Empowering Your Organization with SharePoint 2010
Dux Raymond Sy, PMP Managing Partner, Innovative-e http://innovative-e.com
Recording: English: http://vimeo.com/21470784 Chinese: http://vimeo.com/21477451
Twitter: @meetdux #STPAsia 2
Session Objectives
» After completing this session, you will be able to describe the benefits of leveraging SharePoint for empowering your organization
» In addition, you will be able to comprehend SharePoint’s capabilities to
‣ Enhance document management
‣ Promote better collaboration
‣ Improve reporting
‣ Automate business processes
‣ Integrate with existing tools
Twitter: @meetdux #STPAsia 3
» Managing Partner, Innovative-e, Inc.
» Microsoft SharePoint Server MVP
» Author, “SharePoint for Project Management” by O’Reilly Media
» For more information, connect with Dux
‣ E-Mail: [email protected]
‣ Twitter: twitter.com/meetdux
‣ LinkedIn: meetdux.com/li
‣ Blog: meetdux.com
Dux Raymond Sy, PMP
Twitter: @meetdux #STPAsia 4
Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
Twitter: @meetdux #STPAsia 5
Do You Know?
What is the number 1
collaboration tool people use today?
Twitter: @meetdux #STPAsia 6
Share
+ Point
Collaboration Involves …
Twitter: @meetdux #STPAsia 7
What SharePoint Can Do For You
Twitter: @meetdux #STPAsia 8
What is SharePoint?
» The business collaboration platform for the enterprise and the web
» Allows individuals in an organization to easily create and manage their own business collaboration solutions
‣ Simplifies how people find and share information across boundaries, and enabling better informed decisions
‣ Seamlessly integrates with Windows and MS Office
» Does not refer to a specific product or technology
‣ Using the word “Microsoft SharePoint” is like using the word “Microsoft Office”
‣ Refers to several collaborative solutions
Twitter: @meetdux #STPAsia 9
» Work management solutions can be easily created
‣ Collaboration
‣ Reporting
‣ Communications
» Relatively easy to use
‣ IT intervention is minimal
‣ Based on familiar tools and technologies: Web, Windows, Microsoft Office
SharePoint as an Organizational Platform
Twitter: @meetdux #STPAsia 10
Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
Twitter: @meetdux #STPAsia 11
#1 Easily Create a Collaboration Website
» Technical skill requirement is minimal
‣ Microsoft Windows
‣ Microsoft Office
‣ Familiar with web browsing
» Easily define relevant access
‣ Based on communication needs
» If deployed appropriately, IT does not have to deal with
‣ Updating content
‣ Defining account privileges
‣ Maintaining a document repository
Twitter: @meetdux #STPAsia 12
» SharePoint provides various tools to effectively centralize and manage information
‣ Schedule
‣ Documents
‣ Risk/Issue Log
‣ Budget
» Document management features
‣ Information storage
‣ Check-in/check-out
‣ Version control
‣ Content approval
#2 Efficiently Manage Information
Twitter: @meetdux #STPAsia 13
#3 Facilitate Team Collaboration
» Document Collaboration
‣ Document Workspaces can be used to jointly develop requirements document, reports, templates, etc.
» Tools
‣ Wikis to document lessons learned
‣ Discussion boards for offline communication
‣ Meeting Workspaces to support meetings
Twitter: @meetdux #STPAsia 14
» Microsoft Office
‣ Word
‣ Excel
‣ PowerPoint
‣ Project
» Enterprise tools
#4 Seamlessly Integrate with Existing Tools
Twitter: @meetdux #STPAsia 15
#5 Automate Business Processes
» Common project workflows
‣ Change Control
‣ Expense Reimbursement
‣ Vacation Request
» SharePoint workflows
‣ Three-State
‣ Custom workflows
Twitter: @meetdux #STPAsia 16
» SharePoint can be used to generate relevant
‣ Interactive summary of a project
‣ Project tasks information
‣ Automated alerts
» Dashboards can be created using Web Parts
‣ Red, Amber, Green (RAG) Status
‣ Key Performance Indicators (KPI)
‣ Charts
#6 Generate Relevant Reports
Twitter: @meetdux #STPAsia 17
#7 Integrate with Existing Systems
» Integrate SharePoint with existing data sources
‣ SQL – based data
‣ Web Services
‣ XML
» Non Microsoft enterprise systems
‣ CRM
‣ Reporting Tools
Twitter: @meetdux #STPAsia 18
My SharePoint Journey
Twitter: @meetdux #STPAsia 19
Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
Twitter: @meetdux #STPAsia 20
Address the Business Needs
» What are the business pain points?
‣ Project Management
‣ HR
‣ Finance
‣ Departments
» Proper requirements gathering is critical
‣ Analyst should understand both the business and SharePoint
» SharePoint is just a tool
Twitter: @meetdux #STPAsia 21
» What business need are you addressing?
‣ Collaboration
‣ Document Management
‣ Automate Processes
‣ Enhance Reporting
» What are your priorities?
Prioritize
Twitter: @meetdux #STPAsia 22
Empowering Your Organization with SharePoint 2010
» Why SharePoint?
» 7 Ways SharePoint Can Empower Your Organization
» How to Successfully Leverage SharePoint
» Questions and Answers
Twitter: @meetdux #STPAsia 23
Questions?
» E-Mail: [email protected]
» LinkedIn: meetdux.com/li
» Blog: meetdux.com
» Twitter: meetdux
How did you like the presentation? http://meetdux.com/feedback
Empowering Your Organization with SharePoint 2010 Thank You!