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Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft
Office 2010 Fundamentals
by Robert Grauer, Lynn Hogan, and
Mary Anne Poatsy
Chapter 1
Office Fundamentals
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Objectives
• Use Windows Explorer
• Work with folders and files
• Select, copy, and move multiple files and folders
• Identify common interface components
• Get Office Help
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Objectives (continued)
• Open and print a file
• Close a file and application
• Select and edit text
• Use the Clipboard group tasks
• Use the Editing group tasks
• Insert objects
• Review a file
• Change page settings
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Accessing the
Windows Explorer Interface
• Windows Explorer on the Taskbar
• Right-click on the Start Button and click Open
Windows Explorer.
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Windows Explorer
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The Windows Explorer Interface
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Back and forward buttons
Address bar Toolbar
Navigation pane
Content pane
Change your view
Preview pane
Details pane
Help button
Show or hide the preview pane
Search box
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Navigation Pane
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Favorites
Libraries
Homegroup
Computer
Network
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Customizing the Windows Interface
• Change the view
• Change the size of icons
• Change the amount of detail
• Show or hide Windows Explorer panes
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Windows Explorer
• Managing libraries
• Accessing information on:
– Networked drives
– Shared disk drives
• Using Favorites feature
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Working with Folders and Files
• Create folders
• Files
– Create
– Rename
– Delete
– Move
– Copy
– Save
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Click here to create a new folder
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Selecting, Copying, and Moving
Multiple Files and Folders
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• Back up your data to protect it
• Copy all files contained in a folder
• Copy all folders in a library
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Folder Options Window
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Click here to select items with check boxes
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Working with Multiple
Files and Folders
• Using the Shift key
• Using the Ctrl key
• Using the Right-click
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Microsoft Office Software
• Word 2010
• Excel 2010
• PowerPoint 2010
• Access 2010
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Common Interface Components
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File tab
Quick Access Toolbar Title bar Minimize
button
Maximize/Restore Down button
Close button
Ribbon
Status Bar
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Title bar
• Identifies the open file’s name
• Contains control buttons
– Minimize
– Maximize/Restore Down
– Close
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Title bar
Minimize button
Maximize/Restore Down button
Close button
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The Quick Access Toolbar
• One-click access to commonly used features
– Undo, Redo (Repeat), and Save
– Can be customized
for each application
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Quick Access Toolbar
Customize Quick Access Toolbar menu
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Backstage
• Enables common activities for files
– Open
– Close
– Save
• Provides
information
on open files
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The Ribbon
• Beneath the Title bar
• Includes
– Tabs
– Groups
– Commands
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Tabs
Groups
Commands
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Additional Ribbon Features
• Dialog boxes
• Dialog Box Launcher
• Gallery
• Live Preview
• Contextual tabs
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Status Bar
• Contains information relative to an open file
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View buttons Zoom Slider
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Getting Help from Office
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Search box
Help topics
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Working with Files
• Opening a file
• Printing from a file
• Closing a file and application
• Selecting and editing text
• Font attributes
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Opening a File
• Opening a new file
• Opening an existing file
• Opening a new file using a predefined template
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Templates available in a typical Office installation
Templates available from Office.com
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Printing from a File
• Print Preview
• Printing
• Backstage View
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Closing a File or Application
• Closing an individual file
• Closing an application
• Saving as you close
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Home Tab Tasks
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Word
Excel
PowerPoint
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Selecting and Editing Text
• Selecting text to edit
– Select then do
– Shortcuts to selecting text
• Editing text
• Mini toolbar
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Font Attributes
• A character design (how the font will appear)
• Each Office application has its own default font
• Fonts can be changed
• Toggle commands
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Clipboard Tasks
• Cut
• Copy
• Paste
• Shortcut menu
• Format Painter
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The Clipboard
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Clipboard Dialog Box Launcher
Clipboard task pane
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Clipboard Tasks
• Cut
• Copy
• Paste
• Format Painter
• Shortcut menu
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Copy
Cut
Paste
Format Painter
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Editing Group Tasks
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Word and PowerPoint Editing group
Excel Editing group
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Inserting Objects using the
Insert Tab
• Insert or add items into a file
• Some commands are specific to each application, such as charts and tables in Excel
• Others are common across applications, such as Illustrations
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Inserting Objects
• Pictures
• Clip art
• Shapes
• Screenshots
• SmartArt
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Pictures
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Clip art
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Reviewing Files
• Spelling
• Grammar
• Word usage
• Thesaurus
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Proofing Commands
• Spelling & Grammar Checker
• Thesaurus
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Changing Page Settings
Page Layout Tab Tasks
• Page Setup
─Provides commonly used page options
• Page Setup Dialog Box Launcher
─Options unique to each application
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Summary
• In this chapter, Office Fundamentals presents
the common user interface found in the
Microsoft Office suite applications.
• Windows Explorer shows users how to copy,
rename, and delete files and folders and how to
use libraries.
• Users are also shown how to create, edit, and
insert objects into their files.
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Questions
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Copyright
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All rights reserved. No part of this publication may be reproduced, stored in
a retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.