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Digitisation, Documentation and Large collections of pictures: the NSLA report and the NLA response (so far)Kevin Bradley, NLA
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Pictures – Digitisation Workflow, Report & Recommendations
Background
Approach
Workflow
Findings
Recommendations
Discussion and next steps
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Pictures Digitisation and Description Project
The Workflow Analysis ReportBrenton Lovett, Consultant
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P–4
Large Pictorial Collection Survey
Conducted in August and September 2012
Very comprehensive – covering all aspects of Pictures collection management
Staffing; structure; collection size & formats; acquisition; accessioning; description; digitisation and delivery
Consistent metrics difficult to achieve
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Large Pictorial
Collections Survey
Process Modelling Site Visits
Pictures Digitisation Survey
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The Libraries:NLA, SLV, SLSA, LINC Tasmania
• ‘normal’ - negatives, slides, prints, albums
• ‘not normal’ panorama collection (Enemark nitrates)
• preservation intensive and large - (Fairfax, Rennie Ellis and Mark Strizic)
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The Survey Questions• Order – Library, Year of digitisation, Work order, Source format,
No. of physical images• Registration – No. of images requiring clearances
(rights/cultural), Registration activities, Collection Team Registration hours
• Preservation – No of images requiring Pres treatment, Preservation activities, Preservation team hours
• Cataloguing – No. of images already catalogued, medata std, cataloguing level, cataloguing activities, cataloguing team hours
• Finalisation – finalisation activities, Collection Team finalisation hours
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Key Observations from the Survey
• We all have similar approaches• There is no single institution who is “the leader” in
the field• Throughput depends on multiple interdependent
factors• There is a lack of end-to-end process visibility,
process metrics and process automation• We all are equally good, we are equally bad!• The model limits us.
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Registration
•Planning•Prioritisation•Approval•Payment
Preservation
•Rehousing•Conservation
Cataloguing
• Metadata Standards
• Description Level
Digitisation
• Method• Format• Resolution• Equipment
Finalisation
• Notification• Discovery
Digitise Pictures
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Pictures Digitisation
and Description
Activities
Resourcing
VisibilityMetrics
Automation
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Pictures Digitisation
and Description
Continual Process
Improvement
Business Alignment
Strategic Sourcing
Standard Operating
Procedures
Process Metrics
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Plan
Do
Check
Act
Continual Process Improvement - Deming Cycle
Recommendations
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• Metrics; a common agreement?
• Throughput factors; shared understanding of procedures and tasks
• Defining end to end processes
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• Apply the report to our own processes.• Engage with the workflows and map work
teams and populate the “black box” tasks• Apply a Deming cycle type approach to the
recommendations in the context of our own work (each according to our individual resources and capabilities)
• Return to engage in next round of discussion
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Documenting undocumented pictures collections at the NLA
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Documenting undocumented pictures collections at the NLA
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The data
• Number of data sheets 954 approx.
• They are being imported into our collection management system
• We can export EAD from AS into Banjo
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Collections
• Miriam Hyde: Finding Aid