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EU GRANTSThe European Commission awards money in the form of grants in order to implement projects or activities in relation to European Union policies. Grant scheme may be available within fields as diverse as research, education, health, consumer protection, protection of the environment, humanitarian aid, etc.
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EU Grants - Programming
Grants are subject to annual or multi-annual programming. Departments of the EC or other designated authorities that manage grant programmes publish their Annual work programmes for Grants on their Internet site
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Annual Work Program 2010 - DG ELARG
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EU Programs Implementation
Depending on the status of the respective country in relation with the EU, implemented in one of three ways: •Centralized: managed by the Commission in Brussels •Decentralized: managed by the authorities of the beneficiary country as a result of an accreditation process•Shared: managed by the authorities of one of the Member States participating in the cross-border program
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EU Grants Stages
• Announcement of grant schemes• Applying for EU grants• Selection and award of grants to
projects• Budgeting, contracting,
reporting, payments
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Announcement of grant schemesConsulting the work programs you may already identify the fields which interest you.
Managing Authorities publish calls for proposals on their Internet sites inviting candidates to present, within a given deadline, a proposal for action that corresponds to the objectives pursued and fulfils the required conditions.
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Applying for EU grants
Guidelines for Applicants (Application Form and Annexes): •the purpose of the Call for Proposals, •the eligibility rules regarding applicants and partners, •the types of action and costs eligible for financing, and •the evaluation (selection and award) criteria •instructions on how to fill in the application form, what to annex to it and what procedures to follow for applying. The guidelines and any modification are published.
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Application Form
•Concept note • Information about the
action proposed, including its budget
• Information about the applicant and partners
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Application form – Project design
KEY ELEMENTS IN THE APPLICATION FORM
PROJECT DESIGN AND PLANNING TOOLS
Relevance of the Action LOGFRAME
Problems Presentation and analysis, interrelations. Identify specific problems to be addressed by the action.
Problem treeProblem analysis
Target groups and final beneficiaries - relevance of the proposal to their needs and constraints.
Problem dialogueStakeholder analysis
Priorities and requirements presented in the Guidelines relevance of the proposal
Review guidelines / EC& national policies
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KEY ELEMENTS IN THE APPLICATION FORM PROJECT DESIGN AND PLANNING TOOL
2. Description of the action and its effectiveness
Overall objective of the action, outputs and expected results;
Objective tree
Proposed activities and their effectiveness; Strategy – SWOT analysisForce field analysis
Implementing partners - their role and relationship;
Stakeholder analysis
Other possible stakeholders Idem
Application form – Project design
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Common problems and difficulties with project design for EU funding
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Selection and award of grants to projects
Eligibility criteria• of the applicant’s• of the action - types of activities, sectors or
themes, geographical areas
Evaluation criteria: evaluation grids.• Selection criteria - applicant's financial and
operational capacity• Award criteria - quality of proposals against the
set objectives and prioritieso Relevance and compatibilityo quality, expected impact and sustainabilityo cost-effectiveness.
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Budgeting, contracting, reporting, payments
Co-financing Each program has specific rules on the
required level of co-financing. Ineligible costs Some costs maybe not eligible under EU
grants such as VAT – this should be taken into account
Expenditure verification Reports / audited financial reportProcurement contracts Must comply with the rules set.
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EU Funding Options• IPA (Instrument for Pre-Accession
Assistance)• European Instrument for Human Rights
and Democracy• EU Community Programs• Europe for Citizens• Progress (Community Program for
Employment and Social Solidarity)• Lifelong Learning Program• Youth in Action
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IPA Components Component ITransition Assistance and Institution BuildingComponent II Cross-Border CooperationComponent III Regional DevelopmentComponent IV Human Resources DevelopmentComponent V Rural Development, Other Allocations Multi-beneficiary program allocation
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IPA Civil Society Facility
Areas of intervention• Civic Initiatives and Capacity
Building Support• “People 2 People” Program Visitor• Partnership Actions Activities
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The checklist
Is my organization eligible for a given program or funding source?
Is my type of project / envisioned activity eligible? Can I meet the other eligibility conditions? What about my timeframe? What type of financial support can I obtain? Who else is involved in the project? How to apply for funding in my location?
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EU Grant Schemes The cycle of your
project
Project Initiation
Project Execution
Project Closure
Project Planning
Identification
Formulation
Evaluation & Audit
ImplementationMonitoringReporting
EU Funding
Let’s start!
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Project Identification & Formulation The Logical Framework
The Logical Framework Approach LFA – the process -The Logical Framework Matrix LFM - the product
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Where we are?
Where do we want to get?
How do we get there?
The Logical Framework Approach
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PROBLEM ?
The Obstacle that keeps us
to get from where we are to where we
want to be
where we are
where we want to be
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PROBLEM SOLVING PROCESS
ExistingSituation
DesiredSituation
The art of closing the
gap between the existing and desired
situation
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PROBLEM SOLVED
ExistingSituation
DesiredSituation
The gap is closed
between the existing and
desired situation
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PROBLEMS ANALYSIS
THE PROBLEMS TREE
Analyzing the Cause-Effect relationship among Problems
and Arranging them in Levels of
Generality/Specificity
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PROBLEMS TREE
I feel tired
I do not have time to relax I have high blood pressure
I have too much to work
I live an unhealthy life
I do not delegate enoughresponsibilities
I do not have to whom to delegate
I do not know how to delegate
I smoke I do not make sport
I manage my time in an ineffective way
Every problem can be in the same timeCause and effect
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TaskApply the problem tree analysis
Our organization does not have enough money to do /provide all the programs,
services, products we would like to1. Self-assessment questionnaire about “how
prepared is your organization to do effective fundraising” - 10‘
2.Build the problem tree by asking (3 times) why, why, why and (1 time) what is the effect of this problem - 45’
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The Dialogue with the Problem
• Why it is a problem? (causes and effects)
• Whose problem it is? (identifying stakeholders)
• When it is a problem• Where it is a problem?
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WHOSE PROBLEM IT IS? STAKEHOLDERS?
Organization/ institutions
Persons
Groups
Interested or affected in a positive way are the project beneficiaries: target groups and final
beneficiaries
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Task
Apply on the main problem •The dialogue with the problem •Stakeholders identification
Use the information you generate in order to write a short paragraph for justifying the problem
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Setting purpose and objectives
• If solving the problem is urgent, important, feasible, within your organization’s control, and something your organization is committed to accomplishing, then you need to move to the next stage of this process.
• The image of an improved situation in the future determines the purpose and objectives of your intervention.
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OBJECTIVES TREE
In 3 weeks I feel fine and with a renewed pleasure to work
I relax at least 1 day a week My blood pressure is under control
Work day is 8 hour long I will adopt
a healthy life style starting with tomorrow
I delegate office management
responsabilities
We hire a new person as office manager in2 weeks
Next week I get coaching on delegating
I quit smoking tomorrow
I go swimming once a week
Next month I sign up for a time mgmt course
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Task
Turn your problem tree into an objectives treeMeans-end logic or the
intervention logic
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The LogFrame Matrix
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The LogFrame Matrix - Intervention Logic
• If-then causality• The first column of the Logframe matrix
summarizes the ‘means-end’ logic of the proposed project (also known as the ‘intervention logic’).
• The objective hierarchy can be expressed :