Resource Type or Resource created in FICO
Training Manager while creating the Course Types uses the Resource Types
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Training Administration
Assign Targets to Training Centers
13
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Training Administration
This Application is used by the Training Division to assign the targets to thePostal Training Centers (PTC) for a Fiscal year.
PATH:
Enterprise Portal Training Manager Overview TAM Process TrainingTargets.
14
Assign Targets to the Training Centers
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Training Administration
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The Training Manager at the Training Division level logs in to the Enterprise Portal.
Assign Targets to the Training Centers
1. Enter User
2. Enter Password
3. Click Log On
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Training Administration
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Click ‘Training Manager’ tab.
Assign Targets to the Training Centers
4. Click Training Manager
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Training Administration
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The below screen appears.
Click on TAM Process Training Targets
Assign Targets to the Training Centres
5. Enter Fiscal Year
6. Enter Training Centre ID
7. Click Submit
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Training Administration
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• Select ‘Training program ID’.• Enter the targets to be assigned for the training program.• After assigning targets, click ‘Assign Targets’ button.
Assign Targets to the Training Centers
8. Select Training
Program ID
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Training Administration
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Assign Targets to the Training Centres
9. Click Yes
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Training Administration
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Assign Targets to the Training Centres• The Training Targets are assigned to the Training centers for various
training programs.
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Training Administration
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TAM Process: Assign Targets to the Training Centers
Summary
In this lesson we have learnt about the various processes available in TAM and we have gone through the implementation of the first process, i.e. assigning targets to Training Centers in TAM
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Training Administration
Create Training Catalog
22
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Training Administration
• In this lesson, we shall Learn to:
• Create a Training Catalog
– Course Group (L)
– Course Type (D)
– Course (E)
23
Training Catalog : Objectives
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Training Administration
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Login to the SAP system with valid credentials.
Training Catalog : Course Group
1. Enter User
2. Enter Password
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Training Administration
• Human Resources SAP Learning Solution Settings Current Settings PVL0 - Course Group
25
Training Catalog : Course Group
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Training Administration
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Training Catalog : Course Group• Enter the ‘Start date’.• Click ‘Create’ button.
3. Enter Start date
4. Click Create
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Training Administration
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• Enter short text.• Enter long text.• Enter general description.
5. Enter short text6. Enter long text
7. Enter general description
Training Catalog : Course Group
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Training Administration
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• Click ‘Relationships’ tab and select the course group.
8. Click Relationships
Training Catalog : Course Group
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Training Administration
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• Click ‘Course Group Info’ tab.• Click the checkbox and then ‘Save’ (Ctrl + S) button.
9. Click Course Group Info
10. Click checkbox
Training Catalog : Course Group
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Training Administration
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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Settings
PVD0 - Course Type or execute Transaction code PVD0 in command box.
Training Catalog : Course Type
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Training Administration
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• Enter the ‘Start date’ and click ‘Create’ button.
1. Enter Start date
2. Click Create
Training Catalog : Course Type
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Training Administration
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• Select the Delivery method of the training program.
3. Select Delivery Method
Training Catalog : Course Type
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Training Administration
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• Enter Course Type abbreviation.
4. Enter Abbreviation
Training Catalog : Course Type
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Training Administration
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• Click ‘Description’ tab and then ‘Course Content’ tab.• Enter the training program description.
5. Click Description
6. Click Course Content
7. Enter description
Training Catalog : Course Type
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Training Administration
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• Click ‘Main schedule model’ tab.• Select the training schedule.
8. Click Main schedule model
9. Select Schedule
Training Catalog : Course Type
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Training Administration
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• Click ‘Capacity’ tab.
10. Click Capacity
Training Catalog: Course Type
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Training Administration
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• Click ‘Course Type Info’ tab.• Select the option ‘Bookable only as part of Curriculum’.
11. Click Course Type Info
Training Catalog: Course Type
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Training Administration
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• Click ‘Relationships’ tab.• Enter the ‘Course Group’.• Select the resources required and then template.
11. Click Relationships
Training Catalog: Course Type
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Training Administration
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• Click ‘Relationships’ tab.• Enter the ‘Employee Number’.
Training Catalog: Course Type
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Training Administration
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• Click ‘Save’ button.
Training Catalog: Course Type
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Training Administration
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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Settings
Current Settings LSO_PVDC - Curriculum Type or execute Transaction code LSO_PVDC
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Enter the ‘Start date’ and click ‘Create’ button.
1. Enter Start date
2. Click Create
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Enter the short text and long text of the Curriculum type.
3. Enter short text4. Enter long text
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Click ‘Description’ tab.• Click ‘Course Content’ tab and enter the description.
5. Click Description
6. Click Course Content
7. Enter description
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Click ‘Relationships’ tab.• Select the ‘Course Group’.• Select any pre-requisites and then evaluation templates.
8. Click Relationships
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Click ‘Curriculum Type Info’ tab.• Select the values and click ‘Save’ button.
9. Click Curriculum Type Info
10. Select the values
Training Catalog : Curriculum Type (DC)
11. Click Save
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Training Administration
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• Click on the button to add the curriculum type elements.
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Add the curriculum type elements by clicking the “+” button.
11. Click “+”
Training Catalog: Curriculum Type (DC)
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Training Administration
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• Click ‘Save’ button and then ‘Back’ button.
Training Catalog : Curriculum Type (DC)
12. Click Save13. Click Back
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Training Administration
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Create Training Catalog
• Summary
• In this lesson we have learnt about
• Training Catalogs, which include
– Course Groups
– Course Types
– Curriculum Types
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Training Administration
Setup Training Calendar
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Training Administration
In this lesson, we shall Learn to:
• Training Calendar
– Course (E)
– Curriculum (EC)
52
Training Calendar: Objectives
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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Courses Dates LSO_PV11 – Create Without Resources or execute Transaction code LSO_PV11
Create Course without Resources for a Course Type
Training Calendar: Create Course
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• Select ‘Course Type’.• Enter ‘Start date’ and click ‘Data Screen’ button.
1. Select Course Type
2. Enter Start date
3. Click Data Screen
Training Calendar: Create Course
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Training Administration
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• Click the radio buttons to select the options for Course and Start date. • Enter ‘Course Location’. • Enter ‘Organizer’ and ‘Course Owner’. Click ‘Save’ button.
4. Click radio buttons
5. Enter CourseLocation
6. Enter Course Owner
Training Calendar: Create Course
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Training Administration
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• Login to the SAP system with valid credentials.• SAP Menu Human Resources SAP Learning Solution Courses Dates LSO_PV10 – Create with Resources or execute Transaction code LSO_PV10
Create Course with Resources for a Course Type
Training Calendar: Create Course
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• Select ‘Course Type’.• Enter ‘Planning Period’ and click ‘Data Screen’ button.
1. Select Course Type
2. Enter Planning Period
3. Click Data Screen
Training Calendar: Create Course
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Training Administration
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• Click the radio button to select an option for the Planning Period.• Enter ‘Course Location’. • Enter ‘Organizer’ and ‘Course Owner’.
4. Click radio button
5. Enter CourseLocation
6. Enter Course Owner
Training Calendar: Create Course
7. Click Save
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• For ‘Bookability’ field, select “Bookable only as part of curriculum” option.
Screenshot continued from previous slide
7. Select the option
Training Calendar: Create Course
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Training Administration
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Training Calendar: Create Course
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Training Administration
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Training Calendar: Create Course
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Training Administration
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• SAP Menu Human Resources SAP Learning Solution Courses LSO_PVEC_CREATE - Create / Change Curriculum or execute Transaction code LSO_PVEC_CREATE
Training Calendar: Create Curriculum for Training Program (EC)
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Training Administration
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• Select ‘Curriculum Type’.• Click ‘Create’ button.
1. Select Curriculum Type
2. Click Create
Training Calendar: Create Curriculum for Training Program (EC)
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Training Administration
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• Select ‘Course Location’ and ‘Course Owner’.• Select all the courses one by one and click ‘Save’ button.
3. Select Course Location
4. Select Course Owner
Training Calendar: Create Curriculum for Training Program (EC)
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Training Administration
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Training Calendar: Create Curriculum for Training Program (EC)
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Training Administration
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• Login to the Employee Portal with valid credentials.
• Enterprise Portal Training Manager Overview Training Calendar
1. Enter User
2. Enter Password
3. Click Log On
Training Calendar: Generate and Publish
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Training Administration
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• Click radio button to select the period for training calendar.• Select ‘Training Center’.• Validate the dates and click ‘Submit’ button.
4. Click radio button
5. Select Training Center
6. Validate the dates
7. Click Submit
Training Calendar: Generate and Publish
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Training Administration
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• Enter ‘Eligibility Criteria of the Training Program’ if any.• Click ‘Generate Training Calendar’ button.• Enter the Employee number by clicking ‘Send Email’ button.
8. Enter Eligibility Criteria of the
Training Program
9. Click Generate Training Calendar
10. Click Send Email
Training Calendar: Generate and Publish
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Training Administration
69
Create Training Calendar
Summary
In this lesson we have learnt about
• Creating Courses
• Creating Curriculum
• Generating and Publishing a Calendar
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Training Administration
Allocate/Reallocate Seats
70
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Training Administration
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• Login to the Employee Portal with valid credentials.
• Enterprise Portal Training Manager TAM Process Seat Allocations
Course Administration – Seat Allocation and Reallocation
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Training Administration
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• Select ‘Course Type’ and ‘Course’.• Select ‘Office’.• Click ‘Execute’ button.
1. Select Course Type
2. Select Course
3. Select Office
4. Click Execute
Course Administration – Seat Allocation and Reallocation
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Training Administration
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• Enter the seats to be allocated.• Click the checkbox.• Click ‘Submit’ button.
5. Enter the seats to be allocated
6. Click checkbox
7. Click Submit
Course Administration – Seat Allocation and Reallocation
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Training Administration
Nominate Employees
74
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Training Administration
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• Login to the SAP system with valid credentials.
• DOP Portal Training Administrator TAM Process Course Nominations
Class Scheduling: Nomination Process
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Training Administration
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• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Select ‘Office’ and ‘Group’.• Click ‘Execute’ button. 1. Select Course Type
/ Curriculum Type
2. Select Course / Curriculum
3. Select Office
5. Click Execute
4. Select Group
Class Scheduling: Nomination Process
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Training Administration
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• Click the checkbox and then ‘Nominate’ button.
6. Click the checkbox
7. Click Nominate
Class Scheduling: Nomination Process
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Training Administration
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The Operational Supervisor logins to the portal: Portal Home Work• Locate the Nomination request and click on the link to open.
Class Scheduling: Nomination Process
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Training Administration
79
• Click the radio button for ‘Whether request for Substitute is to be made?’• Enter the comments and then click ‘Submit’ button.
8. Click the radio button
9. Enter the comments
10. Click Submit
Class Scheduling: Nomination Process-Approve/Substitute
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Training Administration
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• The Training Administrator logins to the portal to arrange the substitute.
Class Scheduling: Nomination Process Substitution
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Training Administration
81
• Select the substitute for the nominated employee and click ‘Submit’ button.
11. Select Substitute
12. Click Submit
Class Scheduling: Nomination Process Substitution
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Training Administration
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• The substitute and his reporting manager will get an email.
Class Scheduling: Nomination Process Substitution
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Training Administration
Confirm Training Nomination
83
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Training Administration
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• The nominated employee logs in to the portal to confirm his attendance.
•
Class Scheduling: Nomination Process -Confirmation
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Training Administration
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• Click on the link to open and confirm the participation.
•
Class Scheduling: Nomination Process Confirmation
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Training Administration
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• To confirm the participation, click ‘Confirm Participation’ button.
10. Click Confirm
Participation
Class Scheduling: Nomination Process Confirmation
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Training Administration
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• A message ‘Course Nomination is confirmed by Employee’ will be displayed on screen.
Class Scheduling: Nomination Process Confirmation
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Training Administration
Manage Registration
88
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Training Administration
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Manage Registration
DOP Portal Training Manager TAM Process Course Registrations
• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Click ‘Execute’ button.
1. Select Course Type / Curriculum Type
2. Select Course / Curriculum
3. Click Execute
Class Scheduling: Manage Registration
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Training Administration
90
• Click the checkbox to select the nominated employee to be registered.• Click ‘Register’ button.
4. Click checkbox
5. Click Register
Class Scheduling: Manage Registration
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Training Administration
Allocate Training Rooms
91
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Training Administration
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• DOP Portal Training Manager Overview TAM Process Training Room Allocations
Class Scheduling: Training Room Allocations
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Training Administration
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• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Click ‘Execute’ button.
1. Select Course Type / Curriculum Type
2. Select Course / Curriculum
3. Click Execute
Class Scheduling: Training Room Allocations
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Training Administration
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• Click ‘Allocate Rooms’ button.
4. Click Allocate Rooms
Class Scheduling: Training Room Allocations
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Training Administration
95
• The system will show a message ‘Data updated successfully’.
Class Scheduling: Training Room Allocations
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Training Administration
Record Attendance
96
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Training Administration
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Day Wise Participant Attendance for a Training Program
DOP Portal InstructorDay wise Attendence• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Select ‘Date of Attendance’ and click ‘Execute’ button.
1. Select Course Type / Curriculum Type
2. Select Course / Curriculum
4. Click Execute
3. Select Date of Attendance
Training Delivery: Recording Attendance
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Training Administration
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• Click ‘Submit’ button.
5. Click Submit
Training Delivery: Recording Attendance
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Training Administration
Evaluate Participants
99
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Training Administration
100
Administer Participant Evaluation by Reporting Manager & Training ManagerDOP Portal Home Work Tasks
Participant Evaluation
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Training Administration
101
• Locate the feedback form and click to open.
Participant Evaluation
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• Click ‘Perform Appraisal’ button.
1. Click Perform Appraisal
Participant Evaluation
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• Select the rating.• Click the radio button ‘Complete’ and then click ‘Yes’ button.
2. Click radio button
3. Click Yes
Participant Evaluation
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Administer Training Feedback
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Administer Training Feedback
• DOP Portal Employee Self Service Learner Training Home • Notifications Follow-Up Actions
1. Enter User
2. Enter Password
3. Click Log On
Training Feedback
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Administer Training Feedback
Training Feedback
1. Click Employee Self
Service
2. Click Learner
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Administer Training FeedbackTraining Feedback
3. Click Training Home
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• Click ‘Follow-Up Actions’ link.
4. Click Follow-Up
Actions
Training Feedback
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• Click ‘Perform Course Appraisal’ link.
5. Click Perform Course
Appraisal
Training Feedback
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• Click ‘Course’ and in the that screen enter the ‘Rating’ and then Click Trainer
5. Click Perform Course
Appraisal
Training Feedback
6. Click Course
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Training Feedback• Select the ratings for different fields..
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• Click the radio button ‘Complete’ and then click ‘Yes’ button.
6. Click radio button
7. Click Yes
Training Feedback
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Post Training Activities
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Post-training Activities by Instructor
Human Resources SAP Learning Solution Courses LSO_PV15 - Follow UpOr execute the transaction code LSO_PV15
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Post-training Activities• Select the course.• Enter ‘Course ID’ and then click ‘Data Screen’ button.
1. Select the course
2. Enter Course ID
3. Click Data Screen
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Post-training Activities • The system will list all the participants of the training program.
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Post-training Activities • Click “Follow-up” checkbox and then click “To save” button.
4. Click checkbox
5. Click To Save
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Post-training Activities • Click on back button and then click on continue. Next screen will
follow.
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Post-training Activities • Enter the Proficiency details
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Post-training Activities
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• Click ‘Course Follow-up’ checkbox.• Click ‘Historically recorded’ checkbox and then click ‘To Save’ button.• Data will save in IT0024.
6. Click checkbox
7. Click checkbox
8. Click To Save
Post-training Activities
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TAM Process: Course Administration
Summary
In this lesson we have learnt about using TAM for Training Delivery, which includes,
• Capturing Attendance
• Getting Feedback from Participants
• Administering Participant Evaluation
• Post-Training Activities: Recording final attendance and Competency
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Administer Training for GDS Staff
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DOP Portal Training Manager TAM Process Registration of GDS Staff
• Select ‘Course Type / Curriculum Type’ and ‘Course / Curriculum’.• Click ‘Execute’ button.
1. Select Course Type / Curriculum Type
2. Select Course / Curriculum
3. Click Execute
Training Administration for GDS Staff
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TAM Process (Contd…) • Click checkbox to select the participants.• Select ‘SDI ID’ and then click ‘Send Mail to SDI’ button.
4. Click checkbox
5. Select SDI ID
6. Click SendMail to SDI
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TAM Process
Module Summary
In this module we have learnt about the TAM Process. and implementation of various training related functions in TAM. These include,
• Assigning Training Targets to Training Centres
• Creating or Loading a Training Catalogue
• Administering Courses
• Managing Training Delivery
• Training Administration for GDS Staff
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Thank You
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