ELEMENTARY TEST CHAIRPERSON TRAININGCGA 1
Date: September 24, 2013
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Agenda
Purpose of Training Lessons Learned Communication CGA1 Overview Resources Questions/Concerns Break-Out Sessions Wrap-Up and Raffle
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Purpose of Training Address concerns from the Baseline testing and communication and ease the process.
Familiarize test chairs with the process for administering Curriculum Guide Assessments.
Provide background on development of assessments and review the various assessments being administered to students.
Provide resources for structuring to test chairs in facilitating the training and administration of assessments at school sites.
Provide pre and post-test procedures for test chairs, including preparing scan sheets, preparation of test materials, computer based assessments vs. paper based assessments, etc.
Provide a reference tool for you to refer to throughout the process.
Our priority is to work with you to make this process go as smooth as possible Will be there from the assigning and printing to scanning and pulling
data
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Parking Lot
We will try to address major concerns through this training Lots of notes and reflection Want to address all of your concerns
Purpose of the Parking Lot Remember-Our priority is to work with
you to make this process go as smooth as possible We will be there from the assigning
and printing to scanning and pulling data
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Lessons Learned
Testing Errors All assessments were reviewed thoroughly by
content, data and assessment, etc. Assessments will be delivered to you in advance to
allow for TEST CHAIRPERSON REVIEW ONLY! Teachers should not see assessments until
after the administration of assessments If you notice any concerns, please notify
Testing/DAT See who to contact form
“Grade Specific Manuals” only for K (reading and math) and 1st Grade (reading)
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Process for Review of Assessments
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Lessons Learned
Delivery of Materials All materials will be in your school by October 1st. Manuals need to be shared with teachers 24 hours prior
to the assessment to: Ensure directions for administration are clear Gather necessary materials needed to administer test
Printing Issues (graphics, etc.) Length and Sessions
2nd Grade Math=30 questions (2 sessions optional) Stop signs have been included
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Lessons Learned
Constructed Response Kindergarten will be the only grade with constructed
response items (CCSS require performance based tasks).
Second Grade Bubbling See “Practice for Completing Scan Sheets K-2”
Tutorials New Feature: On the DAT website, all tutorials are
available in a Zip Drive so you can download them directly.
“Resources for Elementary Test Chairpersons” Will include Insight tutorials, Testing Documents, and
General Resources for Elementary Test Administrators.
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Insight and Inform
Will be addressed in Break-Out Session Tests will be published a week in advance
(September 30) to allow for printing of scan sheets prior to testing window opening.
Couple questions you may have… Why are there still scans that have been sitting
in the queue? On the grade screen, provide the ID number so
that the developer can resubmit. Why are students appearing then reappearing?
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Questions for Test Chairpersons? Have you designated a co-test chair to
assist you? Note: Counselors should not be pulled from
their responsibilities as co-test chairs. Scanning
Did you scan…. As you administered tests? Scan at off times (i.e. after school, before
school, weekends if possible?)
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Communication
MORNING UPDATES!! Provides a streamlined method of communicating anything
regarding testing Needs to be reviewed on a daily basis Test Chairpersons, Directors, and Region Chiefs
Testing, DAT office, and TOMAS (see “TOMAS System”) Line of Communication
Have you spoken to your test chair? Your AP? Your Principal? Transferring Information To Staff
It is the responsibility of Test Chairperson to relay information to staff
This eliminates repetition of questions and maximizes the use time
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Who to Contact?12
Development of Assessments The Curriculum Guide Assessments were developed by DCPS
educators in collaboration with Accountability and Assessment and Academic Services, to develop valid and reliable assessments that can be used to drive instruction and monitor student progress, in order to prepare students to master content and improve performance on statewide assessments.
The Curriculum Guide Assessments (CGAs) will assist schools in: • Monitoring student progress of the Next Generation
Sunshine State Standards (or) Florida Common Core Standards.
• Assisting teachers in making meaningful data driven curricular instructions that will improve the performance of our students on statewide summative assessments.
The purpose of CGA 1 is to determine student mastery of content within the 9 weeks and align directly with the Curriculum Guides (CGs).
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CGA1 vs. Baseline
CGA1 will assess all content covered during the 1st 9 weeks Allows for more questions on each benchmark
varying complexities and difficulty variance in types of questions within the benchmark.
Recommended Test Times Provided on the Next Page Tests are non-secure-
teachers can view items after testing and use them to determine instructional plans.
You’ll want to disseminate those to teachers AFTER accounting for all booklets Idea-coaches can assist with this
Allows for: Deeper disaggregation, analysis and review of data In-depth item analysis while viewing items Benchmark Comparison to measure progress from
baseline
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What’s New?
Kindergarten no longer has CGA 1-3 Only baseline and post
1st Grade will no longer take CGA 1 Will take CGA2, which will essentially be a
midyear assessment combining Curriculum Guide 1 and Curriculum Guide 2
2nd Grade will continue to assess as scheduled Music, Art, and Science are now optional for K-2 What does this mean?
Emphasis on data from the baseline and diagnostics being utilized to drive instruction.
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Less Assessment=More emphasis on available data
ELEMENTARY CGA ADMINISTRATION
Grade SubjectCGA
BL 1 2 3 Post
K
ARTOPTIONAL NT NT NT NT
MATHREQUIRED NT NT NT
REQUIRED
MUSICOPTIONAL NT NT NT NT
READINGREQUIRED NT NT NT
REQUIRED
SCIENCEOPTIONAL NT NT NT NT
1
ARTOPTIONAL NT
OPTIONAL NT
OPTIONAL
MATHREQUIRED NT
REQUIRED NT
REQUIRED
MUSICOPTIONAL NT
OPTIONAL NT
OPTIONAL
READINGREQUIRED NT
REQUIRED NT
REQUIRED
SCIENCEOPTIONAL
OPTIONAL
OPTIONAL
OPTIONAL
OPTIONAL
2
ARTOPTIONAL NT
OPTIONAL NT
OPTIONAL
MATHREQUIRED
REQUIRED
REQUIRED
REQUIRED
REQUIRED
MUSICOPTIONAL NT
OPTIONAL NT
OPTIONAL
READINGREQUIRED
REQUIRED
REQUIRED
REQUIRED
REQUIRED
SCIENCEOPTIONAL
OPTIONAL
OPTIONAL
OPTIONAL
OPTIONAL
3
ARTREQUIRED NT
REQUIRED NT
REQUIRED
MATHREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
MUSICREQUIRED NT
REQUIRED NT
REQUIRED
READINGREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
SCIENCEREQUIRED
REQUIRED
REQUIRED
REQUIRED
REQUIRED
4
ARTREQUIRED NT
REQUIRED NT
REQUIRED
MATHREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
MUSICREQUIRED NT
REQUIRED NT
REQUIRED
READINGREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
SCIENCEREQUIRED
REQUIRED
REQUIRED
REQUIRED
REQUIRED
5
ARTREQUIRED NT
REQUIRED NT
REQUIRED
MATHREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
MUSICREQUIRED NT
REQUIRED NT
REQUIRED
READINGREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
SCIENCEREQUIRED
REQUIRED
REQUIRED
REQUIRED NT*
NT- NO TEST; * FCAT
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What’s New?
“Shut Down Mode” is required for reading suggested for the math assessment due to CBT
Purpose To begin preparing students and teachers for FCAT settings and
Computer Based Testing (CBT) Establish a testing routine Identify issues and concerns prior to FCAT
What this means: Shut down for testing at beginning of day Window of Time and “All Call Code” Students test in their homerooms Proctors, seating charts, sign-in/sign-out procedures No movement in the building Accommodations are provided (as with all assessments)
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What Tests Will Be Administered? All students in grades K-5 will take the
following assessments:
Music and Art is now optional and will not be assessed until CGA2. Kindergarten will not be assessed until CGA-Post, and 1st Grade will be mid-year.
Grade/Course Assessment
Kindergarten N/A
1st Grade N/A
2nd Grade Reading, Mathematics, Science (optional)
3rd Grade Reading, Mathematics, Science
4th Grade Reading, Mathematics, Science
5th Grade Reading, Mathematics, Science
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Assessment Administration Times
Assessment Grade Levels Tested Recommended Testing Time
All Sheets Scanned and Data Input By:
Math 3-5 70 minutes Allow approximately 10 minutes to collect materials and prepare them to sign back in.
2 2 sessions~45 minutes each
KINDERGARTEN N/A
Reading 2-5 70 Minutes
Kindergarten N/A
Science 2-5 70 minutes
Kindergarten N/A
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Recommendation: Assess math last because •1) Shut Down Mode for Computer Based Testing and •2) Grade 2 have the option of 2 sessions (or as needed)
Paper Based vs. Computer Based Assessments
Green Schools-• Schools that have been determined to have
the technological capabilities to administer assessments online.
Schools that have been labeled “green” have the option of administering assessments online.
Schools that have been identified as “red” will administer the test paper and pencil.
Schools have been notified if they qualify as “green” or “red”.
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Testing Administration Windows
Assessment Grade Levels Tested Testing Window All Sheets Scanned and Data Input By:
Mathematics 2-5 October 7-16 October 21
Reading 2-5 October 7-16 October 21
Science 2-5
(2nd is optional)
October 7-16 October 21
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Sample School Based Calendar
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This sample is provided in the “Resources for Elementary Test Chairs” Zip File.
Number of Items Per Assessment
Grade Reading Math Science
2nd 15 30(2 sessions optional)
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3rd 29 30 20
4th 30 30 20
5th 30 30 45
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K-2 Assessments
2nd Grade: Math, Reading and Science
Administered whole group or small group.
ABC Bubble sheets will be provided-will need to be transferred by teacher or input.
2nd Grade Assessment should not be read to students.
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K-2 Important Things to Note EXTREMELY IMPORTANT: Emphasize to
Primary students that this is just a test to see what they know. Messaging is very important because we don’t want them to get frustrated!
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Accommodations must be provided for students with Individualized Education Plans (IEPs) and students with 504 plans
Use of accommodations must be dictated by a student’s educational
plan and mirror those consistently being used for curricular instruction.
Reading tests cannot be read to students because the tests are
designed to assess reading comprehension
SPED Accommodations
Note: SPED populations are unique to each school. School trainings and planning should be used to address this. If you need assistance, please contact the appropriate department (Testing, Content, Academic Services, etc.)
See “Accommodations” under Test Chair Supplemental Materials.
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ELL Accommodations 27
Flexible Setting
Flexible Scheduling and Time May take the assessment in
intervals Test In One Day but Must Be
Completed in One DayAssistance In Heritage Language
Approved Dictionaries
Things to Consider When Training Testing Schedule Review Assessment Manual Test Security and Handling Testing Booklets Prohibited Activities Form Lunch Schedule Protocol for Addressing Technical Issues/Concerns During
Testing Arranging for Appropriate Accommodations Preparation of Materials Before and After Testing Monitoring for Absences and Make-Ups Procedure for Check-in/Check-Out Attendance Procedures and Tardies (who monitors them if
they’re late?) Make Ups
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Preparation of Materials ChecklistBefore Testing
Designate a co-test chairperson to assist you in preparation of materials. This person should be someone who will not be administering the assessments.
Inventory all CGA 1 materials upon receipt (including assessments, assessment manuals, reference sheets, etc.) • If Materials are missing, contact Instructional
Research and Testing, (904) 858-1450• If additional materials are needed, use TOMAS
system to order.
Ensure that all testing materials are kept in a secure location.
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Preparation of Materials ChecklistBefore Testing
Once the assessments are published (Sept. 30): Begin printing scan sheets. Ensure that there is at least one bubble sheet per
student per class. Notify Appropriate Department for Concerns (see
“Who to Contact”)•Make sure you are using Firefox!
If computer based testing, check to make sure that all computers are working.
Prepare a calendar for the administration of assessments. Go over testing administration calendar and administration guidelines with teachers prior to testing.
See “Test Chairperson Flowchart Revised”
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Assembling Class Test Materials Determine how you’re going to
check-in/check-out materials.Bins, Baskets, etc.
In each, there should be: One test booklet One answer sheetNo. 2 pencilsScratch Paper (as appropriate)Class roster (optional for
attendance)
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See “Sample Bin”
Monitoring the Assessment Process Scan sheets should be scanned on an ongoing
basis.• Best times to Scan:
o Early morningo After School and Late Hourso Weekends (if building is open)
Continually monitor for new students for make-ups. Trouble Shooting the Scanning Process
• Check to make sure scanners work prior to administration
• Work with feeder pattern and neighbor schools • Contact Testing (904-858-1450) or Data and
Assessment Team (904- 390-2678) for assistance.
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Testing Policies
Test Materials should be collected and stored in a secure area at the end of each day of testing.
No materials should remain in a teacher’s classroom over night.
Teachers may not reproduce any of the testing materials.
Teachers should not review student’s responses for correctness.
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Post Test Administration Procedures All scratch paper must be returned to
test chairperson. All test booklets should be stored
securely at the school. All scratch paper and answer booklets
will be returned to the testing office at the end of test window.
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Resources and Contacts
“Resources for Elementary Test Chairs” Zip File
http://www.duvalschools.org/reseval/DAT/index.asp
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Contact Information: •Testing Office, (904) 858-1450•Data and Assessment Team, 904-390-2678•[email protected]