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Examining Work Flows
with a cognitive accessibility lens
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Session OutlineConsider the nature of the information landscape and it’s impact on work flows
Consider the cognitive impact of digital and analogue information gathering processes
Highlight strategies to manage information and associated actions
Identify cognitive accessibility features in digital work flows
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The Information LandscapeDigital and analogue
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Pushed information is
relentless!
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The cognitive impact
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Cognitive load
Executive functioning
*These can be compounded by additional accessibility requirements
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Executive FunctioningA set of mental processes that helps us connect past experience with present action.
We use executive function for planning, organizing, strategizing and paying attention to and remembering details.
Keep track of time
Keep track of objects
Link information to past knowledge
Adjust priorities
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Executive functioning issues may include difficulties with:
Classifying information for future retrieval and action
planning a project or sequence of tasks
comprehending the time a project will take to complete
communicating details in an organized, sequential manner
the mental strategies involved in memorization
retrieving information from memory
difficulty retaining information while doing something with it
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I just might need that one day!
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Encoding memories
Tags
Visual memory aids
Multimodal in nature
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Tagging memories
who
whenwhere
what
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Strategies to support Executive FunctioningDigital work space
• Minimise clutter and multiple digital work spaces• Minimalist approach to tools to avoid cognitive load• Utilise multiple modes of similar information• Construct personalised storage and retrieval system
Managing work
• Make checklist for getting through a task.• *Break large tasks into chunks and assign time frames to each• Utilise reminder mechanisms
General strategies
• Step by step approaches; utilise visual organisational aids and schedules• Use tools with alarms
*Incremental success and self regulation.Pomodoro technique – www.pomoporotechnique.com
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2 tools that support Executive FunctioningLets take a look at the cognitive accessibility features of
Livescribe 3 digital pen Evernote
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Cognitive accessibility with Livescribe 3Disruptive but not intrusive
The cognitive impact of handwriting
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Cognitive accessibility with Livescribe 3Working with snippets
Snippet Actions
Transcribe, edit
Copy, delete, merge
Create and open Reminders
Share – email, message, Evernote, OneNote
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Cognitive accessibility with Evernote
Some key features to support executive functioning
• Capture or email multiple modes of information - web pages, documents, images, audio, video • Endless Note page
• OCR processed images
• Develop personalised system of purposeful tagging*
• Embed organisational and monitoring strategies in note page - to do lists, audio notes, schedules, reminders, journal
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Cognitive accessibility with EvernoteCapturing analogue information
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Create your own automated procedures
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Wrap up
Key points to consider
Utilise tools which are prevalent in mainstream
Too many tools increase the cognitive load
Identify features in tools that support• executive functioning strategies• UDL principles of processing and interacting with information
Smart devices can be disruptive without being intrusive
Develop a strategic system for tagging
Adopt a systematic approach to handwritten note takingeg Bullet Journal http://bulletjournal.com