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Federally Qualified Health Center Look-Alike Program Implementation of Electronic
Annual Data Reporting
Program Assistance Letter (PAL) 2011-10
Look-Alike Technical Assistance (TA) Page: http://bphc.hrsa.gov/about/lookalike/index.html
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Overview
In an effort to enhance the Federally Qualified Health Center (FQHC) Look-Alike Program, HRSA is establishing electronic application and data reporting processes. Program Assistance Letter (PAL) 2011-08 has been issued to communicate important information and upcoming dates related to these processes.
Beginning in January 2012 FQHC Look-Alikes will be required to submit certain data to HRSA through the HRSA Electronic Handbooks (EHB) rather than through paper applications.
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Benefits
• One centralized system for monitoring, tracking performance, and recording Program changes.
• Streamlined and simplified data reporting processes through integration into the HRSA EHB.
• Reporting requirements will be similar to existing data requirements in the current Look-Alike application guidance.
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Agenda
• Data Requirements
• Data Submission Timelines
• Data Reporting Manual
• Technical Assistance Information
• Question & Answer Session
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Data Requirements
• Zip code• Patients by Age and
Gender• Patients by Race
Ethnicity/Language• Selected Patient
Characteristics• Staffing and
Utilization
• Quality of Care Indicators
• Health Outcomes and Disparities
• Financial Costs• Patient Related
Revenue • Other Revenues • Electronic Health
Records Information
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Types of data collected:
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Example 1: Paper-to-Electronic Reporting
• This form reported the number of total patients by appropriate categories for age and gender.
• This form is an electronic version of the paper form and reports the number of patients by appropriate categories for age and gender.
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Paper Application Table 3A
Electronic Table 3A
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Example 2: Paper-to-Electronic Reporting
• The form projected program income, by source, for the first year of the project period.
• These tables collect information on charges, collections, retroactive settlements, allowances, self-pay sliding discounts, and self-pay bad debt write-off.
• Look-Alikes will only report selected total patient revenues, grants and contracts.
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Paper Application Form 3
Electronic Tables 9D & 9E
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Data Submission Timelines
• FQHC Look-Alikes will be required to report data for calendar year (CY) 2011 commencing in January 2012.
• From January 1, 2012 through February 15, 2012, FQHC Look-Alikes will be able to enter and make changes as needed to this data.
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Data Reporting Manual
• HRSA will issue a FQHC Look-Alike electronic data reporting manual in fall 2011 as an addendum to the manual created for the CY 2011 UDS data reporting under the Health Center Program.
• FQHC Look-Alike data submission will be similar to the Health Center Program’s Uniform Data System (UDS) reporting within HRSA’s EHB.
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Technical Assistance
• HRSA will conduct technical assistance conference calls to discuss trainings specific to data requirements, the EHB reporting system, and reporting processes.
• Visit the FQHC Look-Alike Program technical assistance (TA) webpage at http://bphc.hrsa.gov/about/lookalike for announcements of upcoming conference calls and TA materials.
• Visit the Reporting and Technical Assistance webpage at http://bphc.hrsa.gov/healthcenterdatastatistics/reporting/for more details on the data and the electronic system currently used for the Health Center Program. 10
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Technical Assistance
• Program Contacts
– Nicole Amado– [email protected] or 301-594-4300
• FQHC Look-Alike Program TA Webpage
– http://bphc.hrsa.gov/about/lookalike/index.html
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Question & Answer Session
Please note: HRSA will hold technical assistance conference calls in the near future to discuss detailed elements of the FQHC Look-Alike data reporting instructions and processes. Please reserve questions related to those topics for those specific conference calls. Thank you!
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