FOR ENGINEERING COLLEGES
GROUPCompanies
Kusalava International Ltd
Kusalava Finance
Kusalava Motors (P) Ltd
Kraus Inc
Kusalava Batteries Kusalava Realty
Bharath AutomobilesKE Auto Electronics Pvt Ltd /
Efftronics
Kusalava Group Started in 1964 has a turnover of about 25 million dollars with the following other group companies.
Product
Features:
• Fully web enabled ERP• Multi campus
Management Solution
• Centralized web reporting
• Role based logins• Extremely user friendly
interface
Features:
• Proven Online Examination Management
• Auto Correction & Error Card Preparation
• Ranking system based on EAMCET, AIEEE etc.
• PRO Module for Admissions Tracing.
Features:
• Admission Type Definition
• Scholarship Management
• AICTE Compliant Reports
• Multiple University Regulations
• Integrated SMS Management
Versions
“We address all your Academic and Administrative needs.”
Features:
• Fully web enabled HRM Solution
• All statutory reports can be printed from the system.
• Effective MIS reporting to check data at various levels of the organization
• Centralized web reporting
• Effective Leave and Attendance Tracking
• Aids an effective Training Mgmt and a Recruitment Mgmt system
• Role based logins• Extremely user friendly
interface
Features:
• Client - Server architecture with Synchronization
• Effective Purchase, Sale and Inventory Management
• Four Level Customer and Supplier Price List definition facilty
• Flexible Tax Structure definition and Discount structure definitions
• Manage inventory effectively with extensive analysis
• Manage claims effectively
Features:
• Facilitates multilevel chart of accounts
• Multiple Cost Center Management
• Supports multi department configuration
• Extremely user friendly interface with a tree view of ledgers on the left
• Robust MIS reporting including a cash and a fund flow analysis
• Effective user management for a good financial control
“We take of your inventory, sales, purchases and finances enabling you to focus on business growth.”
S.No Group / Client Name S.No Campus Name Institution Type / Affiliation
1 BIS 1 (1) BIS School
2 SAROJINI 2 (1) SAROJINI Engineering College (JNTU Affiliation)
3 MVR 3 (1) MVR Engineering College (JNTU Affiliation)
4 RISE4 (1) RISE GANDHI Engineering College (JNTU Affiliation)
5 (2) RISE PRAKASAM Engineering College (JNTU Affiliation)
5 NRI EDUCATIONAL SOCIETY
6 (1) (66) NRI ACADEMY (49 Campuses) Junior College 7 (2) (9) INDIAN SPRINGS (9 Campuses) School
6 CHALAPATHI
8 (1) CIET (LAM) Engineering College (ANU Affiliation)
9 (2) CHALAPATHI DEGREE COLLEGE Degree (B.S.C ANU Affiliation)10 (3) CHALAPATHI JUNIOR COLLEGE Junior College11 (4) CHALAPATHI PUBLIC SCHOOL School12 (5) CHALAPATHI PHARMACY Pharmacy
13 (6) CIT (MOTHADOKA) Engineering College (JNTU Affiliation)
7 VISIT 14 (1) VISIT Engineering College (JNTU Affiliation)
8 ASN
15 (1) ASN DEGREE COLLEGE Degree (B.S.C ANU Affiliation))16 (2) ASN PHARMACY COLLEGE Pharmacy
17 (3) ASN ENGINEERING COLLEGE Engineering College (JNTU Affiliation)
9 DHANEKULA 18 (1) DHANEKULA Engineering College (JNTU Affiliation)
10 SVKP19 (1) SVKP DEGREE COLLEGE Degree College (Aided ANU Affiliation)
20 (2) SVKP INTER COLLEGE Junior College (Aided)
11 MANISHA
21 (1) MANISHA COLLEGE OF NURSING
Nursing Degree College (NTR Health University)
22 (2) MINERVA SCHOOL OF NURSING Nursing Diploma
23 (3) ACADEMY OF LIFE SCIENCES - NURSING
Nursing Degree College (NTR Health University)
24 (4) LAZARUS SCHOOL OF NURSING Nursing Diploma
25 (5) COLLEGE OF LIFE SCIENCES Nursing Degree College (NTR Health University)
26 (6) MOTHER TERESA COLLEGE OF NURSING
Nursing Degree College (NTR Health University)
27 (7) ARCHANA SCHOOL OF NURSING Nursing Diploma
28 (8) GURUNANAK SCHOOL OF NURSING Nursing Diploma
smart – e – school Usage Analysis
No. of Clients 11
No. of Campuses 92
No. of Active Users 1500
No. of Affiliations 10
No. of Course Types 22
No. of Students 90,000
Clientele in Educational Domain
Parent Communication
Tedious Payroll Processingand Statutory Requirements
Tracking Companies, Placements Events Short listing candidates and keeping a record of Placements
PAIN AREAS – WHY USE AN ERP??
Final Internal Marks Calculation
Preparation of galley, assigning invigilators and tracking answer scripts
Huge manual effortsto maintain financialbooks
Manual Maintenance of Library Cards – tough to have a grip on Overall status of books not inlibrary
Laborious activity oftransport management
Issue of Hall Tickets
Attendance shortages and condonations
Tracking BackLogs - Revaluations and Supplementary Fee Payments and Marks tracking
NRI Quota , Convenor Quota definitions, Scholarships and Concessions
• Multi Campus Management System
• Extremely User Friendly Interface
• Developed using Dot net. No need for client installations. Single server installation is sufficient.
• Modular Approach makes it easier to add modules later
• Multi User Management system with permissions at various levels
• University regulations can be tracked
• Features configurable to suit specific university norms
• AICTE compliant reports
• Departmental configuration
Why choose Smart e School ?
MODULES
STUDENT ADMINISTRATION • Student Entry
• Student Attendance
• Remarks & Accolades
• Shuffling
• Student TC Issual
• Student Search
MIS Reports for Student Administration
STUDENT REPORTS• Cons. Campus Strength• Year Wise Student Details• Individual Student Details• Student Contact Details• Student Address Labels• Admission Register• Student Promotion Status• Suspended Students• Student Fines
ATTENDANCE REPORTS
• Daily Period Wise Attendance• Daily Present/Absent Count• Attendance Marked Status• Monthly Subject Wise
Attendance• Attendance Shortage• Consolidated Branch Wise
Attendance• Late Comings
HOSTEL REPORTS
• Hostellers
CERTIFICATES
• Study Certificate• Bonafied Certificate• Bonafied Cum Custodian
Certificate• Course Completion
Certificate• Transfer Certificate• Bus Pass Letter• Certificates Receipt
Certificate
• Resume Details
• Employee Details
• Current Salary
• Attendance Entry
• Leaves Entry
• Faculty Performance
• Increments
• Process /Rollback
• Relieve Employee
STAFF MANAGEMENT
REPORTS FOR STAFF MANAGEMENT
SALARIES REPORTS
• Staff Salaries Structure Report
• Increments Report• PaySlip• Salary Statement• Pay Register
STATUTORY REPORTS
• Form V - Statutory PT Report
• PF Form 10
LETTERS
• Employee Experience Letter• Relieving Letter
STAFF DETAILS
• Consolidated Staff Details • Employee Details Report• Staff Expertise Analysis
Report• Staff Contact Details Report• Employee Relieving Details
Report
ATTENDANCE REPORTS• Monthly Staff Attendance
Report• Yearly Staff Attendance• Attendance and Daily Status
Report
LEAVES REPORTS
• Yearly Staff Leaves Report
EXAM MANAGEMENT• Exam master
• Branch Vs Exam
• Exam Subjects
• Exam Time Table
• UNI Exam Eligibility
• Condonation Fee
• Exam Fee Payment
• Generate Hall Ticket
• Assign Invigilator
• Seating Plan
• Exam Attendance
• Marks Entry
• Revaluation
• Revaluation Marks
• Supple Applicants
• Supple Marks
• Examiners
Reports for Exam Management
ATTENDANCE• Ext Exam Attendance
RESULTS• Internal Marks• External Marks• Consolidated Marks• Comparitive Performance
Analysis• Top Rankers• BackLogs• Detained Students
REVALUATION• Revaluation Applicants• Revaluation Exam Fee• Revaluation Marks• Revaluation Refund List
SUPPLEMENTARY• Exam Galley Supplementary• Supplementary Exam Fee• Supplementary Exam Marks
EXAMS• Exam List• Exam List with Subjects
TIMETABLE• Internal Exam TimeTable• Branch External Exam TT• Cons Ext Exam TT
EXTERNAL EXAMINERS• External Examiners
QUESTION PAPER REQUIREMENT
• Question Paper Requirement
EXAM ELIGIBILITY• Exam List Enclosure• Condonation List
GALLEY• Exam Galley Regular• Seating Plan Without Hall
Ticket• Seating Plan With Hall Ticket
TIMETABLE MANAGEMENT
• Lecturers• Free Periods• Lecturer Vs
Periods• Substitution• View Time Table
• Year & Branch Wise Timetable
• Lecturer Wise Timetable
• Subject Wise Timetable
• Time Table Substitution
REPORTS FOR TIMETABLE MANAGEMENT
FEE MANAGEMENT
• Fee Components• Fee Structures• Structure Amount• Structure Assigning• Student Wise Fee• Fee Collection• Other Receipts• Scholarship• Fee Refund
MIS Reports for Fee Management FEE DUES
• Component Wise Fee Dues• Consolidated Fee Dues• Branchwise Consolidated Fee
Dues• Outstanding Fe e Status• Fee Defaulters• Govt Fee reimbursement
Dues
CONCESSIONS• Concession Register
MANAGEMENT
• Chairmans Summary
DELETIONS• Deleted Fee Receipts
FEE STRUCTURE REPORTS• Fee Structure Availed
Summary
FEE RECEIPTS• Component Wise Fee
Receipts• Consolidated Fee Payment• Consolidated Fee• Class Wise Cons Fee• Component Wise Fee Paid• Cons Fee Receipts• Fee Collection Status
TRANSPORT MANAGEMENT• Vehicles• Stop Master• Route Master• Trips• Transport Fee• Fuel Consumption• Repairs• Student Transport
REPORTS FOR TRANSPORT MANAGEMENT
• Consolidated Vehicles Register
• Cons. Bus Stops and Conveyance Charges Report
• Bus Vacancy Report
• Cons. Bus Routes Report
• Cons. Bus Trips Report
• Cons. Vehicle Maintenance Cost Analysis Report
• Students Availing Transport Report
• Fuel Consumption Report
• Item Master• Consumption Points• Purchase• Sales• Issue
INVENTORY MANAGEMENT
Overall Inventory management Reports
• Purchases Report• Sales Report• Issues Report• Inventory Register• Overall Inventory Report
• Book Master• Book Master • Magazine Subscription• Magazine Master• News Paper Master• News Paper Entry• Issues/ Returns / Renewals• Search• Fine Collection• Book Withdrawn/Lost• Settings
Library Management
MIS Reports for Library ManagementMASTERS REPORTS• Book Register• Library Copies• Magazine Subscription• Magazine Master• Newspaper Master
ISSUES/RETURNS REPORTS• Issues Register• Returns Register• Over Dues Report• Student Lending History• Staff Lending History
FINES REPORTS• Fines Register
STATUS REPORTS• Book Status Report• Consolidated Library Report
MASTERS
• Account Groups• Account Sub Groups• Ledgers• Cheque Master• Ledger Mapping
VOUCHERS
• Journal Voucher• Payment Voucher• Receipt Voucher• Contra Voucher• Voucher Creation• Custom Voucher
BRS• Bank Reconciliation
FINANCE MANAGEMENT
BOOKS• Day Book• Cash Book• Bank Book• Journal Book• Contra Book• Credit Note Book• Debit Note Book• Custom Voucher Book
FINAL REPORTS• Balance Sheet• Trial Balance• Profit and Loss Account
BRS• Bank Reconciliation
Report
LEDGERS• Ledger• Ledger Summary
PRINTING• Journal Printing• Credit Note Printing• Debit Note Printing
MIS Reports for Finance Management
• Send SMS• Marks SMS• Fee Defaulters SMS• Trip SMS• Staff SMS• Login SMS• Attendance SMS• SMS Credits
SMS MANAGEMENT
MIS Reports for SMS Management
SMS Sent
• Consolidated SMS Report
• Marks SMS Report• Route SMS Report• Staff SMS Report• Attendance SMS Report• Fee Defaulters SMS
Report
SMS Credits
• SMS Credits
• Tournament• External Sports• Sports Material• Participation• Awards• Requisition• Quotation• Purchase• Material Issue
PHYSICAL EDUCATION
MIS Reports for Physical Education
• Tournaments Report• Participants Report• Sports Material Report• Material Purchases• Material Issue
• Registration• Companies Master• Placement Master• Placement Data• Feedback from Students• Feedback from
Companies• Training Events
TRAINING AND PLACEMENT
MIS Reports for Training and Placement
• Companies with MOU • Placement Events• Students Eligible
Status• Short Listed Students• Placements• Student Feedback• Company Feedback• Training Events
PRODUCT BASEOrganization• Institutions• Locations• Campuses
Campus Settings• Years• Branches• Departments• Class Rooms• Subjects• Bulk Subjects Upload• Year Vs Subjects
User Management• Role• Role Permissions• Users
Training and Placement• Feedback Settings• Eligibility Settings
Pay Leave Components• Pay Component• Slab Structure• Pay Structure• Leave Components• Leave Structure
Holidays• Holidays• Exception Holidays
Promotions• Academic Year• Demotions• Demote to Promote• Sem Process• Promotions• Academic Year End
Process
Login Settings• Inbox• Discussions• Opinion Poll• Announcements• Events
Settings• Common• Settings• Period Settings• Freeze Attendance
Others• Regulations• Regulation
Settings• Backup
Academic Year Ending Process allows the Administrator to promote each class to the next year with a strong control over which data needs to be copied and which data needs to be omitted
Academic Year Ending Process
USER MANAGEMENTMultiple user management facility where the Administrator can define what screens can be accessed by each user in each module
• Definition of Roles
• Role Based User Creation
• Module level access Control
• Form Level Access Control
6. Parent Login
7. Student Login
8. Super Administrator Login
9. Campus wise Administrator Login
1. Director Login
2. Principal Login
3. HOD Login
4. Teaching Staff Login
5. Non Teaching Staff Login
OVERVIEW OF LOGINS
I. DIRECTOR LOGIN
~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA
~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE
~ CAN ANALYSE FEE COLLECTED VS EXPECTED , CONCESSIONS AND SCHOLARSHIP DETAILS
~ CAN ANALYSE INSTITUTION FLEET EXPENDITURE AND REVENUES
~ CAN VIEW SMS UTILIZATION AND TYPES OF SMS USED AT VAROUS LEVLS
~ CAN TRACK EXPENDITURE AT VARIOUS LEVELS
~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS
~ CAN VIEW FEEDBACK GIVEN BY PARENTS
A Director heads all the institutions and has access to all institutes, all locations and all campuses He/she can view all the academic and administrative data.
II. PRINCIPAL LOGIN
~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA
~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE
~ CAN ANALYSE FEE COLLECTED VS EXPECTED AND CONCESSIONS GIVENAT CAMPUS, CLASS AND STUDENT LEVELS
~ CAN ANALYSE INSTITUTION FLEET EXPENDITURE AND REVENUES
~ CAN VIEW SMS UTILIZATION AND TYPES OF SMS USED AT VARIOUS LEVLS
~ ~ CAN DEFINE AND ALLOCATE PROJECTS TO STAFF AND APPROVE THEM ONCE THE STAFF UPLOAD THE WORK
~ CAN DELETE A WRONGLY ENTERED FEE RECEIPT
~ CAN APPROVE CONCESSIONS ENTERED
~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS
A Principal has access to all the data in the campus for which he/she has been designated as the Principal. He/she can view all the academic and administrative data except the financials.
III. HOD LOGIN
A Vice Principal has access to all the data in the campus for which he/she has been designated as the Vice Principal. He/she can shuffle/allocate roll numbers, can allocate bulk fee structures and can enter concessions besides viewing the regular analysis data
~ CAN DRILL DOWN STUDENT/STAFF DATA FROM CAMPUS STRENGTH TO INDUVIDUAL STUDENT /STAFF DATADATA IN HIS/HER DEPARTMENT
~ CAN ANALYSE ATTENDANCE AND EXAM PERFORMANCE IN DEPARTMENT
~ CAN ENTER ATTENDANCE
~ CAN APPROVE ATTENDANCE FOR PARTICIPATION IN TOURNAMENTS
~ CAN APPROVE FACULTY FEEDBACKS ENTERED BY STUDENTS
~ CAN APPROVE STAFF PUBLICATIONS AND EVENT PARTICIPATION
~ CAN APPROVE STUDENTS EVENTS PARTICIAPATION
~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS
IV. TEACHING STAFF LOGIN
~ CAN VIEW HIS/HER PROFILE AND TIMETABLE FOR TEACHING
~ CAN ALLOCATE ASSIGNMENTS
~ CAN UPLOAD ANY MATERIAL WHICH MAY BE USEFUL FOR THE STUDENTS
~ CAN UPLOAD PUBLICATIONS AND PROJECT MATERIAL
~ CAN ENTER STUDENT MARKS AND VIEW STUDENTS PERFORMANCE
~ CAN UPLOAD DAILY ACTIVITY SHEET
~ CAN ENTER ATTENDANCE AND VIEW ATTENDANCE AND ANALYZE
~ CAN VIEW PROJECTS ALLOCATED AND UPLOAD WORK
~ CAN VIEW SALARY DETAILS AND PAYSLIPS
~ CAN COMMUNICATE THROUGH MAILBOX & DISCUSSION FORUM AND VIEW OPINION POLLS
~ CAN VIEW STUDENT FEEDBACK
All staff have a login where they can view their personal, salary and work details and interact with the management, students and parents.
A non teaching staff member can login into the system with a user name and password allocated by the administrator. He will be able to access the forms and perform those activities to which he/she is entitled
IV. NON TEACHING STAFF LOGIN
VI. PARENT LOGIN
~ CAN VIEW HIS/HER WARDS PROFILE AND ATTENDANCE
~ CAN VIEW ALL ANNOUNCEMENTS MADE
~ CAN VIEW HIS/HER WARDSFEE PAYMENT STATUS ANS SCHOLARSHIPS
~ CAN VIEW HIS/HER CHILDS EXAM TIMETABLE, EXAM PERFORMANCE RESULTS
~ CAN VIEW EXTRACIRRICULAR ACTIVITIES PARTICIPATED IN
~ CAN VIEW PLACEMENT NOTIFICATIONS AND SELECTIONS
~ CAN GIVE FEEDBACK REGARDING STUDENT, STAFF, MANAGEMENT AND ANY GENERAL FEEDBACK
~ CAN COMMINUCATE WITH THE MANAGEMENT AND STAFF VIA MAIL BOX, DISCUSSUION FORUM AND OPINION POLL
~ CAN VIEW COLLEGE EVENTS
Every Parent has a login through which he/she can view his/her child’s data and interact with the school
VII. STUDENT LOGIN~ CAN VIEW HIS/HER PROFILE AND ATTENDANCE
~ CAN VIEW ALL ANNOUNCEMENTS MADE AND EVENT S IN THE ORGANIZATION
~ CAN VIEW HIS/HER FEE PAYMENT AND SCHOLARSHIP STATUS
~ CAN VIEW CLASS TIMETABLE, HOLIDAYS LIST AND ASSIGNMENTS GIVEN
~ CAN DOWNLOAD INFORMATION UPLOADED BY FACULTY
~ CAN VIEW HIS/HER EXAM TIMETABLE, EXAM PERFORMANCE RESULTS
~ PLACEMENT NOTIFICATIONS CAN BE VIEWED
~ TOURNAMENT NOTIFICATIONS CAN BE VIEWED
~ CAN VIEW BOOK LENDING STATUS AND HISTORY AND CAN SEARCH FOR ANY BOOK IN THE LIBRARY
~ CAN COMMINUCATE VIA MAIL BOX, DISCUSSUION FORUM AND OPINION POLL AND CAN POST FACULTY FEEDBACK
Every Student has a login through which he can view his data and interact with the school
Organization Selection
Location Selection
Campus Selection
IX. SUPER ADMIN LOGIN
Super Admin has access to all institutes, all locations and all campuses. He creates the location and campus Administrations restricting their access based on their role
A Campus wise Administrator can view and manage all activities related to the campus he/she administers
IX. CAMPUS/LOCATION WISE ADMIN LOGIN
Campus / Location Wise Admin Login will have access to all the modules and forms but access will be restricted to a particular campus in case of a campus admin and all campuses in a particular location in case of a location admin.
Thank You….
Any Queries ???