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FEDERAL UNIVERSITIES SENSITIZATION WORKSHOP
MARCH 2014
Integrated Payroll and Personnel Information System (IPPIS)
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What is IPPIS?
IPPIS is one of the Transformation agenda of the Federal Government of Nigeria with the
aim of creating a centralized database system for Nigerian Public Service with single,
accurate source of Employee information that provides integration with other business
applications.
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IPPIS Objectives
1. Provide a centralized database to aid Governments manpower planning and decision making
2. Facilitate automation & storage of personnel records to support monitoring of staff emolument payments against budget.
3. Prevent wastage and leakages by ensuring staff remuneration is based on factually correct information.
4. Ensure prompt payment of salaries directly to Employees Account with appropriate deductions and remittances of 3rd party payments (e.g. Tax, Pension, Cooperatives, Union Dues and Bank Loans)
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IPPIS Status February 2014
1. 257,516 Employees on IPPIS as at March 2014 Payroll • 218,330 Active Employees
2. 308 Ministries Departments Agencies on IPPIS• 123 Non Core Agencies • 17 Teaching Hospitals and Medical Centers• 10 Colleges of Agriculture and Veterinary Science
3. 29 MDAs on Trial Payroll Today
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IPPIS
Human Resources Payroll SSHR
Training OLM
IPPIS DESIGN
IPPIS
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KEY PAYROLL FUNCTIONS
People Form Address form Assignment form Pay method form Grade and Step
Placement form
Quick Pay Form
Payroll Run
Pay slips and other Reports
End Employment
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PEOPLE FORM
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A S S I G N M E N T F O R M - P R I M A RY
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ASSIGNMENT FORM 2
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ASSIGNMENT FORM 3
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PAY SLIP FOR ASSIGNMENT 2
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PAY SLIP FOR ASSIGNMENT 3
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SAMPLE PAY SLIP FOR PRIMARY ASSIGNMENT
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MAIN SECURITY FEATURES
Application
Audit Trail of All Activities in the Application.
Security Profile: Hierarchical Partitioning of the Application.
Oracle User Management : Role Based Access Control, Delegated Administration
Application Password Complexity Algorithm & Setup.
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Database
Password complexity verification, Enforced case sensitivity, Encryption of Data Exports/Backups, Data Masking, Stronger password hashing algorithm
Network Security: Secure Node Validation, IP Restrictions, Connection Timeout for idle Sessions.
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KNOWN ISSUES/RESOLUTIONS
Underpayments, Overpayments & Non payments for few employees during initial payment
Care during online registration with verification of registration slip before capturing, correct Bank details, NUBAN Account number, nominal roll and trial Payroll correction
Resistance, Reluctance & Refusal from some Interest groups
Sensitization of all stake holders and Interest groups.
Lack of awareness and communications gaps in MDAs
Change Management programmes for implementing MDAs.
Lack of ICT Skills in payroll & personnel units of MDAs
Continuous Training for Subject Matter Expert & End Users.
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NUS CONCERNS…
Enrolment/Payment of Staff on overseas training
Relevant documents in employees files will be scanned and the University Authority will certify pending the time the employee returns from abroad and be captured.
Impediment of ability to hire new staff immediately
Hiring control remains with each institution and new staff will be captured at the nearest Federal Pay office to the Institution
No provision for outsourced services (cleaning, security etc.)
Outsourced services are outside IPPIS
May hamper the ability of each institution to discipline its staff
Staff discipline remains with the control of each institution
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NUS CONCERNS CONTD... Payroll adjustments will now be done centrally requiring expensive staff
travel to Abuja
Updates & variations to payroll will be handled by University payroll team
3rd Party deductions from source (Union, Cooperative etc.) not possible
All legitimate 3rd party payments can be done on IPPIS
Government can withhold salaries due to strikes, collective bargaining etc.
Government directives are mandatory within and without IPPIS
Impediment of University ability to staff new programs
IPPIS and universities will work together on Staffing new programs
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IDENTIFIED REQUIREMENTS FOR NUS…
University Autonomy
Non-Permanent Staff Appointments
Sabbatical
Contracts (Professor Emeritus, expatriates, etc)
Honorary Consultants/Lecturers
Visiting/Part-time lecturers
Professorial promotions (Arrears payments)
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IPPIS NUS CUSTOMISATION…
NO IMPACT ON UNIVERSITY AUTONOMY!
IPPIS system can be configured to
pay professorial arrears
address NUS annual increment of (Sep/Oct) instead of January
allow primary wages and sabbatical allowances simultaneously
to have separate template to accept:
sabbatical and tenured appointments
contract/honorary and visiting Lecturers
handle primary and secondary appointments
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TODAYS QUESTIONS
What’s missing?
Where else can we improve?
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QUESTIONS
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