Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
SSID ENROLLMENTCourse Introduction
Essential 3
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 20142
Training Sequence
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Essential 1:Data Coordinator Orientation
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Data Population
Fall 2
End of Year 2 & 3 End of Year 1 & 4
Essential 4: Anomalies
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Rules
Mute yourself
HOLD
Name & LEAconversation
at a time
1
Silencecell phones
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 20144
Agenda
3 Hours Wrap-Up
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Online Maintenance Live Demo
Background& Workflow
Batch ProcessingLive Demo
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Course Description
COURSE MODULES
This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include …..
• 3a – SSID ENROLLMENT Capabilities and Key Concepts• Reference guide and content discussed throughout the live demo
• 3b – SSID ENROLLMENT – ONLINE• Content discussed during first half of live demo
• 3c – SSID ENROLLMENT – BATCH• Content discussed during second half of live demo
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Course Description
COURSE OBJECTIVES
• Locate existing SSIDs• Assign and maintain SSIDs• Enroll new students• Update existing student’s enrollments• Enter and maintain
• Student Information• Student Programs• Student English Language Acquisition Status
• Review and resolve related submission errors
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Key Concepts
ONLINE MAINTENANCE VS BATCH
BatchOnline Maintenance• One student at a time• Edit data manually in
CALPADS portal
• One or more students• Enter data in SIS or
Excel; then upload extract using CALPADS portal
• CALPADS validates online & batch transactions using the same process
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo Topics
ONLINE MAINTENANCE
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• Search for student – P. 6• Request SSID and Enroll – P. 20• New SSID Enrollment – P. 22• Existing SSID Enrollment – P. 34• Enter and maintain
• Student Information – P. 47• Student English Language Acquisition Status – P.62• Student Programs – P. 65
• Review and resolve related submission errors
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo
ONLINE MAINTENANCE LIVE DEMO
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3b – SSID ENROLLMENT – ONLINE
Break Time!
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
10 minute break
Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Batch Files
These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided). Student Enrollment – SENR Student Information – SINF Student Program – SPRGStudent English Language Acquisition – SELA
FILE PROCESSING
The fields and their relationships are defined in the CALPADS File Specifications (CFS)
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Students
Step 1: Prepare Data (SSID Enrollment) – pp. 10-21 Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records – pp. 30-33 Step 5: Resolve and Post SSID Candidate Records – pp.
34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50
STEPS FOR BATCH ENROLLMENT
The steps to enroll students data are …..
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo
BATCH PROCESSING LIVE DEMO
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3c – SSID ENROLLMENT – BATCH
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Student
Step 3: View Submission Status
File Status States
Disposition Description
Upload Failed File did not pass the initial upload validations or rules processing
In Queue File did pass the initial upload validations/rules processing and is waiting to be processed (Queue: the process waiting line for files)
On Hold CDE has placed the file in a delay-process state
In Process File is currently being processed by the system
Ready for Review File has completed the initial submission processing and is ready for an authorized to review the results
In Review File has completed the initial submission processing and an authorized user has reviewed the results, but has not made a selection on one or more sets of records in the file requiring user interaction
Complete Passed records of a submitted file have been successfully processed and posted to the ODS
Excluded Submitted records for a site(s) was (were) removed from the submission process and not posted to the ODS
A file may be in one of the following possible states after the upload process or during the batch submission process
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Student
Disposition Codes
Disposition Description
Ready Ready for selection
Selected A selection of an SSID or New SSID has been made
Posted The selected record and its resolution has been posted
Cancelled The “None of the Above” option was selected
Failed The selected record and its resolution failed validation and were not posted
Step 5: Resolve SSID Candidates/Post Records (cont)
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Modify Existing Student’s Data
Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program, Student ELA) – p. 21
Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records –pp. 30-33 Step 5: Resolve SSID Candidates/Post Records – pp. 34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates
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System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Resources
Document Description Sections
CALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, SELA & SPRG tabs
CALPADS Error List Detailed error message descriptions
Student Enrollment, Student Information, Student English Lang Stat, Student Programs, and Fall 1 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, 2.1.3 & 3.1.2 – 3.1.9
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 201418
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Resources
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Self-paced Trainings
https://csis.fcmat.org/Pages/Self-Paced-Training.aspx
FAQs
CALPADS - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.aspRace and Ethnicity - http://www.cde.ca.gov/ds/dc/es/refaq.aspLCFF - http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp
• Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF • Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status • English Learners Under the LCFF • Foster Youth Under the LCFF• County Office of Education Schools and Alternative Education
CALPADS Q & A Sessions – Every Wednesday
Enrollment - http://csis.fcmat.org/Pages/Trainings.aspx
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Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 201420
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Training Evaluation
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Questions
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