DoITService Desk 45 Calvert Street
Annapolis, MD 21401 (410) 260-7778
DoIT TRAINING CENTER
OFFICE OF INFORMATION TECHNOLOGY
R*STARS Accounts Receivable
Financial Management Information System
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
2
Training Region Log On
1. Type <FMISTRN> at the Annapolis Data Center Screen Press <Enter> ANNAPOLIS DATA CENTER VTAM MENU - TERMINAL ID: ADTF002 SELECT ONE OF THE FOLLOWING APPLICATIONS ANNAPOLIS DATA CENTER ADC HELP DESK. . . . . . .410-974-5400 CICS, TSO, TESTCICS, MVA ANNE ARUNDEL COUNTY CRIMINAL JUDICIAL INFORMATION JUSTICE INFORMATION SYSTEM. . . AACJIS SYSTEM (8TH CIRCUIT COURT) . . .COURTS BALTIMORE COUNTY CRIMINAL CRIMINAL JUSTICE INFORMATION JUSTICE INFORMATION SYSTEM. . . BCCJIS SYSTEM (NCIC, NLETS) . . . . . . .CJIS BALTIMORE CICS SYSTEMS... MONTGOMERY COUNTY CRIMINAL PRODUCTION CICS. .BDC JUSTICE INFORMATION SYSTEM. . . MCCJIS TEST CICS. . . . .BDCTEST DEVELOPMENT. . . .BDCDEV PRINCE GEORGES COUNTY CRIMINAL JUSTICE INFORMATION SYSTEM. . . PGCJIS UNAUTHORIZED ACCESS TO THIS COMPUTER IS IN VIOLATION OF ARTICLE 27, SECTIONS 45A AND 146 OF THE ANNOTATED CODE OF MARYLAND
fmistrn
2. Type <Log On ID> Press <Tab> 3. Type <Password> Press <Enter> SYSTEM: CICSP50 PROD FMIS - FOR PROBLEMS CALL FMIS HELPDESK AT 974-5778 CICS V330 ACF/2 INTERFACE TERMINAL: F002 NODE: ADTF002 DAY: MONDAY SYSTEM DATE: AUGUST 26, 1996 SYSTEM TIME: 03:36 PM
LOGONID: ===> a60TXX PASSWORD: ===> NEW PASSWORD: ===> (enter twice) ===> CICS/VS - ACF2 (SYSTEM SIGNON/SIGNOFF FACILITY)
4. Type <FSYS> on the “Sign On OK” Screen Press <Enter> fsys ACF01137 A60M27 LAST SYSTEM ACCESS 11.15-08/26/96 FROM ADTF316 /ACFAE139 ACF2/CICS: F002 SIGNON OK: USER=A60TXX NAME=JANE DOE
5. Press <Enter>
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
3
Log Off
1. Type <Quit> in the Link To field Press <Enter> S000 V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 09/05/96 01:11 PM LINK TO: Quit DB2W
You May Type “Quit” (in the Link To field) at any point.
F1-HELP F9-INTERRUPT CLEAR-EXIT 2. Type <CESF> over the CSSF Log Off Press <Enter> CESF LOG OFF <== TYPE OVER THE C AND PRESS ENTER TO LOG OFF OF CICS
ANNAPOLIS DATA CENTER VTAM MENU - TERMINAL ID: ADTFB02 SELECT ONE OF THE FOLLOWING APPLICATIONS ANNAPOLIS DATA CENTER ADC HELP DESK. . . . . . .410-974-5400 CICS, TSO, TESTCICS, MVA ANNE ARUNDEL COUNTY CRIMINAL JUDICIAL INFORMATION JUSTICE INFORMATION SYSTEM. . . AACJIS SYSTEM (8TH CIRCUIT COURT) . . .COURTS BALTIMORE COUNTY CRIMINAL CRIMINAL JUSTICE INFORMATION JUSTICE INFORMATION SYSTEM. . . BCCJIS SYSTEM (NCIC, NLETS) . . . . . . .CJIS BALTIMORE CICS SYSTEMS... MONTGOMERY COUNTY CRIMINAL PRODUCTION CICS. .BDC JUSTICE INFORMATION SYSTEM. . . MCCJIS TEST CICS. . . . .BDCTEST DEVELOPMENT. . . .BDCDEV PRINCE GEORGES COUNTY CRIMINAL JUSTICE INFORMATION SYSTEM. . . PGCJIS UNAUTHORIZED ACCESS TO THIS COMPUTER IS IN VIOLATION OF ARTICLE 27, SECTIONS 45A AND 146 OF THE ANNOTATED CODE OF MARYLAND
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
4
Processing Accounts Receivable Transaction
Batch Header Entry (500)
↓
Revenue/Receipts Transaction
Entry (504)
↓
Batch Balancing
(502)
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
5
Processing Accounts Receivable Invoice and Attaching A Standard Message
Batch Header Entry (500)
↓
Revenue/Receipts Transaction
Entry (504)
↓
Agency Message Profile (94) ↓
Invoice Entry (515)
↓
Batch Balancing (502)
↓
View A Batch (520)
↓
Invoice/Receipt Print Request
(525)
Agency Vendor Profile (34)
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
6
The Agency Vendor Profile is used to add or view agency-defined vendor and customer information. The Vendor Profile control key specifically identifies each vendor by Vendor Number and Mail Code. The vendor number generally is the vendor’s federal identification or social security number with a zero in front. Mail Code identifies the mailing address. A vendor may have numerous mailing addresses. Accounts Receivable documents can be created using agency-defined vendors from the 34 screen or from state-defined vendors from the 51/52 Systemwide Vendor Profile.
Step By Step Instructions
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
7
Setting up A Customer File on Agency Vendor Profile (34) Screen S034 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 03/09/98 01:12 PM LINK TO: AGENCY VENDOR PROFILE DB2A AGENCY : R00 VENDOR NO/MAIL CODE: VENDOR TYPE: UPDATE REASON CODE: VENDOR NAME: ALT NAME: 1099 IND: ADDRESS1: ADDRESS2: ADDRESS3: ADDRESS4: CITY: STATE: ZIP CODE: PHONE: OWNERSHIP CODE: TAX OFFSET EXEMPT: HOLD REASON CODE: PAYMENT DIST TYPE: FEI/SSN IND: ABA NUMBER: DIRECT DEPOSIT EFF DATE: ACCOUNT NO/TYPE: BU/WH EFF DATE: W9 REQUESTED DATE: STATUS CODE: A EFF START DATE: 03091998 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
Linking to Agency Vendor Profile (34) Screen: 1. Press <Home> 2. Type <34> in the Link To field Press <Enter> Setting Up Customer File: 1. Type Vendor # and Mail Code Federal ID or Social Security with “0” in front 2. Type Vendor Type (select value) 1 - Employee 2 - Federal Agency 3 - State Agency 4 - Local Government 5 - Vendor (Business) 6 - Vendor (Individual) 7 - Other
Step By Step Instructions
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
8
Setting up A Customer File on Agency Vendor Profile (34) Screen
3. Type Vendor Name 4. Type Alternate Name 5. Type <Y> or <N> in 1099 Indicator field 6. Type Vendor Address City, State, Zip Code Phone Number 7. Type Ownership Code (select value) A - State Corp C - Professional Corp E - State Employee G - Government Entity I - Individual Recipient N - Medical Corporation O - Out-Of-State Corp P - Professional Association R - Foreign S - Sole Ownership T - Partnership 8. Type <Y> or <N> in Tax Off-Set Exempt field 9. Type Payment Distribution Type (see R*STARS screen D50 for valid values) 10 Type <F> or <S> (F= Federal ID or S=Social Security) 11. Press <F10> to Save. Message displays “Record Successfully Added”
Exercise #1
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
9
Creating a Vendor or Customer File
Agency Message Profile (94)
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
10
The Agency Message Profile provides a means for users to attach a standard message to invoices that are sent to customers and vendors. When a message is entered on the Agency Message Profile (94) Screen, the message is tied to a keyword. If the keyword is entered on the transaction (504) or if the message feature on the invoice entry screen (515) is used, descriptive information will be printed on the invoice.
Step By Step Instructions
Setting Up A Standard Message
S094 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/12/96 10:59 AM
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
11
LINK TO: AGENCY MESSAGE PROFILE DB2A AGY: R00 KEYWORD: __________ PAGE: 01 YOUR ACCOUNT WILL BE TRANSFERRED TO CENTRAL COLLECTION UNIT IF PAYMENT IS NOT RECEIVED WITHIN 90 DAYS ________________________________________________________________________________ _________________________________________________________________________________ STATUS CODE: A EFF START DATE: 09121996 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
Linking to Agency Message Profile (94)Screen: 1. Press <Home> 2. Type <94> in Link To field Press <Enter> Setting up a Standard Message: 1. Type <Agency> in agency field 2. Type <Keyword> in keyword field 3. Type <Message> (this message will appear when invoice is printed for vendor/customer) 4. Press <F10> to Save System displays “Record Successfully Added”
Exercise #2
Creating an Agency Message
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
12
Step By Step Instructions
Confirming User Class and Range of T-Codes on D66 Screen SD66 V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:05 PM LINK TO: USER CLASS PROFILE MAINTENANCE DB2W
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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USER CLASS: 06 TITLE: ACCOUNT RECEIVABLE AGENCY I/E (I=INCLUDE,E=EXCLUDE) ENTER TRANSACTION CODES SEPARATED WITH EITHER "-" OR ",". I 100 - 150 , 801 - 808 ENTER ACTION CODES SEPARATED WITH EITHER "-" OR ",". I STATUS CODE: A EFF START DATE: 07011993 EFF END DATE: 07011999 LAST PROC DATE: 07101996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
D66 is the master file of valid user classes
e D66 defines T-Codes and Action Codes available by user lass
ng to User Class Profile Maintenance (D66) Screen:
he Link To field Press <Enter>
Step By Step Instructions
Confirming Data El es on 28A/B Screen
S28A V2
Based on the Include and Exclude values, thc Linki 1. Press <Home> 2. Type <D66> in t Confirming User Class and Range of T-Codes: 1. Type <06> in the user class Press <Enter>
ements, Doc Types and Batch Typ
.0 MD PRD R*STARS ACCOUNTING SY EM 03/09/98 02:06 PM STLINK TO: TRANSACTION CODE DECISION PROFILE DB2W TRAN CODE: 103 TITLE: ESTABLISH AN ACCOUNTS RECEIVABLE-REVENUE GENERAL LEDGER DR-1: 0501 CR-1: 3101 DR-2: CR-2: POSTING DR-3: CR-3: DR-4: CR-4: TRANS DOCD I DUDT I SVDT CDOC I RDOC N MODI N AGCY R IDX R PCA R COBJ R
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
14
EDIT AOBJ RVRS PDT CI N 1099 N WARR N INVC VNUM R VNAM R VADD INDS: DMETH N APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI# N POST SEQ: 1 REG NO: 3 WW IND: 0 D/I: WAR CANCL TC: PYTC: FUTMY: Y GEN- TC: DT: ACCR TC: TR TC: INTERFACE IND: PAY LIQ TC: PAY RED TC: CUM POST IND: Y A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC DF: + 01 N 1 1 FILE AP: + 14 POSTING AB: + 14 INDS: CC: GP: + 14 + 28 PJ: + 14 + 28 AGY GL: 1 STATUS CODE: A EFF START DATE: 06011996 EFF END DATE: 06311998 LAST PROC DATE: 07011997 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28B F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT
-Codes determine the accounting impact (debits and credits) of each financial transaction entered T T-Codes determine which data elements are required, optional or not allowed on each transaction
-Codes define acceptable doc types and batch types
inking to Transaction Code Decision Profile (28A)Screen:
. Press <Home>
. Type <28A> in the Link To field Press <Enter>
onfirming Data Elements, Doc Types and Batch Types:
. Type <103> in the Tran Code field Press <Enter>
st uctions
Confirming Data El es on 28A/B Screen
. Confirm Transaction Edit Indicators (identify specific data elements required to process the
transac
EQUIRED element on the transaction, but may either be input or looked up by
T L 1 2 C 1
Step By Step In r
ements, Doc Types and Batch Typ
2tion)
I Must be INPUT on the transaction R R another data element
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
15
N NOT ALLOWED to be present on the transaction Blank OPTIONAL element on the transaction. May be left blank, input or looked up.
ata Elements Affected by Transaction Edit Indicators:
GCY Agency INVC Invoice Number
Multipurpose Code
nt
Type
J
onfirming Data Element 28A/B Screen
28A V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:06 PM
D A AGL Agency Gen’l Ledger Acct MULT AOBJ Agency Object MODI Modifier APN# Appropriation Number PCA Program Cost Accou CI Capitalized/Inventory Indicator PDT Payment Distribution CDOC Current Document # PROJ Project Number COB Comptroller Object RDOC Reference Document DI# Debt/Investment Number RVRS Reverse Code DMETH Disbursement Method SUBG Subgrantee Number DOCD Document Date SVDT Service Date DUDT Due Date VADD Vendor Address
FUND Fund VNAM Vendor Name
GLA General Ledger Account VNUM Vendor Number
GRNT Grant Number WARR Warrant Number
IDX Index 1099 1099 Indicator
Step By Step Instructions C s, Doc Types and Batch Types on
SLINK TO: TRANSACTION CODE DECISION PROFILE DB2W TRAN CODE: 103 TITLE: ESTABLISH AN ACCOUNTS RECEIVABLE-REVENUE GENERAL LEDGER DR-1: 0501 CR-1: 3101 DR-2: CR-2: POSTING DR-3: CR-3: DR-4: CR-4: TRANS DOCD I DUDT I SVDT CDOC I RDOC N MODI N AGCY R IDX R PCA R COBJ R EDIT AOBJ RVRS PDT CI N 1099 N WARR N INVC VNUM R VNAM R VADD INDS: DMETH N APN# R FUND R GLA N AGL GRNT SUBG PROJ MULT DI# N POST SEQ: 1 REG NO: 3 WW IND: 0 D/I: WAR CANCL TC: PYTC: FUTMY: Y GEN- TC: DT: ACCR TC: TR TC: INTERFACE IND: PAY LIQ TC: PAY RED TC: CUM POST IND: Y A/S BT MATCH GLA DOC A/S BT MATCH GLA DOC
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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DF: + 01 N 1 1 FILE AP: + 14 POSTING AB: + 14 INDS: CC: GP: + 14 + 28 PJ: + 14 + 28 AGY GL: 1 STATUS CODE: A EFF START DATE: 06011996 EFF END DATE: 06311998 LAST PROC DATE: 07011997 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28B F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT
T- Code 103 (Transaction Code Decision Profile) (I) Input (R) Required ( ) Optional (N) Not Allowed DOCD - DOC DATE AGCY - Agency RDOC - Ref Doc SVDT - SERV DATE DUDT - DUE DATE IDX - Index MODI - Modifier AOBJ - AgencyObj CDOC - CURRENT st PCA - Pro Co CI - Cap Inven RVRS - Reverse COBJ - Comp Obj 1099 - 1099 PDT - Pay Distr VNUM - Vendor# WARR - Warrant# INVC - Invoice# VNAM - Ven Name DMETH - Disburse VADD - V Address APN# - Appropri GLA - Gen’l Led AGL - Agency GL FUND DI# - Debt/Inve GRNT - Grant# SUBG - Subgrante PROJ - Project# MULT - Multipur
Step By Step Instructions Confirming Data Elements, Doc Types and Batch Types on 28A/B Screen
. Press <F6> to access 28B
at will be allowed when using this transaction code
PM
3 4. Determine Doc Type(s) that will be allowed when using this transaction code
. Determine Batch Type(s) th5
S28B V2.0 MD PRD R*STARS ACCOUNTING SYSTEM 03/09/98 02:21LINK TO: TRANS CODE DESCRIPTION PROFILE DB2W TRANS CODE: 103 (MUST BE IN 28A TRANSACTION CODE DECISION PROFILE)
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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DESCRIPTION: TO ESTABLISH AN ACCOUNTS RECEIVABLE AND ACCRUED REVENUE. USE TCODE 113 TO ADJUST THE RECEIVABLE. I/E (I=INCLUDE, E=EXCLUDE) ENTER GL ACCOUNT CODES SEPARATED WITH "-" OR ",". I/E (I=INCLUDE, E=EXCLUDE) ENTER COMPTROLLER OBJECTS SEPARATED WITH "-" OR ",". E 9711 - 9738 , ENTER UP TO 10 VALID DOC TYPES FOR THE TRANS CODE. ("%" IN #1 = ALL VALID) 1: AA 2: AB 3: AC 4: AD 5: AE 6: AF 7: AG 8: AH 9: AJ 10: AK ENTER UP TO 10 VALID BATCH TYPES FOR THE TRANS CODE. ("%" IN #1 = ALL VALID) 1: 2 2: 3: 4: 5: 6: 7 : 8: 9 : 10: TREAS CAT: STATUS CODE: A EFF START DATE: 04011994 EFF END DATE: LAST PROC DATE: 06301996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F6-28A F9-INT F10-SAVE F11-SAVE/CLEAR ENT-INQ CLEAR-EXIT
Step By Step Instructions
Changing User Class
Linking to User Class Screen:
1. Press <Home>
eld Press <Enter
ss (in user class field) Press <Enter> Twice
2. Type <UC> in the Link To fi
>
Changing User Class: 1. Confirm User Class (06, 16, 26, 01, 11, or 21) 2. Type proper User Cla
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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ING SYSTEM 08/29/96 11:32 AM SSYS V2.0 MD PRD R*STARS ACCOUNT
DB2W ************\ **** ****\ ** *********\ * *******\ ************\ ***** *****\ ************\ *********\ ************\ ****** ******\ ************\ ***********\ ****\\\\\\\\\ ******* *******\ ****\\\\\ ****\\\****\ ****\ ****\********\****\ ****\ ****\ \\\\ ********\ ****\ ******\\****\ ****\ *********\ ********\ ****\ ****\\ ****\ ****\ *********\ ****\\\\\ ****\ \\\\ ****\ ****\ \\\\****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ****\ ************\ ***********\ ****\ ****\ ****\ ************\ *********\\ ****\ ****\ ****\ ************\ *******\\ \\\\\ \\\\\ \\\\\ \\\\\\\\\\\\\ \\\\\\\ MARYLAND PRODUCTION ENVIRONMENT USER CLASS: 01 ALTERNATE CLASSES: 89 99 CLEAR-EXIT
Step By Step Instructions
Processing Accounts Receivable Transaction S500 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 12:41 PM LINK TO: BATCH HEADER ENTRY DB2A BATCH AGENCY: (SIGN ON AGENCY) BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) BATCH TYP E: BATCH NUMBE R: BATCH COUNT: BATCH AMOUNT: BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT, 2=EDIT/POST) PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) DISB METH IND: (H, M, R, E OR SPACE) EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) FAST ENTRY: (M/S/I/ ) USER ID: A60T10 TRAINING ID USER CLASS: 01 ACTION CODE AGENCY: ACTION CODE:
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT
Linking To Batch Header Entry(500): 1. Press <Home> 2. Type <500> in Link To field Press <Enter> Processing Accounts Receivable Transa
ction Batch Header:
ass (User Class 06, 01, 11 or 21)
date)
s example)
504) screen)
structions
4 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 03/09/98 02:49 PM
1. Confirm User Cl 2. Confirm Edit Mode (defaults to 02) 3. Press <F10> (the system will populate agency and batch 4. Type <2> in Batch Type field 5. Type Batch Number (use 001 for thi 6. Press <F10> Save (the system will link to Revenue/Receipts (
Step By Step InProcessing Accounts Receivable Transaction
0S5LINK TO: REVENUE/RECEIPTS TRANSAC ON ENTRY NOTE: DB2A TIBATCH: AGENCY R11 DATE 030998 TYPE 2 NO 345 SEQ NO 00002 MODE EDIT AND POST DOC DATE: EFF DATE: 030998 DUE DATE: SERV DATE: CUR DOC/SFX: REF DOC/SFX: MOD: AGENCY: R00 TRANS CODE: INDEX: PCA: AY: 98 COMP/AGY OBJ: AMOUNT: RVS: DESC: DOC COUNT: DOC AMT: DOC AGY: R11 FUND OVRD: V NM: END/MC: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT
Completing Accounts Receivable Transaction Revenue/Receipts (504) Screen: 1. Type: Doc Date (use today’s date for this example) Due Date (use 30 days from today’s date)
Cur Doc (use AA and leave remainder of field blank) Trans Code (use t-code 103)
Agy Obj (use Agy Obj 8118)
Amount (use $500.00)
b or c ated in Class Room Example)
< A, A ency Object & Cur Doc
y Written”)
ur oc __
PCA (use PCA 11015) Doc Amount (use $500.00) Vendor Num er and Mail Code (Use vend re 2. Press F4> Edit Confirm T-Code, PC g 3. Press <F10> Save (Message displays “Transaction Successfull
C D #_______________ ___
Step By Step Instructions
Press <F6> to Balance System links to Batch B e: “This Batch Is Balanced....Please Select Appropriate Action”
Press <F6> to Release Message displays “Batch Has Been Successfully Released”
Processing Accounts Receivable Transaction 4.
alancing (502) screen and displays messag
5.
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
21
EXERCISE #3
PROCESSING AN ACCOUNTS RECEIVABLE TRANSACTION
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
22
Step By Step Instructions
Processing Accounts Receivable Invoice and Attaching Standard Message S500 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 12:41 PM
LINK TO: BATCH HEADER ENTRY DB2A BATCH AGENCY: (SIGN ON AGENCY) BATCH DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) BATCH TYPE: BATCH NUMBER: BATCH COUNT: BATCH AMOUNT: BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT, 2=EDIT/POST) PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) DISB METH IND: (H, M, R, E OR SPACE) EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) FAST ENTRY: (M/S/I/ ) USER ID: A60T10 HENDERSON, JACCI USER CLASS: 01 ACTION CODE AGENCY: ACTION CODE: F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
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Linking to Batch Header (500) screen: 1. Press <Home> 2. Type <500> in Link To field Press <Enter>
rocessing Accounts Receivable Invoice and Attaching Standard Message:
. Confirm User Class (User Class 06, 16, 26, 01, 11 or 21)
. Type < > in Batch Type field
. Type Batch Number (use 003 for this example)
. Press <F10> to Save (the system will link to Revenue/Receipts (504) screen)
Instructions
dard Message
S504 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 02:09 PM
P 1
. Confirm Edit Mode (defaults to 02) 2
. Press <F10> (the system will populate agency, and batch date) 3
24 5 6
Step By Step
Processing Accounts Receivable Invoice and Attaching Stan
LINK TO: REVENUE/RECEIPTS TRANSACTION ENTRY NOTE: DB2A BATCH: AGENCY R00 DATE 091096 TYPE 2 NO 001 SEQ NO 00001 MODE EDIT AND POST VEND/MC: NM: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT 7. Press <F8> Message (system will link to Agency Message 94 screen) 8. Confirm Agency
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
24
9. Type Keyword that was created Exercise #2
0. Press <Enter> Message displays “Record Successfully Recalled” e system will populate your message
SYSTEM 09/16/96 12:43 PM
1 Note that th S094 V2.0 MD TRN R*STARS ACCOUNTING LINK TO: AGENCY MESSAGE PROFILE DB2A AGY: R00 KEYWORD: COLLECTION PAGE: 01 YOUR ACCOUNT WILL BE TRANSFERRED TO OUR CENTRAL COLLECTIONS UNIT IF PAYMENT IS NOT RECEIVED WITHIN 90 DAYS. _______________________________________________________________________________________ _______________________________________________________________________________________ STATUS CODE: A EFF START DATE: 09131996 EFF END DATE: LAST PROC DATE: 09161996 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
Step By Step Instructions Processing Accounts Receivable Invoice and Attaching Standard Message
11. Press <F9> (system will interrupt to Revenue/Receipts Trans (504) screen) Note that the keyword fieS504 V2
ld has been populated with your keyword .0 MD TRN R*STARS ACCOUNTING SYSTEM 03/10/98 09:29 AM
LINK TO: REVENUE/RECEIPTS TRANSACTION ENTRY NOTE: DB2A BATCH: AGENCY R11 DATE 030998 TYPE 2 NO 345 SEQ NO 00002 MODE EDIT AND POST DOC DATE: EFF DATE: 030998 DUE DATE: SERV DATE: CUR DOC/SFX: REF DOC/SFX: MOD: AGENCY: R00 CODE: TRANS INDEX: PCA: AY: 98 COMP/AGY OBJ: AMOUNT: RVS: DESC: DOC COUNT: DOC AMT: DOC AGY: R11 FUND OVRD: VEND/MC: NM: PMT TYPE: INT: ADD1: BANK: ADD2: DISC DT: TM: ADD3: PEN DT: TM: KEYWORD: PEN AMT: CITY: ST: ZIP: DI#: APPN NO: FUND: GL ACCT/AGY: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: RTI: CHECK#: F1-HELP F2-INVOICE F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F8-MESSAGE F9-INTERRUPT F10-SAVE F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
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12. Type: Doc Date (use today’s date for this example) Due Date (use 30 days from today’s date) Cur Doc (Type AA and leave remainder of field blank)
PCA (use PCA 10015)
r number and mail code from Exercise #1)
< C nfirm bject & Cur Doc
< ansaction Successfully Written” and increments
#______________ ________
Trans Code (use t-code 103) Agy Obj (use Agy Obj 8118) Amount (use $500.00) Doc Amount (use $500.00) Vendor # & Mail Code (use vendo 13. Press F4> to Edit o T-Code, PCA, Agy O 14. Press F10> to Save Message displays “Trsequence number to 0002
DOC __CURR15. Press <F2> Invoice (the system links to Invoice Entry (515) screen)
Step By Step Instructions Processing Accounts Receivable Invoice and Attaching Standard Message
V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:01 PM S515 LINK O: INVOICE ENTRY T DB2A ACTIVE BATCH- AGY: R00 DATE: 09 AA123333 001 1096 TYPE: 2 NO: 538 DOC NO/SFX: Your Account Will Be Transferred To Our Central Collection Unit If Payment Is AGY: R00 MSG: FINES MMDDYY -------------NARRATIVE------------- QTY UNIT COST EXTENSION 091096 LATE FEE 1 500.00 500.00 TOTAL: 500.00 Z01 RECORD SUCCESSFULLY ADDED F1-HELP F2-MSG F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLR ENTER-INQ CLEAR-EXIT
16. Type Agency 17. Type Keyword in MSG field
Record Successfully Recalled18. Press <Enter> (Message displays “ ”)
R*STARS ACCOUNTS RECEIVABLE TRAINING
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19. Type Narrative
0. Type Quantity
1. Type Unit Cost
2. Press <F10> (Message displays “Change Record? Press Save Again to Confirm”)
3. Press <F10> (Message displays “Record Successfully Changed”)
4. Press <F9> (system interrupts to Invoice Detail (504) screen)
5. Press <F7> View Batch Details (system will link to View A Batch (520) screen)
Step By Step Instructions
Processing Accounts Receivable Invoice and Attaching Standard Message
6. Press <F6> to Balance ( ge displays “This Batch Is Balanced”)
S502 V2
2 2 2 2 2 2
2 system links to Batch Balancing and messa
.0 MD TRN R*STARS ACCOUNTING SYS EM 09/10/96 03:16 PM T LINK TO: BATCH BALANCING DB2A BATCH AGENCY: R00 BATCH DATE: 091096 BATCH TYPE: 2 BATCH NUMBER: 538 BATCH BALANCING: ENTERED COUNT: 00001 ENTERED AMOUNT: 00000000200.00 COMPUTED COUNT: 00001 COMPUTED AMOUNT: 00000000200.00 PAYMENT DIST TYPE: DISB METH IND: USER ID: A60T10 ANNA/FMIS TRAIN T10 USER CLASS: 01 BATCH HAS BEEN SUCCESSFULLY RELEASED F1-HELP F2-RECALL BATCH F3-DELETE F6-RELEASE F7-DETAILS F8-DOC TRACK F9-INTERRUPT F10-HOLD F11-HEADER ENTRY F12-HEADERS CLEAR-EXIT
R*STARS ACCOUNTS RECEIVABLE TRAINING
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27. Press <F6> to Release Message displays “Batch Has Been Successfully Released”
28. Press <F7> Invoice Print (system will link to Invoice/Receipt Request (525) screen)
S520 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:21 PM LINK TO: VIEW A BATCH DB2A BATCH ID: AGENCY R00 DATE 091096 TYPE 2 NO 538 SEQUENCE 00001 MODE 2 EFF DATE 091096 STATUS P PRINTER ID: EFAP S SEQ CUR DOC/SFX REF DOC/SFX M AGY TC INDEX PCA AY COBJ AMOUNT R 00001 AA123333 001 R00 103 11111 85274 97 8118 200.00 ENTERED COUNT: 00001 ENTERED AMOUNT: 00000000200.00 COMPUTED COUNT: 00001 COMPUTED AMOUNT: 00000000200.00 NO MORE DETAILS IN THIS BATCH F1-HELP F2-SELECT F4-PRINT F5-NEXT PAGE F6-BALANCING F7-INV PRINT F8-DOC TRACK F9-INTERRUPT F11-CORRECT BATCH F12-HEADERS ENTER-FIRST PAGE CLEAR EXIT
Step By Step Instructions
Processing Accounts Receivable Invoice and Attaching Standard Message
29. Press <F4> Invoice Print 525 V2
S .0 MD TRN R*STARS ACCOUNTING SYSTEM 09/10/96 03:28 PM LINK TO: INVOICE/RECEIPT PRINT REQUEST DB2A BATCH AGY: R00 BATCH DATE: 091096 BATCH TYPE: 2 BATCH NO: 538 AGENCY: FY: RECEIPT NUMBER(S): (ENTER A RANGE OF RECEIPT NOS OR ONE RECEIPT NO IN THE FIRST FIELD) INVOICE NUMBER(S): (ENTER A RANGE OF INVOICE NOS OR ONE INVOICE NO IN THE FIRST FIELD) INVOICE DATE(S): (ENTER A RANGE OF INVOICE DATES OR ONE INVOICE DATE IN THE FIRST FIELD) LETTERHEAD INDICATOR: N (Y/N) PRINTER ID: EFAP F1-HELP F4-INVOICE PRINT F5-RECEIPT PRINT F9-INTERRUPT F12-HEADERS CLR-EXIT
R*STARS ACCOUNTS RECEIVABLE TRAINING
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EXERCISE #4 & 5
PROCESSING AN ACCOUNTS RECEIVABLE TRANSACTION AND ATTACHING A STANDARD MESSAGE
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Agency Document Control Profile (53)
S053 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 12:32 PM
LINK TO: AGENCY DOCUMENT CONTROL PROFILE DB2A ACTIVE AGENCY: R00 DOC TYPE: AA INTEREST AND LATE FEE CALCULATION DAYS PAST DUE DATE: 060 TRANSACTION CODE: 103 INTEREST RATE: 10.0 COMP OBJ: AGENCY OBJ: 8118 LATE FEE: 2.00 COMP OBJ: AGENCY OBJ: COMPOUND INTEREST: n (Y/N) TRANSFER TO COLLECTIONS SUBJECT TO TRANSFER: y (Y/N) DAYS BEFORE TRANSFER: 090 THRESHOLD AMT: 25.0000 STATUS CODE: A EFF START DATE: 09171996 EFF END DATE: LAST PROC DATE: F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
The Agency Receivable Document Control (53) supports the collection process of a receivable by lection
te and/or late fee charged to delinquent accounts. This profile also controls the transferring of delinquent accounts to
automatic accumulation of interest and/or late charges. The document type controls the colprocess. Agencies determine when to initiate collection procedures and the interest ra
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collections. An agency defines if the document type is subject to the automatic transfer to collectiowhen the transfer occurs.
ns and
Agency Control Profile (25)
S025 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 12:20 PM
LINK TO: AGENCY CONTROL PROFILE DB2A AGENCY: R00 FISCAL YEAR: COST RUN IND: RUN TYPE: NO STEPS: LAST STEP: ALLOCATION- CA BY IDX: CA BY PROJ: CA BY GRANT: CA POST: CA RANGE FROM: TO: CA TYPES: BILLING DEF- IDX: PCA: EXP COMP/AGY OBJ: DEFAULT- IDX: PCA: REV COMP/AGY OBJ: REPORTING INDS- WEEK: MONTH: QUARTER: YEAR: ENC DOC MATCH LVL: (LEVEL OF DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) PRE ENC DOC MATCH LVL: (LEVEL OF DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) ENC INDICATOR: PRE ENC IND: COMP OBJ REQD ON D11: FIXED ASSET - IND: THRESHOLDS - CAP: INV: CAPTURE: AGENCY OBJECT IND: (R=REV, E=EXP, B=BOTH, N=NONE) LAST MONTH/YEAR CLOSED: AGY BUD BY ORG IND: (Y OR N) AE LAST MONTH/YEAR PURGED: AGY BUD BY PGM IND: (Y OR N) REPORTING MONTH/YR: LABOR RUN IND: (Y,N OR A) INTEREST CALC RUN/MONTH: Y 03 COLLECTION TRANSFER RUN: (Y OR N) GRANT/PROJ BILLING RUN: SGL ORG LVL IND: STATUS CODE: A EFF START DATE: 09171996 EFF END DATE: LAST PROC DATE: INTERRUPTED FUNCTION RESTARTED F1- N -SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT HELP F3-DEL F5-NEXT F9-I T F10
To provide control at the agency level, the system utilizes the Agency Control Profile (25) screen. This alculation. screen indicates with “Y” or “N” whether the system is to calculate interest and the month of c
R*STARS ACCOUNTS RECEIVABLE TRAINING
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Agency Receivable Document Exemption Profile (54)
S054 V2.0
MD TRN R*STARS ACCOUNTING SYSTEM 09/18/96 10:53 AM LINK TO: AGENCY RECEIVABLE DOCUMENT E EMPTION PROFILE DB2A X AGENCY: r00 DOC NO: aa000003 FY: 97 EXEMPT FROM: INTEREST AND LATE FEE CALCULATION: y (Y/N) TRANSFER TO COLLECTIONS: y (Y/N) DUNNING NOTICE PREPARATION: y (Y/N) INTEREST RATE: 01.00 STATUS CODE: A EFF START DATE: 09181996 EFF END DATE: LAST PROC DATE: INTERRUPTED FUNCTION RESTARTED F1-HELP F3-DEL F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT
Agency Receivable Document Exemption Profile (54) screen enables an agency to exempt specific ment type. The
formational elements include three delinquent receivable alternatives: interest and late fees, transfer to documents from the standard delinquent collection procedures applicable to their docuin
R*STARS ACCOUNTS RECEIVABLE TRAINING
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collections and dunning notice preparation. The interest rate field is used to override the interest ratefound in the Agency Document Control Profile (53) screen for a specific document.
Vendor Document Inquiry (59)
S059 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 02:12 PM
LINK TO: VENDOR DOCUMENT INQUIRY DB2A AGY: R00 VENDOR NO/MC: 0578111198 000 DOC TYPE: A% FY: 98 VENDOR NAME: JANE DOE S DOC NO / SFX CREATE DATE DOC DATE DOC BALANCE AA000003 001 09131996 09131996 1,100.00 AA000004 001 09131996 09131996 1,500.00 AA000005 001 09131996 09131996 500.00 AA000006 001 09131996 09131996 500.00 AA000007 001 09131996 09131996 1,000.00 AA000008 001 09131996 09131996 100.00 AA000011 001 09161996 09161996 500.00 AA000012 001 09161996 09161996 1.00 AA000014 001 09161996 09161996 100.00 AA000015 001 09161996 09161996 25.00 AA000016 001 09161996 09161996 5.00 AA000018 001 09161996 09161996 22.00 AA000022 001 09161996 09161996 11.00 AA000017 001 09161996 09161999 22.00 NO MORE RECORD(S) FOUND F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT
1. Type Vendor Number/MC “0XXXXXXXXX” 2. Type <A%> in the Doc Type field
. Type <98> in Fiscal Year field 3
R*STARS ACCOUNTS RECEIVABLE TRAINING
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4. Press <Enter> (to populate the fields)
ovides a list of all documents, by document type and vendor number.
isplays the receivables in order of their age, with the oldest receivable first.
rovides an on-line, real time document balance, i.e., all changes to the document’s balance are reflected.
llows a wildcard (%) for document type. Since all receivable documents begin with an “A”, entering
S064 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 02:40 PM
Vendor Document Inquiry (59) screen:
rP D P A“A%” in the document type field provides a listing of all outstanding receivables for a customer.
Document Record Inquiry (64)
LINK TO: DOCUMENT RECORD INQUIRY DB2A AGY: R00 DOC NO/SFX: AA000005 001 CREATE DATE: 031398 CLOSE DATE: INQ TYPE: MC (MA, YA, MY, YY, MC, YC) INQ YEAR: 98 INQ MONTH: 09 DOC BALANCE: 500.00 BT TITLE AMOUNT BT TITLE AMOUNT 01 ORIGINAL AMT 500.00 F1-HELP F5-NEXT F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT
1. Type <Doc No/SFX> 2. Press <Enter> to populate fields
ocument Record Inquiry (64) screen:
ount, payments, adjustments and interest for a particular document.
D
rovides a summary of the original amP
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document’s status as of a prior month.
Vendor Transaction Inquiry (85)
S085 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 02:46 PM
Provides the document balance. Provides an option to inquire on a
LINK TO: VENDOR TRANSACTION INQUIRY DB2A VEND NO/MC: 0578111198 000 AGY: R00 DOC TYPE: AA INV#: VEND NAME: JANE DOE REC TYPE: A APPR FUND: FUND: EFF DATE RANGE: TO 091796 CUR DOC/SFX REF DOC/SFX INVOICE # TC PDT PMT- # DATE APPR DT AP FUND FUND INDEX PCA AY COBJ AOBJ TRANS AMT R AA000014 001 103 0001 0001 11111 85274 97 8118 8118 100.00 AA000018 001 103 0001 0001 11111 85274 97 8118 8118 22.00 AA000022 001 103 0001 0001 11111 85274 97 8118 8118 11.00 AA000017 001 103 0001 0001 11111 85274 97 8118 8118 22.00 AA000016 001 103 0001 0001 11111 85274 97 8118 8118 5.00 AA000012 001 103 0001 0001 11111 85274 97 8118 8118 1.00 F1-HELP F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT
1. Type <Vendor Number> and <Doc Type>
Invoice # is optional and limits the search to a particular invoice 2. Press <Enter> to populate fields Vendor Transaction Inquiry (85) screen:
rovides posting information on each receivable by vendor. P
R*STARS ACCOUNTS RECEIVABLE TRAINING
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Identifies all transactions occurring with a document type, including reversals.
Document Transaction Inquiry (86)
S086 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/23/96 10:50 AM
LINK TO: DOCUMENT TRANSACTION INQUIRY DB2A AGY: R00 DOCUMENT NO/SUFFIX: AA000014 001 REC TYPE: A EFF DATE RANGE: TO 092396 --------TRANS ID-------- TC D DT PAYMENT # REF DOC/SFX TRANSACTION AMOUNT R M INDEX PCA AY COBJ AOBJ VENDOR NO/MC AP FUND FUND S R00 09/16/96 2 111 00001 103 10/96 100.00 11111 85274 97 8118 8118 0578111198 000 0001 0001 F1-HELP F2-DETAIL F8-NEXT PAGE F9-INTERRUPT ENTER-INQUIRE CLEAR-EXIT
1. Type <Document No/Suffix>
Press <Enter> to populate fields
ocument Transaction Inquiry (86) screen:
2. D
R*STARS ACCOUNTS RECEIVABLE TRAINING
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Provides posting information regarding each transaction associated with a specific document, for xample:
each payment received
Customer Balance Inquiry (104)
S104 V2.0 MD TRN R*STARS ACCOUNTING SYSTEM 09/17/96 03:01 PM
e original receivable transaction each interest transaction created each adjustment made
LINK TO: CUSTOMER BALANCE INQUIRY DB2A AGENCY : R00 CUST NO/MC : 0578111198 000 CUST NAME : JANE DOE INVOICE NO/SFX : FY : BEGINNINEFFECTIVE START DATE : G BALANCE : 0.00 ENDING BALANCE : 5386.00 S DOC NO SFX CUR DOC SFX EFF DT TC AMOUNT BALANCE _ AA000005 001 AA000005 001 091396 103 500.00 500.00 _ AA000003 001 AA000003 001 091396 103 1100.00 1600.00 _ AA000004 001 AA000004 001 091396 103 1000.00 2600.00 _ AA000004 001 AA000004 001 091396 103 500.00 3100.00 _ AA000007 001 AA000007 001 091396 103 1000.00 4100.00 _ AA000008 001 AA000008 001 091396 103 100.00 4200.00 _ AA000006 001 AA000006 001 091396 103 500.00 4700.00 _ AA000014 001 AA000014 001 091696 103 100.00 4800.00 _ AA000018 001 AA000018 001 091696 103 22.00 4822.00 _ AA000022 001 AA000022 001 091696 103 11.00 4833.00 F1-HELP F2-DETAIL F7-PRIOR PAGE F8-NEXT PAGE F9-INTERRUPT CLEAR-EXIT
1. Type <Customer No/MC>
lds
reen:
ance.
ber.
2. Press <Enter> to populate fie Customer Balance Inquiry (104) sc Provides a running total of a customer’s bal Option to select customer number or invoice number or partial invoice num
R*STARS ACCOUNTS RECEIVABLE TRAINING
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Provides the option to narrow documents selected by use of an effective start date.
TYPES OF STATEMENTS
EPORT ID REPORT NAME FEATURES
t outstanding invoices and total balance
DAFR9820 Delinquent Statements
f Account ent of delinquent
accounts receivable ces
meet a certain minimum to
DAFR9830 Delinquent Notices uent
accounts receivable allows selection of which dunning
notice to print (30 or 60 day) notepad enables agency to maintain
specific dunning notice text required for the 30 day and 60 day notices
Provides the ability to select a particular transaction and view transaction details.
R DAFR9810 Statement of Accoun provides a statement (by vendor) of all
due to the agency user can choose to suppress zero and/orcredit balances
provides a statem
o allows for all past due account balan
to be printed user can choose to allow only account
balances that be printed by setting a minimum past due amount at the agency's option
provides dunning notices for delinq
R*STARS ACCOUNTS RECEIVABLE TRAINING
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TYP NA S REPORT ID REPORT NAME FEATURES DAFR9750 Accounts Receivable
Document Status
provides an exception listing of all invoices where payments have been applied but do not equal the invoiced amount
DAFR9760 Accounts Receivable
Aging Analysis identifies receivable by a user-defined
days past due DAFR9770 Accounts Receivable
Calculated Interest provides a list of documents by vendor
that interest has accumulated for provides the interest rate used for
calculation DAFR9790 Accounts Receivable
Reconciliation provides a reconciliation for the
receivable's beginning balance, charges, credits, payments and new balance
provides a blank area adjacent to vendor name for handwritten comments
DAFR9890 Receivables to be
Transferred warning report of all accounts subject to
transfer to collections identifies a number of days for each
document prior to being transferred to collections
user specifies a range of days outstanding
user can specify the types of receivables by entering a document type or range of document types
ES OF INTER L MANAGEMENT REPORT
summarizes status of billings, accounts receivable and invoices
R*STARS ACCOUNTS RECEIVABLE TRAINING
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March 24, 1998
39
The Quick Reference Guide may be downloaded from the BBS.
Help
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
40
Easy Steps
Requesting The Quick Reference Guide From the FMIS BBS
Download From the FMIS BBS 1. <Click Twice> FMIS BBS Icon 2. 3. 4. <Click Twice> Document 5. <Click Twice> Quickref 6. <Click Twice> R*STARS 7. <Click Twice> On Each Folder, there are 18 folders You Will Receive The Message Below “Sorry, that item annot be opened because it is too large to display. Would you like to download it instead? 8. <Click> Download 9. <Click> OK File Name 01rm u.Doc c:\fcwin\download The File Transfer Progress is completed at 100%. 10. <Highlight> File 02rscrn.doc 11. <Click> File 12. <Click> Download 13. <Click> Ok File Name 02rscrn.doc c:\fcwin\download 14. <Highlight> Each file 15. <Exit> FMIS BBS
<Click Twice> FMIS Library <Click Twice> General
c
en
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
March 24, 1998
41
Easy Steps
Printing The Quick Reference Guide
rint Dowloaded Data From Word
ger
” ad”
t was downloaded
P 1. <Click Twice> File Mana2. <Click> “C” Drive3. <Click Twice> “FCWIN4. <Click Twice> “Downlo5. <Click Twice> Each File tha6. <Click> “File” 7. <Click> “PRINT” 8. <Click> “OK”
R*STARS ACCOUNTS RECEIVABLE TRAINING
State of Maryland
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APPENDIX 1
T-Code Category List With Doc Types and Batch Types
R*STARS ACCOUNTS RECEIVABLE TRAINING
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ACCOUNTS RECEIVABLE T-Code Category List With Doc Types amd Batch Types
TC
TITLE DOCUMENT TYPE BATCH TYPE A01 ESTAB OTHER CURRENT ACCTS RECEIV AA-AH,AJ,AK 2 A02 ADJUST OTHER CURRENT ACCTS RECEIV AZ 2,4,5 A11 ESTABLISH INTEREST RECE 2 A21 ESTABLISH MORTG 2 A22 ADJUST MORTGAG 2,4,5 A31 ESTABLISH INTER 2 103 ESTABLISH AN A/R REVENUE AA-AH, AJ, AK 2 105 ESTABLISH DUE FROM OTHER FUNDS AN,AP-AT 2 106 ESTAB DUE FROM OTHER FUNDS -
REDUCTION OF EXPEND AN,AP-AT,GF 2
107 TAXES RECEIVABLE REVENUE AU 1 108 EST AN UNBILLED NOTES RECEIVABLE AU 2 110 ADJUST A/R - EXPENDITURE AZ 2 111 ADJUST INTERGOV RECEIVABLE (FEDERAL) AZ 2 112 ADJUST INTERGOV RECEIVABLE (LOCAL) AZ 2 113 ADJUST ACCOUNTS RECEIVABLE - REVENUE AZ 2 115 ADJUST DUE FROM OTHER FUNDS AZ 2 116 ADJUST DUE FROM OTHER FUNDS- EXP RED AZ 2 120 RECORD INT/LATE FEES ON A/R EXPEND AV 2,I 121 RECORD INT/LATE FEES ON FEDERAL REC AV 2,I 122 RECORD INT/LATE FEES ON LOCAL REC AV 2,I 123 RECORD INT/LATE FEES ON ACCOUNT REC AV 2,I 125 RECORD INT/LATE FEES ON DUE FROM FD AV 2,I 130 WRITE OFF A/R - EXPEND AW 2 131 W/O INTERGOV RECEIVABLE (FEDERAL) AW 2 132 W/O INTERGOV RECEIVABLE (LOCAL) AW 2 133 W/O ACCOUNTS RECEIVABLE REVENUE AW 2 135 W/O OFF REC DUE FROM OTHER FUND AW 2 140 RECORD LOANS RECEIVABLE & ACC REV LA,LB,LC 2
IVABLE OTHER AA-AH,AJ,AK CEIVABLE AA-AH,AJ,AK AGE RE
E RECEIVABLE JA-JH EST RECEIVABLE AA-AH,AJ,AK
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APPEND
able Invo & Remittance Copy
IX 2
Accounts Receiv ice
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APPENDIX 3
DAFR9810 Statement Of Account
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APPENDIX 4
DAFR9820 Delinquent Notice
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47
APPENDIX 5
DAFR9830 First Delinquent Notice
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APPENDIX 6
DAFR9750 Accounts Receivable Document Status
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APPENDIX 7
DAFR9790 Accounts Receivable Reconciliation
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APPENDIX 8
DAFR9760 Accounts Receivable Aging Report
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ACCOUNTS RECEIVABLE TRAINING
User Training Guide
RELATIONAL STATEWIDEACCOUNTING
andREPORTING SYSTEM
FMIS