Enriching the Student Experience through Institutional Partnerships
Lilly Walker, Denise Hooper, Kim Kelly, Amanda Martin
Memorial University
Session goals
• To outline a strategic process for building partnerships
• To present examples of creative approaches and programs
• To demonstrate the outcomes associated with shared responsibilities and unique contributions to the student enterprise.
Who are we?
Dean, Student Affairs & Services(Dr. Lilly J. Walker)
Dean, Student Affairs & Services(Dr. Lilly J. Walker)
Manager of Finance and Administration(Wayne Rose)
Manager of Finance and Administration(Wayne Rose)
Bookstore(LuAnne Kelly)
Bookstore(LuAnne Kelly)
Housing, Food & Conference Services
(Christine Burke)
Housing, Food & Conference Services
(Christine Burke)
Student SuccessPrograms
(Bruce Belbin)
Student SuccessPrograms
(Bruce Belbin)
Career Development & Experiential Learning
(Jennifer Browne)
Career Development & Experiential Learning
(Jennifer Browne)
Student Health Service
(Dr. Norman Lee)
Student Health Service
(Dr. Norman Lee)
CounsellingCentre
(Dr. Peter Cornish)
CounsellingCentre
(Dr. Peter Cornish)
Personal Counselling
Career Counselling
Academic Support
Chaplains
Disabled Students
Wellness Programs
Medical Answers
International Students
Scholarships, Awards & Financial Aid (distribution)
Native Liaison
Transition Programs
Cooperative Education Services Centre
Centre for Career Development
Experiential Learning
Paton College
Burton’s Pond Apts.
Residence Life
Food Services
Liquor Services
Conference Services
Off-Campus Housing
The Partnership Building Process
• Involving the university community in the development of student focused policies,
• Informing about events and services through promotion using a unique student services identity,
• Inviting broad based participation in the ownership of student programs,
• Integrating common aspirations through shared staff positions.
Involving the university community in the development of student focused
policies
Dr. Lilly Walker
Dean Student Affairs and Services
Policy Development Process
• Identify & respond to identified institutional issue
• Consult with various stakeholders
• Establish committees with broad representation • Educate about evolving student needs
• Evaluate best practices
Policies
• Accommodation Policy for Students with Disabilities
• Student Code of Conduct
• Student Expectations (in development)
• Alcohol Policy (in development)
Process Outcomes
• Discover shared objectives and concerns
• Garner institutional commitment to implementation
• Promote a change in role of student service staff
Amanda MartinMarketing Coordinator
Student Affairs and Services & Marketing and Communication
Informing about events and services through promotion using a
unique student services identity
Brands
Benefits of Student Affairs Brand
• Students recognize Student Affairs services
• Links departments
• Extends information availability
• Fosters community spirit
Collaboration Between Brands
• Memorial Brand and Student Affairs and Services• become• “Get the Most Out of Memorial”
• Similar goals
Important Elements in Supporting a Brand
• Department Buy-in
• Consistently represented
• Long-term
Kim Kelly
Experiential Learning Coordinator
Career Development & Experiential Learning
Integrating common aspirations through shared
programs
Examples of Collaboration
• Orientation
• Relay for Life
• Student Volunteer Bureau
• MUNdays
Campus &Community
Student Ambassador Program
• High school visits
• Duplication• Registrar’s Office• Recruitment• Academic Advising
Memorial Ambassador Program Partners
Student Affairs and Services
Office of Student
Recruitment
Marketing and Communications
Alumni Affairs and Development
Memorial Ambassador Program
• Cross training
• Shared expenses
• Shared resources and expertise
• Reduced duplication
• Access to volunteers for internal and community functions
Events
• Remembrance Ceremony• Affinity Dinners• Scholarship Luncheon• Orientation• High School Visits• Convocation• MUNdays
Events
• Parents Night• MUN Volunteer Day• Business Day• CIS – Canadian Interuniversity Sport• Campus tours• Alumni Tribute Awards• President’s Award for Exemplary Service
Student Outcomes
• Recognition of competencies & skills• References• Become essential to the university community• Expanded network• “Getting the most out of Memorial”• Letter of recommendation – Dean, SAAS
Don’t just take our word for it
Let’s hear from…
Josh Quinton & Richard Churchill
Our thought
Integrate common aspirations (goals) through shared positions
Faculty of Arts
Marketing and Communications
School of Graduate Studies
Collaborative Positions
• Graduate Employment Officer – Career Development and Experiential Learning & School of Graduate Studies
• Marketing Coordinator – Student Affairs and Services & Marketing & Communication
• Senior Career Development Coordinator - Career Development and Experiential Learning & the Faculty of Arts
• Study Abroad Coordinator – Career Development and Experiential Learning & the Faculty of Arts
• NEW – Career Development Coordinator - Career Development and Experiential Learning & the Faculty of Science
Strengths of Collaborative Positions
• Reduced costs to departments – most positions are cost shared 50/50
• Employees who are knowledgeable about multiple faculties, schools and or departments
• Diversification of the employee’s workload• Employees develop an area of expertise• Builds awareness of Student Affairs within
academic departments and amongst faculty and staff
Challenges of Collaborative Positions
• Only the employee is fully aware of the assigned workload
• More meetings required due to dual reporting structure
• Extra social fund-but on the other hand extra social activities
It’s about employee fit…
• Employee competency will be key to making a shared position work
• 2- 3 years of previous relevant work experience may prove beneficial for a shared position
Outcomes
Creative and collaborative programming
Career Development and Experiential LearningFaculty of Arts
Counseling CentreStudent Volunteer Bureau
Alumni Affairs and DevelopmentMarketing and Communications
Government of NL
Partners
Dr. Reeta Tremblay - Dean, Faculty of Arts
Sarah Cahill - Study Abroad Coordinator Career Development and Experiential Learning & the Faculty of Arts
Don’t just take our word for it
QUESTIONS