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DATE: 21/02/2014
REQUEST FOR PROPOSAL: No. RFP/2014/03
FOR THE ESTABLISHMENT OF A CONSTRUCTION SERVICE CONTRACT INCLUDING KITCHEN EQUIPMENT AND
INSTALLATION
For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with detailed technical design, supply and installation of kitchen equipment provided by the company for the Refugee Center in
Harmanli- Sofia, Bulgaria.
CLOSING DATE AND TIME:10/03/2014 – 16:30 h. CET
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 7,600 people in more than 125 countries continues to help about 39 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations please see http://www.unhcr.org.
1. REQUIREMENTS The Office of the United Nations High Commissioner for Refugees (UNHCR), in Sofia Bulgaria, invites qualified service and goods providers to make a firm offer for the establishment of Construction Services Contract for the provision of rehabilitation and/or construction services and installation of kitchen equipment provided by the supplier (referred to hereinafter as services and goods).
IMPORTANT: Terms of Reference (TOR) are detailed in Annex B of this document.
UNHCR may award Contracts for provision of Services and Goods with initial duration of 60 days. The successful bidders will be requested to maintain their quoted price model for the duration of the Contract.
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The estimated requirement of UNHCR is for estimated quantity of goods and services as per the attached ToR (Annex B). Please note that figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will purchase a minimum quantity of services. Quantities may vary and will depend on the actual requirements and funds available regulated by issuance of individual Purchase Orders against the main Contract.
IMPORTANT: When the Contract is awarded, either party can terminate the Contract only upon 30 days (1 month) notice, in writing to the other party. The initiation of conciliation or arbitral proceedings in accordance with article 18 “settlement of disputes” of the UNHCR General Conditions of Contracts for provision of Services and Goods shall not be deemed to be a “cause” for or otherwise to be in itself a termination clause.
It is strongly recommended that this Request for Proposal and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process. Sub-Contracting for kitchen equipment and installation: Please take careful note of article 5 of the attached General Terms and Conditions (Annex E). Note: this document is not construed in any way as an offer to contract with your firm. 2. BIDDING INFORMATION: 2.1. RFP DOCUMENTS
The following annexes forms are integral part of this Invitation to Bid:
Annex A: Calendar of activities Annex B: Terms of Reference (TOR) (with the respective attachments) Annex C: Financial Offer Form Annex D: Vendor Registration Form (only for bidders which not submitted it so far) Annex E: UNHCR General Conditions of Contracts for the Provision of Goods and
Services – 2010 Annex F: UN Supplier Code of Conduct Annex G: 1. Template for Contract for provision of Construction services. 2. Template for Contract for provision of goods. Remark: Both templates under Annex G will be combined in one contract. Annex H: General Conditions of Contract for Civil Works.
2.2 ACKNOWLEDGMENT
We would appreciate your informing us of the receipt of this RFP by return e-mail to [email protected] has to: - Your confirmation of receipt of this invitation to bid - Whether or not you will be submitting a bid
IMPORTANT: Failure to send the above requested information may result in disqualification of your offer from further evaluation.
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2.3 REQUESTS FOR CLARIFICATION
Visits for the bidders who have confirmed their participation in the bidding procedure will be organized on the 25 and 26/02/2014.
Bidders are required to submit any request for clarification or any question in respect of this
RFP by e-mail to Mr. Stoyan Georgiev, Supply Associate at [email protected]. The deadline for receipt of questions is 16:30 h. CET on 28/02/2014. Bidders are requested to keep all questions concise.
UNHCR will compile the questions received. UNHCR may, at its discretion, copy any reply to
a particular question to all other invited bidders at once.
IMPORTANT: Please note that Bid Submissions are not to be sent to the e-mail address above. Please, note that English is the official language in UNHCR. Translation is for easy reference. The technical plans/projects must be presented in Bulgarian.
2.4 YOUR OFFER Your offer shall be prepared in English, except the technical plans/projects. Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.
IMPORTANT: Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other UNHCR staff other than the submission e-mail address will result in disqualification of the offer. Please send your bid directly to the address provided in the “Submission of Bid” section 2.6) of this RFP.
Your offer shall comprise the following two sets of documents:
- Technical offer - Financial offer
2.4.1 Content of the TECHNICAL OFFER
IMPORTANT: No pricing information should be included in the Technical offer. Failure to comply may risk disqualification. The technical offer for both parts of the tender: construction works and kitchen equipment should contain all the information required.
The Terms of Reference (TORs) of the services requested by UNHCR can be found in Annex B. Your technical offer should be concisely presented and structured in the following order to include, but not necessarily be limited to, the following information:
I. Description of the company, the company’s qualification and financial stability for both the construction company and the subcontractor:
1. A description of your company with the following documents: company profile, registration certificate and last audit reports:
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a. Valid Trade License b. VAT Registration c. Business Address & company registration d. Declaration about Legal Capacity to enter the contract e. Litigation History
If multi location company, specify headquarters location;
Number of similar and successfully completed projects;(The minimum period of general experiences of the bidder in the construction works shall be 5 ( five ) years.
List of major clients;
NB! According to the UNHCR General Conditions of Contract (Contracts for the Provision of Services), Art.5: “In the event that the Contractor requires the services of subcontractors to perform any obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor that UNHCR reasonably considers is not qualified to perform obligations under the Contract.
Any information that will facilitate our evaluation of your company’s substantive reliability, financial and managerial capacity to provide the services.
II. Understanding of the requirements for services, proposed approach, solutions,
methodology and outputs. Any comments or suggestions on the TOR, as well as your detailed description of the
manner in which your company would respond to the TOR:
A description of your organization’s capacity to provide the service, including design, with the information of background of the company, total manpower, and equipment list, methodology of works and work schedule.
Kitchen equipment and installation.
III. Proposed personnel to carry out the assignment
The composition of the team you propose to provide.
Curriculum Vitae of core staff.
Description of the qualifications required in the ToR (See Annex B).
IV. Equipment owned by the company – please describe the respective equipment necessary for the implementation of the activities: construction and kitchen equipment.
V. Warranty – please state the type and period of the warranty for the performed activities you can provide. The warranty details should be provided for: 1. Construction 2. Kitchen equipment.
NB: Lack of the mandatory insurance, as per the national law, is a subject of disqualification.
- Vendor Registration Form: If your company is not already registered with UNHCR, you should complete, sign and submit with your technical proposal the Vendor Registration Form (Annex D).
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- UNHCR General Conditions for Provision of Goods and Services: Your technical offer should contain your acknowledgement of the UNHCR General Conditions for Provision of Services by signing Annex E.
2.4.2 Content of the FINANCIAL OFFER
Your separate Financial Offer must contain an overall offer in a single currency, in US Dollars or in local currency. In case that local currency is used, UN official rate will be applied for evaluation purposes. The financial offer must cover all the goods and services to be provided (price “all inclusive”). a) All inclusive rates for 60 days (including honorarium, living expenses and travel, if
any). If this is the time frame requested for the implementation of the project. b) Other costs, if any (indicating nature and breakdown). c) Any assumption made for the provision of the estimates without compromising the
delivery of services and goods. d) A proposed schedule of payments, all of which must be expressed, and will be
affected in the currency of the proposal.
The Financial Offer is to be submitted as per the Financial Offer Forms (1. for Construction and 2. for Kitchen equipment) as the total value indicated should sum the two financial offer forms. (Annex C). Bids that have a different price structure may not be accepted. UNHCR is exempt from all direct taxes and customs duties. In this regard, price has to be given without VAT. You are requested to hold your offer valid for 60 days from the deadline for submission. UNHCR will make its best effort to select a company within this period. UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of documents in order. The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can be included as a direct cost of the assignment.
2.5 BID EVALUATION: 2.5.1 Supplier Registration:
The qualified supplier(s) will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form and supporting documents. The investigation involves consideration of several factors such as:
Financial standing; Core business; Track record; Contract capacity.
2.5.2 Technical and Financial evaluation:
For the award of this project, UNHCR has established evaluation criteria which govern the selection of offers received. Evaluation is made on a technical and financial basis. The percentage assigned to each component is determined in advance as follows:
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The Technical offer will be evaluated using inter alia the following criteria and percentage distribution: 60% from the total score.
1. Company Qualifications, incl. subcontractors
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2. Proposed Services and ToR understanding
20
3. Key Professionals 10
4.Own equipment 5
5. Kitchen equipment quality 5
Remark: The Technical offer score will be calculated according to the percentage distribution for the technical and financial offers.
UNHCR will draw up a short list from the submissions received and expects to conduct interviews and/or presentations on 11/03/2014. Additional details and confirmation to follow.
The Financial offer will use the following percentage distribution: 40% of the total score.
The maximum number of points will be allotted to the lowest price offer that is opened and compared among those invited firms. All other price offers will receive points in inverse proportion to the lowest price; e.g., [total Price Component] x [US$ lowest] \ [US$ other] = points for other supplier’s Price Component.
For evaluation purposes only, the offers submitted in currency other than US Dollars will be converted into US Dollars using the United Nations rate of exchange in effect on the date the submissions are due.
2.6 SUBMISSION OF BID:
The offers must bear your official letter head, clearly identifying your company. Bids should not be submitted by e-mail Bids have to be submitted in print format to the following address: 2 Pozitano sqr, Sofia, Bulgaria, Perform Business Center, 6th Floor, UNHCR – Bulgaria. The offer should be sent by mail and sealed in an outer and two inner envelopes, the first one market “Technical offer” and the second one: “Financial offer”, and please provide the relevant contact for the Bid Opening Committee. The Technical and Financial offers shall be clearly separated. The offer with all the supporting documents must be accompanied by electronic copy on CD-ROM or flash drive.
IMPORTANT: The technical offer and financial offer are to be sent in separate documents. Failure to do so may result in disqualification.
Deadline: 10/03/2014, 16.30 h. CET.
IMPORTANT:
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Any bid received after this date or sent to another UNHCR address may be rejected. UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective bidders simultaneously.
UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.
2.7 BID ACCEPTANCE:
UNHCR reserves the right to accept the whole or part of your bid. UNHCR may at its discretion increase or decrease the proposed content when awarding the contract and would not expect a significant variation of the rate submitted. Any such increase or decrease in the contract duration would be negotiated with the successful bidder as part of the finalization of the Purchase Orders for Services.
UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by UNHCR at its own initiative or in response to a clarification requested by a prospective supplier.
Please note that UNHCR is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to UNHCR’s general principles, including economy and efficiency and best value for money.
2.8 CURRENCY AND PAYMENT TERMS FOR PURCHASE ORDERS
Any Purchase Order (PO) issued as a result of this RFP will be made in the currency of the winning offer(s). Payment will be made in accordance to the General Conditions for the Purchase of Services and in the currency in which the PO is issued. Payments shall only be initiated after confirmation of successful completion by UNHCR business owner.
2.9 UNHCR GENERAL CONDITIONS OF CONTRACTS FOR THE PROVISION OF SERVICES
Please note that the General Conditions of Contracts (Annex E) will be strictly adhered to for the purpose of any future contract. The Bidder must confirm the acceptance of these terms and conditions in writing.
Signature
Name: Roland-Francois Weil, Title: Representative
UNHCR Sofia
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Existing Floor Plan
Rehabilitation of existing building alocated forcateen (kitchen, dinind and storage ) in Harmanly
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02.2014drawing
Rehabilitation of existing building alocated forcateen (kitchen, dinind and storage ) in Harmanly
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02.2014drawing
Rehabilitation of existing building alocated forcateen (kitchen, dinind and storage ) in Harmanly
A-201Section and Elevation of existing building
SECTION A-301
ELEVATION A-201
wooden roof structure / дървена покривна конструкция
steel profiled sheet / профилирана ламарина
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- brick masonry / тухлена зидария
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- roof covered with steel profiled sheet / покрив покрит с профилирана ламарина
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02.2014drawing
Rehabilitation of existing building alocated forcateen (kitchen, dinind and storage ) in Harmanly
A-202Elevations of existing building
ELEVATION A-202
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- brick masonry / тухлена зидария
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02.2014drawing
A-301Section of existing building
Rehabilitation of existing building alocated forcateen (kitchen, dinind and storage ) in Harmanly
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ANNEX A – CALENDAR OF ACTIVITIES
Activity Date
Launch of the RFP 21/02/2014
Deadline for submission 10/03/2014
Site Visits 25th and 26th /02/2014
Receipt of questions deadline 28/02/2014
Interviews with the bidders 11/03/2014
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TOR TERMS OF REFERENCE
For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with
detailed technical design, supply and installation of kitchen equipment provided by the company for
the Refugee Center in Harmanli- Sofia, Bulgaria.
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Contents:
1. The Requirement
2. The Scope of Works.
2.1 Cost of Preparation and submitting a proposal
2.2 Modification of the RFP documents
2.3 Interpretation of RFP document
2.4 Language of the Solicitation
2.5 Proposal Pricing
2.6 Period of Proposal Validity
2.7 Submission of Price information
3. Bidders Profile
3.1 General
3.2 Experience and Expertise
3.3 References
3.4 Differentiations and Bidders Assets
4. Proposed Key personnel
4.1 Organization and Staffing
4.2 Curriculum Vitae for Proposed professional staff
5. RFP structure, Governance and Leadership
5.1 Governance & Project Management
5.2 RFP Leadership
5.3 Response Structure
6. Eligibility Requirements
6.1 Eligibility Criteria
7. Bid Assessment
7.1 Bid Analysis and scoring
8. Financial Proposal Submission form
9. Evaluation of Proposal
9.1 Selection and Evaluation of Proposals
9.2 Contacts between the Bidder and UNHCR
9.3 Termination of RFP procedures
10. Technical Evaluation
11. Financial Evaluation
11.1 Notification of award
11.2 Advance Payments
11.3 Payments
12. Anticipated duration of the contract
13. Audit right of UNHCR
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14. Defect Liability
15. Summary of Bill of Quantities
16 Bill of Quantities
Part A- Civil Works
Part B- Electrical Works
Part C- Sanitary, Water supply and Sewerage works
Part D- HVAC Works
Part E- Kitchen Equipment
17. Drawings
18. Technical Specifications
Part-A Civil Works
Part-B Electrical Works
Part-C Sanitary, Water supply and Sewerage works
Part-D HVAC Works
Part-E Kitchen Equipment
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1. The Requirement
The present section provides a high level description of the terms of reference and the scope of work for
service provision. These are fully detailed in the subsequent sections.
3 Scope of Work for Service Provision
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2. The scope of works:
UNHCR OFFICE Bulgaria intends to rehabilitee of the former of part of buildings to be used for kitchen
facilities including detailed technical design, supply and installation of kitchen equipment’s provided by the
bidder in Harmanli refugee camp in Sofia, Bulgaria. This includes all works described in detail in the
attached Bill of Quantities (BOQ).
The tender is sought for the design, building and supply-and-fix of equipment for a part of a separate self-
standing building. The building construction stage completed is gold shell and partition. The building has
never been in use before the current refugees’ influx.
Presently approximately 1200 refugees have been accommodating in this camp.
The building that has been proposed for the rehabilitation of kitchen and dining is one storied building with
frame structure and masonry. The building has two different parts with a middle corridor. The partitions
walls are made with bricks in particularly good condition. The windows are steel made, single glazed.
The total floor area to be renovated is approximately 970 Sqm. The kitchen areas are approximately 24X12
m and dining areas are 35X20 m .The structural height CFL-CCL is approximately 4.6 m.
Front part of the building proposed for rehabilitation of kitchen and dining that was also planned for that
purpose.
There are two dining halls and a separate kitchen space on that building. The kitchen space is properly
planned for the model kitchen. There are several rooms for washing of food items, dishes, washing and
cutting of meats, fishes, vegetables, preparation foods and stores. The building structure’s (column, beam,
panel roof) visual inspection showed no signs of structural defects.
The roof is constructed with RCC panel; on a top of this panel there is another part of roof that is constructed
with wooden beams and CGI sheets to protect the RCC roof and to maintain the slop for rain water and
snow fall. From eye judgment, RCC roof panels seem to be in a good condition but the additional roof is
partially damaged and thus requires rehabilitation.
The existing steel window frames are in good condition; need to paint with enamel paint. All steel doors
should be replaced. The steel windows and entrance doors are single glazed.
The under floor utilities (sewage) is condemned and is proven blocked. There is temporary water and power
supply to the building.
The purpose of the rehabilitation, renovation of kitchen facilities and dining room and new kitchen
equipment-supply-and fix is to establish adequate facilities for the food preparation and food distribution for
the accommodated refugees.
The architectural plan is included in the tender documents. The bidder should not change the main structural
elements of the building and he does not need to calculate the main structural elements (frame structure) of
the building. They bidder should submit other detailed calculation for all utility supplies like water, sewage,
electricity and HVAC etc, as there is no proper utility supply systems on that building
Contractor should visit the site with UNHCR Engineer and should access the present condition of the
building and its systems and make a technical and financial proposal for total rehabilitation works for the
kitchen, dining and storage areas and kitchen equipment-supply and install. The pricing document (BOQ) is
prepared as a guidance document forbidders. All bidders are advised to satisfy themselves during the site
visit that all possible items of work are included. The bidder is given an opportunity in the financial proposal
form to include any additional items deemed necessary for proper completion of the works.
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UNHCR OFFICE in Sofia, Bulgaria invites proposals from construction firms, who have valid registration
and relevant experience to perform the job maintaining high quality of work in a timely manner.
Technical proposals will be evaluated as per the criteria given in the RFP. Financial proposals will be
opened only after the submission of the technical evaluation report.
Construction Firm will be selected under Quality Cost Based Selection (QCBS) – Best Value (BV)
approach.
Proposals must be valid for a period of sixty (60) days from time and date of the submission of the proposal.
2.1 Costs of Preparing and submitting a proposal
The Bidder shall bear all costs associated with the preparation and submission of Proposal and Contract
negotiations. UNHCR Bulgaria will under no circumstances be responsible or liable for these costs,
regardless of the outcome of the proposal process and reserves the right to annul the selection process at any
time prior to subcontract award, without thereby incurring any liability to the Applicants.
2.2 Modifications to the RFP documents
UNHCR Bulgaria reserves the right to unilaterally issue modifications to the RFP. If issued, modifications
will be timely provided to all bidders.
The deadline for submission may be extended depending on the scope of a modification. Proposal validity
extension may be requested.
2.3 Interpretation of RFP documentation
UNHCR BULGARIA will respond to written inquiries for interpretation or clarification. Responses will be
sent anonymously to all bidders via email. Phone or other verbal enquiries shall not be entertained.
Verbal correspondence will not be considered as official communication. Only written modifications to
RFP documents will be considered official communications.
2.4 Language of the Solicitation
The Proposal prepared by the Bidders and all related correspondence and documents exchanged between the
Bidders and UNHCR BULGARIA, shall be in English.
2.5 Proposal Pricing
The Financial Proposal shall include unit prices against each entry of the Bill of Quantities. The quoted price
shall be final and shall include all relevant cost components.
The contract will be awarded as a lump-sum for the required time frame. Unit prices will be used only for
the negotiation of change orders, if any.
The total “All inclusive” contract value and unit price of each Bill of Quantities item shall be quoted in the
currency specified in the RFP.
Should any bidder deem necessary to correct the BOQ quantities and/or include in the BOQ additional
trades and/or materials, such additions shall be quoted on a separate sheet. A summary sheet must then be
provided, as follows:
7
Tender BOQ Lump-Sum Total: USD or BGN
Additions to the Tender BOQ Lump-Sum Total: USD or BGN
Grand Lump-Sum Total: USD or BGN
For the contract award only the Tender BOQ “All inclusive” Big Total will be considered
2.6 Period of Proposal Validity
Proposals shall remain valid for the period specified in the covering note. Under exceptional circumstances,
Bidders may be requested to extend the period of validity of the Proposal. If the Bidder does not wish or is
not able to extend the period of validity, he may withdraw the Proposal.
2.7 Submission of price information
The bidder must clearly separate their technical offer from their financial offer. The technical component
must not contain any financial Information. Doing so will result in your submission being disqualified.
44444444444444444444444444444444444444444444444444444444
Contractor’s Profile
3. Bidders profile:
The bidder’s careful attention is required throughout this section to understand UNHCR’s expectations from
the company.
UNHCR will carefully assess the Bidder’s Profile to determine the extent of compliance with UNHCR’s
expectations, along the following headlines:
3.1 General
UNHCR expects the bidder to provide the following information and documents:
a. Brief company history (VAT, Valid trade license, Business Address & company registration,
Bulgarian chamber of construction license).
b. Financial statements covering the last three years.
c. Declaration about Legal Capacity (to prove that the bidder is an individual legal entity) with right to
enter into contract.
d. Litigation History ( close 7)
3.2 Experience and Expertise
UNHCR expects to receive Curriculums Vitae of the bidders staff involved with the project, including but
not limited to:
a. Project Manager
b. Site Supervisor
c. Other key personnel
UNHCR reserves the right to ask for more information on some or all of the listed staff. The bidder should
also prove allocated staff are assigned to the project.
3.3 References
UNHCR expects the bidder to provide three references on recently completed or ongoing works similar to
the works with the following information:
a. Customer Name
8
b. High Level description of the Project
c. Date of Project (start & completion)
d. Full Contact information
e. Value of the contract, as awarded and actual
UNHCR reserves the right to call or write to the advised customers to seek additional information on the
contractor and/or its services.
3.4 Differentiators &Bidders Assets
As stated before, UNHCR works in very challenging and demanding environments and expects excellence
in managed service delivery. This can only be achieved through a solid and flexible partnership.
In this respect the bidder is expected to list::
a. UN experience & exposure
b. Similar experience in harsh environment
c. Local knowledge
d. Ownership
9
5
4. Proposed Key Personnel:
4.1 Organization and Staffing:
In this chapter you should propose the structure and composition of your team deployed to undertake the
job. You should list the main disciplines of the assignment, the key expert responsible, and proposed
technical and support staff.
Propose key Personnel
Position assigned Name of
Staff
Education Years of Experience in
construction and in
the assigned role
Project Manager: Professional civil engineer
with 5years’ experience in
construction.
Site Supervisor Diploma in Civil Engineer
with 3 years’ experience.
10
4.2 Curriculum Vitae for Proposed Professional Staff
1. Proposed Position [only one candidate shall be nominated for each position]: Specify if Company staff
member or professional hired for this contract.
3. Name of Staff [Insert full name]:
4. Education [Indicate college/university and other specialized education of staff member, giving names of
institutions, degrees obtained, and dates of obtainment]:
5. Membership of Professional Associations:
6. Other Trainings [Indicate significant training since degrees under 5 - Education were obtained]:
7. Countries of Work Experience: [List countries where staff has worked in the last ten years preferably on
the area of civil construction]:
8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading]:
9.Employment Record [Starting with present position, list in reverse order every employment held by staff
member since graduation, giving for each employment (see format here below): dates of employment, name
of employing organization, positions held.]:
From [Year]: ____________To [Year]: ____________
Employer: _____________________________________
Positions held:
10. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself,
my qualifications, and my experience. I understand that any willful misstatement described herein may lead
to my disqualification or dismissal, if engaged.
_____________________________________________________ Date ___________________
[Signature of staff member or authorized representative of the staff] Day/Month/Year
11
5. RFP Structure, Governance and Leadership 6 RFP Structure, Governance and Leadership
5.1 Governance & Project Management
The Representative UNHCR Bulgaria will exercise overall governance. UNHCR Project Manager will
ensure operational governance.
5.2 RFP Leadership
The Representative UNHCR Bulgaria will lead the project to Rehabilitation of an existing building allocated
for Canteen (kitchen, stores and dining) with supply and installation of kitchen equipment provided by the
company for the Refugee Center in Harmanli- Sofia, Bulgaria.
5.3 Response Structure
UNHCR would strongly suggest that your technical response strictly follows the section headings used in
this document. We believe this will ensure that you respond to all aspects of the RFP and that the evaluation
teams are able to complete their evaluation on a like for like basis.
7 Eligibility Requirements
6.Eligibility Requirements:
6.1 Eligibility Criteria
The Bidder agrees to submit
a. An affidavit stating that the bidder has not been involved in litigation with any UN Agency /Department /
Organization or black-listed by a UN entity. Eligible/Not Eligible.
b. A Valid Legal Registration.
c. Bank reference(s) Eligible/not-eligible.
d. Bank letter stating the availability to issue a performance bond, equal to 10 (ten) % of the contract value,
for the entire duration of the contract, including the 12 (twelve) month warrant period, starting from the date
on which the UNHCR Project Manager issues a certificate of substantial completion. The performance bond
must be submitted in original after award and prior to sign the contract.
Bidders not meeting the above mandatory conditions of eligibility will be disqualified. The interested
Bidders will be technically evaluated on the basis of information provided in the Technical proposals on the
following criteria.
8 Bids Assessment
7. Bids Assessment:
7.1 Bids Analysis and Scoring
The analysis and scoring of bids is done along two separate processes, financial and technical. The technical
component is weighted at 60% of the total score and the financial component at 40%. The assessment of
technical component is divided into 4 major categories:
a. Company qualification-all legal documents such as VAT, Registration, Legal capacity.
b. Proposed Service and ToR understanding.
c. Project staff.
d. Own equipment.
12
e. Kitchen equipment quality and compliance with the technical specifications.
The technical matrix used for the assessment of the bids and the bidders is confidential and shall not be
disclosed at any stage of the process nor beyond. The scoring is weighed and is done along the following
four principles:
a. Fully Compliant.
b. Compliant with Minor Deficiencies.
c. Compliant with Major Deficiencies.
d. Non-Compliant.
UNHCR has set a number of indicators reflecting the core aspects of the required services. Non-compliance
for two or more indicators will disqualify the bidder. (See Section 11.1)
The Financial Proposal Submission Form will be used by the contractor to submit their offer. (See Section 9)
9
13
8 Financial Proposal Submission Form
[Location, Date]
To,
Representative,
UNHCR Bulgaria
---------------------------------------------------------------------------------------------------------------------------
Name and address of the Bidder
We have studied the RFP documents (RFP/2014/01) and all of its appendices. We hereby agree to
provide the required services and goods under the project entitled: “Rehabilitation and /or reconstruction of
part of building to be used for kitchen and dining facilities including supply and installation of kitchen
equipment provided by the bidder in Harmanli refugee centers in Sofia, Bulgaria” for the amount
of:………………………………………………………………………………………………………………..
( Grand Total in words)
Bid Item In figures In words Currency
A. All inclusive fixed
price Total as per
UNHCRBOQ:
All inclusive price for
additional
quantities/trades/materials
deemed necessary to be
included by the bidder
after site visit / detailed
inspection of the works,
to added to the UNHCR
BOQ:
Total(A+B)
Remark: All prices must be given without VAT.
The financial proposal shall include an “All inclusive” price for carrying out “Rehabilitation of an existing
building allocated for Canteen (kitchen, stores and dining) with detailed technical design, supply and
installation of kitchen equipment provided by the company for the Refugee Center in Harmanli- Sofia,
Bulgaria.”, inclusive of all costs involved and all other expenses associated for successful completion of the
project. Payment of all applicable duties and taxes in respect of the applicants will be the responsibility of
the bidder and bidders are advised to quote their lump sum bid amount excluding of such applicable levies
and bidders shall be deemed to have satisfied themselves in this regard before submitting their proposal.
This Proposal is valid for 60 (sixty) days from the deadline of the Proposal submission.
(Signature) (Title) (Seal)
_____________________________
(Name of the Bidder)
Contact person/Address/ Cell phone number
14
9. Evaluation of Proposal:
9.1 Selection and Evaluation of Proposals
UNHCR Bulgaria will nominate a Technical Evaluation Committee to evaluate Proposals in accordance
with the Technical Evaluation Criteria. Technical Proposals will be evaluated to determine the technically
acceptable proposals.
Financial Proposals will only be evaluated by the Price Evaluation Committee after the Technical Proposals
have been scored and signed report submitted. Technically acceptable proposals will be evaluated based on
Best Value approach.
The Evaluation Committee (Technical and Price Evaluation Committee) will consider the technical merits in
accordance with the scoring system, and the price offer on the basis of the “Best value for money” principle.
In addition to the specification in the sub-clauses above, UNHCR Bulgaria reserves the right to reject any
Proposal if:
The Bidder’s qualification or Proposal data are proven to be false;
The Bidder commits a proven unfair or dishonest act in order to acquire rights for agreement award.
Submitted bonds may be confiscated.
The Technical Evaluation Committee may request clarifications through the UNHCR Procurement Officer
on parts of the technical proposals that may be unclear.
If there are arithmetic mistakes in the price offer of the technically acceptable Bidders, UNHCR Bulgaria
will rectify these mistakes on the following basis:
If there is a discrepancy between the unit price and the total price that is obtained by multiplying the
unit price and quantity, the unit price shall prevail, and the total price shall be corrected; and
If there is a discrepancy between the amounts in figures and in words; advantage will be given to the
amounts in words.
If the correction(s) leads to a different total cost, this new total cost will be considered by the Price
Evaluation Committee.
UNHCR Bulgaria reserves the right to reject the Proposal if the technically acceptable Applicant does not
accept the correction of mistakes in the budget by UNHCR Bulgaria.
9.2 Contacts between the Bidder and UNHCR
Bidder shall not contact UNHCR on any matter relating to their Proposals, from the time of the contract is
awarded. Any effort by the Bidder to influence UNHCR in its decisions on Proposal evaluation, Proposal
comparison, or contract award will result in the rejection of the Bidders ‘Proposal.
9.3 Termination of RFP procedures
UNHCR Bulgaria may terminate the RFP procedures at its own discretion. In case of termination of this
RFP, UNHCR shall notify all the Bidders within 10 (Ten) calendar days of the decision to terminate.
UNHCR is not obligated to provide the Bidders with detailed information or specific reasons for terminating
the RFP. UNHCR is not obligated to refund expenses incurred in preparing and submitting any proposals in
response to this RFP.
15
1110 Evaluation of Proposals 11 Technical Evaluation 10. Technical Evaluation:
10.1 Technical Evaluation Criteria:
Criteria used for the evaluation of all Technical
Proposals (out of 60 points)
a. Company qualification ( 20 points):
Applicants are required to provide all information regarding
company registration, business address, Vat, Valid trade
license, declaration about Legal Capacity to enter the
contract, litigation history, past experience.
proposed Services and ToR understanding(20 Points):
A construction schedule, including all major construction
activities and allotment of resources. Minimum number of
activities should be determined by the Project Manager and
provided to bidders. The Construction Schedule must be
prepared by using specific scheduling software. It is
suggested to use Microsoft Project. However, should any
bidder prefer to use another equivalent software, they must
be warned that a license of that software must be provided to
the UNHCR Project Manager for the duration of the
contract, including the warrant period of 12 months after
completion. For evaluation purpose, a hard copy of the
schedule will be sufficient.
An overview of their Quality Control procedures, not to
exceed five (5) A4 pages. Quality certifications may be
attached in addition to the five pages.
Past Experience: The experience demonstrated by bidders in
performing contracts similar to the subject work for:
b.1 Scope of similar type and size of works.
b.2 Complexity (number of similar trades, as per the
attached Bill of Quantities.
Only projects with a positive feedback from reference points
of contact interviewed for the evaluation of past
performance will be evaluated.
Minimum number of projects for evaluation is three.
Proposals with less than three past performance/experience
projects with positive feedback will be excluded from the
tender.
Past Performance: Performance of the bidders on the five
projects presented for past evaluation, as assessed by their
clients through telephone interviews. Applicants are allowed
to submit commendation letters, awards and any other
official documents certifying performance.
c. Key Professionals (10 points):
1. Project Manager
-Preferably a professional Civil engineer with minimum
16
5years of Construction experience.
-Required to be fluent in the English language, both written
and Spoken.
-Entitled to negotiate on behalf of the contractor any change
orders that may be required by UNHCR Bulgaria as well as
any other contractual issues.
-Will be the contractual counterpart to UNHCR, Bulgaria.
1. Site Supervisor
-Required to be a diploma in Civil engineer with minimum 3
years of Construction experience.
-Required to be full time on site for the duration of the
contract.
-Required to be fluent in the English language, both written
and Spoken.
d. Own equipment ( 5 points)
The bidder shall provide own or have assured access of the
essential equipment for the required works.
e. Kitchen equipment quality ( 5 points)
Quality of the kitchen equipment,
Life Cycle,
Warranty,
Defect liability period
Brand name.
Note: The above technical evaluation/assessment constitutes 60% weight-age in the total scoring for
selection of the Contractor. Minimum Technical Score required to be eligible for award is 45 points.
17
11Financial Evaluations:
The lowest proposal will be rated with the maximum score envisioned in the RFP for the financial proposal
(40/100 points).
All other proposals will be rated according to their percentage deviation from the lowest proposal, by using
the following algorithm:
Score Pi = [(P1 / Pi) * J]
Where:
J = Maximum available score for the financial proposal.
Pi = Financial Proposal to evaluate.
P1 = Lowest Financial Proposal.
Proposals will be ranked according to their combined technical and financial scores.
The bidder achieving the highest scores entailing both technical and financial aspects will be awarded the
contract. Corrections to the BOQ quantities and/or additional trades and/or materials, must be quoted on a
separate sheet.
The proposal acceleration shall be justified by the construction schedule provided as per the above.
11.1 Notification of Award
Within 10 (Ten) Calendar days after the selection of the Bidder, UNHCR BULGARIA shall send the
successful Bidder a written notice on award and notify other Bidders of the outcome of the proposal
solicitation process.
11.2 Advance Payments
UNHCR does not make payments in advance.
11.3 Payments
UNHCR Bulgaria shall pay the Contractor in accordance with Payment schedules as per the agreed contract
terms and conditions.
18
12 Anticipated duration of the contract
13.1 Contract Completion Date
UNHCR requires the completion of all the works included in this tender within sixty 60days from the
contract signature date. 15 Audit Rights of UNHCR15
UNHCR
13. Audit rights of UNHCR.
Contractor shall maintain consistent records and accounts as necessary for the proper management of the
Contract and in accordance with generally accepted accounting principles and practices. For the purpose of
reviewing and verifying the costs of cost reimbursable items and the quantities both of these and of items
chargeable at specified rates or for any other reasonable purpose, UNHCR or its authorized representative
shall have access at all reasonable times, to all relevant records and accounts. UNHCR or its authorized
representative shall have the right to reproduce and retain copies of all such records and accounts.
14. Defects Liability
14.1 Defects Liability Period
The expression "Defects Liability Period" shall mean the period of 18 (eighteen) months, calculated from the
date of completion of the Works stated in the Certificate of Substantial Completion issued by the Engineer
or, in respect of any Section or part of the Works for which a separate Certificate of Substantial Completion
has been issued, from the date of completion of that Section or part as stated in the relevant Certificate. The
expression "the Works" shall, in respect of the Defects Liability Period, be construed accordingly.
For kitchen equipment’s, contractor should provide the warranty certificate by the company to replace or
repair within two years and made by prominent company. The major equipment’s life cycle shall be not less
than 10(ten) years. The equipment package shall be intact, unbroken and seal intact. Declaration of
conformity by EU standards, packing list and content list shall be included. (Detailed in technical
specification of kitchen equipment’s)
19
United Nations High Commissioner for Refugees
For Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with
detailed technical design, supply and installation of kitchen equipment provided by the company for
the Refugee Center in Harmanli- Sofia, Bulgaria.
NOTICE - COMPLETE PROJECT PRICE:
All calculations, measurements and estimations
are based on the supplied documents, information
and drawing by the UNHCR. These documents
include the Drawings, BOQ, Schedules and
Specifications. Any discrepancies between these
documents are to be brought to the immediate
attention of UNHCR engineer.
20
Project No.:
Annex B
Date:
Summary prices and bill of quantities
Project No:
Project:
Date:
Company name:
All prices in USD/BGN:
Works type Estimated price
A. Civil works :
B. Electrical works:
C. Sanitary, Water supply and Sewage works:
D. Heating, Ventilation & Air Conditioning
(HVAC)
E. Kitchen Equipment’s
21
DETAILED BILL OF QUANTITIES (BOQ)
22
Project No.: RFP/2014/
Project:
Item: Civil works
Date:
BILL OF QUANTITIES
Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with supply and
installation of kitchen equipment provided by the company.
Sl. Description of Items QTY Unit Rate Amount
1 2 3 4 5 6
PART- A: CIVIL WORKS
1 mobilization, temporary fencing and cleaning site before
commencing actual physical work and during contract period
and demobilization after completion of the Works under contract
lump
sum
1.00
2 Dismantling & removing all metal pipes, doors, windows. all
materials should be removed from the working place to approved
depot outside site premises
lump
sum
1.00
Dismantling & removing 125 mm brick walls. All materials
should be removed from the working place to approved depot
outside site premises
sqm 100.00
Dismantling & removing 250mm brick walls. All materials
should be removed from the working place to approved depot
outside site premises
cum 50.00
3 Supply and fix wooden beams and wooden purines for damaged
roof, size of beams 80 X 100 mm and purlins size of 80X50 mm
including all necessary joints ,brackets, bolting etc., well-
seasoned, sect protected and water proof treated.
cum 4.00
4 Supply and Installation of Galvanized corrugated roof sheets LT
55 (thickness 0 .5 mm, Length 6000 mm) with all necessary
elements (nails, washers etc.).
sqm 120.00
5 Supply and Installation of Timber plank for fascia (20 X 200
mm) including all joints and well season and insect protected
lm 120.00
6 Supply and Installation Galvanized steel sheet gully dia 120 mm,
thickness 0.55 mm including all necessary fittings.
lm 250.00
7 Supply and Installation of Galvanized Rainwater down pipes, dia
120 mm , thickness 0.55 mm incl. all necessary fittings.
lm 40.00
8 125 mm brick works with first class bricks in clement sand
mortar (1:4) and making bond with connected walls including
necessary scaffolding, raking out joints.
sqm 160.00
9 250 mm brick works with first class bricks in clement sand (1:4)
in internal and external walls, filling the joints/interstices fully
with mortar, racking out the joints, and accepted by the Engineer.
cum 25.00
10 Suspended ceiling Armstrong type, 600mmx600 mm plates, min
18 mm thick, plain surface, all accessories inclusive (railings,
metal grid, suspension at 800 mm from ceiling), white colour.
Surface pattern subject to Engineer's approval.
sqm 660.00
23
11 Minimum 12 mm thick clement sand plaster (1:4) to ceilings,
beams, columns, wall outer surface, finishing the corner and
edge including cleaning the surface.
sqm 340.00
12 minimum 12 mm thick cement sand plaster (1:4)clement to
ceiling, beams, columns finishing the corner and edge including
cleaning the surface, scaffolding and curing at least for 7 days,
cost of water electricity and other charges etc.
sqm 350.00
13 minimum 40 mm thick clement sand screening (1:3) having with
fresh cement to floors ,curing at least for 7 days, cost of water
electricity and other charges etc.
sqm 540.00
minimum 40 mm thick clement sand screening (1:3) on stairs
and landings ,curing at least for 7 days, cost of water electricity
and other charges etc.
sqm 20.00
14 Supplying, fitting and fixing gress tiles for floor (size
300mmx300mmx8mm) with on 12 mm thick cement sand
mortar (1:4) base and raking out the joints including cutting,
laying Color approved by engineer in charge.
sqm 1050.0
0
15 Supplying, fitting and fixing glazed wall tiles( 200mmx300mmx
6mm) with on 20 mm thick cement sand mortar (1:3) base and
raking out the joints including cutting, laying, edging.
sqm 820.00
16 Supply and installation of window and door glazing with 5 mm
clear glass including sealing, cleaning,
sqm 140.00
17 Installation and Supplying best qualities laminated with the
thickness of 40 mm flush doors complete ( size 2X 0.9 lm) with
frame, leaves ,ironmongery with all necessary fixing such as
door locks ,hinges etc.
no 32.00
18 Installation and Supplying steel window frame with the section
of hollow metal (size of 50 mm 50mm) with all necessary fixing
such as window locks ,hinges, etc.
sqm 25.00
19 Supplying, fitting. Fixing of uPVC double glazed plastic
door(1.6X2.75) having section thickness min 60 mm, white in
colour, door lock, with all necessary fittings
no 2.00
20 Supplying, fitting. Fixing of uPVC double glazed plastic door
(1.0 X 2.1) having section thickness min 60 mm, white in colour,
door lock, with all necessary fittings
no 2.00
21 Painting to steel door and window frames in two coats with
approved best quality and colour of synthetic gloss paint with
primer coat having highly water resistant, high bendability,
flexible, using specific brand thinner over a coat of priming
elapsing time for drying including surface cleaning from dust, oil
or dirt, smoothening
sqm 140.00
22 Approved best quality white or colour water-based interior paint
on walls applying to walls and ceilings in 2 coats with over a
coat of brand specified primer or sealer elapsing specified time
for drying/ recoating matt finish including cleaning and sand
papering
sqm 1200.0
0
23 Approved best quality colour exterior water based paint
delivered from authorized local agent of the manufacturer in a
sealed container, applying to wall and ceiling in 2 coats with
over a coat of brand specified primer or sealer
sqm 600.00
24 RCC Reinforced cement concrete grade C 25 ( for tie beam)
works, including formwork. (Rate is excluding the cost of
reinforcement and its fabrication, bending, welding and placing)
cum 4.00
24
25 RCC Reinforced cement concrete window sills, Concrete grade
C 25 for the window sills, size of 300X60 mm, including
formwork. (Rate is excluding the cost of reinforcement and its
fabrication, bending, welding and placing)
lm 120.00
26 Supplying, fitting and fixing gres floor tiles for Skirting (height
100 mm, thickness 8 mm min) with on 12 mm thick cement sand
mortar (1:4) base and raking out the joints. Colour approved by
Engineer in charge.
lm 540.00
Sub Total of A
PART- B: ELECTRICAL WORKS
A Design and approval 1 Design set 1.00
А Electric boards, backup sources, main LV cables
1
Supply, installation, connection, commissioning of main
distribution board MDB, as per specification, floor standing on
steel support, lockable steel rack, with all needed equipment,
rated ІР44,
set 1.00
2
Supply, installation, connection, commissioning of Distribution
board Kitchen, as per specification, floor standing on steel
support, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
3
Supply, installation, connection, commissioning of Distribution
board Preparations, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
4
Supply, installation, connection, commissioning of Distribution
board Refrigeration chambers, as per specification, wall-
mounted, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
5
Supply, installation, connection, commissioning of Distribution
board Grills/frit use, as per specification, floor standing on steel
support, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
6
Supply, installation, connection, commissioning of Distribution
board Convection Ovens, as per specification, floor standing on
steel support, lockable steel rack, with all needed equipment,
rated ІР44,
set 1.00
7
Supply, installation, connection, commissioning of Distribution
board Ovens, as per specification, floor standing on steel support,
lockable steel rack, with all needed equipment, rated ІР44,
set 1.00
8
Supply, installation, connection, commissioning of Distribution
board Self-service line, as per specification, wall-mounted,
lockable steel rack, with all needed equipment, rated ІР44,
set 1.00
9
Supply, installation, connection, commissioning of Distribution
board Packaging, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
10
Supply, installation, connection, commissioning of Distribution
board Cold kitchen, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
11
Supply, installation, connection, commissioning of switchboard
Dining hall, as per specification, wall mounted, lockable steel
rack, fitted with all protective, commutation, control devices,
protection rating ІР44,
set 1.00
25
12
Supply, installation, connection, commissioning of switchboard
HVAC, as per specification, wall mounted, lockable steel rack,
fitted with all protective, commutation, control devices,
protection rating ІР44,
set 1.00
А1 Supply and install cables NYY on cable tray
14 5х6 lm 70.00
15 5х10 lm 40.00
16 5х16 lm 70.00
17 3х50+25+25 lm 95.00
18 3х70+35+35 lm 40.00
19 3х150+70+70 lm 120.00
А2 Cable termination and connection
20 6sqmlm no 4.00
21 10sqmlm no 2.00
22 16sqmlm no 4.00
23 50sqmlm no 4.00
24 70sqmlm no 2.00
25 150sqmlm no 6.00
А3 Supply and install conduit self-extinguishing
26 11/2" lm 15.00
27 2" lm 20.00
28 21/2" lm 5.00
29 ф110 lm 15.00
А4 Intake pipe- U-PVC supply and fix
30 U-РVСф110мм lm 18.00
31 U-РVСф75мм lm 6.00
32 Concrete Inspection chamber - single inclusive of polymer
concrete cover 60 mm thick, and divining bottom layer,
dimension W 600X L900 X600 mm- LV+data supply
set 1.00
33 Concrete Inspection chamber - double inclusive of polymer
concrete cover 60 mm thick, and divining bottom layer,
dimension W 900X L900 X600 mm- LV+data supply
set 1.00
В Light fixtures and installation
1
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, grill, IP20 (dining hall), connection and
adjustment,
no 60.00
2
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear, emergency ltg battery kit, grill, IP20 (dining
hall), connection and adjustment,
no 9.00
3
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, mirror louver, IP20 (office), connection and
adjustment,
no 1.00
4
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), connection and
adjustment,
no 45.00
5
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), emergency lighting kit
with battery 1h for one of the lamp, electronic gears, connection
and adjustment,
no 5.00
26
6
Supply and install light fixture flush mount, 1x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), connection and
adjustment,
no 42.00
7
Supply and install light fixture flush mount, 1x35W T5 lamp,
electronic gear, emergency ltg battery kit, cover, IP65 (kitchen),
connection and adjustment,
no 3.00
8 Supply and install light fixture flush mount, 2x26W CFL lamp,
ECG, cover, IP54 (WC), connection and adjustment,
no 11.00
9
Supply and install light fixture 1х28W, Т5, electronic gear, with
switch, surface mounted on wall, IP54, connection and
adjustment,
no 16.00
10
Supply and install light fixture 1х35W, Т5, electronic gear, with
switch, surface mounted on wall, IP54, connection and
adjustment,
no 17.00
11
Supply and install light fixture 2х26W, CFL, electronic gear,
with switch, surface mounted on wall, IP65, connection and
adjustment,
no 7.00
12
Supply and install emergency light, with battery for 1 hour, non-
maintained operation, 1x8W, IP20, connection, wall-mounted,
operating in case of mains failure, connection, tests
no 10.00
13 Supply and install emergency light, with battery for 1 hour, non-
maintained operation, 1x8W, IP65, connection,
no 17.00
14 Supply and install emergency escape sign with battery for 1
hour, maintained operation, 1x8W, pictogram, IP20 connection
no 17.00
15 Supply and install emergency escape sign with battery for 1
hour, maintained operation, 1x8W, pictogram, IP65 connection
no 14.00
16 Supply, install and connection of one-way light switch 10А,
surface-mounted
no 17.00
17 Supply, install and connection of one-way light switch 10А,
flush-mounted, including back box
no 14.00
18 Supply, install and connection of one-way double light switch
10А, surface-mounted
no 1.00
19 Supply, install and connection of two-way light switch 10А,
surface-mounted
no 12.00
20 Supply and install PIR motion detector no 8.00
21 Supply and install push-button, incl. back box no 15.00
22 Cable NYY4x1,5 – supply and install (for emergency lights) lm 280.00
23 Cable NYY3x1,5 – supply and install lm 3,400.0
0
24 Cable NYY5x1,5 – supply and install lm 380.00
25 Supply and install conduit self-extinguishing 25mm lm 350.00
26 Supply and install conduit 25mm under plastering (dining hall) lm 250.00
27 make trench in wall, incl. materials lm 350.00
С Sockets and supply of equipment
1 Supply and install water heater switch 2x25A with indicator
lamp
no 6.00
2 Supply and install socket SCHUKO- 16А/250V, flush mounted,
including back box, connection commissioning,
set 26.00
3 Supply and install socket SCHUKO , surface mounted
waterproof, connection commissioning,
set 30.00
27
4 Supply and install socket SCHUKO , surface mounted
waterproof, connection commissioning,
set 25.00
5 Supply and install socket and plug IEC1x16+N+PE, surface
mounted waterproof, connection commissioning,
set 6.00
6 Supply and install socket and plug IEC3x16+N+PE, surface
mounted waterproof, connection commissioning,
set 6.00
7 Supply and install local full-load switch 10А/220V, ІР55,
connection
set 8.00
8 Supply and install local full-load switch 16А/220V, ІР55,
connection
set 1.00
9 Supply and install local full-load switch 25А/220V, ІР55,
connection
set 6.00
9 Supply and install local full-load switch 6А/380V, ІР55,
connection
set 4.00
10 Supply and install local full-load switch 10А/380V, ІР55,
connection
set 5.00
11 Supply and install local full-load switch 16А/380V, ІР55,
connection
set 5.00
12 Supply and install local full-load switch 25А/380V, ІР55,
connection
set 8.00
13 Supply and install local full-load switch 40А/380V, ІР55,
connection
set 4.00
14 Supply and install local full-load switch 63А/380V, ІР55,
connection
set 6.00
15 Supply and install local full-load switch 80А/380V, ІР55,
connection
set 3.00
16 Supply and install local full-load switch 125А/380V, ІР55,
connection
set 4.00
17 Supply and install emergency button type“ mush room“,
connection
set 3.00
18 Supply and install push-button with indicator lamp, 24V~ (WC),
connection
set 2.00
19 Supply and install two-button „on-off“ with indicator lamp
(kitchen), connection
set 2.00
20 Cable NYY2x1,5 – supply and install lm 70.00
21 Cable NYY3x2,5 – supply and install lm 2,950.0
0
22 Cable NYY3x4 – supply and install lm 400.00
23 Cable NYY5x1,5 – supply and install lm 50.00
24 Cable NYY5x2,5 – supply and install lm 360.00
25 Cable NYY5x4 – supply and install lm 235.00
26 Cable NYY5x6 – supply and install lm 350.00
27 Cable NYY5x16 – supply and install lm 200.00
28 Cable NYY5x35 – supply and install lm 235.00
29 Supply and install/pull conduit self-extinguishing 3/4", surface lm 900.00
30 Supply and install/pull conduit self-extinguishing 1", surface lm 120.00
31 Supply and install/pull conduit self-extinguishing 11/2", surface lm 150.00
32 Supply and install/pull conduit self-extinguishing 2", surface lm 70.00
33 Supply and install conduit 25mm under plastering (dining hall) lm 400.00
34 Supply and install conduit 40mm under plastering (dining hall) lm 150.00
35 Supply and install conduit 50mm floor screed (kitchen) lm 50.00
28
36 Supply and install flexible galvanized steel conduit 32mm on
surface of furniture, fixation
lm 100.00
37 Supply and install electrical distribution box IP54 for surface
installation
no 120.00
38 Supply and install electrical distribution box for hidden
installation
no 150.00
39 make trench in wall, incl. materials lm 150.00
40
make direct connection to equipment cable NYY 3x2,5, est.
Length 50lm, installed on cable tray and above false ceiling, incl.
PVC conduit 25mm in plastering lenght~5lm, connection, tests
set 10.00
D Cable trays
1
Supply and install cable tray 600/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 40.00
2
Supply and install cable tray 300/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 70.00
3
Supply and install cable tray 200/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 90.00
4
Supply and install cable tray 100/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 190.00
5
Supply and install cable tray 100/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements, with
separator
lm 60.00
6
Supply and install cable ladder 600/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connecting elements, with cover
lm 5.00
7
Supply and install cable ladder 150/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connecting elements, with cover
no 15.00
8 Sealing of opening 200/150mm with fire stop mineral wool as
per instruction of manufacturer
no 5.00
9 Sealing of opening 700/200mm with fire stop mineral wool as
per instruction of manufacturer
no 2.00
E Public address
1 Supply and install 19U rack set 1.00
2 Supply and install announcement controller with power amplifier set 1.00
3 Supply and install microphone console 6 zones set 1.00
4 Supply and install battery charger set 1.00
5 Supply and install battery 12Ah set 2.00
6 Supply and install line control boards set 6.00
7 Programming set 1.00
8 Installation set 1.00
9
Supply and install loudspeaker for surface installation on wall,
1,5/3/6W/100V, 94dB/1W/1lm termination commissioning
set 2.00
29
10 Supply and install horn loudspeaker
3/5/10W/100V, 109dB/1W/1lm
set 5.00
11 Supply and install loudspeaker for false ceiling
1,5/3/6W/100V, 94dB/1W/1lm
set 20.00
12 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or in
conduit
lm 970.00
13 Supply and install conduit self-extinguishing 25mm lm 25.00
14 Supply and install conduit 25mm under plastering (dining hall) lm 10.00
15 Supply and install electrical distribution box IP54 for surface
installation
no 10.00
16 Supply and install electrical distribution box for hidden
installation
no 5.00
17 Commissioning, programming, tests set 1.00
F Data/voice cabling
1
Supply and install board for ELV systems – 1 switch 8 ports
10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV
amplifier
set 1.00
2 Double socket RJ45 cat5 surface mount, incl. termination no 4.00
3 Cable FTP cat5 – supply and install lm 40.00
4 Supply and install conduit self-extinguishing 25mm lm 20.00
5 Supply and install conduit 25mm under plastering (dining hall) lm 20.00
6 Supply and install/pull FTP cat5e cable on cable tray lm 280.00
7 Supply and install electrical distribution box IP54 for surface
installation
no 4.00
G TV system
1 Supply and install TV outlet, incl. back box, connection set 2.00
2 Supply and install/pull coaxial cable 75ohlm lm 15.00
3 Supply and install conduit 25mm under plastering (dining hall) lm 15.00
4 make trench in wall, incl. materials lm 15.00
5 Supply and install/pull coaxial cable 75ohlm on cable tray lm 80.00
6 Supply and install electrical distribution box for hidden
installation
no 2.00
H Grounding
1 Supply and lay mesh AlMgSi, 8 mm, on roof lm 580.00
2 Support for mesh AlMgSi - roof no 1,000.0
0
3 Universal connection clamp no 40.00
4 Supply materials and make grounding – 2 galvanized steel rods,
3lm length
set 12.00
5 Test terminal set 12.00
6 Supply and install galvanized steel bar 40/4мм lm 650.00
7 Wedge connector for galvanized bar no 130.00
8 Cross terminal for galvanized bar no 30.00
9 Supply and install galvanized grounding plate 300/30mm set 20.00
10 Supply and install flex copper wire 6sq mm, yellow/green lm 95.00
11 Supply and install cable lug 6sqmlm, copper no 460.00
12 main grounding plate set 1.00
13 Tests, commissioning, adjustments
I CCTV
1 Supply and install 8-channel DVR set 1.00
30
2 Supply and install 20 inch let monitor -220 volt set 1.00
3 Supply and install dome vandal-resistant CCTV camera, 700TV
lines, infrared lighting
set 8.00
4 Supply and install coaxial cable or UTP cat 5e lm 800.00
5 Supply and install conduit 25mm under plastering (dining hall) lm 400.00
6 Supply and install conduit self-extinguishing 20mm lm 200.00
7 make trench in wall, incl. materials lm 100.00
J Intruder Alarm
1 Supply and install control panel, 192 zones, 8 groups, 999 codes,
memory for 2048 events
set 1.00
2 Supply and install power supply no, incl. accumulator,
transformer, tamper
set 1.00
3 Supply and install keyboard no 2.00
4 Supply and install zone expander no 2.00
5 Supply and install accumulator 12V/7Ah no 1.00
6 Supply and install net transformer no 1.00
7 Supply and install PIR detector with qaudriple PIR element no 6.00
8 Supply and install volume PIR detector – ceiling mount no 12.00
9 Supply and install door magnetic contact no 4.00
10 Supply and install acoustic glass-break detector no 10.00
11 Supply and install siren no 1.00
12 Supply and install 6-wire CQR cable lm 600.00
13 Supply and install cable NYY 3x1 lm 50.00
14 Supply and install conduit self-extinguishing 20mm lm 200.00
15 Supply and install conduit 20mm under plastering (dining hall) lm 110.00
16 make trench in wall, incl. materials lm 110.00
h Fire Alarm
1 Addressable fire detection panel, 1 loops, 127 addresses/loop,
events printer, LCD display, PSU
set 1.00
2 Analogue addressable optical smoke detector set 25.00
3 Analogue addressable optical temperature detector set 6.00
4 Analogue detector base set 31.00
5 Addressable manual call point set 6.00
6 Fire bell set 3.00
7 Base with short circuit isolator set 1.00
8 Accumulator 12V/12Ah set 2.00
9 LED remote indicator set 6.00
10 Addressable module - 2 relay outputs set 1.00
11 Self-combustion flex conduit Ø16, lm 200.00
12 Fireproof cable 2х1кв.mm, ELAN TW-1,0-GR3 lm 300.00
13 Cable 3х1 кв. mm, NYY lm 50.00
SUB TOTAL OF- B
31
See attachment below BOQ for detailed:
Attachment-1: Main switchboard kitchen
Attachment-2 Main switchboard kitchen
Attachment-3 Switchboard for lighting
Attachment-4 Switchboard for convicting type Owens
Attachment-5 Switchboard for deep fryers
Attachment-6 Switch board for oven
Attachment-7 Switchboard for self-service line
Attachment-8 Switchboard for food package zone
Attachment-9 Switchboard for food preparation,
dishwashers
Attachment-10 Switchboard for kitchen cold food
preparation
Attachment-11 Switchboard for refrigerated chambers
Attachment-12 switchboard for ventilation
PART-C:SANITARY, WATER SUPPLY ANS SEWERAGE
WORKS
A. WATER SUPPLY
1 Supply and Fix Poly Propylene e -R type pipes for cold water dia
20 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 62.00
2 Supply and Fix Poly Propylene e -R type pipes for cold water dia
25 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 31.00
3 Supply and Fix Poly Propylene -R type pipes for cold water dia
32 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 23.00
4 Supply and Fix Poly Propylene -R type pipes for cold water dia
40 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 35.00
5 Supply and Fix Poly Propylene -R type pipes for hot water dia
20 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 41.00
6 Supply and Fix Poly Propylene -R type pipes for hot water dia
25 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 19.00
7 Supply and Fix Poly Propylene -R type pipes for hot water dia
32 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 24.00
8 Supply and Fix PE type pipes for cold water dia 20 mm,
inclusive all fittings and inclusive all clips, hangers, brackets,
joints and chiseling out, embedding and filling back in mortar 1:
3.
lm 3.00
9 Supply and Fix PE type pipes for cold water dia 25 mm,
inclusive all fittings and inclusive all clips, hangers, brackets,
joints and chiseling out, embedding and filling back in mortar 1:
3.
lm 28.00
32
10 Supply and Fix PE pipes for cold water dia 32 mm, inclusive all
fittings and inclusive all clips, hangers, brackets, joints and
chiseling out, embedding and filling back in mortar 1: 3.
lm 6.00
11 Supply and Fix PE pipes for cold water dia 40 mm, inclusive all
fittings and inclusive all clips, hangers, brackets, joints and
chiseling out, embedding and filling back in mortar 1: 3.
lm 6.00
15 Supply and Fix galvanized pipes 2'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 68.00
16 Supply and Fix galvanized pipes 2 1/2'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 22.00
17 Supply and Fix galvanized pipes 4'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 55.00
18 Supply and fix Stop valve dia 20 mm no 84.00
19 Supply and fix stop ball valve dia 20 mm, no drain no 1.00
20 Supply and fix stop ball valve dia 25 mm, no drain no 1.00
21 Supply and fix stop ball valve dia 32 mm, no drain no 3.00
22 Supply and fix stop ball valve dia 40 mm, no drain no 1.00
23 Supply and fix stop ball valve dia 4'', no drain no 1.00
24 Supply and fix stop gate valve dia 20 mm, no drain no 1.00
25 Supply and fix stop gate valve dia 25 mm, no drain no 1.00
26 Supply and fix stop gate valve dia 32 mm, no drain no 3.00
27 Supply and fix stop gate valve dia 40 mm, no drain no 1.00
28 Supply and fix stop ball valve dia 20 mm, drain no 1.00
29 Supply and fix stop ball valve dia 25 mm, drain no 1.00
30 Supply and fix stop ball valve dia 32 mm, drain no 3.00
31 Supply and fix stop gate valve dia 40 mm, drain no 1.00
32 Supply and fix stop gate valve dia 4'', drain no 1.00
32 Supply and fix filter dia 4'', drain no 1.00
33 Supply and fix return valve dia 20 mm no 2.00
34 Supply and fix return valve dia 25 mm no 2.00
35 Supply and fix return valve dia 32 mm no 6.00
36 Supply and fix return valve dia 40 mm no 2.00
37 Supply and fix return valve dia 4'' no 1.00
38 Supply and fix pressure valve no 6.00
39 Supply and fix electrical water heater capacity 10 lt, Pn= 1.5 Kw,
all connectors inclusive, testing and brackets and auxiliary
fittings inclusive
no 1.00
40 Supply and fix electrical water heater capacity 80 lt, Pn= 3 Kw,
vertical installation, all connectors inclusive, testing and brackets
and auxiliary fittings inclusive
no 2.00
41 Supply and fix electrical water heater capacity 200 lt, Pn= 3 Kw,
vertical installation, all connectors inclusive, testing and brackets
and auxiliary fittings inclusive
no 3.00
42 Supply and fix 20lm hose, Ф20 stop valve, storz thread, fireman
nozzle 2"
no 5.00
43 Supply and fix compound water meter no 1.00
33
44 Supply and fix PP-R brackets dia 32,vertical no 9.00
45 Supply and fix PP-R brackets dia 40,vertical no 6.00
46 Supply and fix brackets 2'',vertical no 5.00
47 Supply and fix PP-R brackets Ф25, horizontal no 56.00
48 Supply and fix PP-R brackets Ф32, horizontal no 43.00
47 Supply and fix brackets 2'' horizontal no 28.00
48 Supply and fix brackets 2 1/2, horizontal no 8.00
49 Supply and fix brackets 4 '', horizontal no 16.00
50 Supply and fix wash-hand basin hot water mixer, standing type,
all accessories inclusive, with all connectors inclusive
no 4.00
51 Supply and fix wash-hand basin hot water mixer (kitchen sink),
standing type, all accessories inclusive, with all connectors
inclusive
no 22.00
52 Supply and fix wash-hand basin hot water mixer, wall type, all
accessories inclusive, with all connectors inclusive
no 37.00
53 Supply and fix hot water mixer, wall type, all accessories
inclusive, holder connection
no 2.00
54 Supply and fix hot water mixer, wall type, all accessories
inclusive, ausgus
no 1.00
55 Supply and fix hot water shaver mixer, all accessories inclusive no 1.00
56 Supply and fix pipe insulation dia 25 mm, D=19 mm, on external
walls
no 5.00
57 Supply and fix pipe insulation dia 32 mm, D=19 mm, on external
walls
no 20.00
58 Supply and fix pipe insulation dia 40 mm, D=19 mm, on external
walls
no 20.00
59 Supply and fix pipe insulation 4'', D=19 mm, on external walls no 27.00
60 Supply and fix pipe insulation dia 20 mm, D=9 mm no 103.00
61 Supply and fix pipe insulation dia 25 mm, D=9 mm no 45.00
62 Supply and fix pipe insulation dia 32 mm, D=9 mm no 27.00
63 Supply and fix pipe insulation dia 40 mm, D=9 mm no 15.00
64 Supply and fix pipe insulation 2'', D=9 mm no 67.00
64 Supply and fix pipe insulation 2 1/2'', D=9 mm no 22.00
65 Supply and fix pipe insulation 4'', D=9 mm no 28.00
66 Supply and fix plugs, various types 20mm -63 mm no 175.00
67 Disinfection and pressure testing water supply pipe line lm 442.00
B. SEWAGE
1 Waste evacuation cum 5.00
2 Supply and fix PVC pipe SN 8 dia 110 mm, all fittings inclusive,
t=3,2 mm
lm 116.00
3 Supply and fix PVC pipe SN 8 dia 160 mm, all fittings inclusive,
t=4,7 mm
lm 102.00
4 Supply and fix PVC pipe SN 8 dia 40 mm, all fittings inclusive,
brackets and hangers inclusive, t=2 mm
lm 64.00
5 Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all fittings
inclusive, brackets and hangers inclusive
lm 44.00
6 Supply and fix PVC pipe SN 4 dia 110, t=2 mm, all fittings
inclusive, brackets and hangers inclusive
lm 40.00
7 Supply and fix PVC inspection 90 deg., pipe SN 8 dia 110, all
fittings inclusive, brackets and hangers inclusive
no 5.00
34
8 Supply and fix PVC inspection 90 deg., pipe SN 8 dia 160, all
fittings inclusive, brackets and hangers inclusive
no 2.00
9 Supply and fix cast iron pipe dia 50 mm, t=4 mm., all fittings
inclusive, fix in bed of mortar 1: 3 and finish
lm 16.00
10 Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all
fittings inclusive, fix in bed of mortar 1: 3 and finish, bottom
flush
no 2.00
11 Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all
fittings inclusive, fix in bed of mortar 1: 3 and finish, side flush
no 26.00
12 Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm, all
fittings inclusive, fix in bed of mortar 1: 3 and finish, bottom
flush, residue filter inclusive
no 26.00
13 Supply and fix cast stainless steel linear floor trap(L=2000mm),
all fittings inclusive
no 2.00
14 Supply and fix wash-hand basin bottle trap, single-bowl type, all
fittings and connectors inclusive
no 63.00
15 Supply and fix wash-hand basin bottle trap, double-bowl type, all
fittings and connectors inclusive
no 1.00
16 Supply and fix WC " mono block" -S type, PVC cover , all water
and sewage connectors inclusive, sealing and testing
no 10.00
17 Supply and fix porcelain wash-hand basins, wall mounted, all
water and sewage connectors inclusive, sealing and testing,
brackets and hangers inclusive
no 40.00
18 Supply and fix porcelain wash-hand basins, standing type, all
water and sewage connectors inclusive, sealing and testing,
brackets and hangers inclusive
no 1.00
19 Supply and fix grease separator, floor type, all accessories
inclusive, sealing and testing
no 7.00
20 Supply and fix wall brackets for PVC pipe dia 40 mm,
galvanized, rubber gasket inclusive
no 64.00
21 Supply and fix wall brackets for PVC pipe dia 50 mm,
galvanized, rubber gasket inclusive
no 44.00
22 making Trench width 1200mm and depth 1200mm cum 230.00
23 Sandy Layers under Pipes cum 21.00
24 Backfilling with Tamping cum 210.00
25 Supply and fix PVC reduction 110/ 50 mm, t=3, 2 mm, seals
inclusive
no 14.00
26 Supply and fix PVC reduction 160/ 110 mm, t=4, 7 mm, seals
inclusive
no 14.00
27 Supply and fix PVC inspection 90 degrees 110/ 50 mm, t=3, 2
mm, seals inclusive
no 6.00
28 Supply and fix PVC inspection 90 degrees 160/ 110 mm, t=4, 7
mm, seals inclusive
no 8.00
29 making manhole 600/600/800 mm no 10.00
30 Supply and fix of outside manhole to a depth of 2 lm, with iron
cover inclusive
no 2.00
31 Disinfection and testing sewage pipe line lm 350.00
32 Wall openings blocking 200/200 mm no 40.00
33 making and blocking of Strap Footing openings 200/200 mm no 20.00
34 Existing sewage pipeline conductivity testing lm 40.00
35
Sub total of C
PART-D: HEATING, VENTILATION & AIR
CONDITIONING (HVAC)
A Design and approval set 1.00
B Work
I. Ventilation
I.I Hot Kitchen Extract Air System
3 Extract fan, duct able, with motor out of air stream, incl. flexible
connections, el.board and control
Air flow rate 9000 lm3/h
Ext. pressure 350 Pa
no 1.00
4 Transfer grille
Dimensions 600/400 mm
no 4.00
5 Air ducts of black steel sheets, welded joints, rectangular -
straight and shaped
sqm 32.00
6 Discharge air grille on facade
Dimensions 1000/400 mm
no 1.00
I.II Food Proceeding Extract Air System
7 Extract fan, duct able, incl. ON/OFF damper, el.board and
control
Air flow rate 1700 lm3/h
Ext. pressure 250 Pa
no 1.00
8 Exhaust ventilation grille - adjustable
Dimensions 500/200 mm
no 9.00
9 Exhaust ventilation grille - adjustable
Dimensions 300/150 mm
no 4.00
10 Transfer grille
Dimensions 500/100 mm
no 3.00
11 Discharge air grille on facade
Dimensions 400/200 mm
no 1.00
12 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 30.00
13 Regulating duct damper no 3.00
I.III Extract Air System - Storages and WC
14 Extract fan, duct able, incl. ON/OFF damper, el.board and
control
Air flow rate 1400 lm3/h
Ext. pressure 250 Pa
no 1.00
15 Exhaust ventilation grille - adjustable
Dimensions 300/150 mm
no 8.00
16 Transfer grille
Dimensions 500/100 mm
no 4.00
17 Discharge air grille on facade
Dimensions 400/200 mm
no 1.00
18 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 28.00
19 Regulating duct damper no 2.00
20 Fire damper 200/200 mm no 2.00
I.IV Supply Air System
36
21 Air Handling no /AHU/, incl. el.board and control, consisting of: set 1.00
Supply fan
Air flow rate 10000 lm3/h
Ext. pressure 400 Pa
Electrical air heater
Heating capacity 67 kW
Air intake louver - adjustable /0-100% fresh air/, including
sensor, adjustable control valve and electrical wiring
Air filter class G4
Air flow rate 10000 lm3/h
22 Duct able silencer
Dimensions 1200/500 mm
no 1.00
23 Supply ventilation grille - adjustable
Dimensions 800/200 mm
no 12.00
24 Supply ventilation grille - adjustable
Dimensions 500/200 mm
no 1.00
25 Exhaust ventilation grille - adjustable
Dimensions 1200/600 mm
no 3.00
26 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 192.00
27 Regulating duct damper no 4.00
28 Rubber sheet insulation for ducts sqm 200.00
I.V Radiator Heating
29 Electrical convection heater with thermostat and fixing elements
Heating capacity 2000 W
no 10.00
SUB TOTAL OF - D
PART-E: KITCHEN Equipment’s
Kitchen equipment
1 Cold room with door, Set racks stainless steel, pm 4,8kw/380V,
drain ф50,ext. dimensions 2000х3200х2400 mm
No 2.00
2 Cold room with door, Set racks stainless steel, pm 4,8kw/380V,
drain ф50,ext. dimensions 2400х3200х2400 mm
No 1.00
3 Freezer room with door, Set racks stainless steel, pm
3,4kw/380V, drain ф50,ext. dimensions 1900х3200х2400 mm
No 1.00
4 Cold room with door, Set racks stainless steel, pm 3,8kw/380V,
drain ф50,ext. dimensions 1800х1800х2400 mm
No 1.00
5 Cold room with door, Set racks stainless steel, pm 2,6kw/380V,
drain ф50,ext. dimensions 1300х1400х2400 mm
No 1.00
6 Cold room with door, Set racks stainless steel, pm 3,0kw/380V,
drain ф50,ext. dimensions 1900х1400х2400 mm
No 1.00
7 Electronic scale; Capacity=max 300 kg No 1.00
8 Electronic scale; Capacity=max 10 kg No 7.00
9 Refrigerated cabinet, one door-type ; Capacity= 421 lt;
temperature range +5° ÷ + 10°C; Pn=
0.21kW/220V,dimension600х650х1860 mm
No 1.00
10 Refrigerated cabinet, one door-type GN 2/1; Capacity= 654 lt;
temperature range=0° ÷ + 10°C; Pn=
0.57kW/220V,dimension720х825х2100 mm
No 4.00
37
11 Refrigerated cabinet, two door-type GN 2/1; Capacity= 1432 lt;
temperature range=0° ÷ + 10°C; Pn=0,75kW/220V,
dimension1440х825х2120 mm
No 1.00
12 meat mincer 300кg/h; Pn=1,1kW/400V,dimension420х300х500
mm
No 1.00
13 Refrigerated cabinet, wall-adjacent, two doors , stainless steel;
Pn=0,4kw/220V,dimension 1345х600х870 mm
No 8.00
14 Potato peeler machine, load capacity 18 kg.;
Pn=1,1kW/380V;Water supply connector 3/4''; Savage connector
dia 50 mm,dimension400х770х930 mm
No 1.00
14.1 Potato peeler stand with filter, stainless steel No 1.00
15 Vegetable slicer with 5 discs included, electric; Pn=
0,37kW/400V/230V/50Hz,dimension220X610X520 mm
No 2.00
16 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dimension2200х700х850 mm
No 1.00
17 Working table, wall-adjacent, stainless steel with under
shelf.dimension1250х600х850 mm
No 2.00
18 Working table, isle type, stainless steel, low shelf
inclusive,dimension800х600х850 mm
No 1.00
19 Combi Oven for pastries, 10 trays 400x600 mm capacity;
Pn=16,0kW/400V/50÷60Hz;Water supply connector 3/4'';
Sevage connector dia 50 mm,dimension965х850х1250 mm
No 2.00
19.1 Combi Oven stand; tray guiders inclusive No 2.00
20 Electric cooker, with 4 round electric plates,
Pn=10.4kW/400V/50÷60Hz; dimension800х700х290 mm
No 1.00
20.1 Stand open for cooker with bottom shelf, stainless,
dimension800х700х290 mm
No
21 Hood with stainless plate the wall filters and lighting 220V,
dimension2800х900х450 mm
No 1.00
22 Planetary mixer with three attachments, volume bass -20 Lt.;
bass Ø320х300hPn=0.55kW/220V,dimension470/540/920
No 1.00
23 machine for mixing dough, capacity 18kg/cycle, 54kg/hour, 32l
capacity, stainless steel bowl Ø360h210h, pivoting head and
subwoofer Pn=0,75kW/220V,dimension830х530х880 mm
No 1.00
24 Cutter 8 lt; Pn= 0,75 кW/220V, dimension240х310х620 mm No 1.00
25 meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm No 1.00
26 Frying pan, "turn-type", 80 lt, electric, Pn=9,1kW/400V/50Hz,
Water supply connector 3/4''; Savage connector dia 50 mm,
dimension800х900х900 mm
No 2.00
27 Steam cooker, indirectly heated, 100 lt, electrical
;Pn=16kW/400V/50÷60Hz;Water supply connector 3/4''; Savage
connector dia 50 mm,dimension800х900х900
No 2.00
28 Hood isle type with stainless plate filters and lighting
220V,dimension1700х2000х450
No 1.00
29 Fryer 2x22 lt, electric, stainless steel,
Pn=2x18kW/400V,dimension800х900х900 mm
No 3.00
30 Electric grill, riffle two sections, stainless steel,
Pn=11,4kw/400V,dimension800х900х900 mm
No 3.00
31 Hood isle type with stainless plate filters and lighting
220V,dimension2600х2000х450 mm
No 1.00
38
32 Electric Cooker, with 6 plates 300x300 and oven 2/1 GN;
Pn=28.5kW/380V/50÷60Hz;dimension1200х900х900 mm
No 6.00
33 Hood isle type with stainless plate filters and lighting
220V,dimension4200х2000х450 mm
No 1.00
34 microwave, console-type wall suspended; Pn=0.7kW/220V, 2pcs
consoles,dimension517х412х297 mm
No 2.00
35 Combi steamer Oven, capacity 20+1 GN-2/1 ;
Pn=59,4kW/380V;Water supply connector 3/4''; Savage
connector dia 50 mm; Stop-cock,dimension1105х996х1819 mm
No 3.00
36 Hood with stainless plate the wall filters
,dimension1100х1300х450 mm
No 3.00
37 Dish-washer, electrical, side loaded; Pn= 6,20 kW/400V/50Hz;
Water supply connector 3/4''; Sevage connector dia 50
mm,dimension650х755х1450 mm
No 1.00
38 Hot module (Ben Marina) with cabinet, showcase and halogen
lighting for 4GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;
Water supply connector 1/2''; Savage connector dia 50
mm,dimension1400х700х1285 mm
No 6.00
38.1 Neutral unit closed on 3 sides to a line of self-
Service,dimension400х700х900 mm
No 3.00
39 Hot module (Ben Marina) with cabinet, showcase and halogen
lighting for 5 GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;
Water supply connector 1/2''; Savage connector dia 50
mm,dimension1780x700x1285 mm
No 2.00
40 Cold plate no with window with a smooth line to self, with 2
doors GN and right motor 270 Lt., Working pace. range: +2 ° ÷
+10 ° C, (10 pieces 1/4 GN)Pn= 0.419kW/220V, drain
ф50,dimension1345х700х1295
No 2.00
41 Slider to the line of self stainless steel,dimension10250x450 No 1.00
42 Section trays, cutlery and bread,
stainless,dimension500х700х1400 mm
No 2.00
43 Refrigerated cabinet, one glass door -type ; temperature range
+5° ÷ + 10°C; Pn= 0.21kW/220V,dimension600х600х2000 mm
No 4.00
44 Cold room with door, Set racks stainless steel, pm 4,2kw/380V,
drain ф50, inner dimension 2400х2200х2400 mm
No 1.00
45 Packing machine, pm 0,4kw/380V No 2.00
46 Working table, wall-adjacent with sink 400х450х250, stainless
steel,dimension1700х600х850 mm
No 1.00
47 Working table, wall-adjacent, stainless steel with under
shelf,dimension1700х600х850 mm
No 2.00
48 Working table, wall-adjacent, stainless steel with under
shelf,dimension1800х600х850
No 3.00
49 Working table, isle type, stainless steel, low shelf
inclusive,dimension2000х800х850 mm
No 1.00
50 Working table, isle type, stainless steel, low shelf
inclusive,dimension1600х700х850 mm
No 1.00
51 Working table, wall-adjacent, stainless steel with under
shelf,dimension1950х600х850
No 2.00
52 Tray trolley 15 trays;1/1 GN, stainless
steel,dimension385x550x1730 mm
No 7.00
39
53 Working cabinet table wall-adjacent, stainless with two shelves
under and sliding doors,dimension1350х600х850 mm
No 2.00
54 Working cabinet table wall-adjacent, stainless with two shelves
under and sliding doors,dimension2000х600х850 mm
No 2.00
55 Working table, wall-adjacent, stainless steel with under
shelf,dimension1100х600х850 mm
No 2.00
56 Working table, wall-adjacent, stainless steel with under
shelf,dimension1400х600х850 mm
No 2.00
57 Input element to a dishwasher with 1 sinks,400х400х250,
stainless steel; dimension1500х750х900 mm
No 1.00
57.1 Shower tap to input table No 1.00
58 Wheeled trash bin stainless steel,Ф400 No 4.00
59 Output element for dishwasher with extra
shelf,dimension1550х750х900 mm
No 1.00
60 Working table, wall-adjacent, stainless steel with under
shelf,dimension900х700х850 mm
No 1.00
61 Working table, wall-adjacent with 3 sink 500х500х300, stainless
steel,dimension1800х700х850 mm
No 1.00
62 Stainless steel shelf on 4 levels with perforated
shelves,dimension1170х630х1870 mm
No 8.00
63 Working table, wall-adjacent with sink 400х450х250, stainless
steel,dimension1600х600х850 mm
No 1.00
64 Sinks 1 bath 800х600х330, stainless steel;
dilmension1000х700х600
No 1.00
65 Working table wall-adjacent with two sinks 700h500h300,
stainless steel; dimension1700х700х850
No 1.00
66 Working table, wall-adjacent, stainless steel with under
shelf,dimension1200х700х850 mm
No 1.00
67 Working table, wall-adjacent with sink 500х500х300, stainless
steel, dimension450х600х850 mm
No 1.00
68 Cutting bench, PE type 40мм,dimension600х600х850 mm No 2.00
69 Working table, wall-adjacent, stainless steel with under
shelf,dimension500х600х850 mm
No 2.00
70 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dimension1850х700х850
No 1.00
71 Working table, wall-adjacent with sink 500х500х300, stainless
steel,dimension700х600х850 mm
No 1.00
72 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dilmension1500х600х850 mm
No 1.00
73 Working table, isle type, stainless steel, low shelf
inclusive,dimension1800х600х850 mm
No 3.00
74 Working table, isle type, stainless steel, low shelf
inclusive,dimension1800х400х850 mm
No 1.00
75 Working table, stainless steel, with under shelf
,dimension600х900х900 mm
No 2.00
76 Tray troley 16 trays; 400x600 mm, stainless
steel,dimension470x620x1735 mm
No 3.00
77 Working table, wall-adjacent, stainless steel with under
shelf,dimension1500х700х850 mm
No 1.00
40
78 Flour container PVC on wheels No 1.00
79 Working table, wall-adjacent, stainless steel with under
shelf,dimension1750х700х850 mm
No 1.00
80 Working table, wall-adjacent with sink 600х500х300, stainless
steel,dimension1850х700х850 mm
No 1.00
81 Working table, wall-adjacent, stainless steel with under
shelf,dimension1250х600х850 mm
No 1.00
82 Working table, wall-adjacent, stainless steel with under
shelf,dimension1450х700х850 mm
No 1.00
83 Working table, wall-adjacent with 3 sink 600х500х300, stainless
steel,dimension2200х700х850 mm
No 1.00
84 Working table, wall-adjacent, stainless steel with under shelf,
dimension1350х600х850 mm
No 1.00
85 Working table, wall-adjacent with sink 400х400х250, stainless
steel, dimension 2250х600х850 mm
No 1.00
86 Cart trays of dirty dishes, dimension550х390х1800 mm No 4.00
87 Store shelf, 4 levels, galvanized steel, dimension1000х600х2000
mm
No 12.00
88 Cabinet lock for detergents, stainless steel,
dimension750х450х900 mm
No 1.00
Kitchen utensils
1 Knife Professional universal, 21 cm No 12.00
2 Kitchen knife, 29 cm No 5.00
3 Sharpening blade No 3.00
4 Scissors for chicken with a steel blade and a plastic handle No 3.00
5 White cutting board with vacuum feet, dimension 450X300X12 No 5.00
6 Brown cutting board for chicken with vacuum feet, dimension
450X300X12
No 1.00
7 Blue cutting board for fish with vacuum feet ,dimension
450х300х12
No 1.00
8 Red cutting board for meat with vacuum feet, dimension
450х300х12
No 1.00
9 Green cutting board for vegetables with vacuum feet, dimension
450х300х12
No 1.00
10 Wire breaking 35 cm, stainless steel INOX 18/10, 35 cm No 3.00
11 Ladle 0.2 liters, stainless steel INOX 18/10, 9 cm-200 lm No 5.00
12 Ladle 0.25 liters, stainless steel INOX 18/10, 10 cm- 250 lm No 5.00
13 Slotted spoon 10 cm, stainless steel INOX 18/10 No 5.00
14 Turner 12/7 cm, stainless steel INOX 18/10 No 5.00
15 Clip grill 30 cm, stainless steel No 4.00
16 Colander, stainless steel INOX 18/10 with 3 mm holes No 3.00
17 Conical strainer, stainless steel INOX 18/10, 20 cm No 3.00
18 Sieve, made of stainless steel, diameter 30 cm No 2.00
19 Can-opener, maximum cans height - 55 cm No 1.00
20 Peeler for fruits and vegetables with a sliding blade 4 cm No 2.00
21 Grid for oven, stainless steel GN 1/1 No 20.00
22 Tetrahedral grater, made of stainless steel INOX 18/10 No 2.00
23 Wooden meat mallet No 3.00
24 Garlic presses No 3.00
41
25 Turner perforated, stainless steel INOX 18/10, dimensions 8.5 x
8 cm, total length 33 cm
No 5.00
26 Casserole pan, 32 cm No 10.00
27 Casserole pan ,28 cm No 6.00
28 Stainless saucepan with lid,601 No 6.00
29 Stainless saucepan with lid,301 No 6.00
30 Stainless saucepan with lid,201 No 4.00
31 Stainless saucepan with lid,101 No 4.00
32 Stand for 8 chickens, GN 1/1 No 16.00
33 Stainless steel container, dimension GN - 1/1-65mm No 20.00
34 Stainless steel container, dimension GN - 1/1-100 mm No 60.00
35 Stainless steel container, GN - 1/1-200mm No 20.00
36 Stainless steel container, GN - 1/2-65mm No 10.00
37 Stainless steel container, GN - 1/2-150mm No 10.00
38 Stainless steel container, GN - 1/2-200mm No 12.00
39 Stainless steel container, GN - 1/2-200mm No 6.00
40 Cover GN 1/2 No 10.00
41 Stainless steel container perforated, GN - 1/1-65mm No 16.00
42 Stainless steel container perforated, GN - 1/1-100mm No 10.00
43 Cover GN 1/1 No 10.00
44 Stainless steel container perforated, GN-2/1-100 mm No 6.00
45 Baking pan ,600х400 No 30.00
46 Perforated baking pan,600х400 No 20.00
47 Roller for cutting dough No 2.00
48 Confectionery spatula ,25 cm No 2.00
49 Confectionery spatula ,15X8 No 2.00
50 Wooden rolling pin 50 cm, made of beech wood with a diameter
4 cm
No 2.00
51 Plastic storage box with lid 4lt No 12.00
52 Plastic storage box with lid 6lt No 8.00
53 Basket rack for dishwasher No 8.00
54 Basket trays for dishwasher,50X50cm No 8.00
55 Basket teacups for dishwasher,50X50cm No 8.00
56 Cutlery basket for dishwasher No 6.00
57 Dishwasher basket base, 50X50 cm No 4.00
58 Stainless steel container,GN-2/1-20 mm No 4.00
59 Stainless steel container, GN-2/1-40 mm No 4.00
60 Stainless steel container,GN-2/1-65 mm No 10.00
61 Stainless steel container,GN-2/1-100 No 24.00
62 Stainless steel container,GN-2/1-150 No 3.00
63 Stainless steel container,GN-2/1-200 No 3.00
64 Perforated stainless steel container GN-2/1-65 No 16.00
65 Stainless steel container perforated, GN-2/1-100 No 8.00
66 Cover GN 1/2 No 10.00
67 Grillage Stainless steel, GN2/1 No 12.00
SUB TOTAL OF- E
GRAND TOTAL OF A+B+C+D+E
42
Electrical-Attachment 1
MAIN SWITCHBOARD KITCHEN Isc=25kA
Standard testing Main distribution board, floor-mounted, doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming
MCCB 3x1250A, / electronic protection block,
adjustable, w. adjustable RCD 300-3000mA
,equipped with auxiliary independent tripcoil
24VAC
Accessories for connection of up to 6 wires
185sqmm/phase
Measuring group:
Current transformers 3x1250/5A
Circuit breaker B/3x6A
Multi-function meter U, I, cos, kW, kWh / MODBUS
Indicator lamp 3x, green
Transformer for control
voltage SELV 230/24V / 63VA
SA1 Lightning/surge arrestor Type 1+2, Isc=40kA
FSA Protection arrestor MCB C/3x125A
1 Lighting sw.board MCCB 3x63A
2 Kitchen sw.board MCCB 3x200A
3 Convection ovens sw.board MCCB 3x315A
4 Grills and fryers sw.board MCCB 3x250A
5 Ovens sw. board MCCB 3x315A
6 Self-service line sw.board MCCB 3x100A
7 Packaging zone sw.board MCCB 3x40A
8 Preparation area sw.board MCCB 3x40A
9 Cold kitchen sw.board MCCB 3x160A
10 Refr. chambers sw.board MCCB 3x100A
11 HVAC sw.board MCCB 3x160A
Electrical-Attachment 2
MAIN SWITCHBOARD KITCHEN Isc=10kA
Steel box board, wall-mounted, lockable doors, internal covers, IP55
No Function Parameters Cable
IN1 Incoming
MCCB 3x160A, electronic protection block,
adjustable, w. adjustable RCD 300-
3000mA,equipped with auxiliary independent
tripcoil 24VAC, Control lever on front panel of the
board
IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A; operating
handle on front panel
IN3 Group breaker „Standby“ Full-load gear switch DIN rail 1p 63A
SA1 Lightning/surge arrestor Type 1+2, Isc=25kA
FSA Protection arrestor MCB C/3x125A
43
Equipment busbar „normal“
51 К8 RCBO C/1x16A / 30mA cl.AC 3x2,5
52 K24 RCBO C/1x16A / 30mA cl.AC 3x2,5
53 K25 RCBO C/1x16A / 30mA cl.AC 3x2,5
54 K26 RCBO C/3x40A / 30mA cl.AC 5х10
55 K26 RCBO C/3x40A / 30mA cl.AC 5х10
56 К27 RCBO C/3x40A / 30mA cl.AC 3x2,5
57 К27 RCBO C/3x40A / 30mA cl.AC 5x6
58 К58, К59, К60 RCBO C/1x10A / 30mA cl.AC 3x1,5
59 К61 RCBO C/1x16A / 30mA cl.AC 3x2,5
60 К62, К63, К64 RCBO C/1x10A / 30mA cl.AC 3x1,5
61 К65 RCBO C/3x16A / 30mA cl.AC 5x2,5
FI-
K1 Group RCD for 62, 63 RCD 1p+N/40A/30mA, cl. AC
62 General use sockets MCB C/1x16A 3x2,5
63 General use sockets MCB C/1x16A 3x2,5
FI-
K2 Group RCD for 64, 65 RCD 1p+N/40A/30mA, cl. AC
64 General use sockets MCB C/1x16A 3x2,5
65 General use sockets MCB C/1x16A 3x2,5
66 Insect killers RCBO C/1x16A / 30mA cl.AC 3x2,5
Equipment busbar
„Operational“
151 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
152 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
153 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
154 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
155 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
FI-
S1 Group RCD for 156,157 RCD 1p+N/40A/30mA, cl. AC
156 El. heater MCB C/1x16A 3x2,5
157 El. heater MCB C/1x16A 3x2,5
FI-
S2 Group RCD for 158,159 RCD 1p+N/40A/30mA, cl. AC
158 El. heater MCB C/1x16A 3x2,5
159 El. heater MCB C/1x16A 3x2,5
Electrical-Attachment 3
SWITCHBOARD FOR
LIGHTING Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load switch DIN rail 1p 63A
IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A;
operating handle on front panel
IN3 Group breaker „Standby“ Full-load switch DIN rail 1p 63A
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
Equipment busbar „normal“
FI-
N1 Group RCD for 1,2,3, 4 RCD 1p+N/40A/30mA, cl. AC
1 Lighting MCB C/1x10A 3x1,5
2 Lighting MCB C/1x10A 3x1,5
3 Lighting MCB C/1x10A 3x1,5
4 Lighting MCB C/1x10A 3x1,5
44
FI-
N2 Group RCD for 5,6,7,8 RCD 1p+N/40A/30mA, cl. AC
5 Lighting MCB C/1x10A 3x1,5
6 Lighting MCB C/1x10A 3x1,5
7 Lighting MCB C/1x10A
Pulse relay 1x16A / Uc=230V~ 3x1,5
8 Lighting MCB C/1x10A 3x1,5
FI-
N3 Group RCD for 9,10,11,12 RCD 1p+N/40A/30mA, cl. AC
9 Lighting MCB C/1x10A 3x1,5
10 Lighting MCB C/1x10A 3x1,5
11 Lighting MCB C/1x10A 3x1,5
12 Lighting MCB C/1x10A 3x1,5
FI-
N4 Group RCD for 13,14,15,16 RCD 1p+N/40A/30mA, cl. AC
13 Lighting MCB C/1x10A 3x1,5
14 Lighting MCB C/1x10A 3x1,5
15 Lighting MCB C/1x10A 3x1,5
16 Spare MCB C/1x10A 3x1,5
FI-
N4 Group RCD for 13,14,15,16 RCD 1p+N/40A/30mA, cl. AC
17 Lighting MCB C/1x10A 3x1,5
18 Spare MCB C/1x10A 3x1,5
19 Spare MCB C/1x10A 3x1,5
20 Spare MCB C/1x10A 3x1,5
FI-
N5 Group RCD for 51,52 RCD 1p+N/40A/30mA, cl. AC
51 General use sockets MCB C/1x16A 3x2,5
52 Spare MCB C/1x16A 3x2,5
FI-
N5 Group RCD for 51,52 RCD 1p+N/40A/30mA, cl. AC
51 General use sockets MCB C/1x16A 3x2,5
52 Spare MCB C/1x16A 3x2,5
FI-
N6 Group RCD for 53,54 RCD 1p+N/40A/30mA, cl. AC
53 General use sockets MCB C/1x16A 3x2,5
54 Spare MCB C/1x16A 3x2,5
FI-
N6 Group RCD for 55,56 RCD 1p+N/40A/30mA, cl. AC
55 General use sockets MCB C/1x16A 3x2,5
56 Spare MCB C/1x16A 3x2,5
71 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
72 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
73 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
74 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
Equipment busbar
„Operational“
FI-
S1
Group RCD for 101,102,103,
104 RCD 1p+N/40A/30mA, cl. AC
101 Lighting MCB C/1x10A
Contactor DIN rail 1x16A 3x1,5
102 Lighting MCB C/1x10A
Pulse relay 1x16A / Uc=230V~ 3x1,5
103 Lighting MCB C/1x10A 3x1,5
104 Spare MCB C/1x10A 3x1,5
45
Electric clock 24h/15min
FI-
S2
Group RCD for
105,106,107,108 RCD 1p+N/40A/30mA, cl. AC
E1 Escape signs MCB C/1x10A 3x1,5
E2 Escape signs MCB C/1x10A 3x1,5
A1 Emergency lighting MCB C/1x10A 3x1,5
A2 Emergency lighting MCB C/1x10A 3x1,5
FI-
S3 Group RCD for 151,152 RCD 1p+N/40A/30mA, cl. AC
151 Computers MCB C/1x16A 3x2,5
152 Spare MCB C/1x16A 3x2,5
FI-
S4 Group RCD for 153,154 RCD 1p+N/40A/30mA, cl. AC
153 Electric heater MCB C/1x16A 3x2,5
154 Electric heater MCB C/1x16A 3x2,5
FI-
S4 Group RCD for 155,156 RCD 1p+N/40A/30mA, cl. AC
155 Electric heater MCB C/1x16A 3x2,5
156 Electric heater MCB C/1x16A 3x2,5
FI-
S4 Group RCD for 157,158 RCD 1p+N/40A/30mA, cl. AC
157 Electric heater MCB C/1x16A 3x2,5
158 Electric heater MCB C/1x16A 3x2,5
Electrical-Attachment 4
SWITCHBOARD FOR CONVECTING TYPE OWENS Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming
MCCB 3x315A, electronic
protection block, adjustable,
w. adjustable RCD 300-
3000mA, equipped with
auxiliary independent tripcoil
24VAC,
Control lever on front panel of
the board
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/3x25A
Equipment busbar „normal“
51 К35 RCBO C/3x125A / 30mA cl.
AC 5x35
52 К35 RCBO C/3x125A / 30mA cl.
AC 5x35
53 К35 RCBO C/3x125A / 30mA cl.
AC 5x35
46
Electrical-Attachment 5
SWITCHBOARD FOR DEEP FRYERS Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming
MCCB 3x250A, / electronic protection block,
adjustable, w. adjustable RCD 300-3000mA,
equipped with auxiliary independent tripcoil
24VAC,
Control handle on front panel of the board
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/3x25A
Equipment busbar „normal“
51 K29 RCBO C/3x80A / 30mA cl. AC 5x25
52 K29 RCBO C/3x80A / 30mA cl. AC 5x25
53 K29 RCBO C/3x80A / 30mA cl. AC 5x25
54 K30 RCBO C/3x32A / 30mA cl. AC 5x10
55 K30 RCBO C/3x32A / 30mA cl. AC 5x10
56 K30 RCBO C/3x32A / 30mA cl. AC 5x10
Electrical-Attachment 6
Isc=15kA
No Parameters Cable
IN1
MCCB 3x315A, lectronic protection block,
adjustable, w. adjustable RCD 300-3000mA,
equipped with auxiliary independent tripcoil
24VAC, Control lever on front panel of the board
SA1 Type 2, Isc=25kA
FSA MCB C/3x25A
51 RCBO C/3x63A / 30mA cl. AC 5x25
52 RCBO C/3x63A / 30mA cl. AC 5x25
53 RCBO C/3x63A / 30mA cl. AC 5x25
54 RCBO C/3x63A / 30mA cl. AC 5x25
55 RCBO C/3x63A / 30mA cl. AC 5x25
56 RCBO C/3x63A / 30mA cl. AC 5x25
47
Electrical-Attachment 7
SWITCHBOARD FOR SELF SERVICE LINE Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load gear switch DIN rail 1p 63A
IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A; operating
handle on front panel
IN3 Group breaker „Standby“ Full-load gear switch DIN rail 1p 63A
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
Equipment busbar „normal“
51 K38 RCBO C/1x25A / 30mA cl. AC 3x4
52 K38 RCBO C/1x25A / 30mA cl. AC 3x4
53 K38 RCBO C/1x25A / 30mA cl. AC 3x4
54 K38 RCBO C/1x25A / 30mA cl. AC 3x4
55 K38 RCBO C/1x25A / 30mA cl. AC 3x4
56 K38 RCBO C/1x25A / 30mA cl. AC 3x4
FI-
N1 Group RCD for 57,58 RCD 1p+N/40A/30mA, cl. AC
57 K8 MCB C/1x16A 3x2,5
58 General use sockets MCB C/1x16A 3x2,5
FI-
N2 Group RCD for 59,60 RCD 1p+N/40A/30mA, cl. AC
59 General use sockets MCB C/1x16A 3x2,5
60 Spare MCB C/1x16A 3x2,5
Equipment busbar
„дежурни“
151 К43 RCBO C/1x16A / 30mA cl. AC 3х2,5
152 К43 RCBO C/1x16A / 30mA cl. AC 3х2,5
153 К43 RCBO C/1x16A / 30mA cl. AC 3х2,5
154 К43 RCBO C/1x16A / 30mA cl. AC 3х2,5
155 К39 RCBO C/1x16A / 30mA cl. AC 3х2,5
156 К39 RCBO C/1x16A / 30mA cl. AC 3х2,5
157 К40 RCBO C/1x16A / 30mA cl. AC 3х2,5
158 Spare RCBO C/1x16A / 30mA cl. AC
48
Electrical-Attachment 8
SWITCHBOARD FOR FOOD PACKAGE ZONE Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load switch DIN rail 1p 63A
IN2 Group switch „Normal“ Full-load switch DIN rail 1p 63A;
operating lever on front panel
IN3 Group breaker „Standby“ Full-load switch DIN rail 1p 63A
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
Equipment busbar „normal“
51 К45 RCBO C/1x16A / 30mA cl. AC 3х2,5
52 К45 RCBO C/1x16A / 30mA cl. AC 3х2,5
FI-
N1 Group RCD for 53,54 RCD 1p+N/40A/30mA, cl. AC
59 General use sockets MCB C/1x16A 3x2,5
60 Spare MCB C/1x16A 3x2,5
71 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
Equipment busbar
„Opertional“
151 K44 MCB C/3x20A 5x4
Electrical-Attachment 9
SWITCHBOARD FOR FOOD PREPARATION, DISHWASHERS Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load gear switch DIN rail 1p 63A
IN2 Group switch „Normal“ Full-load gear switch DIN rail 1p 63A;
operating handle on front panel
IN3 Group breaker „Standby“ Full-load gear switch DIN rail 1p 63A
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
Equipment busbar „normal“
51 K15 RCBO C/3x16A / 30mA cl. AC 5х2,5
52 K15 RCBO C/3x16A / 30mA cl. AC 5х2,5
53 K14 RCBO C/3x16A / 30mA cl. AC 5х2,5
54 K12 RCBO C/3x16A / 30mA cl. AC 5х2,5
FI-
N1 Group RCD for 55,56 RCD 1p+N/40A/30mA, cl. AC
55 K54 MCB C/1x16A 3x2,5
56 General use sockets MCB C/1x10A 3x1,5
FI-
N6 Group RCD for 57,58 RCD 1p+N/40A/30mA, cl. AC
55 General use sockets MCB C/1x16A 3x2,5
56 Spare MCB C/1x16A 3x2,5
71 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
Equipment busbar
„дежурни“
151 K9 RCBO C/1x16A / 30mA cl. AC 3x2,5
152 K10 RCBO C/1x16A / 30mA cl. AC 3x2,5
153 K11 RCBO C/1x16A / 30mA cl. AC 3x2,5
154 K11 RCBO C/1x16A / 30mA cl. AC 3x2,5
49
155 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
156 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
157 K13 RCBO C/1x16A / 30mA cl. AC 3x2,5
Electrical-Attachment 10 Isc=15kA
SWITCHBOARD FOR KITCHEN COLD FOOD PREPARATION
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load gear switch DIN rail 3p 100A
IN2 Group switch „Normal“ Full-load gear switch DIN rail 3p 100A;
operating handle on front panel
IN3 Group breaker „Standby“ Full-load switch DIN rail 3p 63A
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
Equipment busbar „normal“
51 K19 RCBO C/3x40A / 30mA cl. AC 5х6
52 K19 RCBO C/3x40A / 30mA cl. AC 5х6
53 K22 RCBO C/1x16A / 30mA cl. AC 3x2,5
54 K23 RCBO C/1x16A / 30mA cl. AC 3x2,5
55 K20 RCBO C/3x25A / 30mA cl. AC 5x4
56 K8 RCBO C/1x16A / 30mA cl. AC 3x2,5
FI-
N1 Group RCD for 57,58 RCD 1p+N/40A/30mA, cl. AC
57 MCB C/1x16A 3x2,5
58 General use sockets MCB C/1x10A 3x1,5
71 Water heater RCBO C/1x20A / 30mA cl.AC 3x4
Equipment busbar
„Operational“
151 K10 RCBO C/1x16A / 30mA cl. AC 3x2,5
152 K10 RCBO C/1x16A / 30mA cl. AC 3x2,5
Electrical-Attachment 11
SWITCHBOARD FOR REFRIGERATED CHAMBERS Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load gear switch DIN rail 3p 100A;
operating handle on front panel
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/1x25A
151 K1 MCCB D/3x16A 5x4
152 K1 MCCB D/3x16A 5x4
153 K2 MCCB D/3x16A 5x4
154 K3 MCCB D/3x16A 5x4
155 K4 MCCB D/3x16A 5x4
156 K5 MCCB D/3x16A 5x4
157 K6 MCCB D/3x16A 5x4
158 Резерва MCCB D/3x16A
50
Electrical-Attachment 12
SWITCHBOARD FOR VENTILATION
Isc=15kA
Steel box board, wall-mounted, lockable doors, internal covers, IP54
No Function Parameters Cable
IN1 Incoming Full-load gear switch 3p 250A
CTR Circuit breaker B/1x6A
TR Transformer for control
voltage SELV 230/24V / 63VA
SA1 Lightning/surge arrestor Type 2, Isc=25kA
FSA Protection arrestor MCB C/3x25A
Equipment busbar „normal“
V1 Exhaust fan kitchen
MP1 Motor protection
Thermomagnetic circuit-breaker adjustable
thermo protection 6,3-10A*, aux cont.
2no+1nc
C1 Contactor 3x12A/AC-3, Uc=24V~, доп./aux: 1no/1nc 5x2,5
V2 Exhaust fan kitchen
MP2 Motor protection
Thermomagnetic circuit-breaker adjustable
thermo protection 6,3-10A*, aux cont.
2no+1nc
C2 Contactor 3x12A/AC-3, Uc=24V~, доп./aux: 1no/1nc 5x2,5
V3 Fan storage, WC
MP3 Motor protection
Thermomagnetic circuit-breaker adjustable
thermo protection 2,5-4A*, aux cont.
1no+1nc
C3 Contactor 3x12A/AC-3, Uc=24V~, доп./aux: 1no/1nc 5x2,5
V4 Supply ventilation MCCB 3x160A 5x70
Control equipment
S1 Switch 1-0-2, on front panel
S2 Switch 1-0-2,on front panel
S3 Switch 1-0-2, on front panel
SL11 Pilot lamp Green, 24V~ на фасада / on front panel
SL12 Pilot lamp Red, 24V~ на фасада / on front panel
SL21 Pilot lamp Green, 24V~ на фасада / on front panel
SL22 Pilot lamp Red, 24V~ на фасада / on front panel
SL31 Pilot lamp Green, 24V~ на фасада / on front panel
SL32 Pilot lamp Red, 24V~ на фасада / on front panel
B1 Push button Red, 24V~, 2nc на фасада / on front panel
H1 Electric clock relay DIN RAIL 1p 24h/15min Uc=230V~
RT1 Timer Uc=24V~; 1no; Delay on return (off-delay)
0-10min
Terminals 24x2.5mm2
51
Drawing
52
Technical Specifications
53
PART-A: CIVIL WORKS
54
A. CIVIL WORKS
1.0 MATERIALS
1.1 CEMENT
Cement shall be Ordinary Portland Cement or Portland Composite Cement conforming to the
requirements of the BDS EN 197-1:2003 unless otherwise specified.
Cement shall conform to the following standards as per BDS EN 197-1:2003.
a). Water for normal consistency : 26% to 33%
b). Fineness : Minimum 280 sqm /kg (by air
permeability method)
i). Initial setting time, BDS EN196-3:2005
+А1:2009
: Not less than 45 min.
ii). Final setting time, BDS EN 196-3:2005
+А1:2009
: Not more than 375 min.
c). Minimum compressive strength
i). 3 days : 12.4 MPa (1800 psi)
ii). 7 days : 19.3 MPa (2800 psi)
iii). 28 days (optional) : 27.6 MPa (4000 psi)
Cement shall be delivered in packages as packed by the Manufacturer with the brand name, type of
cement and weight of each bag marked on the bag. Sample test of cement must be done from the
laboratory designated by the Engineer. One bag from each brand or each consignment of supply of
100 metric tons of cement shall be selected for testing.
1.2 BRICK
Common building clay bricks shall conform to BDS 208:1980 (First Revision). Bricks shall be
manufactured from combination of clay mixed with silica sand and alumina and shall be uniformly
burnt throughout. Bricks shall be kiln burnt.
1.2.1 First Class Bricks
First Class Bricks shall comply with the following requirements of BDS EN 77a-1:2005 (Common
Building Clay Bricks–First Revision).
a). Bricks shall be of machine mould, uniform colour, shape and size having sharp square
sides and edges and paralled faces.
b). Bricks shall be sound, hard and well burnt homogeneous in texture and free from
flaws and cracks.
c). Bricks shall emit a clear metallic sound when struck with a small hammer or another
brick. A fractured surface shall show a uniform compact structure free from lumps,
grits or holes.
d). A first class brick shall not absorb more than 1/6th of its dry weight when immersed
in water for 24 hours.
55
e). A first class brick shall not break when struck against another brick or when dropped
at T-position on hard ground from a height of about 1.2 metre.
f). Standard dimension of bricks shall be 250mm x 120mm x 60mm.
g). Allowable variations in dimensions shall be:
i). in length not more than 6mm
ii). in breadth not more than 5mm
iii). in height not more than 1.5mm
h). Unit wieght of bricks shall be minimum 950 kg/cum
i). Minimum compressive strength of bricks shall be for
i). halved bricks (mean of 12 bricks) : 25 MPa (3500 psi)
ii). Individual brick : 17 MPa (2500 psi)
j). range of efflorescence for a first class brick shall be slight to nil.
1.2.3 Perforated Bricks
Perforated bricks shall meet the following specifications: BDS EN 771-1:2005.
a). Minimum unit weight : 2,20 kg/brick
b). Minimum compressive strength on gross area:
i). Multi-core brick : 70 kg/sq.cm
ii). 10-Hole engineering brick : 210 kg/sq.cm
iii). Maximum size of perforation : 625 sq.mm
c). Minimum number of perforation
i). Along width of brick : 2
ii). Along length of brick : 6
d). Minimum wall thickness:
i). Between brick edge and perforation : 10mm
ii).Between adjacent perforations : 10mm
e). Maximum water absorption
i). 5 hrs, boiling : 20 % of dry wt.
ii). Efflorescence : Nil
Dimensions (+3mm) 250mm x 250mm x 120mm
The perforations may be of any regular shape in cross section. In case of rectangular section the
larger dimension shall be parallel to length of the brick. Dimension of perforation measured parallel
to the plane of the shorter side shall not be more than 15cm except in case of circular shape of the
perforation in which case it may be allowed up to 20cm. Total area of perforation shall not exceed
45% of the total area of corresponding face of the brick.
1.2.4 Clinker Bricks
Clinker bricks or tiles shall meet the following requirement:
Minimum unit weight : 2 kg/brick
Minimum compressive strength : 560 kg/sq.cm (8000 psi)
Minimum modulus of rupture : 12 kg/sq.cm (600 psi)
Water absorption 5 hrs.boiling : 12%-15% of dry wt.
Efflorescence : Nil
Dimensions : 250mm x 250mm x 60mm
Clinker bricks shall be manufactured by dry process and burnt to a higher temperature and shall be
uniformly vitrified to a dark copper tone. Edges shall be square, straight and sharply defined.
1.3 SAND
Sand shall conform to BDS EN 12620.
56
Sand shall be either natural sand, composed of clean, hard, durable uncoated particles resulting from
the disintegration of siliceous and/or calcareous rocks; or manufactured sand resulting from the
crushing of boulders or shingle.
Sand shall be clean and free of injurious amounts of organic impurities; deleterious substances shall
not exceed the following percentages by weight:
Clay Lumps and friable particles - maximum 3%
Coal and Lignite 0.25%
Material passing the 0.075mm (No. 200) sieve 1%
Shale, coal, soft or flaky fragments 1%
Sulfur compounds 0.3%
Organic material content no organic material
Sand shall be well graded from course to fine and shall conform to the following Fineness Modulus:
Concrete : 2~2.5 (Two to Two point five)
Mortar : 1.2 to 1.5
Filling sand : 0.8 to 1.0
Sand from different sources of supply shall not be mixed and stored in the same stockpile nor used
alternately in the work without permission from the Engineer.
1.4 COARSE AGGREGATE
Coarse aggregate shall conform to BDSEN 12620+A1 и BDS EN 12620+A1/НА.
Nominal maximum size of coarse aggregate in concrete shall not be larger than:
a). One-fifth of the narrowest dimensions between sides of forms; or
b). One-third the depth of slabs; or
c). Three-fourth the minimum clear spacing between individual reinforcing bars or wires, bundles
of bars, or prestressing tendons or ducts.
1.5 WATER
The water for concrete, mortar and screed shall comply with BDS 636:1986
The water for washing aggregate and mixing concrete and mortar shall be clean, potable and free
from objectionable quantities of silt, organic matter, alkali, salt, acids and other impurities.
Sufficient water storage facilities shall be provided to ensure the continuous operation of concrete
placing.
The methods of delivering and storing water shall be subject to the approval of the Engineer. The
water to be used for mixing concrete shall be tested Result of the test shall be submitted to the
Engineer, 7 days prior to concreting work. All costs involved in these tests shall be borne by the
Bidder.
1.6 REINFORCING BAR
High tensile steel reinforcing bar shall be structural grade deformed bar specified as per BDS
9252:2007.
1.6.1 Tolerance of Mass
Nominal size
(mm)
Tolerance of mass per metre
run (%)
57
Up to 7 + 8.0
8 to 12 + 6.0
Over 12 + 4.5
1.6.2 Tolerance of Diameter
Tolerance in diameter for both plain and deformed bars shall not exceed 2.5% for 12mm and less
size and 1.8% for sizes larger than 12 mm.
1.6.4 Bending Requirements
The bend-test specimen shall withstand being bent around a pin without cracking on the outside of
the bend portion. The requirements for degree of bending and sizes of pins are prescribed in Table 3-
Bend Test Requirement.
The bend test shall be made on specimens of sufficient length to ensure free bending and with
apparatus which provides:
Continuous and uniform application of force throughout the duration of the bending
operation.
Unrestricted movement of the specimen at points of contact with the apparatus and
bending around a pin free to rotate.
Close wrapping of the specimen around the pin during the bending operation.
Table -3
1.6.5 Frequency of Tensile, Bend, Re-bend testing
For the specified tests sample length shall be 1000 mm long or 20 times the nominal size whichever
is greater. Sample shall be selected from each batch at a frequency of not less than one per x tonnes
or part thereof where x has the value give in the above table. Samples for the bend and re-bend tests
shall not be selected from the same bar.
1.6.6 Cross Sectional Area and Mass
Nominal size Mass (kg/m) Cross sectional area (mm2)
6 mm 0.222 28.30
8 mm 0.395 50.30
10 mm 0.616 78.50
12 mm 0.888 113.00
16 mm 1.579 201.00
20 mm 2.466 314.00
22 mm 2.980 380.00
25 mm 3.854 491.00
28 mm 4.830 616.00
32 mm 6.313 804.00
All steel bars prior to its use shall be cleaned with wire brush to make it free from loose scale, dirt,
paint, oil, grease or other foreign substances.
All reinforcing steel shall be stored properly under shed not to be contaminated by oil, grease or
mud.
1.6.7 Requirement for Deformation in Reinforcing Steel
The reqirement of deformation shall meet BDS ЕN 10080:2005.
Nominal size of bar
(mm)
Value of x (Quantity of materials in tonnes)
Tensile test Bend test Re-bend test
Under 10 25 50 50
10 to 16 35 70 70
20 to 32 45 90 90
58
a). Deformations shall be spaced along the bar at substantially uniform distances. The
deformations on opposite sides of the bar shall be similar in size and shape.
b). The deformations shall be placed with respect to the axis of the bar so that the included
angle is not less than 450 deg. Where the line of deformations forms an included angle
with the axis of the bar of from 450 to 70
0 deg. inclusive, the deformations shall
alternately reverse in direction on each side, or those on one side shall be reversed in
direction from those on the opposite side. Where the line of deformation is over 700 deg. a
reversal in direction is not required.
c). The average spacing or distance between deformations on each side of the bar shall not
exceed seventeenths of the nominal diameter of the bar.
The overall length of deformations shall be such that the gap between the ends of the deformations
on opposite sides of the bar shall not exceed 12.5% of the nominal perimeter of the bar. Where the
ends terminate in a longitudinal rib, the width of the longitudinal rib shall be considered the gap.
Where more than two longitudinal ribs are involved, the total width of all longitudinal ribs shall not
exceed 25% of the nominal perimeter of the bar. Furthermore, the summation of gaps shall not
exceed 25% of the nominal perimeter of the bar. The nominal perimeter of the bar shall be 3.14
times the nominal diameter.
Measurement:
i) The average spacing of deformations shall be determined by dividing a measured
length of the bar specimen by the number of individual deformations on any one
side of the bar specimen. A measured length of the bar specimen shall be considered
the distance from a point on a deformation to a corresponding point on any other
deformation on the same side of the bar.
ii) The average height of deformations shall be determined from measurements made
on not less than two typical deformations.
Deformations shall be based on three measurements per deformations, one at the centre of
the over-all length and the other two at the quarter points of the over-all length.
2.0 CEMENT CONCRETE (C.C.) WORKS. (VNoss)
2.1 Description
The work covered by this item shall consist of constructing in floor and where necessary as per
drawing with Concrete Grades as specified in Bill of Quantities.
2.2 Materials
Cement shall be Ordinary Portland Cement Type–1 or Portland Composite Cement, sand shall be
local sand with minimum F.M. 1.8 and coarse aggregate shall be as specified in Bill of Quantities,
water shall be potable water.
2.3 Construction Requirements
The specification shall be the same as for R.C.C works excepting that:
(i) No reinforcement will be used;
(ii) Strength/Proportion shall be as noted in Schedule of Items;
(iii) 20mm down graded coarse aggregate as specified in BOQ;
(iv) The curing shall be done for 7 days minimum;
59
(v) Wooden or steel tempers or rammers in lieu of vibrators may do compaction of
concrete.
If C.C. work is done over brick soling, it shall be sprinkled with water so that no loss of water from
concrete can occur due to absorption of water by dry bricks. In case sub soil water tends to rise and
wash away C.C. work in foundation, while this is being done, dewatering of foundation bed shall be
done by making sumps and using pump or manual labour. The dewatering process shall continue
until the concrete has set.
In order to improve bond with masonry/concrete work coming above it, if required, the surface shall
be roughened before it reaches initial set, by scouring with the help of a pointed tool or wire brush.
2.4 Method of Measurement
This item shall be measured in the cubic meter complete in place.
2.5 Basis of Payment
The amount of completed and accepted work, as mentioned above shall be paid for at the quoted
unit price and payment shall be for full compensation of all materials, labours including preparation
of bed laying of polythene transport, batching, mixing, pouring, compacting and curing etc.
necessary to complete the item according to drawing and direction of Engineer.
3.0 REINFORCED CEMENT CONCRETE (R.C.C) WORK
3.1 Scope of Work
The work covered by this item shall consist of but not limited to reinforced concrete construction in
foundations, rafts, columns, lintels, beams, slab, ribs, fins wall panels, retaining walls, underground
water reservoirs, roof water tanks etc. of the form, dimension and design shown in the drawings.
3.2 Materials
3.2.1 Cement
Ordinary Portland Cement Type-1 or Portland Composite Cement confirming to BDS EN 197-
1:2003. It shall be free from any hardened lumps and any foreign material other than the
manufacturing ingredients. Cement shall have a minimum 90% of particles by weight passing the 75
micron sieve. The Engineer’s Representative reserves the right to reject any cement that fails to
achieve specified concrete strength laid down in these specifications and the schedule of items.
Cement bags containing clods giving indications of starting of initial setting time shall not be used
in R.C.C work.
Only one brand of cement shall be used for a particular casting work except by written permission
from the Engineer. Different types of cement if approved by the Engineer shall be stored separately
and shall not be mixed.
Use of re-bagged cement shall not be allowed.
Engineer, at his discretion shall test cement which he feels to have deteriorated through age, damage
to bags, improper storage or for any other reason. In the event of any sample being found to be not
in accordance with BDS EN 197-1:2003 or any other standard as specified, the whole consignment
from which the sample comes shall be rejected and removed from the site immediately
notwithstanding any previous acceptance otherwise.
Cement may be measured by weight or in a standard bag to weigh 112 pounds/50kg having a
volume of 0.0354 cum/1.25 cft. The Bidder shall maintain the record of deliveries of cement to the
site and its use in the work.
Cement shall be stored at site in such a manner as to permit easy access for proper inspection,
60
handling and identification of each shipment. Cement shall not be stocked higher than 6 bags.
3.2.2 Supply of Aggregates
(i) Unless otherwise permitted by the Engineer, fine and coarse aggregates for concrete
shall comply with the relevant requirements of BDS EN 12620.
(ii) All coarse aggregates for incorporation into concrete mixes shall consist of hard,
solid, durable, uncoated angular rock fragments or angular fragments of crushed
stones and shall not contain dust, mud, organic materials or other deleterious matter.
(iii) All fine aggregates for incorporation into concrete mixes, shall be clean, hard, solid
and durable natural sand and shall not contain harmful amounts of dust, mud, organic
material or other deleterious substances. The fine aggregates shall be as far as possible
pure Silica (SiO2).
(iv) The aggregates shall be graded and the combined gradation of aggregates used for the
concreting works shall have to be approved by the Engineer.
3.2.3 Gradation of Fine and Coarse Aggregate
The gradation of the fine aggregates shall conform to the requirements shown below.
Grading of Fine aggregate
ASTM Sieve Designation Per Cent Finer by Weight
3/8 in (9.5 mm) 100
No. 4 (4.75 mm) 95 to 100
No. 8 (2.36 mm) 80 to 100
No. 16 (1.18 mm) 50 to 85
No. 30 (0.60 mm) 25 to 60
No. 50 (0.30 mm) 10 to 30
No. 100 (0.15 mm) 2 to 10
The gradation of coarse aggregate shall conform to the following:
Designated sizes Percentage by weight passing US Standard
sieves having square openings
38 mm 25 mm 20 mm 12 mm 10 mm No. 4 No. 8
25 mm down graded
20 mm down graded
12 mm down graded
100
--
--
95-100
100
--
--
90-100
100
25-60
--
90-100
--
20-55
40-70
0-10
0-10
0-15
0-5
0-5
0-5
3.2.4 Reinforcement for Concrete
(i) Unless otherwise permitted by the Engineer, the reinforcement to be used shall be mild
steel B 500 grade deformed bars having minimum yield strength of 415 MPa (60,000
psi) and shall conform to BDS 9252.
(ii) Cutting, bending, cleaning and fastening in position of reinforcing steel shall conform to
the requirements of ACI 318, unless otherwise specified by Engineer.
(iii) Prior to placing orders for reinforcing steel, the Bidder shall submit samples,
Specifications and test certificates as specified herein and as required by the Engineer
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for approval. No order shall be placed until such approval is given in writing.
(iv) All consignments of reinforcing steel shall be stamped by the manufacturer to identify
the Mill, Grade of steel, and the lot number from which the consignment was made.
(v) Reinforcing steel shall be stored on the ground in separate groups according to size and
length in such a manner as to be readily accessible when required, and with facilities for
inspection.
(vi) Before being placed in position, all reinforcing steel shall be thoroughly cleaned of
grease, paint, loose rust or other coatings of any kind, which reduce bond.
(vii) All reinforcing steel tobe incorporated in the work shall be placed accurately in the
position shown on the drawings and shall be held firmly in position during placing and
setting of concrete.
3.2.5 Mixing Water
i). Water for mixing concrete shall, unless otherwise permitted by the Engineer, be
potable water drawn from a tubewell or obtained from a public water supply
authority.
ii). The water to be used shall be clean and free from all deleterious materials that
significantly affect the hydration reactions of Portland cement.
iii). The Bidder shall propose the provisions to ensure a satisfactory and adequate supply
of potable water subject to the approval of the Engineer.
iv). Water must be free from excessive chlorides and sulphates. Water supplies shall be
sampled and tested for chlorides and sulphates in a standard materials testing
laboratory as directed by the Engineer. The maximum acceptance limits shall be as
follows :
1000 mg/1 as SO3 for sulphates
500 mg/1 as CI ion for chlorides.
3.2.6 Delivery and Storage of Materials
3.2.7 Cement
The Bidder shall be responsible for the proper storage of the cement at the job site. Cement shall be
stored in a weather proof shaded area having dam proof floor, waterproof walls and leak-proof roof.
The cement stacks shall be placed at a minimum distance of 300mm from the walls. The damp-proof
floor shall be constructed by raising it minimum 300mm above the ground. If the cement is damaged
and becomes lumpy due to defective storage, it shall be removed from the job site within 24 hours of
receipt of instructions from the Engineer’s Representative.
Cement in transit and storage or stock-piled at site shall be protected from dampness or any damage
by climatic conditions that would change its characteristics or usability. Cement go down shall be
constructed to be fully weather proof. Batches of cement shall be used for the work in the order in
which they are delivered to the site. A register shall be maintained by the Bidder listing date of
delivery and quantity of each consignment for easy identification.
3.2.8 Aggregates
Aggregates shall be stock-piled at least 7 days prior to their anticipated use to permit the Engineer to
sample each stockpile to determine the acceptability of the material for the intended use.
Aggregates of different sizes or grades and from different sources of supply shall not be mixed. All
aggregate shall be stored free from contact with earth and other deleterious matter.
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Every precaution shall be taken during transport and stockpiling of coarse aggregate to prevent
segregation.
Segregated aggregates shall not be used until they have been thoroughly remixed and the resultant
pile is of uniform and acceptable grading at any point from which a representative sample is taken.
3.2.9 Reinforcing steel
Reinforcing steel shall be stacked with each dia type of bars stockpiling separately under shed to
avoid effect of rain and dew. Stockpiling of huge quantity of steel bar shall be avoided to save it
from rusting and deterioration through oxidation. Sufficient quantity required for single operation of
casting should be collected from one approved source and stored at site prior to rod bending and
binding work. Reinforcing bars shall not be stockpiled on soil. A raised platform shall be prepared
by laying brick flat soling over which reinforcing bars shall be stacked in orderly manner.
Sufficient acceptable materials shall be available at the batching site to ensure continuous placement
necessary for structures. The moisture content of the accepted aggregate shall remain consistent to
the extent that the resultant successive batches of concrete do not vary in consistency by more than
6mm of slump. If the moisture content in the aggregate varies by more than the above tolerance,
corrective measures shall be taken to bring the moisture to a constant and uniform quantity before
any more concrete is placed.
Coarse aggregate shall be saturated with water at least 12 hours before use to prevent absorption of
the mixing water.
3.2.10 Mixing
Concrete shall be mixed in concrete mixer of approved type and appropriate capacity.
Each batch shall be thoroughly mixed for a period of not less than 1.5 minute after all materials
including the water are in the drum and during this period the drum shall be in the mixing position
and revolve at uniform rate of not less than 14 or more than 20 revolutions per minute. The cement
and sand shall be thoroughly mixed in dry condition.
The batch shall be so charged into the mixer drum that some water shall enter in advance of the
cement and aggregate. The entire content shall be removed from the drum before the succeeding
batch is introduced.
Concrete shall be mixed in quantities required for immediate use. Concrete shall not be used which
has developed initial set or which is not in place within thirty (30) minutes after the water has been
added. Re-tampering of partially hardened concrete by remixing with or without additional materials
or water, or by other means will not be permitted. The inside of the mixing drum shall be kept free
of hardened concrete at all times. Mixers which have been out of use for more than 30 minutes shall
be thoroughly cleaned before any fresh concrete is mixed. Unless otherwise agreed by the Engineer,
the first batch of concrete through the mixer shall contain only two thirds of the normal quantity of
coarse aggregate. Mixing plant shall be thoroughly cleaned before changing from one type of
cement to another.
3.2.11 Consistency of Concrete
The consistency of concrete shall be determined following evaluation of the placement conditions
for each individual section of the work to be decided and approved by the Engineer. Mix proportions
and consistency shall produce a dense, well compacted concrete with a minimum tendency to
segregate under placing conditions, free from sand streaks, honeycomb, air-pockets, exposed
reinforcing steel and other forms of structural weakness or unsatisfactory appearance.
3.2.12 Transport and Placing
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A most thorough and careful design can be completely defeated by the improper practices in the
handling of ingredients and placing of concrete. Unrestrained dropping, horizontal flow of concrete
is extremely harmful and shall not be tolerated. Concrete shall be so transported from the mixer and
placed in the form that contamination, segregation or loss of the constituent materials does not
occur. Before placing the concrete, all form work, space and the reinforcement contained in it shall
be thoroughly cleaned of all extraneous matter. Care shall be taken to fill every part of the forms, to
work the coarse aggregate back from the face so that sufficient mortar will be flushed from the mass
to form a smooth surface, and to force the concrete under and around reinforcing bars without
displacing them.
Concrete shall be conveyed from the mixer to the place of final disposition by suitable method,
which will prevent segregation or loss of ingredients or damage, by exposure to the elements.
The Bidder should preferably use a crane of adequate capacity and reach for transporting concrete
from the mixing site or temporary storage area of fresh concrete to the final placement location.
Alternatively, the Bidder, with the approval of the Engineer, may adopt pumping method for
transporting concrete from the mixing site to the ultimate placement location. Placing concrete by
pumping methods shall conform to the requirements of ACI 304.2R.
The detail procedures for transporting concrete and equipment to be used for transporting concrete
by the Bidder shall be approved by the Engineer.
The maximum time elapsed between mixing and placing shall not be more than 45 (forty-five)
minutes.
The concrete shall be deposited vertically in the forms in horizontal layers to a depth not exceeding
300mm and each layer shall be properly vibrated before laying the next one.
The concrete shall not be dropped freely from a height exceeding 1.8 meter nor shall it be deposited
in large quantities at any point. In columns or wall structures special tremie pipe may be used for
drop more than 1.8 meters. Dragging of concrete inside the forms or distribution by vibrators or
allowing it to flow by gravity to the ends of the forms will not be permitted. Great lift of a simple
pour encourages segregation of coarse aggregate and sedimentation of the finer constituents of the
mixer and moreover may cause uneven displacement of the forms.
In sections where it is extremely difficult, to place concrete containing the larger sizes of the coarse
aggregate, a modified mix, as approved by the Engineer, may be used to ensure against honeycomb
and separation of the coarse aggregate from the mortar. Concrete shall be deposited and compacted
in its final position within 30 minutes of its discharge from the mixer and shall not be subjected to
vibration between 2 and 24 hours after compaction. When in-situ concrete has been in place for 4
hours no further concrete shall be placed against it for a further 20 hours. After concreting is started,
it shall be carried on as a continuous operation until placing of a panel or section is completed.
During pouring of concrete, the mason shall not be allowed to use his mug and water. To achieve
the laying of concrete to proper thickness, two strips of concrete about 200mm wide and a little over
the specified thickness shall first be placed 1800-2000mm apart, compacted and leveled to the exact
thickness. Concrete is then poured within the intervening space between the strips (locally known as
‘pays’) and properly compacted to the desired thickness.
Care shall be taken that during concreting, the rods are not displaced and that the effective depths of
slabs, beams, spacing of stirrups, and rings and the clear cover to the bars are maintained. Care shall
be taken to see that the top negative rods are not displaced at all which seriouly affects the design
and desired strength of the structure. Particular attention shall be given to the placing and spacing of
rods in the cantilevers.
Before and during casting, the main reinforcing bars, both positive and negative shall be kept in
position. Negative reinforcements shall be kept in position by steel chairs and the positive ones by
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concrete blocks of required size. Adequate precautions against displacement and depression of rods
due to trampling of the workers shall be taken.
Walking on recently poured concrete shall not be allowed.
3.2.13 Compaction of Concrete
Concrete, during and immediately after placing, shall be thoroughly compacted by mechanical
vibration. The vibration shall be internal unless otherwise authorized by the Engineer
Vibration shall be of a type and design approved by the Engineer. It shall be capable of transmitting
vibration to the concrete at frequencies of not less than 4,500 impulses per minute.
The intensity of vibration shall be such as to visibly affect a mass of concrete of one inch slump over
a radius of at least 450mm.
The bidder shall provide a sufficient number of vibrators to properly compact each batch
immediately after it is placed in the forms. He also provide sufficient number of nozzles of different
diameter to execute the work smoothly.
Vibration shall be applied at the point of deposit and in the area of freshly deposited concrete.
Vibration shall not be applied directly or through the reinforcement to sections or layers of concrete
which have hardened to the degree that the concrete ceases to lie plastic under vibration. It shall not
be used to make concrete flow in the forms over distances so great as to cause segregation. Vibrators
shall not be used to transport concrete in the forms.
Concrete pouring schedules and construction joint sequences of different stages shall have to be
approved well in advance by the Engineer.
3.2.14 Construction and Expansion Joints
Position and detail of construction joints, not shown on the plans, shall be planned in advance by the
Bidder for which approval will be necessary. The Bidder shall locate such joints conforming the
general consideration for construction joints as set out by the Engineer. Placement of concrete shall
be in a continuous operation between consecutive joints.
In resuming the work, the old concrete surface shall be thoroughly cleaned of laitance and all loose
material by stiff wire brush, roughened, if deemed necessary, and washed with clean water.
The surface then shall be coated with very thick cement slurry/bonding agent before fresh concrete
is placed.
Properly cleaning the surface to be received sealant prior to the application of Primer.
Care should be taken to select application temperature preferably medium temperature to avoid
excessive expansion and contraction.
3.2.15 Special Casting Process for Columns and R.C.C Wall
Minimum of construction joints shall be allowed in beams, and column of the structures. No
construction joint in columns from below floor to bottom of beam shall be allowed, column must be
cast in a lift, to avoid any construction joint below lintel level. Special shuttering with opening at
middle height shall be used for the facility of casting. The opening shall be closed after casting of
concrete upto that level without disturbing the green concrete. The bidder shall prepare shuttering
details ahead of actual work and shop drawings are to be approved by the Engineer. In any case the
safety and stability of form work shall be the Bidder's responsibility. No construction joint shall be
allowed between beam, web & roof slab of building. For wall & water reservoir no concrete shall be
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placed from a height of more than 1.0m and the shuttering of the wall shall not be more than 1.25m
in height.
3.2.16 Formwork and Scaffolding
The system of formwork and props for reinforced concrete work shall be the responsibility for the
Bidder. Formwork may consist of steel sheets of minimum thickness of 14 BG or wooden planks of
hard wood of approved variety having a minimum thickness of 45mm with necessary battens, struts,
stringers, beams, ties, etc. In case of wooden planks the same shall be new and shall not be used
more than three times in contact with concrete.
All formwork shall be of sound materials constructed water-tight, true to line as per drawing and of
such rigidity to prevent bulging or movement during the placement and curing of the concrete. Form
work for bases and walls of water reservoir shall have chamfer of appropriate dimension as per
drawing and direction.
After hardening the concrete shall conform to the shape, dimensions and surface finish described in
the Contract. The forms shall be simple in construction, easy for erection, maintenance and removal.
Form lining shall be in largest practicable panel to minimize joints. Under usual conditions the
following minimum periods between concreting and the removal of formwork shall be observed:
Vertical sides excepting beams 3 days
Vertical sides of beams 7 days
Soffits for span of 6 meter or fewer 18 days
Soffits from span of over 6 meters min. 21 days
Scaffolding shall be made from strong and suitable bamboo poles, wooden post or steel pipes. Steel
centering frames may be used for any height provided they are properly designed for that particular
height or above. For all concrete works having a crushing strength equal to or above 25 MPa, steel
shuttering and scaffolding shall be used.
Tubular steel centering shall be thoroughly inspected before erection. Defective members shall be
discarded. Adjustment screws shall be set to their approximate final adjustment after assembling the
basic unit and the unit shall be leveled and plumbed.
Approval of Engineer will be required regarding adequacy of the shuttering before placement of
concrete can be started.
The centering frame shall be braced to make a rigid and solid unit. Struts and diagonal braces shall
be in proper position and secured. As erection progresses, all connecting devise shall be in place and
fastened for full stability of joint and units.
The props shall be placed on timber planks, false brickwork, or steel shut covering several posts at a
time so as to eliminate the possibility of any sinking of the earth below especially in the ground
floor where the earth is likely to the moistened by water.
The shape, strength, rigidity, water tightness and surface smoothness of reused forms shall be
maintained at all time. Any warped or bulged timber must be resized before being reused.
The formwork made of materials liable to absorb water shall always be sprinkled with water to
percent water absorption from concrete. Water shall not be profusely used and the formwork shall be
in a saturated surface dry condition.
Scaffolding and formwork shall be checked to see if all the props are stiffly supported over the firm
base. It any prop is found off based, wooded edges shall be inserted below the prop to obtain the
required degree of rigidity, with regard to horizontal movement. No clay plaster, pocking with
pieces of paper, jute, cotton waster etc. shall be allowed to make up the gaps between the centering.
Concrete exposed by the removal of formwork shall be left untouched pending inspection by the
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Engineer. Cement mortar separators or block of appropriate sizes are to be used in all covering as
per drawing or directed by Engineer.
The drip course shall be constructed at the edge of roof slab etc. by means of an approved batten
included in the form work before casting or after casting as desired by the Engineer.
3.2.17 Curing and Protection
Concrete shall be protected against harmful effects of weather for a period of not less than seven (7)
days immediately following the placing of concrete.
All concrete surface shall be covered with two thicknesses of wet burlap which have been spot
stitched, or wet jute felt or gunny bags as soon after placing of concrete as it can be done without
marking the surface and kept thoroughly wet by continuous sprinkling of water for a period of not
less than 21 days after the concrete has taken its final set.
In lieu of continuous sprinkling, plastic sheeting or plastic coated burlap may be used to prevent
moisture loss. The concrete shall be pre-moistened and the plastic sheeting shall be held securely in
place so that positive moisture seal is provided to retain the curing moisture during the 14 days
curing period. Form of perforated sheeting shall be without delay repaired or replaced with
acceptable material.
Ponding which is most efficient method shall be used for curing slabs. For the first 18 to 24 hours,
the exposed surface is covered with moist hessian or canvas. After that small bank of dykes of lean
mortar are built around and along the slab, into number of rectangular ponds and filled with water.
This method is suitable for floors roof, slabs etc.
The method of curing shall be subject to the approval of the Engineer.
4.0 Quality Control Scheme and Testing Requirements
4.1 General Requirements
(a) All materials shall be tested in the laboratories in Bulgaria.
(b) All tests shall be carried out in accordance with the standard procedure set herein.
(c) After the test, if the quality of a particular consignment is found to be inferior to what is
specified, the material of the consignment will not be accepted and the Bidder shall
remove such rejected materials from site within the time stated in writing at the time of
rejection.
(d) The Bidder may arrange for testing to be carried out from the approved laboratory prior
to delivery of materials to site. But this shall in no way relieve him of his obligations
and responsibilities of carrying out necessary tests and removing all materials not
fulfilling the requirements set under this specification.
(e) All sampling of materials for testing purposes shall be made on a random basis
following the guideline of the Engineer. All test samples shall be collected in presence
of the designated representative of the Engineer, who shall supervise proper
sealing/securing of the sample prior to sending it to the relevant laboratory for testing.
Engineer and the Bidder or their authorized representative shall put joint signatures on
the sealed containers/bags of the sample before sending those to the recognized
materials testing laboratory as directed by the Engineer.
(f) In transporting the sample (s) to the approved testing laboratory, precautions shall be
exercised by the Bidder so as to ensure that samples are not harmed due to shock,
impact or jerk impairing its structural soundness.
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(g) On completion of tests, results shall be collected by person (s) authorized by the
Engineer only.
(h) The cost of all testing including all repeat tests (in case of non-fulfillment of
requirement) and incidental expenses shall be borne by the Bidder and no separate
payment shall be given to the Bidder for this purpose.
4.2 Testing Requirements of Various Structural Materials
Unless provided otherwise in the Specifications or elsewhere in the Contract Documents, any or all
of the tests specified here shall be performed as may be required by the Engineer to ascertain
whether the quality of material and/or of any finished or partially finished work is appropriate for
the purpose for which it is or was intended to fulfill in accordance with the Specifications. Only the
major structural materials are covered in this section, the Engineer may require tests on other
materials and the Bidder shall have to comply with those requirements as well.
4.3 Reporting Requirements
The Bidder shall keep records of all tests conducted including those which fail to meet requirements
during the course of execution of the works or approval of materials. A summary of tests conducted
during each month shall be furnished enclosing all test results thereof as an annexure to the Monthly
Progress Report to be submitted by the Bidder.
On completion of the Work, and before issuance of the Completion Certificate, copies of all test
reports shall be consolidated in a volume, three copies of which shall be submitted for record of the
Employer.
4.5 Method of Measurement
This item shall be measured by the cubic meter complete in place for the several classes of concrete
that may be involved. However measurements of particular items are indicated in Bill of quantities
Measurement shall be to the neat lines of the structure shown on the plans or as ordered in writing
by the Engineer. The volume of reinforcement, conduit pipes and fittings embedded in the concrete
shall not be deducted from volume of the concrete.
4.6 Basis of Payment
The amount of completed and accepted work, measured as provided above, shall be paid for at the
contract unit price per cubic meter or as indicated in Bill of quantities for the several classes of
concrete, which prices shall be full compensation for furnishing, preparing, transporting, delivering,
breaking chips, screening chips as required, mixing and placing all materials, including any
admixtures, curing compound and curing and finishing of concrete, construction including
chamfering and removal of formwork and scaffolding where required and for all labour, equipment,
tools and incidentals such as overhead, profit, taxes, VAT etc. necessary to complete the item,
except reinforcing steel unless otherwise noted in the Bill of quantities.
5.0 REINFORCING STEEL IN CONCRETE
5.1 Description
This item shall consist of furnishing and placing in concrete reinforcing steel (M.S Rod) of quality,
type, size and quantity designated, all as required by these Specifications and as shown on the
applicable structural drawings.
5.2 Materials
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Reinforcing steel shall be 60 Grade, deformed bars from billet steel as specified on the structural
drawings and shall meet the following requirements:
a). Quality of reinforcement steel, its properties including strength, elongation, bending,
splicing, hooking, covering and all related events shall be in accordance with the
requirements of BDS 1313-1991 and ASTM A615M.
It should be noted that steel made from scrap iron shall not be accepted for any type of work. All
reinforcement bars shall be clean and free from loose scale, dirt, paint oil, grease or other foreign
substance. Bars should be placed in position as drawing/design requirement and be cleaned with a
stiff wire brash if required.
5.3 Bending of Reinforcement
All reinforcement bars shall be bent cold to pertinent dimensions using bending appliances and
method approved by the Engineer. All bars of slab and beam shall invariably have standard hooks at
the end. All standard hook shall meet the following requirements:
a). A semicircular turn plus an extension of at least four bar diameters but not less than
62mm at the free end of the bar.
b). A 90-degree turns plus an extension of at least 12 bar diameters at the free end of the
bar.
c). For stirrup and tie anchorage only either a 90 degree or a 135 degree turn plus an
extension of at least six bar diameters but not less than 75mm at the free end of the bar.
The radii of bend measured on the inside of the bar for standard hooks shall not be less than
the values given below:
Bar size Minimum radii
10 mm, 12 mm, 16 mm 2.5 bar dia
19 mm, 22 mm, 25 mm 3 bar dia
28 mm, 32 mm, 35 mm 4 bar dia
Bends for stirrups and ties shall have radii on the inside of the bar not less than one bar
diameter. In case of any discrepency between the drawing and specification, drawing shall
prevail.
5.4 Placing of Reinforcement
Reinforcement shall be placed, supported and maintained in the position shown in the Contract
Drawing and shall be checked and approved by the Engineer before placement of concrete begins.
Unless otherwise permitted by the Engineer, all intersecting bars shall be tied together with double
layer of 22G black iron wire and the ends of wire shall be turned into the main body of the concrete.
Clear cover must be maintained to the side of reinforcement as shown on the drawing by using
concrete blocks or separators.
5.5 Splicing of Reinforcement
No splices shall be made in the reinforcement where not shown in the drawing. Wherever it is
necessary to splice reinforcement at points other than those shown on the plans, Drawings showing
the location of each splice shall be submitted to and approved by the Engineer before the reinforcing
steel is placed.
5.6 Supports
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Precast concrete blocks or metal supports of adequate strength, of proper dimension and in sufficient
number shall be used for supporting the bars in position. Blocks shall be of a shape acceptable to
the Engineer and designed so that they will not overturn when concrete is stored. They shall be made
of concrete with 10mm maximum aggregate size from same materials and of the same mix
proportions as that of the concrete in which they are to be used. They shall be cast and properly
cured for at least seven days before use and shall have wire or other device cast in the block for the
purpose of attaching them securely to the reinforcement. Where directed chairs made with 12mm
bars shall be provided in slab for keeping the negative reinforcement in place during concreting.
These chairs when used shall provide proper cover as required and the numbers shall be as decided
by the Engineer.
5.7 Welding of Reinforcement
Reinforcement in structures shall not be welded except where permitted. All welding procedures
shall be subject to the prior approval of the Engineers in writing. In pile reinforcement welding may
be necessary and shall be done in accordance to the drawing and with the approval of the Engineer.
Welding for connecting the damaged portion of the reinforcement shall be allowed on both sides of
the Re-bar and shall be 50mm of welding length on both sides and on ends.
5.8 Concrete protection for Reinforcement
Unless otherwise shown in the structural drawings, the covering of reinforcement for different types
of members shall be as per the relevant standard in force in Bulgaria
10.9 Method of Measurement
Reinforcing steel bars shall be measured in M.Ton actually placed in different reinforced concrete
members like mat, column, wall, beam, slab, stair, lintel, railing, dropwall etc. With unit price,
reinforcement actually in place as shown on the plans or as ordered in writing by the Engineer shall
be considered. The weight paid for shall include splice laps of reinforcement as approved by the
Engineer but no allowance will be made for the clips, chair, seperator, wires, over weights etc. or
other fastening devices for holding the reinforcement in place. No measurements shall be given for
overweight, clips or other fastening devices.
5.10 Basis of Payment
The amount of completed and accepted material, measured as provided above, shall be paid for at
the contract unit price per Metric Ton for "Reinforcing Steel”, which prices shall be full
compensation for furnishing, fabricating, transporting, delivering, erecting, and placing all materials,
and for all labour equipment, tools, including all chairs, separator, overweight, overhead, profit,
taxes, VAT etc. and incidentals necessary to complete the work. The weight shall be considered as
per BDS 1313:91.
6.0 BRICK WORK 250mm THICK AND ABOVE
6.1 Description
This item shall consist of constructing brick masonry work in 1:6 cement mortar in such thickness
and at such heights as required by the plans.
6.2 Materials
All materials shall meet the requirement of the relevant sections of Material Specifications.
a). Bricks shall be 1st class well-burnt bricks of uniform colour, shape, size with sharp
corners .
b). Cement shall be Ordinary Portland Cement
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d). Water shall be same as required for concrete.
Mortar: Mortar of brickwork unless otherwise required shall consists of 1 part of cement and
6 parts of sand by volume.
Cement and sand shall be mixed dry in the specified proportions on a clean board or platform
until the colour of the mixture is uniform. Water shall then be added sparingly, only the
minimum necessary being used to produce a workable mixture of normal consistency, The
water cement ratio in no case shall exceed 0.50 by weight, or as directed by the Engineer.
The mixing shall be done on a clean hard platform with watertight joints to avoid leakage. The
mixture should be covered with polythene sheet or other means so that dust or other foreign
materials cannot be deposited. At the close of each day's work, the mixing trough and the pans
shall be thoroughly cleaned and washed.
Mortar shall be mixed in quantities required for immediate use within 30 minutes of mixing.
Mortar, which has taken its initial set, shall, on no account be used on the work, nor shall it be
remixed with or without additional materials or re tempered by other means.
6.3 Construction requirements
No bricks shall be used until they have been thoroughly soaked in clear water for at least eight
hours. Soaking shall be discontinued one hour before use. Care shall be taken that the bricks are
clean and free from lime or dirt of any kind. If necessary, bricks shall be scrubbed clean by steel
brush and washed. Water in soaking vat shall be replaced at regular intervals to avoid concentration
of salt and dirt. Vat for the soaking of brick shall be constructed above the ground with a height of
about 1 meter and size enough to soak sufficient for a day work. For clearing the dirty water a hole
shall be kept at the bottom of one side. The vat shall have two chambers, one for soaking brick and
one for clean water to be used for mixing mortar. After the day’s work, the vat shall be cleaned,
filled with fresh water and sufficient number of bricks shall be submerged in the vat for overnight
soaking.
Brickwork shall be built in plumb and shall be carried up regularly throughout the entire length of
the structure. Unless otherwise specified, bricks shall be laid in English Bond with frog mark on top
and each brick being set with mortar in bed and vertical joints. All bricks shall be whole except
where necessary for closers and where expressly authorized. All horizontal joints shall be parallel
and level. Vertical joints in alternate courses shall come directly over one another. Joint thickness
should be uniform and shall be 6mm for pointing brick work and shall in no case exceed 10mm for
other brick works. Exposed joints shall be raked and flush-pointed unless otherwise specified and
the face of the work shall be kept clean as work proceeds. Pouring of water in the joints at the time
of laying the brick shall be strictly prohibited. If the brick work is to be plastered, at the end of the
day’s work the vertical and horizontal joints be raked to a depth of 12mm with a bent iron rod, so as
to ensure good adhesion to the plaster to be done subsequently. The joints of brickwork that shall
remain below and in contact with ground shall be made flushed with mortar by trowels at the time of
brick work. At frequent intervals, the wall surface shall be checked with the straight edge (patta) and
the plumb bob to see that the wall is in correct vertical plane and that there is no depression on the
surface anywhere. The straight edge shall be put at various angles to ensure correct surface of
brickwork. All masonry shall be true to plumb within the tolerance prescribed below:
a) Deviation from vertical within a storey shall not exceed 6mm per 3m height.
b) Deviation from position shown on plan of any brickwall shall not exceed 12mm.
c) Relative displacement between load bearing walls in adjacent stories intended to be in
vertical alignment shall not exceed 6mm.
Any pipe or conduit may pass vertically or horizontally through any masonry by means of a
sleeve at least long enough to pass any hub or coupling on the pipe line. Such sleeves shall not
be placed closer than three diamaters centre to centre nor shall they unduly impair the strength
of construction.
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Chases, recesses and holes shall be permitted within the tolerances preseribed below:
a) Vertical chases shall be preferred instead of horizontal chase.
b) Vertical chases shall not be closer than 2m in any stretch of wall and shall not be located
within 350mm of an opening or within 250mm of a cross wall that serves as a stiffening
wall for stability.
c) Horizontal chases shall be located in the upper or lower middle third height of a wall.
When brickwork in any section can not be carried up in level courses, the work is to be racked back
in regular steps of one course each.
The height of day's work shall be limited to 1.25 meter unless otherwise permitted. In exposed
situations the day's work shall be protected against harmful effect of weather during and for a period
immediately following construction until the mortar has sufficiently hardened. All brickwork shall
be thoroughly cured for a period of at least 7 days. Fixture in masonry such as anchors, clamps,
brackets, pipes, etc. shall be built-in during construction at no additional cost to the Contract.
6.4 Method of Measurement
This item shall be measured in net cubic meter of brickwork built in place to the neat lines of the
structures shown on the plans with 250mm width for one brick and 375mm for one and half brick
length. No deduction shall be made for flues, storm drainage, sewerage, electric conduit and other
utility pipe holes for payment of work. Necessary scaffolding shall be done at the expense of the
bidder for proper execution of work. The rate shall include the cost of erection and removal of
scaffolding.
6.5 Basis of Payment
Payment shall be made at the Contract unit price per cum of completed and accepted work measured
as provided above which price shall constitute full compensation for furnishing, storing,
transporting, preparing, laying, and curing all materials and for all labour, scaffolding, tools and
equipment, overhead, profit, taxes, VAT etc. and for all incidentals necessary to complete the item.
7.0 120 mm THICK BRICK WORK
7.1 Description
The work covered by this item shall consists in constructing 120mm thick wall with 1st class bricks
in 1:4 cement mortar at any heights as required by the plans.
7.2 Construction Requirement and Materials
Materials and method of construction shall be as stated in clause 12 except that the mortar shall
consist of 1 part of cement and 4 parts of sand.
7.3 Method of Measurement
120 mm thick brick walls shall be measured in square meter actually built wall deducting all
openings and incorporated foreign structures, such as lintels, columns, beams, etc., provided that the
area to be deducted exceeds 0.1 square meter.
7.4 Basis of Payment
Payment shall be made at the contract unit price per square meter of completed and accepted work
measured as provided above which price shall constitute full compensation for furnishing, storing,
transporting, preparing, laying and curing all materials and for all labour, scaffoldings, tools and
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equipment, overhead, profit, taxes, VAT etc. and for all incidentals necessary to complete the item.
7.0 PLASTER ON BRICK MASONRY
7.1 Description
This item shall consist of providing 12mm to 20mm thick (1:4)/ (1:6) on walls, and where necessary
in accordance with these Specifications & direction of Engineer.
7.2 Materials
Materials shall meet requirements specified below and in the relevant section of Material
Specifications.
a). Cement shall be Ordinary Portland Cement
b). Sand shall be clean well grade natural sand having a fineness modulus of 1.2. Sand
shall be washed carefully in water to get rid of the trouble of saltpeter action in plaster
and dampness to the wall due to efflorescence. A 100-mesh wire netting sieve shall
screen Sand.
c). Water shall be potable and clean and contain no salt or organic materials.
7.3 Surface preparation
Before application of plaster, the joints in brick walls shall be adequately raked out where necessary
and smooth concrete surfaces shall be roughened to provide key. The surfaces shall be scrubbed
clean of loose materials and soaked with water and kept damped for 24 hours in case of brick
masonry.
7.4 Construction requirements
All concealed utility service lines, conduits, pipes, clamps, door/window frames and other inserts
must be in position before plastering commences. Chiseling and patch repairing of plaster shall not
be permitted.
Application Method: Cement and sand properly mixed with water in the proportion as specified
shall be laid on clean walls to a thickness of 12mm. Thicker plaster on an average upto 20mm may
be necessary for the uneven face of the 250mm wall.
Laid plaster shall be finished by straight edge and trowel. Adequately long straight edge shall be
used to bring the surface to true plane and level. After finishing the plaster with trowels and after
some time steel trowel shall be used to make the plaster smooth. Care should be taken to see that
trowel is not used just after laying of the plaster when it is too soft. Neither should it be used after it
has completely hardened up. It should be used just after the plaster has commenced to set, so that
there is no mark of trowel in the plaster for obtaining a perfectly smooth surface having no
undulation.
Plaster which consists of two coats, under and finish, when applied over brick masonry, the under
and finish coats shall be applied with an interval to permit the undercoat to set. Water proofing
admixture of specified quantity shall be mixed with cement mortar as per manufacturer’s instruction.
Plaster shall be kept moist by watering and protected from weather for at least 10 days immediately
following completion.
If any cracks appear in the plaster or any part sounds hollow when tapped or is found to be soft or
otherwise defective after the plaster has dried, it will be considered as defect and the defect shall be
made good by cutting out and re-plastering at the Bidder's own cost.
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7.5 Method of Measurement
The work shall be measured in square meter of actually plastered surface.
7.6 Basis of Payment
Payment shall be made for the amount of completed and accepted work measured as provided above
at the contract unit price per square meter of plaster which price shall constitute full compensation
for furnishing all materials, mixing of mortar, plastering surface to be plastered, watering and
protecting the plaster after completion, provision, erection and removal of scaffoldings including
overhead, profit, taxes, VAT etc. as well as incidentals necessary to complete the work according to
the applicable plans.
8.0 PLASTER ON R.C.C SURFACES
8.1 Description
This item shall consist of providing 6mm to 12mm thick 1:4 cement-sand plasters on all R.C.C
members in accordance with these Specifications.
8.2 Materials
Materials shall be same as plaster on brick surface.
8.3 Construction Requirement
When a flat smooth concrete surface such as ceiling, column or beam shall be plastered, the surface
shall be roughened beforehand by picking thoroughly with a suitable sharp picking tool and then
watered. Plaster shall consist of 1 part cement and 4 parts sand and have thickness of 6mm and shall
be applied in a single coat. Where plaster on concrete surface is required 12mm thick, it shall consist
of two coats, under and finish. The under coat shall consist of a grout application and shall have
minimum thickness of 6mm and shall be leveled with straight edge and scratched for key. The finish
coat shall be trowelled over with care and leveled with straight edge to obtain a flat smooth surface.
The under and finish coats shall be applied with an interval to permit the under coat to set. All edges
and corners unless otherwise shown on the plans, shall be rounded or chamfered as directed by the
Engineer. All moldings shall be neat, clean and true to template. The use of trowel in the ceiling
plaster is very important as this is the only way how the plaster on concrete can be conveniently
made smooth and even. Lack of attention on this point shall give a poor finish on surfaces like
ceiling, which speaks seriously on the aesthetic look and finish of the room.
8.4 Method of Measurement
The work shall be measured in Square meter of actually plastered surface.
8.5 Basis of Payment
Payment shall be made for the amount of completed and accepted work measured as provided above
at the contract unit price per Square meter of plaster which price shall constitute full compensation
for furnishing all materials, mixing of mortar, plastering surface to be plastered, watering and
protecting the plaster after completion, provision, erection and removal of scaffoldings including
overhead, profit, taxes, VAT etc. as well as incidentals necessary to complete the work according to
the applicable plans
9.0 STEEL DOOR AND FRAME
9.1 Material and Construction Requirements
The work covered under this item shall consist of supplying and fabricating M.S angle frame (38 x
38 x 5) mm size fitted with brick masonry/ R.C.C structure by cutting grooves for clamp & mending
good to the damages and shutter made of 18 BWG steel sheet as per drawing including supply of all
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materials, welding, fabrication, hinges, locking arrangement, hatch bolt, tower bolt etc. complete.
9.2 Method of Measurement
Measurement for payment shall be made in rm for frame along outline of the frame and shutter shall
be in Sqm.
9.3 Basis of Payment
Payment shall be made at contract unit price mentioned in the bill of quantities.
10.0 M. S. WINDOW FRAME
10.1 Description
The M.S. window frame shall be made of square hollow box as per site measurements specified in
the Bill of Quantities and as per site measurement. This is to be fitted at any places as per drawing
and direction of the Engineer.
10.2 Construction Requirement
The mild steel shall conform to the requirements of the relevant standard in Bulgaria. The structural
steel shall conform to the requirement of the relevant standard in Bulgaria. These M.S. sections are
to be cut to sizes, fabricated, welded (continuous) and to the shape and sizes of the frame as per
drawing. This frame shall have two coats of polyurethane paint over a coat of approved
anticorrosive primer. The polyurethane paint should be of approved quality and color. Each frame
must have sufficient numbers of clamps on 4 sides of the frame.
A frame should be prepared and deposited with the Engineer for his approval. Only after approval
the manufacturing should start.
10.3 Basis of Measurement
The measurement shall be in square meter of the gap where the frame is to be fitted. No separate
measurement for 2 coats of painting over anticorrosive priming shall be given.
10.4 Payment
Payment shall be in unit rate mentioned in the Bill of Quantities inclusive of M.S. sections,
electrode, labor, carrying, fitting, fixing, and two coats of painting over anticorrosive priming and all
other incidentals etc. complete.
11.0 SYNTHETIC GLOSS PAINT
11.1 Description
The work covered under this item shall consist of applying 2 (two) coat of synthetic gloss paint of
approved color over a coat of anticorrosive priming on metal surface or elsewhere as per direction of
the Engineer.
11.2 Materials
a).High quality Syntehetic gross paint of approved brand.
b). Sand paper
c). Putty made of 2 parts of whiting, one part of white lead mixed together in linseed oil kneaded
with wooden mallets until thoroughly incorporated. After kneading it in left for 12 hours when
it is kneaded again to give smooth workable paste. Desired pigment may be added if coloured
putty is needed.
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d). Thinner: Thinner shall be used of the same Brand as of the Brand of paint.
11.3 Surface Preparation
While dealing with painting in iron and steel work, a perfectly clean and even surface is of great
importance. Any paint coat applied on greasy or oily steel surface will lack proper adhesion and will
lead to failure of the paint film. Removal of mill scale and rust is more difficult but of equal
importance. A good all-purpose degreaser is mineral turpentine oil.
Before painting, rust scales and dirt should be removed by means of iron brushing. Special attention
shall be given to the cleaning of corners, reentrant angles, weld spatters.
Iron and steel work must be thoroughly dry before being painted.
11.4 Application Method
All steel surfaces shall receive 2 coats of hard-gloss paint of approved color over a coat of
anticorrosive paint. The correct timing of application of primer coat is a very important factor.
Particularly when humidity is high or dew settles on surfaces in the evening or night.
The gloss paint must be approved by the Engineer.
Manufacturer’s instructions for application of paint must be followed. The color of the paint should
be according to the direction of the Engineer.
A sample area must be prepared first and got inspected and approved by the Engineer before the full
scale work commences.
The paint must not be allowed to settle in the cans. To prevent this, each painter will have in his can
of paint a stirring stick with which he must use to stir up the paint occasionally.
After completion of painting work, the bidder shall remove any paint spots and stains caused by this
work in floor, walls, glass, hardware, equipment and other surfaces leaving these surfaces in perfect
condition.
11.5 Method of Measurement
Measurement for payment shall be made in sqm of actually completed acceptable painted surface.
11.6 Basis of Payment
The amount of completed and accepted work measured as provided above shall be paid for at the
contract unit price per square meter which payment shall constitute full compensation for furnishing
all materials, equipment and labour including storage, transport, preparing, mixing and applying
putty, primer and paint and providing scaffoldings as well as all incidentals necessary to complete
the work.
12.0 INTERIOR PAINTING FOR WALL AND CEILING (Interior and exterior)
12.1 Description of work
This specification section covers the surface preparation, material, manufacture, delivery and
application of painting.
All paints shall be of the first quality and/or standard products of reputable manufacturers.
12.2 Surface preparation
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a. Surface preparation for concrete, mortar and plaster unless otherwise specifically instructed in
the specifications, the following procedures for preparation shall be adopted.
Surface shall be sufficiently dried before painting Dirt, dust and foreign matter shall be removed
with care not to damage the surface.
Interior mortar and plaster surfaces shall first be painted with emulsion sealer and then putty shall
be applied to remedy the irregularities of surfaces, such as hair cracks, minute holes, etc. and
immediately after application, excessive putty shall be skimmed off with a wooden or iron spatula,
when the putty dries, the puttied surfaces shall be sanded with sandpaper prior to a paint
application.
IV. Exterior mortar surfaces shall first receive cement. Filler or like with "brush or their hair cracks
minute holes, etc. Then the remedied surfaces shall be sanded with sandpaper followed by
applications of solvent 'based sealer or that approved by the Engineer.
V. Regarding the exterior concrete, major irregularities of the surfaces shall be corrected by filling
the crevices, holes, etc. with cement filler or the like. The filler shall be applied with wooden or
Iron spatula as smoothly as possible. When the filler dries, solvent based sealer or that approved by
the Engineer shall be applied before Painting.
12.3 Materials
Paints shall be factory manufactured and delivered to the job in unbroken containers which shall
show the designated name. Formula, color, Manufacturer's directions and name of manufacturer, all
of which shall be plainly legible at the time of the use, the following paints, which conform to B.S
specifications or their equivalent shall be used,
Gloss emulsion paint (on interior walls) Gloss emulsion paint shall stand for comparatively gloss
rich vinyl emulsion paint.
12.4 General rules
a. Inflammable paints shall be in an independent, isolated and well ventilated place and sheltered
avoiding direct sunlight.
b. panting places shall be ensured of good ventilation to avoid poisoning by solvents as well as
prevent to afire.
c. Special attention shall pay to the preventing of fire.
Hazards fire shall be kept off from the painting places and paint stores to prevent occurrences of
explosion, fire, etc., cloth sand / or rugs used for wiping or soaked with paint may have a danger of
spontaneous combustion, therefore, such materials shall be immediately disposed of.
d. Painting work shall be suspended under the following circumstances:
i. Atmospheric temperature is below 5C and relative humidity is more than
ii. During snow, rain, strong wind or days expected of such weather conditions.
vi. Untidy conditions of work where good work cannot be expected.
V. Painted surfaces can be damaged or hindered by other works.
Vi. Ventilation is not sufficient enough that proper drying of paint can be ensured.
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e. The proper application method shall be employed to meet nature of the paint, and paint
applications shall be done evenly so as not to leave blemishes, sagging running’s, wrinkles,
bubbles, etc.
f. paint for finish coating shall be, as a rule, prepared for special color and luster effects which shall
be subject to approval of the Engineer. Color sample, color plates, etc., shall be submitted to him.
g. Paint shall be delivered to the site sealed.
h. Paint shall be in general, used as it is, however depending on the roughness / fineness of the
surface, degree of absorption, atmosphere ic temperature, ect, it may be adjusted by use of thinner
or solvent to ensure proper painting.
i. Painted surfaces shall be well protected from n contamination and damage until they are
thoroughly dry and floors and other surfaces adjacent to areas to be painted shall be properly or
protected otherwise from stains before painting work .commences
j. After blast or power tool cleaning of steel surfaces, primer shall be applied as soon as possible in
order to avoid growth of rust.
k. Manufacturer's instructions shall be strictly observed to ensure proper and good painting work.
13. GLAZED TILES
13.1 Materials
Glazed ceramic wall tile shall be square edge, matte finish, glazed natural clay tile. Tile shall be
free from defects which affect appearance or serviceability, will not be acceptable.
Tile shall be free from a dark spots over 0-16mm ( interior or 0.3mm exterior) in diameter,
fractures in the glaze, heavy accumulations of glaze , spots in sufficiently glazed , frosted
crystalline appearance and rough spots, ceramic tile shall be first quality, size the drawing.
13.2 Installation
a. Apply setting beds for tile directly to moistened concrete, concrete block, Portland cement plaster
other bases, setting beds shall be composed by volume of one part Portland cement, to one half part
hydrated lime to four parts dry sand, mixed with minimum amount of water necessary to produce a
workable mass. Apply in sufficient quantity and with sufficient pressure to cover well the entire area
and form a good key. Bring out flush with temporary screeds or guide strips so placed as to give a
true, earen surface at the proper distance from the finished face of tile. Setting beds shall not less
than 1.25cm or more than 1- 9cm thick.
b. Joints shall be straight, level, perpendicular, and of even width. Vertical joints shall be maintained
plumb for the entire height of the tile work. Tile where called for on the drawings shall have
staggered joints as shown.
Each tile shall be brought to a true level plane surface by uniformly applied pressure under a straight
edge; Tiles that are improperly placed shall be removed and reset. Damaged or defective tile shall be
replaced.
c. Before setting, tile shall be thoroughly soaked in clean water and drained so that no free moisture
remains on the back of tile. Wall tile shall be set by trowelling1 a skin coat of neat Portland cement
on the setting bed or by applying a skin coat to the back of each tile unit and immediately floating
the tile in to place. All tile special shapes and trim pieces shall be solidly backed with mortar.
d. Grouting: Immediately after a suitable area of tile has set, grout joints full with plastic mix of
neat, white Portland cement. If desired, the bidder may add fine, white grouting sand up to an
amount actual in volume to the Portland cement.
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Wet joints before application of the grout. Force maximum grout in the joints by squeegee, brush or
finger application. Tool joints slightly concave to the edge of the cushion, and wipe excess grout
from face of tile, Allow no mortar from setting bed to show through the grout. Immediately rough
on the replace grout at any depressions that appear along the face of pouted joint once the surface
has been cleaned.
e. Cleaning: After grout is thoroughly set, sponge and wash tile thoroughly, diagonally a-'cross
joints, and polish with clean, dry cloths.
Acid cleaners not allowed.
f. Curing: Keep joints continuously damp for a period of at least 72 hours after applying grout.
14. GLASS
14.1. All glass shall be of the best quality, free from specks, bubbles, smokes veins, air holes, blisters,
and other defects. The kind of glass to be used shall be as mentioned in the item or specification or
in the special provision or as shown in detailed drawings.
Thickness of glass panes shall be uniform. The specifications for different kinds of glass shall be as
under.
14.2 Sheet Glass
14.2.1 In absence of any specified thickness or weight in the item or detailed specifications of the item of
work, sheet glass shall be weighing 7.5 Kg/Sq. m. for panes up to 600 mm. x 600 mm.
14.2.2 For panes larger than 600 mm. x 600 mm. and up to 800 mm. x 800 mm. the glass weighing not less
than 8.75 Kg/Sq. m. shall be used for bigger panes up to 900 32mm. x 900 mm. glass weighing not
less than 8.75 Kg/Sq. m. shall be used. For bigger panes up to 900 mm. x 900 mm. glass weighting
not less than 11.25 Kg/Sq. m. shall be used.
14.2.3 Sheet glass shall be patent flattened glass of best quality and for glazing and framing purposes shall
conform to I.S.: 1761-1960.Sheet glass of the specified colours shall be used, if so shown, on
entailed drawings or specified. For important buildings and for panes with any dimension over 900
mm. plate glass of specified thickness shall be used.
14.3 Plate Glass:
14.3.1 When plate glass is specified it shall be “polished patent plate glass " of best quality It shall have
both the surface ground, flat and parallel and polished to obtain clear undisturbed vision and
reflection. The plate glass shall be of the thickness mentioned in the item or as shown in the detailed
drawing or as specified. In absence of any specified thickness, the thickness of plate glass to be-
supplied shall be 6 mm. and a tolerance of 0.20 mm. shall be admissible.
14.4 Obscured Glass:
14.4.1 This type of glass transmits light so that vision is partially or almost completely obscured. Glass shall
be plain rolled, figured, ribbed of fluted, or frosted glass as may be specified as required. The
thickness and type of glass shall be as per details on drawings or as specified or as directed.
14.5 Wired Glass:
14.5.1. Glass shall be with wire netting embedded in a sheet of plate glass. Electrically welded 13 mm.
Georgian square mesh shall be used. Thickness of glass shall not be less than 6 mm. Wired glass
shall be of type and thickness as specified
15. PVC FLOORING TILES
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Relative humidity of the concrete floor must not exceed RH 85 % (2.0 % CM). Temperature during
installation and that of subfloor and material should be at least +18 °C (68 °F). Before installing the
flooring, it must be ensured that the final leveling compounds have dried sufficiently.
The flooring must be installed using water based acrylic dispersion adhesives approved by
ENGINEER IN CHARGE. Adhesive is applied using a fine-toothed trowel and the amount of
adhesive should be 150-250 g/m². Installation is performed using semi-wet gluing method, paying
attention to the absorbency of subfloor, the adhesive and conditions. The flooring must not be
installed on top of existing flooring screeding.
The floor must be rolled while the adhesive is still fresh. The weight of the roll should be 50 - 70 kg.
Rolling prevents the emergence of adhesive trowel marks and indentations on the finished floor
surface. Avoid traffic on the floor and do not move furniture until the adhesive is totally dry.
For maximum adhesion the back side of the tile is grinded. Install the tiles so that the arrows on the
reverse side of the tiles point in the same direction. Press each tile tightly against the subfloor,
working the tile back and forth, and ensure that the glue is spread evenly over the reverse side of the
tile. Seams can be hot welded using a suitable welding rod. To avoid differences in gloss, use a
suitable welding temperature and speed.
After installation, the floor surface should be carefully protected against construction-period loads
and stresses with an appropriate material for the purpose. The protective materials should be taped to
each other only - not to the surface of the flooring.
16. CLEANING, PATCHING ACID WASHING AND FINAL SEALING OF EXISTING
MOSAIC FLOOR
Before commencing the repair the affected area of the mosaic floor shall be restricted for carrying
out any other activity.
The total area shall be cleaned out of dirt, grease, oil, paint.
The preliminary cleaning shall be made with a substance or detergent, not harming of in any way
affecting the texture and smoothness of the mosaic.
In no case the cleansing detergent shall affect the colour of the chipping used
The polishing shall be made mechanically with rotating mosaic machine.
The final wax coating shall be laid subject to approval by the ENGINEER IN CHARGE.
17. CLEANING EXISTING WALL TILES
The cleaning of the existing glazed wall tiles shall be made with a substance or detergent, not
harming of in any way affecting the glazed surface of the tiles or the joint filler (grouting).
It is deemed to remove all dirt, grease, oil or any other king of residues and leave the surfaces clean.
Wherever the grouting is condemned or peeled off it shall be replaced with fresh one.
The colour of the grouting shall be white, unless otherwise instructed by the ENGINEER-IN-
CHARGE.
18. REPAIR OF DAMAGED MOSAIC FLOOR
Before commencing the repair the affected area of the mosaic floor shall be restricted for carrying
out any other activity.
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The affected areas shall be cleaned out of dirt, grease, oil, paint.
Appropriate tools shall be used in order to remove all loose parts and to reach undisturbed bed.
The mosaic mix shall be the same in colour and aggregate grading/ sizing as the existing and shall
be deemed to use Portland cement.
Any colorants used shall be non-toxic and water-resistant.
The polishing shall be carried out not later than 48 hours after the application.
19.0 WOOD WORK AND JOINERY
19.1 TIMBER
i) Unless otherwise specified, all timber for frames and shutters for doors, windows, ventilators, etc.
shall be of approved quality with permissible defects for "First Grade" of timbers as per IS 1003 of
latest edition. The planed surface shall be smooth and free from blemishes and discolorations.
ii) All timber for carpentry and joinery in touch with masonry or concrete shall be creosoted before
fixing.
iii) All full fabricated timber shall be air seasoned at site of work for a period of not less than two
months to allow for any shrinkage that may take place. The preparation of timber for joinery is to
commence simultaneously with the beginning of the project work generally and should proceed
continuously until all the wood work is prepared and fixed/stacked on or near the site as the case
may be.
19.2 Workmanship and constructions
a) The workmanship shall be first class and to the approval of the Owner/Architects. Scantlings and
board shall be accurately sawn and shall be of required width and thickness. All carpenter's work
shall be wrought except where otherwise described.
The workmanship and joinery shall be accurately set out in strict conformity according to the
drawings and shall be framed together and securely fixed in approved manner and with properly
made joints. All work is to be properly tenoned shouldered, wedged, pinned, braced etc. and
properly glued with approved quality glue to the satisfaction of the Owner/Architetc.
b) Screws
Unless otherwise specified all screws to be used in woodwork and joinery shall be of cadmium
plated and of approved quality. The size (diameter and length) should conform to those specified in
hardware schedule.
d) Tolerance
1.5 mm (l/l6") will be allowed for each wrought face of sizes specified except where described as
finished in which case they shall hold to the full dimensions.
e) Protection
All edges of timber frames etc. shall be protected from being damaged during construction by
providing rough timber casing securely fixed and other adequate protective measures.
f) If it is decided by the Owner to provide ant termite treatment, the buildings bidder shall co-ordinate
his work suitable as directed by the Owner/Architects.
f) Door/Windows frames shall have cut rebate. Planted rebates shall not be permitted.
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g) Drawings shall be provided all rounds and shall be painted or polish finished matching with finished
shutters. This will be paid as a separate item as described in Schedule of Quantities.
19.3 Hardware fittings
All hardware fittings for doors shall be oxidized iron, brass, and anodized aluminum as specified in
the schedule of quantities. These hardware fittings shall be obtained from approved manufacturers
and shall bear ISI mark wherever available. The samples for the fittings shall be submitted to the
Owner/Architects for their approval. The rate for hardware fittings shall include for supplying,
fitting and fixing the fittings with necessary cadmium plated screws, washer’s bolts, nuts etc. as
required.
All locks shall be provided with keys in duplicate and rate shall include for the same.
Approved samples of hardware fittings shall be deposited with Owner/Architects for reference.
19.4 Rates to include
Apart from other factors mentioned elsewhere in this contract the rate for item of woodwork and
joinery shall include for the following:-
A. Items of scantling:
i) All labour, materials and equipment’s for fixing frame work as per drawing excluding the cost of
holdfasts, Rawl plugs, or other fasteners etc.
B. Items of shutters:
i) All labour, materials and equipment’s for carrying out the work as per drawing.
ii) Labour for fixing the shutters in position (excluding the cost of fittings) as per drawing.
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PART B. ELECTRICAL WORKS
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C. ELECTRICAL WORKS
A. GENERAL
1.0 SCOPE OF WORK
This chapter covers all equipment/ materials and operations in connection with internal and external
electrification and similar other installation works covering buildings and related other establishments
as indicated on the drawings. All works shall be completely in conformity with the Rules and
Regulations as stated below.
2.0 STANDARD CODE AND REGULATIONS FOR INSTALLATION
The installation in general shall be carried out in conformity with the relevant Bulgarian Law,
Regulations, State Standards in force.
3.0 GENERAL REQUIREMENTS
3.1 The drawings related to the works indicate only general arrangement of the electrical system. Details
of proposed departures due to actual field condition or other pause shall be submitted to the Engineer,
for approval. The Contractor shall carefully examine the drawings and shall be responsible for the
proper installation of materials, fixtures and equipment in each unit as indicated without substantial
alteration.
3.2 Climatic and Atmospheric Conditions
The installations, equipment and materials shall be installed both externally and internally and shall
therefore, be designed and built to give efficient and reliable service continuously at the normal
voltage and current rating in the prevalent climatic and atmospheric conditions at the relevant site.
3.3 Specifications
Materials required which are not covered by the detailed specifications shall be as recommended by
the equipment manufacturer or in consistence with good practice and approved by the Engineer. All
materials used shall be new, of good quality, made of reputable manufacturers and accompanied by
all required by Bulgarian legislations documentation (like certificates, test protocols etc.)
3.4 Drawings
The Contractor shall prepare all needed drawings for obtaining Building Permit by the Authorities (in
stage of Technical Design as per Bulgarian Law), and submit them for check and approval by the
Engineer before submission to Authorities.
3.5 Cutting and Repairing
The work shall be carefully laid out in advance and any cutting of construction shall be done only
with the written permission of the Engineer. Cutting shall be carefully done and mending good the
damages to the building as a result of cutting for installation, piping, wiring for equipment etc. shall
be done by skilled masteries of the trade involved, at no additional expense to the Employer.
3.6 Protection of Fixture
Conduit and pipe opening shall be closed with caps of plugs during installation. Fixture fittings and
equipment shall be adequately protected against dirt, water and chemical or mechanical injury. At the
completion of the work, fixture, materials and equipment shall be thoroughly cleaned and delivered in
a condition satisfactory to the Engineer.
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3.7 Notice
The Contractor shall give all required notices to and maintain liaison with all authorities, utility
company etc. of the area of the work concerned or similar other organizations and any other legal
Authority Regulating the electrical works or installation.
3.8 Execution and Superintendence
The works shall be carried out only by licensed contractor authorized by the Government or any other
legal Authority set up for the purpose to undertake such works under the provision of the Bulgarian
Laws. All licenses along with a Photostat copy of the competency certificate of the electrical
supervisor shall be submitted to the Engineer before commencing the work.
4.0 APPROVAL AND LIST OF MATERIALS, FIXTURE AND EQUIPMENT
As soon as practicable and within 14 (fourteen) days after date of receipt of executed contract and
before any materials fixtures or equipment are purchased, the contractor shall submit to the Engineer
for approval a complete list, in triplicate, of materials, fixtures and equipment to be incorporated in
the work, together with the names and addresses of the manufactures and their catalogues numbers
and trade names. The contractor shall also furnish other detailed information where so directed, under
the various items. No consideration will be given to partial lists submitted from time to time.
Approval of materials will be based on manufactures, published ratings. Any materials fixtures and
equipment listed which are not in accordance with the specification requirements may be rejected, the
product of any reputable manufacturer regularly engaged in the commercial production of equipment
shall not be excluded on the basis of minor differences, provided all essential requirements of this
specification relative to materials capacity and performance are met.
The Contractor shall furnish a statement giving a complete description of all points wherein the
equipment proposed does not comply with the specifications. Failure to furnish such a statement will
be in turreted to mean that the equipment meets all requirements of the specifications. Tear sheet of
catalogues shall be furnished if such catalogues are not readily available to the Engineer.
5.0 AS-BUILT/RECORD DRAWINGS
5.1 As-Built/Record Drawings and Charts for Internal Electrification
Before the installation is finally handed over to the Employer the Contractor shall prepare and submit
to the Engineer for approval As-Built/Record drawings showing layout of all electrical fixtures and
Boards and positions and layout of conduits and exposed wiring if any and cable runs with
dimensions and full circuit details.
If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they contain
errors, the Contractor shall do the corrections and resubmit to the Engineer, more than once if
necessary, till the Engineer can approve the As-Built Drawings.
A detailed circuit Chart shall be prepared, fitted in a durable frame and fixed in an approved position
adjacent to the main distribution control gear.
The installation shall not be considered complete till the As-Built Drawings free from incompleteness
and errors are submitted to and approved by the Engineer and the Charts mentioned above are fixed in
a satisfactory manner.
5.2 As-Built/Record Drawings for External Electrical Works
Before the installation is finally handed over to the Employer, the Contractor shall prepare and submit
to the Engineer for approval As-Built/Record drawings showing all routes and depths below ground
of all electrical cables, telephone cables.
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If the Engineer finds that the As-Built Drawings are not complete in all respects and/or they contain
errors, the Contractor shall do the correction and resubmit to the Engineer for approval of the As-Built
Drawings, more than once if necessary, till the Engineer can approve the As-Built Drawings.
The installation shall not be considered complete till the As-Built Drawings free from incompleteness
and errors are prepared and submitted by the Contractor to the Engineer and the Charts mentioned
above are fixed in a satisfactory manner.
Submission of As-Built/Record Drawings for all work is a pre-requisite for Contractor's claim for
final payment for any work including Electrical Work.
9.0. GENERAL INSTALLATION REQUIREMENTS
9.1 Concealed Installations
9.1.1 Where condition is shown on the drawings or is otherwise specified as being concealed, such conduit
may be embedded in structural slabs or in concrete fill laid on top of structure slabs or concealed
within hollow spaces. Where embedded in structural slabs conduits shall not exceed 30mm trade size,
unless there are specific identification to the contrary. In areas where the slab is less than 125mm
thick, the overall diameter of the largest conduit shall not exceed one third of slab thickness.
9.1.2 All the conduit running through the boxes and columns shall be laid with the innermost reinforcement
case with suitable effect in conduit so to make the outer surface of junction box cover for switch box
edges flush with the finished surface level or beam of columns as approved.
9.1.3 Care shall be taken when making concealed installation to see that adequate clearance is provided
over the thickness elements such as coupling etc. so that fill or architectural finishes may be applied
which will be smooth, flat and not subject to spelling or cracking.
9.1.4 Raceways runs embedded in slab shall be spaced not less than three outside diameter centre to centre
unless they are so coordinated with structures as not cause weakens.
9.2 Exposed Installation
9.2.1. Raceways or there wiring methods shall be exposed only:
a. In specially assigned electric riser closets, shafts or switch board room.
b. In mechanical equipment spaces.
c. Where specially indicated on the drawing or otherwise with the expressed permission
of the Engineer.
9.2.2 Exposed raceways of their wiring method shall be run parallel to building, walls, columns lines etc.
throughout.
9.2.3 All exposed heavy conduits are to be fastened to masonry walls, floor or partitions, use of wooden
plugs will not be permitted instead rowel plugs should be used. Metal saddles of approved type not
more than 0.61M apart shall be used for fixing exposed conduit.
9.3 Routing
9.3.1 Every effort shall be made to route raceways or wiring therein so as prevent wiring from being subject
to high ambient temperature condition, minimum clearance from heated pipes, ducts or surface such
as breathings, flush etc. shall be maintained as follows:
a. Crossing un-insulated pipes or ducts 75 mm
b. Crossing insulated pipes or ducts 25 mm
c. Running parallel to un-insulated pipes, ducts or surface 900 mm
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d. Running parallel to un-insulated pipes, ducts or surface 150 mm
9.3.2 Regarding of any routing shown on the places, raceways or other wiring method shall not run exposed
over a boiler or embedded in construction under a boiler unless special provisions for wiring through
these specific high ambient temperature areas have been indicated.
9.3.3. Regarding or other wiring methods run in suspended ceiling may be installed as the draw, files,
except that, where such raceways etc. and being installed prior information regarding the final layout
of all trade occupying, the suspended ceiling plenum they shall be installed in coordinated “Square
manner so as to minimize future conflicts.
9.3.4. Under no condition raceways or other wiring methods be installed in elevator shafts and hoist ways.
Where outlets are being provided for such items as tri cables, pit lights, run by lift etc. only the outlet
boxes themselves shall be located within the confines of the shaft.
9.4. Miscellaneous Requirements
9.4.1 The installation of raceways or other wiring methods requiring the notching, cutting or drilling of
structural elements shall coordinated with the other trades to ensure that no weakening of the
structure is caused.
9.4.2. When finishing or snaking raceways to set up for pulling in wires and cables, fish taps with ball types
means shall be used.
9.5 Wires and cables shall not be pulled into raceways until:
9.5.1 a. The project has been progressed to such a stage as to not likely to injure electrical
wires or cables.
b. The project has been progressed to a point where raceways are dry and moisture is no
longer likely to get into them.
c. Wires or cables shall be pulled into raceways utilizing a suitable brush, followed by
an 85% diameter ball mended ahead of the wires or cables in the pulling assembly.
9.5.2. The only permissible pulling lubricants is powdered soap-stones.
9.5.3 Sufficient slack shall e left on all rooms or wires and cables to permit the proper connection of
devices, equipment etc.
9.6. Mounting Height
9.6.1. Mounting height of outlet and fixtures shall be accordance with the following list of bottom line
dimension above finished floors unless otherwise shown on drawings.
a. Light switches - 1M from finish floor level on wall
b. Wall bracket light - 2.50M from finish floor level on wall
c. Socket outlet on wall (except for
kitchen area)
- 0,5M from finish floor level on wall
d. Socket outlet in kitchen area - 1.50M from finish floor level on wall
e. Telephone and Intercom - 1.50mm from finish floor level on wall
9.7 Connections
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9.7.1. All connections and splices shall be done only in appropriate junction boxes, with relevant IP rating.
The connections shall be done only with terminals (spring-type or screw-type).
B. MATERIALS AND THEIR INSTALLATION:
1.0 PIPE (CONDUIT) / BATTEN WORKS
1.1. Plastic Pipe (Conduit) and Accessories
The work under this item comprises supply and installation of rigid, water grade PVC Pipe and
accessories concealed or exposed in/on floors, roof slabs, walls and column where necessary in
accordance with the drawings. PVC Pipes shall be of standard manufacture to meet the requirement of
the relevant Bulgarian State Standard. Pull boxes, circular boxes, bends, sockets, elbows etc., shall be
of PVC or other similar inert synthetic materials, press fitted and then sealed with PVC solvent
cement or by any other standard glue as prescribed by the manufacturer. Switch Boxes, and Junction
Boxes shall be made of PVC. Each junction box shall have an earth block where earth continuity
conductor can be connected. The circular boxes shall be of PVC material with 19mm long hub and
machine screwed cover. Pull wires, to draw the copper conductors through conduits shall be 16 SWG
and galvanized. The conduits to be concealed in slabs shall be installed along with G.I. Pull Wire in
between top and bottom bar immediately after placement of reinforcement bar as per applicable
routing shown on the drawings. Conduits shall be tied with bars by 2 x 20 SWG G.I. Wire at 610mm
c/c. Conduits over false ceiling will remain exposed. All these non-concealed conduits are to be
secured with concrete surface or timber frame by galvanized saddle or cleats at 381mm c/c.
Concealed conduits in concrete wall or column surface shall be placed along with shuttering or form
work before the concrete is poured in.
Any change in routing necessitated because of job condition shall have prior approval of the
Engineer. All such changes shall be marked on the plans as field records. Conduits in brick wall shall
be installed during construction of wall. No chiseling in masonry wall shall be allowed without prior
approval.
PVC Pipes shall be bent either by using a hot box bending or by using flame. In any event bending
radii shall be 6 times pipe size but 152mm minimum. The pipe bore in the bent portion shall remain
truly circular and without reduction in diameter.
The conduit run shall be continuous throughout its length and kept straight as far as possible. It shall
have either horizontal or vertical run but shall never run at an angle. Routing of conduits in between
walls at right angle shall not be allowed.
All conduits run shall be kept at least 152mm clear of all service pipes. Where necessary it shall be
rerouted or set out to maintain the specified separation. If there arise any difficulty in fulfilling the
above condition, it shall be brought to the notice of the Engineer for solution/decision.
In installing the conduits particular care shall be taken in cutting them to the proper lengths so that the
ends will fit exactly in to the outlet boxes. After installation the open end shall be carefully plugged to
prevent intrusion of plaster, dust, moisture etc.
No inspection bends shall be used. At points where inspection is normally required steel boxes shall
be used, in 18 SWG sheet fabricated by welding and galvanized.
All conduits along with accessories required for complete installation shall be furnished and installed
in a best workmanship manner.
Measurement for payment shall be in linear meter of conduits installed in place for vertical or
horizontal run as measured from the as-built drawings.
The amount of completed and accepted work measured as provided shall be paid for at the contract
price, per running meter which payment shall constitute full compensation for furnishing all materials
equipment, tools and labor including storage, transportation, cutting, painting and supply of conduits
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and all accessories, preparing as built drawings and providing all incidentals and consumable
necessary to complete this item of work.
TABLE - 1
Recommended specifications for
P.V.C Conduits for Electrical Cables
Nominal
size,mm
Outside dia Wall Thickness Approx.
inside dia, mm
Basic
dimension
mm
Toleranc
e, mm
Minimum
wall thickness,
mm
Tolerance,
mm
13 17 ± 0.2 1.5 ± 0.2 14.0
16 21.5 ± 0.2 1.5 ± 0.2 18.5
20 26.7 ± 0.2 1.5 ± 0.2 23.8
25 33.5 ± 0.2 2 ± 0.2 29.5
30 42.3 ± 0.2 2 ± 0.2 38.2
40 48.3 ± 0.2 2 ± 0.1 44.2
50 60.3 ± 0.2 2.5 ± 0.1 55.3
60 75.3 ± 0.2 2.5 ± 0.1 70.3
75 89.0 ± 0.2 3.0 ± 0.1 82.8
100 114.3 ± 0.2 3.0 ± 0.1 108.3
152 152.4 ± 0.2 3.5 ± 0.1 110.00
Conduits Network of each circuit shall be completely erected before the cables are drawn-in. The
conduits run shall be continuous throughout its length, and kept straight as far as possible. It shall run
either horizontally or vertically, and never at an angle. The conduits are to be properly tied with the
re-bar at 914mm spacing using 20 SWG G.I. wire and spacers. [If the conduits are installed exposed
on wall or over false ceiling those shall be secured and clamped with saddle mild steel flat bar 25 x
3mm at 914mm spacing using rawl plug as per direction of the Engineer.
All conduit runs shall be kept clear of gas, air and steam conduits, and conduits of other services and
for this purpose the conduits shall be either re-routed or set out with at least 75mm separation from
other conduits and electrical conduits. If there arise any difficulty in ful-filling the above condition, it
shall be brought to the notice of the Engineer for solution/decision.
Conduits installed in wall shall be placed at the time of construction of the wall. No cutting in brick
work shall be allowed without prior approval of the Engineer.
1.2.4 Junction box, Pull box, Circular box and Switch box
Junction Box and Switch Box shall be shall be of un-plasticized PVC copolymer, Poly Propylene e
or Polyethylene. Circular boxes, Pull Boxes and fittings shall be manufactured from un-plasticized PVC
copolymer material or other suitable non-metallic material. The fittings shall be homogenous and
non-porous and shall be so designed and constructed as to have adequate mechanical strength and be
able to withstand such rough uses as may be expected during and after installations. The inside and
outside surfaces of the fittings shall be smooth, clean and uniform and free from projections and other
defects.
The interior of the fittings shall be free from obstruction which might cause abrasion of cables or
which might interfere with the ready introduction or withdrawal of cables of the maximum size and
number permitted to be enclosed by the conduit.
The inside edges of all openings, through which cables are intended to pass, shall be smoothly
rounded in order to prevent damage to the cable.
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The minimum thickness of the Pull Boxes and Circular Boxes shall be 1.5 mm.
All Switch Boxes shall have copper earth block 10 x 10 x 10mm in size with ö5 drilled hole and ö3
machine screws tapped for 1 thread per mm.
1.2.5 Conduit termination and fittings
At the end of a run, the conduit/G.I. pipe must terminate in a metal box, galvanized. When a conduit
is terminated in a metal box (circular boxes accepted), a smooth bore brass/PVC bush or ring bush
shall be used along with 2 brass locknuts of the following specifications:
Conduit size in mm Locknut
Thickness in mm Outside diameter in mm No. of threads
19.1 4.36 28.58 3
25.4 4.76 31.75 3
Conduit
size in mm
Bush
Outside
diameter in mm
Length in
mm
No. of
Threads
Length of smooth bore
at end in mm
19.1 22.22 8.73 4 1.98
25.4 28.58 10.72 5 2.78
1.2.6 G.I. pipe in floor
All G.I. Pipes (conduit) shall be installed having a slope of 1:100 towards the floor mounted pull box
or cable duct so that condensate or leakage water drains out easily to the pull box or cable duct. For
runs of more than one conduit in the same floor the direction of slopes of different conduits should be
decided in such a systematic manner as to ensure a uniform drain out of the leakage. All socket joints
shall be made watertight. No U-bend in floor shall be installed. All G.I. pipe and accessories shall be
painted as specified in General Notes, General - Painting for G.I. pipe below ground.
1.3 Conduit Installation
1.3.1 Cutting of conduits shall be done with a hacksaw in a neat manner without damage to the conduits.
1.3.2 The ends of all conduits of shall be carefully reamed out free from burrs before installation and after
threading.
1.3.3 The ends of all conduit entering box, outlet box, cabinet etc. shall be provided with two brass lock
nuts and male/female brass bushing of required size for 31mm dia conduits and larger ones, installed
bushing shall be used.
1.3.4 if bushing are of fully insulated type, an additional lock nut shall be used inside the junction box and
cabinet before installing the bushing.
1.3.5 Conduits entering main distribution feeder pull boxes shall be provided with insulated bushing
regardless of sizes.
1.3.6 Care shall be taken to see that all conduits run from a permanent and continuous ground return back
to the service ground connection point. Conduits used on system which are entirely isolated from the
light and other distribution system shall be electrically continuous and grounded in an approved
manner.
1.3.7 Where conduits terminate at equipment or location where a ground bus is provided, such as main
switch boards (or pull boxes), sub-station transformer vaults etc. grounding bushings shall be
provided for each conduits, such bushing shall be bounded to the ground bus by a 8 SWG dia (Min.)
wire.
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1.3.8 Conduits exposed or embedded crossing building expansion or construction joints shall be furnished
with approved brass expansion fittings and shall be provided flexible grounding bonds by passing the
fittings.
1.3.9 Wherever exterior underground conduits enter the building through sleeves or openings in walls they
shall be securely and permanently plugged by means of approved sealing compound.
1.3.10 During installation of conduits all unfinished runs and also termination in pull boxes, cabinets etc.
shall be capped in an approved manner. Caps in cabinets etc. shall be left in place until building is
ready for installation of conductor. Paper of wood plugs shall be used for this purposes.
1.3.11 The conduits system shall be self-ventilating type and drainage outlet shall be provided at points in
the installation where condensed moisture might cool, as per standard practice of the electrical trade.
1.4 Joints
1.4.1 Conduits shall be coupled by means of running threads. Threadless coupling shall not be permitted.
All joints shall be made up tight.
1.4.2 Where it is impossible to turn the conduit in coupling section together a Brick stone type coupling
shall be used.
1.4.3 Where conduit is to be embedded in concrete, threads shall be coated prior to coupling or making up
with red leads.
1.5 Wooden Batten Pins, Screws etc.
The batten shall be well UPVC and its thickness shall not be less than 12mm. The width of a batten
shall be sufficient to accommodate all the cables and shall not be less than added diameters of the
cables plus 10mm.
All screws shall be counter-sunk brass wood screw and link clips shall be tinned brass or other non-
corrosive metal with counter-sink holes.
2.0 CABLE WORKS
2.1 (a) Single core cable and conductors
Single core low voltage cables and conductors shall be as per relevant Bulgarian State Standards in
force or equivalent VDE specifications of copper conductor and PVC insulated conductors shall have
600/1000 volt grade of PVC insulation cables. All sizes over 2.5 mm2 shall be stranded. The cable
lugs shall be of copper. Flexible cables shall be as per B.S. 600A unless otherwise specified.
(b) Multicore cables
Multicore low voltage cables of copper conductor shall be PVC insulated PVC sheathed
non-armoured direct burial type, termite proof, made and tested according to the relevant Bulgarian
Standard in force for this type of installation, rated voltage being 600/1000V. Cable glands shall be
made of brass having screwed locking system and sizes shall suit the cable glands.
2.2 Cable in Conduits (G.I/PVC Conduit)
Generally, single core cable (non-sheathed) is to be installed in conduits. The conduit sizes shall be as
specified in the drawings. It shall be ensured that cables are not scratched/ damaged during pulling.
For long lengths over 10m, pull boxes shall be used even if not indicated in the drawings. Cable shall
not be drawn round more than two 90o bends (or their equivalent) between drawing-in-boxes, and no
single bend shall be less than 90o. No cable pulling lubricant other than powdered soap stones shall be
used and that after obtaining approval of the Engineer.
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2.2.1 Cable bending radii
The internal radius of every bend in a cable shall not be less than the appropriate value stated below:
Insulation Finish Overall Diameter Factor to be applied to
overall diameter of cable to
determining minimum
internal radius of bend
Rubber or PVC
(Circular copper or
circular stranded
conductors)
Non-armoured Not exceeding 10mm 3
Exceeding 10mm but
not exceeding 25mm
4
Exceeding 25mm 6
Armoured Any 6
PVC (solid aluminium
or shaped copper
conductors)
Armoured or
non-armoured
Any 8
2.2.2 Cable termination and joints
No termination or joints of cables shall be allowed except at switch boxes. Termination of cables upto
2.5mm2 shall be done by making a hook at the end, and for higher sizes, brass cable terminals shall be
used. Tee-off joints in the cable to lighting point, switches etc. shall not be made. Looping in system
of wiring shall be followed and the joints shall be made in the switch boards only. All PVC cables
shall be terminated using brass cable glands of proper size.
2.2.3 Cables for Batten Wiring
These shall be flat twin core cable as per relevant Bulgarian State Standard of copper conductors,
PVC insulated and PVC sheathed of 600/1000V rated voltage and where applicable, with earth
continuity conductor.
2.2.3.1 Installation of wires and cables
a) The maximum number of conductors in any conduit shall be as per drawing conforming
with the regulations of I.E.E. No joints in the conductor will be made throughout the installation
and looping system shall be followed.
b) The conductor shall be tested for continuity and insulation before energizing and conform
to the standard laid down by the local Engineering Authority and Institution of Electrical
Engineer (England).
c) Generally, single core cable (non-sheathed) is to be installed in metal conduits. The
conduits sizes shall be as specified in the drawings. It must be ensured that the cables are not
damaged during pulling. For long lengths, pull boxes must be used even if not indicated in the
drawing Cables shall not be drawn round more than two 900 bend between drawing-in-boxes and
any single bend must not be less than 900
d) The cable up to 0.0258cm2 shall be solid conductor and therefore, jointing are to be done
through porcelain connector and the connection shall be wound with PIB tape before placing in
the boxes. Termination of cable termination must be used. Tee-off joints in the cable to light
point, switches etc. should not be made Looping in system of wiring is to be followed for
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recessed and surface wiring and the joints are to be made in the switch boards only. Ass 3 to 4
core PVC cable shall be terminated using brass cable glands of proper size.
2.3 Connection to switches
The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all switch
connections.
2.4 Cable colour
Cables used shall have colour as stated below:
Three wire single phase a.c. system
Black or brown for phase line or switch wire, light-blue for neutral and yellow-green for earth
Four wire three phase a.c. system (allowed only for motor feeds when neutral is not required)
Brown for first phase
Black for second phase
Grey for third phase
Yellow-green for earth
Five wire three phase a.c. system
Brown for first phase
Black for second phase
Grey for third phase
Blue for neutral
Yellow-green for earth
Usage of TN-C system at any point after the Main Distribution Board of the Project is strictly not
allowed.
2.5 Filled-in Trenches for laying cables
The size of cable trench shall be minimum 915mm in depth and 457mm in width for each cable to be
laid. Where more than one cable is to be laid, the width is to be increased by 152mm for each extra
cable. Trench digging shall not commence until all cables are procured and brought to site store.
Excavation of trench bed may require shuttering and shoring of trench sides, bailing out water, and
the trench bed shall be dressed, cleaned and levelled. This shall be followed by 152mm thick
cushioning by sand of min. F.M. 1.0 in the bed over which the cables will be laid. After laying of
cables first class bricks shall be placed as separators between the cables. Thereafter sand filling shall
be done with sand of F.M. 1.0 upto 152mm over the top of the largest cable in the trench after which
two layers of flat brick is to be placed along the length and breadth of the trench as a mechanical
protection against injury and as a signal that a power cable is laid under the bricks.
No covering of cable trenches shall however be done before inspection and approval by the Engineer.
If the Engineer notices any damage to the cable or any other fault which requires remedy or
replacement of the cable the Contractor shall do the needful promptly at his own cost.
The rest of the trench shall be filled with earth, watered and rammed in 152mm layers. After
installation of the cables, original ground conditions are to be restored, be it brick pavement, drains,
concrete road or any other construction. All costs involved in mending good of the damages shall be
fully borne by the Contractor.
The Cables are to be placed in trenches with slight curve so that it can give way when the earth settles
later on.
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Cables shall be laid into or out of the ground through PVC/RCC/G.I. Pipe of appropriate size decided
by the Engineer. The length of the pipe over the ground shall be 1.2m.
The cable route should be as direct as possible and must receive Engineer's approval before
excavation.
All cable runs shall be kept at least 610mm clear of gas, sewer, water and other services pipes in
horizontal plane. Where necessary the cable run shall be re-routed to maintain the specified gap.
Trenches for H.T. Cables shall be maintained at a minimum 610mm clear distance from an adjacent
L.T. cable trench.
All cable bends shall have a radius of not less than 24 times the overall diameter of the cable for
armored cables, and 20 times the diameter for non-armored cables. But the radius shall not be less
than twice the diameter of the cable drum in any case.
Great care shall be exercised to avoid damage during handling of the cables and to prevent formation
of "Kinks". The cable drums shall preferably be conveyed on wheeled cable-drum carriers and
unrolled and laid directly from the drum carrier along the trench over rollers of approved construction.
Carriage by trailers or trucks can be allowed if proper care is taken during unloading the drums and
unrolling is done after placing the drum on jacks and spindles. Dragging the cables over the surface of
earth along the trench shall not be allowed. The cables should be carried and unrolled in the direction
indicated on the drums by the manufacturers.
The cables shall be terminated at required locations and as directed by the Engineer.
152mm dia G.I. pipe (or other size approved by the Engineer for L.T. cables) shall be provided for all
road and drain crossings. These pipes shall be laid direct in the ground without any sand bed, sand
layer, brick, or cable covers.
When trenches are left open overnight and where road is to be cut, the Contractor shall exhibit
suitable danger signals such as banners, red flags and red lamps at his own cost. Temporary
arrangement by placing wooden sleepers/sheet steel etc. across the road cutting for vehicular traffic
are also to be made by the Contractor at his own cost. The Contractor shall be wholly responsible for
any accident which may occur due to his negligence.
G.I. pipes of appropriate size and length shall be used to protect the cable from all sorts of mechanical
injury, every time it climbs up/down the pole/steel structure. Cable terminals of appropriate type, size
and capacity shall be used every time outdoor termination of cable is followed/ preceded by bare
overhead lines/Bus-bars/Terminals etc.
All surplus earth shall be removed to the indicated places by the Contractor at his own cost.
Any damage done by the Contractor to any other agencies during or as a result of cable laying
operations shall be made good by the Contractor.
3.0 FEEDERS, LIGHTING AND APPLIANCE CIRCUITRY
3.1. Sizing and other pertinent data regarding main feeders, sub-feeders, branch feeders, operation at 600
Volts or less and any branch circuitry protected by different ratings, circuit breakers are fully
delineated on the plans. All such feeders and circuitry shall be provided in accordance with the
indication on the plan and shall be connected for correct phase sequence and proper operation of the
equipment served.
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3.2. Each individual lap off feeders which is called with multiple cables per phase shall be arranged so that
all of the feeders are connected to the corresponding phase leg of the individual tap.
3.3. General circuitry operating at less than 600 Volts. And called for or indicated without specific details
as to sizing etc., shall be understood to be lighting or less.
3.4. Where lighting and appliance outlets are shown on the drawings without fully delineated circuitry
such shall be provided in accordance with the “Ground Rules” listed below.
3.5. All lighting and appliance branch circuitry protected as 20 amp. or less shall be performed in
accordance with the following ground rules unless there are specific indications to the contrary.
3.6. Unless otherwise noted minimum conductor size shall be 1,5 sq.mm copper
3.7. Raceway sizes shall be adequate for the number of conductors contained as required by code.
3.8. Circuit shall be balanced on phases at supply point as evenly as possible.
3.9. Except as hereinafter differently specified standard type of outlet box shall be provided for each and
every wiring device, lighting fixtures etc.
3.10. Where more than one switch is shown on the plans or a single location their switches shall be gang-
mounted to a single suitable outlet box.
3.11. A switch and receptacle shall not be gang-mounted in a single outlet box unless the plans specifically
indicate such a communication.
3.12 Where buried-in-outlet boxes are required by code authorities to separate wiring devices wired off
different phase legs of the supply system, to separate wiring of different voltage system or for other
reasons, such barriers shall be provided at no additional cost.
3.13. Under no condition shall any switch break any protective conductor.
3.14. Outlet boxes for switches shall be located at the strike side of doors, door swing indicated on plans are
subject to field change. Outlet boxes for switches shall be located on the basis of the final door swing
arrangement.
3.15. Unless made accessibly by other means, boxes for recessed ceiling fixture be mounted near to the
ceiling fixture.
3.16. Final connection from outlet boxes to recessed ceiling fixtures shall be means of suitable flexible
fixtures pigtails not less than 1.20M and not more than 1.80M long. In all cases enough slack shall be
left in pig-tails to permit removal of fixtures from ceiling for inspection with disconnection.
3.17. Where the specifications for drawing indicates no specific requirements as to the loading or
connections of outlets in lighting and appliance branch circuit, the following maximum limitations
shall be follows :
No more than 8 outlets of 16A shall be applied to any single 16 amps circuit. However, this applies
only to general use outlets.
3.18. At any location where lighting and appliance branch circuitry is provided extending from a flush
mounted panel board to a suspended ceiling immediately above, at least 4 (four) 25mm empty conduit
shall be provided (in addition those required for active circuitry) to permit future wiring
3.19. Emergency wiring shall be run in a completely separate raceway conduit system containing no wires
of "Normal" lighting and appliance.
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4.0 EARTH CONTINUITY CONDUCTOR WORKS
The Conductor shall be of galvanized steel bar 40/4mm and shall be laid in accordance to the
legislation. This conductor shall provide connection of the PE bar of the Main DB to the grounding
rods, and afterwards it will provide for additional safety ground and potential equalizing for high-risk
equipment (mainly – kitchen equipment and kitchen sinks)
The earth continuity conductor and earthing lead shall run in accordance with the drawings and
direction, and all metal fittings shall be earthed with earth continuity conductors.
The earth continuity conductors shall be drawn along with the cables and no joint shall be allowed
from earthing block to the respective earth point. Light and fan points, excepts where indicated
otherwise, shall not be earthed.
5.0 LIGHT FITTINGS AND FIXTURES
The light fittings shall be constructed as per schedule, and shall comply with the relevant
requirements of applicable Bulgarian State Standard in force.
The chokes, if applicable, shall comply with the requirements of Bulgarian State Standard in force,
and shall be Philips, or of equivalent quality – electronic choke.
Fixtures near combustible materials shall be so constructed or installed, or equipped with shades or
guards that combustible materials shall not be subjected to temperature in excess of 90oc.
Appropriate samples of light fittings with chokes and starters shall be submitted prior to installation.
The light fittings shall be installed in accordance with the applicable fittings layout drawings.
All pendant fittings shall be properly supported from the ceiling slab.
7.0 DISTRIBUTION BOARDS/SUB-DISTRIBUTION BOARDS
7.1 Type tested electrical boards
7.1.1. Low Voltage switchboard general rules
This document describes the general rules to guarantee the maximum level of quality and
performances for a Low Voltage Switchboard.
In the aim to reach this requirement, the entire equipment must be in appliance according to the
specifications defined in the IEC Standard: 61439-1&2
7.1.2. Original Manufacturer requirements
To be compliant with standard IEC 61439-1&2 the Original Manufacturer carries out the original
design and the design verifications especially for the following most important functions that have to
be certified through an independent certification body for the most critical configurations:
a) Voltage stress withstands capability: measurement of clearances and creep age distances, power
frequency dielectric test.
b) Current-carrying capability: temperature rise tests
c) Short-circuit withstand capability: short-circuit tests (Icc and Icw) of the main circuit, including the
neutral conductor, and the protection circuit
d) Protection against electric shock: verification of insulating materials
e) Protection against fire or explosion hazard: glow wire test
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f) Maintenance and modification capability: IPxxB test and Mechanical operation tests (especially for
removable parts)
g) Capability to be installed on site: lifting test, taken from IEC 62208
h) Protection of the Assembly against environmental conditions: IK test according to IEC 62262 &
Corrosion test
7.1.3. Assembly Manufacturer requirements
To complete the standard requirement, the Assembly Manufacturer (panel builder) has to achieve
routine verifications. Hereafter details of the routine verifications to be performed by the Assembly
Manufacturer:
a) Degree of protection of enclosures through visual inspection
b) Clearances and creepage distances through visual inspection
c) Protection against electric shock and integrity of protective circuits through visual inspection of
basic and fault protection also random verification of tightness of the connections of protective
circuit
d) Incorporation of built-in components through visual inspection
e) Internal electrical circuits and connections through visual inspection and also random verification of
tightness
f) Terminals for external conductors through number, type and identification of terminals
g) Mechanical operation through visual inspection and effectiveness of mechanical actuating elements
h) Dielectric properties through power-frequency dielectric test
i) Wiring, operational performance and function through verification of completeness of information
& markings, also inspection of wiring where relevant and function test where relevant
A copy of these routines tests fully completed by the assembler must be present within or close to the
switchboard on its exploitation site.
7.1.4. Switchboard design requirements
The following design rules have to be implemented in order to facilitate the assembly and ensure the
most relevant level of safety for any low voltage equipment’s.
Devices installation
All the devices must be installed onto dedicated mounting plate designed for one or several
switchgears of the same type. The objective of that point is to group protection equipment of the same
type, as well as distinguish inside the switchboard the function of each device or group of devices and
avoid identification mistakes.
Theses mounting plates will have an independent fixing system affording them to be transformed and
moved anywhere in the switchboard and especially to allow easy evolution of the installation.
To ensure the maximum protection of people around the electrical installation, front plates must be
installed in front of all control and protection equipment’s with both IP3x and IPxxB level, in order to
avoid direct access to the devices and consequently to the active parts.
Electrical distribution and architecture
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For safety reasons and especially if the door is opened during the switchboard working, all busbars
have to be covered by barriers onto the whole perimeter of the busbars zone.
To supply electricity inside the switchboard, the installation of distribution blocks systems, using
spring terminal technology (IPxxB compliant), ensures the maximum protection of people.
To simplify the implementation in compliance with the IEC 61439 1&2, the original manufacturer
should supply prefabricated connections that are perfectly rated and coordinated to work with the
devices.
Vertical distribution systems should be designed to allow tightened connection by front access only.
Horizontal and Vertical distribution system should be designed to allow connection (with self-
breaking nuts) all along the length thanks to a continuous connection track and this without any
drilling.
For higher readability of distribution, horizontal busbars should be designed with only one single bar
per phase.
For future evolution in the switchboard, busbars should allow the possibility to add all outgoes
required without any disassembly.
Framework and cover panels
In order to facilitate the access within the switchboard for the maintenance, its covering panels must
be dismountable on all surfaces whatever the IP degree.
Switchboards associations should be possible in all directions without any impact on the IP level and
when upgrading the maintenance of the original performance levels is guaranteed. The switchboard
should be easily combined with switchboards already in service.
By design the system should ensures electrical continuity of moving parts without additional earthing
braids.
7.1.5. Switchboard operation
Due to the constant evolutions of the electrical needs for the buildings or for the factories, the
distribution switchboards must have the capacity to follow those evolutions.
The switchboard offer must include dedicated components affording the adjunction of one or several
enclosures and cubicles on the exploitation site.
In order to facilitate the current maintenance, e.g. infra-red measurement, the devices zone has to be
accessible in one operation.
Evolution of the number of outgoers of switchboard can be done in a functional unit spare place
without having to add extra new upstream connection to the main distribution busbar
For demanding service continuity applications, upgrading of switchboard in term of outgoes
extensions can be made in service in unequipped reserved spaces
The final customers will have the possibility to obtain some spare parts ten years after the end of
commercialization of the switchboard offer in order to be able to replace some components for
maintenance or evolution needs.
7.2. Final-distribution enclosures
All final-distribution enclosures shall be selected from the same range, rated for an incoming current
of up to 160 A. Whatever the installation method (flush or surface mounted), they shall comply with
European standard EN 60 439-3
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Outgoes will be identified by labels affixed on front of the switchboard, at least 5 cm high, aligned
with each device,. Access to the inside of the enclosure for maintenance purposes shall be possible
row by row, without uncovering any next row.
Common devices such as measurement and indication devices, pushbuttons, emergency off switches
and socket-outlets shall be installed together in the same part of the enclosure and easily accessible to
users. For enclosures equipped with a door, access to the above devices shall be possible without
opening the door.
Cable entry to flush-mount enclosures shall be possible for flexible conduits or insulated cables, from
all four sides and from the rear of the enclosure.
Cable entry to surface-mount enclosures shall be possible from all four sides, for flexible conduits are
cable trunking, or from the rear of the enclosure to facilitate subsequent renovations. For cable
running in the enclosure, clearance between the rails and the back shall be at least 20 mm for flush-
mount enclosures and 35 mm for surface-mount enclosures.
8.0 CEILING ROSE
The ceiling rose shall be moulded plastic of approved best quality.
Wherever the ceiling rose shall be used it shall be installed as near as possible to the fittings. For
ceiling fans, these shall be installed at the center of the hook.
9.0 MCB/MCCB
The MCB/MCCB shall be quick-make, quick-break type, and shall have inverse time limit
characteristics with instantaneous magnetic trip elements functioning on overloads over the normal
operating range. All circuit breakers shall be 'trip-free'. Ratings and frame sizes of breakers shall be in
accordance with schedule. All lugs must be of the solder-less mechanical type. Rated voltage
240/415V A.C. 50 Hz, interrupting capacity as stated on drawings, capable of providing overload and
short circuit protection, through thermal magnetic trip actions respectively : temperature rating, with
contacts of silver alloy : terminal capability according to rating
The breakers shall be designed manufactured and tested in accordance with EN 60947-2.
10.0 SWITCH WORKS
The flushed snap plate/grid switches shall be vertical single pole (1-way/2-way) 5A A.C. architrave
rocker operated switches white in colour, to the pertinent Bulgarian State Standard, complying with
the test requirements for inductive, fluorescent or resistive loads specified, and satisfy the best
requirements for three types in fluorescent lamp circuit, up to the ratings of these switches as set out
in the pertinent Bulgarian State Standard. The switches shall have minimum clearance of 3mm
between the contacts, and a similar minimum creepage distance. Flush dimmer switch/Fan speed
controller white in color to relevant IEC standard complying with test requirement for induction or
resistive load specified. The switch operating member shall pivot independently of the rocker, making
the speed of `make and break' independent of the speed at which the rocker is operated. Terminal
capability: minimum 2 x 2.5 mm2 conductors for each. Appropriate samples shall be submitted prior
to installation of switches.
Switches shall be installed on switch board or otherwise as per drawings.
11.0 SWITCH BOARD/DIMMER/FAN SPEED CONTROLLER BOARD WORKS
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Switch boards and/or fan dimmer boards shall be as per schedule and shall have plate switches and/or
fan dimmer. Switch boards shall have copper earthing block of appropriate size.
The switch boards and fan dimmer boards shall be installed on wall at a height of 1372mm from the
floor if not specified otherwise, and at locations shown in applicable layout drawings.
The phase wire shall be connected to the switches and the neutral wire shall be kept solid in all switch
connections. The earth continuity conductor (ECC) shall be connected to the earth point inside the
switch board. The approved size galvanized steel boxes shall be installed at the time of construction
of the wall to avoid chasing in wall.
The location of board shown in diagrammatic wiring plans shall be considered as approximate and it
shall be incumbent upon the Contractor, before installation of switch board/regulator board boxes, to
study all pertinent drawings and obtain precise information from the architectural schedules, scale
drawings, large scale and full size details of finished rooms and approved shop drawings of other
trades. It shall be understood that any outlet may be relocated at a distance not exceeding 4.5M from
the location shown in the drawings. In earthing outlets, due allowance shall be made for piping, ducts,
window and door trim, variations in thickness of furing, plastering, etc. as erected, regardless of
whatever is shown on small scale drawings. Switch boards, and other boards located incorrectly shall
be properly relocated at Contractor's own cost.
12.0 EARTHING DEVICE
(i) Earth electrode
The pipe earthing electrode shall be buried below ground level, as per schedule by tube-well sinking
method. The earthing lead from the DB to the main earthing electrode shall be installed in G.I. pipe of
specified diameter. The terminal connected to the earthing electrode shall use a copper clamp of
203x38x6.35mm size for making the connection.
a) Pipe Electrode (where applicable)
The earthing inspection pit shall be constructed as per schedule and direction. The pit shall have well-
formed regular sides. Curing for the R.C, shall be for 4 weeks, and for C.C., brick work and plaster
shall be 2 weeks.
(ii) Earthing Lead
Earthing lead shall consist of galvanized steel conductor as per schedule. All terminal lugs shall be of
solderless mechanical type.
The earthing leads from the earth electrode shall be connected to the brass bar of test point. A double
run of specified tinned copper conductor shall be brought out as earth lead for the earth electrode
through G.I. pipe from the electrode and connected to the brass bar. There shall no joint in the copper
earth lead. All earthing lead shall follow the shortest and most direct route to earth electrodes and
sharp bends and joints shall be avoided. The earthing leads shall be connected to the earth electrode as
per drawings. The joints shall be made mechanically strong and electrically continuous with
minimum of resistance.
Earthing lead shall consist of copper conductor as per specification given above. All terminal lugs
shall be of copper and nut-bolts of brass.
(iii) Earthing Block
The earthing block shall be of solid electrolytic copper, cast and machined, of size as per schedule
having at least 10mm dia drilled, holes for accommodating the terminals of the earth continuity
conductor. Requisite number of brass nuts and bolts shall also be provided.
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(v) Earth Loop Resistance
The maximum earth loop resistance from any point in the installation including earthing lead to the
earthing electrode shall not exceed the resistance specified in the regulations. The Contractor shall
ensure that the leads are efficiently bonded to all metal works other than the current carrying parts, so
that the above resistance level is not exceeded. It will be the duty of the Contractor to provide earth
tester for test of installation in presence of the authorized representative of the Engineer, and submit
earth test report to the Engineer for approval.
13.0 Fluorescent, Mercury Lamps, etc
13.1 All discharge lamp (fluorescent, mercury, etc.) lighting fixtures furnished as part of the electrical
work shall conform to the following and the fittings shall be suitable to operate on the main
particulars of which are given below.
a. Number of Phase - Single phase
b. Voltage - 230 Volts ± 5%
c. Frequency - 50c/s.
d. Type - Alternating current.
13.2 The fluorescent lamp shall be high power factor operation, tubular in shape for general lighting
service.
13.3 The colour shall be daylight.
13.4 Ballast and capacitor shall be rigidly mounted to the inside of the top of the fixture housing with
ballast surface and housing in complete contract for efficient conduction of ballast heat, Ballast
mounting shall be permanently affixed to the housing.
13.5 The diffusers shall be glare free, moulded out of 3.175mm thick opal materials of uniform density and
sturdy construction. The diffusers shall be quick detachable type and shall be supplied as asked for in
the schedule of quantities.
14.0 Lighting
14.1 Lighting shall be developed using fluorescent light fixtures, with T5 lamps, operating on electronic
HF chokes.
14.2 The lighting shall be designed and sized according applicable EN 12464-1; following light levels are
expected:
14.2.1. Dining area – 300lx
14.2.2. Kitchen, preparations, dishwashing – 500lx
14.3 Light fixtures shall be pendant, at reasonable height below Mechanical installations
14.4 Lighting control is from local switches as a rule
14.5 Lighting above entry doors – controlled by a clock
14.6 Installation is exposed (in plastic conduits) in kitchen/preparation/washing area and concealed (in
flexible conduits) in dining area
14.7 Emergency lighting by means of battery packs in ordinary lighting, separate self-contained emergency
lights and escape pictograms according to EN 1838 is required.
14.8 Lines TN-S system
15.0 Distribution network
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15.1 The electrical system of the Project starts at the MAIN DB of the food area (located in MDB room of
the part of the building dedicated for the kitchen and dining area) and consists of:
15.1.1. The MDB for kitchen area (Type-tested assembly). This board also distributes the energy to the
kitchen equipment. This board shall provide separation between N and PE bars.
15.1.2. The DB for Kitchen and Dining hall lighting (Final-distribution enclosure)
15.1.3. The DB for Kitchen area
15.1.4. The DB for HVAC equipment (Final-distribution enclosure)
15.1.5. The DB for Convection ovens
15.1.6. The DB for Ovens
15.1.7. The DB for Grills and friteuse
15.1.8. The DB for self-service counter line
15.1.9. The DB for packaging area
15.1.10. The DB for preparation area
15.1.11. The DB for Cold kitchen
15.1.12. The DB to supply refrigerating chambers
15.1.13. Appropriate cables running from MDB to the sub-boards
15.2 The cables shall be made of copper, with PVC insulation
15.3 Cables shall be sized according to the Regulations to provide appropriate current capacity and limit
the voltage loss
15.4 All cables shall be sized with 30% spare capacity. This applies also to the switchboards – in terms of
capacity of the busbars and free space for additional equipment.
15.5 The system shall be TN-S starting from the MDB of the Kitchen area. All switchboards, including
MDB, shall be with separate PE and N busbars. The PE and N busbars shall be interconnected only in
MDB.
15.6 Appropriate lighning/surge arrestor system shall be installed.
16.0 Power supply
16.1. All sockets used shall be of “SHUKO” type and Industrial type
16.2. For all large devices and those posing high fire risk there must be local disconnection equipment –
either accessible socket or full-load switch enclosed in box with relevant IP rating
16.3. The kitchen equipment shall be disconnected by means of emergency-stop push-button located at
convenient location in hot kitchen area and by automatic signal of the fire detection system
16.4. All kitchen equipment must be grounded
16.5. All electric motors must be protected with thermo-magnetic protection device, sized according
manufacturer's requirements.
17.0 Cable trays
17.1 Wherever more than three-four cables run together, they shall be laid on cable trays, made of
galvanized perforated steel sheet.
17.2 The trays shall be hot-dip galvanized, suitable for use in humid environment
17.3 Only factory-made and approved by the manufacturer accessories and supports shall be used.
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17.4 The trays must be connected to the ground. Continuity of the connection must be done either with
cable bridges or by using certified by manufacturer interconnecting elements.
17.5 Any on-site cuts must be properly cleaned from sharp remains and protected with zinc-rich solution if
recommended by the manufacturer.
18.0 Public address
18.1 The public address of the Project is part of the system of the whole building
18.2 The Contractor shall supply, install and connect the loudspeakers for emergency messages and shall
bring the cable back to the distribution box in order to provide for connection to the building system
18.3. All equipment, cabling etc. shall be in conformance with EN 60849 and EN 54.
19.0. Video surveillance
19.1. The surveillance system shall be part of the general system of the building
19.2. The Contractor shall supply and install a total of four dome vandal-resistant cameras
19.3. The Contractor shall coordinate with the Engineer the type and the technical data of the cameras in
order to ensure they will be compatible with the system of the building
20.0. Intruder alarm
20.1. The system shall be based on computerized control panel, with multiplexer evaluation of the signals
from peripheral devices
20.2. Full coverage of all possible accesses for intrusion is a must
20.3. The volume of the premises shall be controlled with Passive Infra-red detectors
20.4. All access doors shall be controlled with door magnetic-contacts
20.5. The system shall be backed-up with accumulator battery
20.6. The system shall be capable of connection with the system of the building.
21.0. Tests, commissioning, staff training
21.1. The Contractor is fully responsible for provision of all required by the Legislation tests and
measurements, including, but not limited to:
21.1.1. Grounding resistance
21.1.2. Fault loop interface
21.1.3. Isolation resistance
21.1.4. Lighting levels
21.2. The Contractor shall be also responsible to assist the Client in commissioning the Project
21.3. The Contractor will make any needed changes and repairs of his work coming out as a consequence
of remarks made by authorities or non-compliance with legislation's requirements
21.4. The Contractor shall provide a full set of technical documentation for the maintenance staff of the
Client, both on paper and electronically, in easily readable file format, including, but not limited to:
21.4.1. As-built drawings
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21.4.2. Certificates, technical data-sheets etc
21.4.3. Maintenance instructions, troubleshooting instructions
21.4.4. Contact data of all manufacturers and their representatives in Bulgaria
22.0. Measures against electric shock and fire
22.1. The project poses high electric and fire hazard. All required by legislation and best installation
practices for mitigation of these hazards must be strictly followed.
22.2. The switchboards shall be designed and manufactured in a way that a responsible staff member shall
be able to make inspection of the premises at ending of the working time and:
22.2.1. Disconnect with one handle on the front panel all electric supply of the kitchen, except for
refrigerators, PC and standby lighting;
22.2.2. Disconnect with one handle all electric supply of the dining room, except for refrigerators and standby
lighting;
22.2.3. Stop with one push-button on the front panel the ventilation systems for hall and dining room
22.3. The switchboards shall allow automatic disconnection by the fire detection (or manual by mudroom-
type push-button) of the kitchen equipment and stopping of ventilation
22.4. The Main DB shall be de-energized by a mushroom-type push-button
22.5. All lines shall be protected by RCD relay with leakage threshold 30mA
22.6. The whole system shall be protected from fire by adjustable earth-leakage relay – adjustable from 300
to 3000mA threshold
23.0. Health & Safety; waste management
23.1. The Contractor is fully responsible for following all legislation requirements for health and safety
measures during construction.
23.2. All workers shall be of appropriate qualification, equipped with proper personal protective equipment
(like helmets, high-visible vests, gloves, glasses, ear protectors, special boots with penetration-resistant and
anti-slippery sole and a hard toe cap)
23.3. Any requirements of the Health & Safety coordinator on the site shall be strictly followed.
23.4. The Contractor is obliged to clean his working site after finishing work and depose the waste
according the Site Management's instructions.
23.5. All tools used must be properly handled, tested according to regulations and maintained as prescribed
by manufacturer.
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PART C –SANITARY, WATER SUPPLY AND SEWERAGE
WORKS
105
11. General
Water Supply & Sewerage (WS&S) design section for a Kitchen Block is to be developed on basis of
architectural working draft, technological design, Designer’s in-situ survey of existing plants, Tender
Documents and in conformity with Ordinance No. 5/4 about designing, installation and operation of in-
building water supply and sewerage systems.
The water supply system shall be of the combined household-firefighting type. Protection of the Kitchen
Block against fire must be ensured through manual fire extinguishing from fire hydrant 2” with location
thereof to be shown in the design of the whole building.
Subject of the WS&S design section is the indoor water supply and sewerage systems referred to the kitchen
and canteen.
The Household Water Supply System must be developed by poly Propylene e pipes and fittings but the fire
hydrant feeding system shall be developed by galvanized pipes and fittings.
The System must be branching with distribution mains running exposed on the ceiling and insulated
pipes. The water supply system must be ensured against freezing and condense by an 0.9 cm thick
heat-insulation layer.
Vertical branches are designed exposed and covered later on according to the architectural design.
Pipes on external walls shall be insulated by relevant pipe insulation system with 0.19 cm thickness .
The building shall be supplied with hot water first from individual electric boilers.
The Household Water Supply System to the Kitchen Block shall be built up anew with joined all points
demanding cold and hot water.
The System shall be sized on basis of technology developed for the Kitchen Block with capacity for
1200 persons to take their meals therein (in three shifts of 400 persons each) and food to be
delivered to another 1000 persons.
The Sewerage System above elevation 0.00 in the Kitchen Block shall be developed by PVC pipes
and fittings and with mortise sewage system under elevation 0.00 to be designed of PVC pipes, SN
6.
The external sewage system must be tested for water-tightness and conveyance capacity. The system
is to be replaced only at proven defects. Replacement is to be realized by PVC pipes with SN 6
resistance.
Local fat-separators must be designed. Floor siphons in the Kitchen must be provided with lower
discharge and a box for pollutions cleaning.
Equipment, materials and any other accessories to be supplied by Contractor must comply with the
requirements of these tender documents: must be new, adequate by function and location thereof.
The Contractor must submit a list of ALL materials and equipment designed thereby for application
in the Project.
The Household Potable Water Supply System shall be developed by poly Propylene e pipes (PN16
for cold water and PN20 for hot water) with shaped elements meeting the requirements of BDS EN
ISO 15874.
Pipes shall be approved by the Engineer only if meeting the specified requirements and must
supported by samples and any requisite documents and certificates.
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2. Applied Standards
2.1. Bulgarian standards
Referring to standards, ratings, specification and recommendations must be considered the latest
revisions and amendments of the publications approved and issued by the date of Tender Documents
submission: BDS 10680:1973, BDS EN ISO 15874-1/A1:2009, ISO 15874-1:2003/Amd 1:2007,
BDS EN ISO 15874-2/A1:2008, ISO 15874-2:2003, BDS EN 60335-1:1988:2002/A55:2002, BDS
EN 12897:2006, BDS EN 1074-1:2004, BDS EN 1074-3:2004, BDS EN 1717:2001, BS1710: 1984,
BDS EN ISO 1182:2004, BDS EN 13501; BDS EN1366; BDS EN 14187; BDS EN15715
2.2. International standards and quality certificates
Such standards and certificates shall be applied only as international standards on the European
Union territory and used by manufacturers to verify the quality certificates thereof. The Contractor
must submit any such standards and certificates together with documents and materials for approval
by the Engineer.
3. Conduits installation
3.1. General requirements
Pipes and pipe couplings must be protected from mechanical damages during handling, storage and
installation works.
Supports, support blocks, brackets, hangers, etc., must be fixed in all dangerous locations.
Rubber pads or similar must be applied to prevent direct contact and mechanical damages. Pipes
must be installed at gradient of at least 0.5% to ensure drainage of system where necessary.
Laying pipes on walls must comply with the requirements of BDS 10680:1973 Standard: Retaining
clips for water supply and sewerage pipes fastening.
Vertical branches must be installed at least 0.40 m and floor distribution branches at least 0.25 m
from any structural members if not otherwise specified by Designer or Manufacturer.
Distance between parallel running pipes must comply with the insulation thickness but respectively:
1. pipes with 40 mm dia or smaller: not less than 50 mm;
2. pipes larger than 40 mm: not less than 80 mm;
3. between water supply and sewerage pipes: not less than 150 mm.
3.2. Installation of suspended mains
Suspended horizontal conduits must be fixed to ceiling while vertical branches are to be installed on
concrete or brickwork walls with horizontal supports. Fixing system must be approved by the Clien t.
The Contractor must elaborate complete calculations.
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3.3. Mains installation under plaster
Horizontal distribution mains to devices shall be drawn concealed under plaster with 2 cm thickness
or behind plasterboard walls. Pipes must be isolated against condense or heat-insulated by pipe
thermal insulation or similar.
3.4. Pipe holders and supports
3.4.1. General
Pipe supports must be adequate for leveling, arrangement in straight line and movements resulted by
expansion and earthquakes. All pipe supports must be selected with minimum safety factor 5 based
on threshold tension strength of material.
The horizontal water supply mains must be fastened by independent supports with fast -fixing gear.
Support types depending on wall types are to be applied with vertical water supply mains.
Manufacturer’s technical documents must be submitted regarding holders to meet the requirements
to particular application.
Holders must be used made especially for the pipe supports. Conduits must not be fasten ed to air
ducts, air duct supports or any other types of conduits. Suspended racks must not puncture air ducts.
Types and sizes of supports or holders shall depend on conduit diameters. Spacing between supports
must not exceed distance specified by Manufacturer.
3.4.2. Pipe protection coating
Pipe protective coating must be provided at supports to all insulated conduits as follows if not
otherwise instructed.
All components (e.g. holders, supports, brackets) fastened immediately to cold surfaces must be
properly insulated and sealed against evaporation to prevent thereof from condensation.
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PART D - HEATING, VENTILATION & AIR CONDITIONING
(HVAC)
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1. General
All material used on this project shall be robust and suitable for use in public buildings projects, in
particular where intensive circulation of staff and public is required.
They shall be installed /constructed in such a way as to protect staff and public from injury.
All such products shall be transported, stored, handled on site, and placed into the works strictly in
accordance with the manufacturer’s instructions, a copy of which shall be made available.
2. HVAC Design Criteria
2.1. Reference Standards and Normative
The actual Bulgarian and European standards shall be followed for the Design and Construction of
the Mechanical works.
2.2. General Design Inputs
Weather Data
Winter design outdoor temperature –9°C
Air relative humidity 90%
Indoor temperature in the building should be as follows:
o Dining room +22.0±2.5°C
o Kitchen and preparations +18.0±3.0°C
o Storages +15.0±2.0°C
o Toilet, washing +18.0±3.0°C
o Personnel locker +22.0±2.5°C
Indoor relative humidity is not controlled.
2.3. Heating Capacities
Radiators 20 kW
Ventilation 70 kW
2.4. Ventilation Systems Capacities
Supply air to dining hall 10 000 m3/h
Extract air from hot kitchen 9 000 m3/h
Extract air from food processing area 1 700 m3/h
Extract air from storages and WC 1 400 m3/h
2.5. Off-Hours
Minimum temperature in the building must be 13 °C even when unoccupied.
2.6. Building Pressurization
The system design shall provide a slight, but continuous, negative pressure to other parts of the
building to eliminate odors in building.
Dining area is to maintain positive pressure relative to kitchen area and washing room.
110
2.7. Air Intake and Exhaust
The placement and location of outside air intakes must comply with the required codes and the
building security requirements. The intake design shall minimize the entrainment of exhaust air.
The outside air intake louvers shall be drainable stationary storm louver type grills.
2.8. Vibration and Acoustical Isolation
To control noise during all modes of operation and for all loading conditions, the system must be
provided with one or more of the following: sound traps; low-velocity, low-static pressure fan
systems; and/or special low-noise diffusers.
All penetrations in partitions, walls, floors, or ceilings should be appropriately sealed to maintain
the sound-insulation performance of the partition. Mechanical systems designers are to use the
required sound transmission class (STC) rating to prevent noise and vibration transmission to floors
and ceilings of mechanical rooms.
Appropriate noise control must be achieved during all modes of operation.
2.9. HVAC Requirements for Specific Spaces
Toilets and washroom for visitors with windows shall have natural ventilation.
Personnel toilets shall maintain negative pressure in the rooms relative to the surrounding
spaces.
3. HVAC Equipment
3.1. Operating principal
The entire system shall have capacity and possibilities to provide temperature range in the space as
per technical norms and recommendation, and also to support regular work of all services.
The heating for this facility shall be electrical energy. This system shall provide heating through the
winter period.
Supply ventilation shall be provided by Air Handling Unit, with adequate capacity.
Dedicated ventilation systems are provided for:
extract air from hot kitchen – cooking area:
extract air from food proceeding area – preparations of products:
extract air from storages, personnel toilet and lockers:
fresh air supply to dining hall.
Each of those ventilation systems will be able to work independently or together with other
ventilation systems.
3.2. Radiators
Radiators s shall operate during the winter season.
Radiator units shall be electrical, convective, with thermostats.
The radiators shall have manufactured kit for wall fastening.
3.3. Motors
All motors shall be premium efficiency as per the energy code. All 0.5 HP and larger motors shall
incorporate multi-phase configuration. All motors smaller shall be single phase. For motors
operated with variable speed drives, provide inverter-duty motors with insulation.
3.4. Kitchen Fan
The unit shall be protected against moister and corrosion and able to be installed on the standard
masonry vertical channel. Operating temperature shall be – 25 to 80oC.
Noise level shall not exceed 60 dB on 4 m distance.
All roof openings shall be protected against rain water inflow in the vertical ducts.
4. Air Distribution System Criteria (Ductwork)
111
4.1. Air Ducts
All air ducts for ventilation purposes with quadric shape shall be made with galvanized steel and/or
black steel sheet metal, depending on applications.
Wall thickness of the metal sheet for the ducts shall be according DIN 24190 and DIN 24191.
The ducts shall have fire resistance according BS / EN 476.
Brackets distance shall be not more than 3m.
Fire dampers, EI 90 min, shall be installed between fire zones.
4.2. Installation of the Ventilation Ducts
The ducts for ventilation will be installed in horizontal or vertical straight line, without arrows or
deviations. The vertical air ducts will not have deviations from the vertical bigger 2 - 3 mm per 1 m
height.
Before installation on position, at the level of the work floor or platform there will be mounted the
maximum possible number of sections and special elements compiling duct sections having shapes
and lengths determined by local conditions on the site.
The sections will be assembled such as the longitudinal folds to be alternatively arranged in order
not to make a continuous joint.
For rectangular ducts, the longitudinal joints using folds will be alternated from one side to another
of the consecutive sections.
The air ducts will be supported by with standard support elements.
4.3. Air Distribution
Diffusers and ventilation grilles are from anodized aluminum profile or sheet steel with powder
coating.
They shall have blades to regulate out flow direction, and built in dampers for regulation of
quantity and velocity of the air flow.
Air exhaust grilles shall be of the same type as supply grilles.
5. Insulation
All insulation shall comply with fire and smoke hazard ratings. Accessories such as adhesives, mastics,
cements, tapes, etc. shall have the same or better component ratings.
5.1. Duct Insulation
All exposed externally insulated ductwork shall have sealed canvas jacketing. All concealed
externally insulated ductwork shall have foil face jacketing. All supply air ducts must be insulated,
in accordance with the energy code.
All ductwork exposed to the weather shall be insulated with Rockwool and protected with
aluminum jacketing and seams sealed. All equipment, heat exchangers, and pumps shall be
insulated as per the energy code.
5.2. Equipment Insulation
Air-handling units and heat exchangers must be insulated in accordance with the energy code.
112
PART-E: SUPPLY AND INSTALATION OF KITCHEN
EQUIPMENTS
113
TECHICAL SPESIFICATION AND EQUIPMENT GENERAL REQUIREMENTS
1. LIFE CYCLE
The equipment life cycle shall be not less than 10 (ten) years.
2. GATE CONTROL, INSTALLATION AND COMMISSIONING
A visual inspection will be carried at the time of goods arrival to the site.
-The equipment package shall be intact, un-Brocken and the seal intact.
Documents to be supplemented:
- Technical passports in English and Bulgarian languages.
- Operation manuals in English and Bulgarian languages.
- Declarations of Conformity by EU standards.
- Certificate for the origin of goods.
- Warranties.
- Packing List.
- Content List.
Failing to submit any of the documents listed above may result in disqualification of the candidate.
3. Conditions for equipment installation, commissioning and post installation service
The candidate shall provide qualified personnel for the equipment installation.
The candidate shall provide training session for the Client’s staff with duration of 3 (three) days.
Document required for commissioning.
-Installation manuals and drawings.
-Installation Completion certificate.
-Test report 72 hrs.
4. H&S requirements
The equipment shall be deemed to be:
-fabricated with no sharp edges.
-Easy to operate and access.
-Be stable and durable.
5. Defect liability period
The defect liability period shall be not less than:
-Three years for all electrical appliances;
-Two years for all the rest of the equipment.
6. QUALITY ASSURANCE
General Quality requirements
The equipment shall conform to the EU and Bulgarian standards and regulations in force.
If gas- operating appliances are to be used, a valid manufacturer’s certificate shall be provided.
The candidates shall adhere strictly to the tender requirements (passive equipment dimensions,
electrical capacity, cooling parameters which are described in details in the BOQ).
7. Equipment quality requirements
The equipment shall be Rust- and Fire- Resistant.
The equipment shall be Easy to clean and disinfect.
To be equipped with controlling devices.
114
The cooling equipment shall be equipped with thermometers.
All appliances and equipment shall be made of stainless steel AISI 304.
Working tables with bowls complete shall have inward inclination.
The kitchen sinks shall be provided with water traps dia 1 ½” and all necessary couplings. The
mixers shall be standing type.
The equipment shall conform to all hygienic standards in Bulgaria in accordance with Regulation
5/25.5.2006.
The equipment shall be delivered in originally sealed package.
The minimal stainless steel sheet metal thickness shall be 0.8 for the tables and stands and 1.25 mm
for the kitchen sinks.
8. The equipment shall comply with:
Section V - Regulation 5/25.5.2006-Food hygiene.
Regulation for electrical appliances compliance published ПМС №182/06.07.2001
Regulation for control and maintenance of the ozone-harming substances с ПМС №254/30.12.1999
9. KITCHEN EQUIPMENT DESIGN REQUIREMENTS
The candidate shall be deemed to provide complete detailed design, and obtain full approval by the
relevant authorities, bodies and agencies.
The design section: Equipment is deemed to consist of: plans, explanation notes, BoQ for the
equipment, BoQ for the wares (trays, cutlery, etc.). The design shall be approved by Agency of Food
and all respective bodies.
The successful candidate must strictly adhere to the tender documents, drawings, specifications;
BoQ’s and shall no alternate them in no case.
Equipment dimensions changes shall not be accepted.
The candidate is deemed to prepare and submit System of Self-control (НАССР) at his own cost.
The Design Engineer-Section: Equipment-shall have minimum 5 (five) years of design experience
and adequate license.
- Approval of the design with respective authorities.
- Provision of As-build drawings.
- Participation in commissioning procedure.
- Three days training of kitchen staff to be employed.
Project No.: RFP/2014/
Project:
Item: Civil works
Date:
BILL OF QUANTITIES
Rehabilitation of an existing building allocated for Canteen (kitchen, stores and dining) with supply and
installation of kitchen equipment provided by the company.
Sl. Description of Items QTY Unit Rate Amount
1 2 3 4 5 6
PART- A: CIVIL WORKS
1 mobilization, temporary fencing and cleaning site before
commencing actual physical work and during contract period
and demobilization after completion of the Works under contract
lump
sum
1.00
2 Dismantling & removing all metal pipes, doors, windows. all
materials should be removed from the working place to approved
depot outside site premises
lump
sum
1.00
Dismantling & removing 125 mm brick walls. All materials
should be removed from the working place to approved depot
outside site premises
sqm 100.00
Dismantling & removing 250mm brick walls. All materials
should be removed from the working place to approved depot
outside site premises
cum 50.00
3 Supply and fix wooden beams and wooden purines for damaged
roof, size of beams 80 X 100 mm and purlins size of 80X50 mm
including all necessary joints ,brackets, bolting etc., well-
seasoned, sect protected and water proof treated.
cum 4.00
4 Supply and Installation of Galvanized corrugated roof sheets LT
55 (thickness 0 .5 mm, Length 6000 mm) with all necessary
sqm 120.00
elements (nails, washers etc.).
5 Supply and Installation of Timber plank for fascia (20 X 200
mm) including all joints and well season and insect protected
lm 120.00
6 Supply and Installation Galvanized steel sheet gully dia 120 mm,
thickness 0.55 mm including all necessary fittings.
lm 250.00
7 Supply and Installation of Galvanized Rainwater down pipes, dia
120 mm , thickness 0.55 mm incl. all necessary fittings.
lm 40.00
8 125 mm brick works with first class bricks in clement sand
mortar (1:4) and making bond with connected walls including
necessary scaffolding, raking out joints.
sqm 160.00
9 250 mm brick works with first class bricks in clement sand (1:4)
in internal and external walls, filling the joints/interstices fully
with mortar, racking out the joints, and accepted by the Engineer.
cum 25.00
10 Suspended ceiling Armstrong type, 600mmx600 mm plates, min
18 mm thick, plain surface, all accessories inclusive (railings,
metal grid, suspension at 800 mm from ceiling), white colour.
Surface pattern subject to Engineer's approval.
sqm 660.00
11 Minimum 12 mm thick clement sand plaster (1:4) to ceilings,
beams, columns, wall outer surface, finishing the corner and
edge including cleaning the surface.
sqm 340.00
12 minimum 12 mm thick cement sand plaster (1:4)clement to
ceiling, beams, columns finishing the corner and edge including
cleaning the surface, scaffolding and curing at least for 7 days,
cost of water electricity and other charges etc.
sqm 350.00
13 minimum 40 mm thick clement sand screening (1:3) having with
fresh cement to floors ,curing at least for 7 days, cost of water
electricity and other charges etc.
sqm 540.00
minimum 40 mm thick clement sand screening (1:3) on stairs
and landings ,curing at least for 7 days, cost of water electricity
and other charges etc.
sqm 20.00
14 Supplying, fitting and fixing gress tiles for floor (size
300mmx300mmx8mm) with on 12 mm thick cement sand
mortar (1:4) base and raking out the joints including cutting,
laying Color approved by engineer in charge.
sqm 1050.0
0
15 Supplying, fitting and fixing glazed wall tiles( 200mmx300mmx
6mm) with on 20 mm thick cement sand mortar (1:3) base and
raking out the joints including cutting, laying, edging.
sqm 820.00
16 Supply and installation of window and door glazing with 5 mm
clear glass including sealing, cleaning,
sqm 140.00
17 Installation and Supplying best qualities laminated with the
thickness of 40 mm flush doors complete ( size 2X 0.9 lm) with
frame, leaves ,ironmongery with all necessary fixing such as
door locks ,hinges etc.
no 32.00
18 Installation and Supplying steel window frame with the section
of hollow metal (size of 50 mm 50mm) with all necessary fixing
such as window locks ,hinges, etc.
sqm 25.00
19 Supplying, fitting. Fixing of uPVC double glazed plastic
door(1.6X2.75) having section thickness min 60 mm, white in
colour, door lock, with all necessary fittings
no 2.00
20 Supplying, fitting. Fixing of uPVC double glazed plastic door
(1.0 X 2.1) having section thickness min 60 mm, white in colour,
door lock, with all necessary fittings
no 2.00
21 Painting to steel door and window frames in two coats with
approved best quality and colour of synthetic gloss paint with
primer coat having highly water resistant, high bendability,
flexible, using specific brand thinner over a coat of priming
elapsing time for drying including surface cleaning from dust, oil
or dirt, smoothening
sqm 140.00
22 Approved best quality white or colour water-based interior paint
on walls applying to walls and ceilings in 2 coats with over a
coat of brand specified primer or sealer elapsing specified time
for drying/ recoating matt finish including cleaning and sand
papering
sqm 1200.0
0
23 Approved best quality colour exterior water based paint
delivered from authorized local agent of the manufacturer in a
sealed container, applying to wall and ceiling in 2 coats with
over a coat of brand specified primer or sealer
sqm 600.00
24 RCC Reinforced cement concrete grade C 25 ( for tie beam)
works, including formwork. (Rate is excluding the cost of
reinforcement and its fabrication, bending, welding and placing)
cum 4.00
25 RCC Reinforced cement concrete window sills, Concrete grade
C 25 for the window sills, size of 300X60 mm, including
formwork. (Rate is excluding the cost of reinforcement and its
fabrication, bending, welding and placing)
lm 120.00
26 Supplying, fitting and fixing gres floor tiles for Skirting (height
100 mm, thickness 8 mm min) with on 12 mm thick cement sand
mortar (1:4) base and raking out the joints. Colour approved by
lm 540.00
Engineer in charge.
Sub Total of A
PART- B: ELECTRICAL WORKS
A Design and approval
1 Design set 1.00
А Electric boards, backup sources, main LV cables
1
Supply, installation, connection, commissioning of main
distribution board MDB, as per specification, floor standing on
steel support, lockable steel rack, with all needed equipment,
rated ІР44,
set 1.00
2
Supply, installation, connection, commissioning of Distribution
board Kitchen, as per specification, floor standing on steel
support, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
3
Supply, installation, connection, commissioning of Distribution
board Preparations, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
4
Supply, installation, connection, commissioning of Distribution
board Refrigeration chambers, as per specification, wall-
mounted, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
5
Supply, installation, connection, commissioning of Distribution
board Grills/frit use, as per specification, floor standing on steel
support, lockable steel rack, with all needed equipment, rated
ІР44,
set 1.00
6
Supply, installation, connection, commissioning of Distribution
board Convection Ovens, as per specification, floor standing on
steel support, lockable steel rack, with all needed equipment,
rated ІР44,
set 1.00
7
Supply, installation, connection, commissioning of Distribution
board Ovens, as per specification, floor standing on steel support,
lockable steel rack, with all needed equipment, rated ІР44,
set 1.00
8
Supply, installation, connection, commissioning of Distribution
board Self-service line, as per specification, wall-mounted,
lockable steel rack, with all needed equipment, rated ІР44,
set 1.00
9
Supply, installation, connection, commissioning of Distribution
board Packaging, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
10
Supply, installation, connection, commissioning of Distribution
board Cold kitchen, as per specification, wall-mounted, lockable
steel rack, with all needed equipment, rated ІР44,
set 1.00
11
Supply, installation, connection, commissioning of switchboard
Dining hall, as per specification, wall mounted, lockable steel
rack, fitted with all protective, commutation, control devices,
protection rating ІР44,
set 1.00
12
Supply, installation, connection, commissioning of switchboard
HVAC, as per specification, wall mounted, lockable steel rack,
fitted with all protective, commutation, control devices,
protection rating ІР44,
set 1.00
А1 Supply and install cables NYY on cable tray
14 5х6 lm 70.00
15 5х10 lm 40.00
16 5х16 lm 70.00
17 3х50+25+25 lm 95.00
18 3х70+35+35 lm 40.00
19 3х150+70+70 lm 120.00
А2 Cable termination and connection
20 6sqmlm no 4.00
21 10sqmlm no 2.00
22 16sqmlm no 4.00
23 50sqmlm no 4.00
24 70sqmlm no 2.00
25 150sqmlm no 6.00
А3 Supply and install conduit self-extinguishing
26 11/2" lm 15.00
27 2" lm 20.00
28 21/2" lm 5.00
29 ф110 lm 15.00
А4 Intake pipe- U-PVC supply and fix
30 U-РVСф110мм lm 18.00
31 U-РVСф75мм lm 6.00
32 Concrete Inspection chamber - single inclusive of polymer
concrete cover 60 mm thick, and divining bottom layer,
dimension W 600X L900 X600 mm- LV+data supply
set 1.00
33 Concrete Inspection chamber - double inclusive of polymer
concrete cover 60 mm thick, and divining bottom layer,
dimension W 900X L900 X600 mm- LV+data supply
set 1.00
В Light fixtures and installation
1
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, grill, IP20 (dining hall), connection and
adjustment,
no 60.00
2
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear, emergency ltg battery kit, grill, IP20 (dining
hall), connection and adjustment,
no 9.00
3
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, mirror louver, IP20 (office), connection and
adjustment,
no 1.00
4
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), connection and
adjustment,
no 45.00
5
Supply and install light fixture flush mount, 2x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), emergency lighting kit
with battery 1h for one of the lamp, electronic gears, connection
and adjustment,
no 5.00
6
Supply and install light fixture flush mount, 1x35W T5 lamp,
electronic gear,, cover, IP65 (kitchen), connection and
adjustment,
no 42.00
7
Supply and install light fixture flush mount, 1x35W T5 lamp,
electronic gear, emergency ltg battery kit, cover, IP65 (kitchen),
connection and adjustment,
no 3.00
8 Supply and install light fixture flush mount, 2x26W CFL lamp,
ECG, cover, IP54 (WC), connection and adjustment,
no 11.00
9 Supply and install light fixture 1х28W, Т5, electronic gear, with
switch, surface mounted on wall, IP54, connection and
no 16.00
adjustment,
10
Supply and install light fixture 1х35W, Т5, electronic gear, with
switch, surface mounted on wall, IP54, connection and
adjustment,
no 17.00
11
Supply and install light fixture 2х26W, CFL, electronic gear,
with switch, surface mounted on wall, IP65, connection and
adjustment,
no 7.00
12
Supply and install emergency light, with battery for 1 hour, non-
maintained operation, 1x8W, IP20, connection, wall-mounted,
operating in case of mains failure, connection, tests
no 10.00
13 Supply and install emergency light, with battery for 1 hour, non-
maintained operation, 1x8W, IP65, connection,
no 17.00
14 Supply and install emergency escape sign with battery for 1
hour, maintained operation, 1x8W, pictogram, IP20 connection
no 17.00
15 Supply and install emergency escape sign with battery for 1
hour, maintained operation, 1x8W, pictogram, IP65 connection
no 14.00
16 Supply, install and connection of one-way light switch 10А,
surface-mounted
no 17.00
17 Supply, install and connection of one-way light switch 10А,
flush-mounted, including back box
no 14.00
18 Supply, install and connection of one-way double light switch
10А, surface-mounted
no 1.00
19 Supply, install and connection of two-way light switch 10А,
surface-mounted
no 12.00
20 Supply and install PIR motion detector no 8.00
21 Supply and install push-button, incl. back box no 15.00
22 Cable NYY4x1,5 – supply and install (for emergency lights) lm 280.00
23 Cable NYY3x1,5 – supply and install lm 3,400.0
0
24 Cable NYY5x1,5 – supply and install lm 380.00
25 Supply and install conduit self-extinguishing 25mm lm 350.00
26 Supply and install conduit 25mm under plastering (dining hall) lm 250.00
27 make trench in wall, incl. materials lm 350.00
С Sockets and supply of equipment
1 Supply and install water heater switch 2x25A with indicator
lamp
no 6.00
2 Supply and install socket SCHUKO- 16А/250V, flush mounted,
including back box, connection commissioning,
set 26.00
3 Supply and install socket SCHUKO , surface mounted
waterproof, connection commissioning,
set 30.00
4 Supply and install socket SCHUKO , surface mounted
waterproof, connection commissioning,
set 25.00
5 Supply and install socket and plug IEC1x16+N+PE, surface
mounted waterproof, connection commissioning,
set 6.00
6 Supply and install socket and plug IEC3x16+N+PE, surface
mounted waterproof, connection commissioning,
set 6.00
7 Supply and install local full-load switch 10А/220V, ІР55,
connection
set 8.00
8 Supply and install local full-load switch 16А/220V, ІР55,
connection
set 1.00
9 Supply and install local full-load switch 25А/220V, ІР55,
connection
set 6.00
9 Supply and install local full-load switch 6А/380V, ІР55,
connection
set 4.00
10 Supply and install local full-load switch 10А/380V, ІР55,
connection
set 5.00
11 Supply and install local full-load switch 16А/380V, ІР55,
connection
set 5.00
12 Supply and install local full-load switch 25А/380V, ІР55,
connection
set 8.00
13 Supply and install local full-load switch 40А/380V, ІР55,
connection
set 4.00
14 Supply and install local full-load switch 63А/380V, ІР55,
connection
set 6.00
15 Supply and install local full-load switch 80А/380V, ІР55,
connection
set 3.00
16 Supply and install local full-load switch 125А/380V, ІР55, set 4.00
connection
17 Supply and install emergency button type“ mush room“,
connection
set 3.00
18 Supply and install push-button with indicator lamp, 24V~ (WC),
connection
set 2.00
19 Supply and install two-button „on-off“ with indicator lamp
(kitchen), connection
set 2.00
20 Cable NYY2x1,5 – supply and install lm 70.00
21 Cable NYY3x2,5 – supply and install lm 2,950.0
0
22 Cable NYY3x4 – supply and install lm 400.00
23 Cable NYY5x1,5 – supply and install lm 50.00
24 Cable NYY5x2,5 – supply and install lm 360.00
25 Cable NYY5x4 – supply and install lm 235.00
26 Cable NYY5x6 – supply and install lm 350.00
27 Cable NYY5x16 – supply and install lm 200.00
28 Cable NYY5x35 – supply and install lm 235.00
29 Supply and install/pull conduit self-extinguishing 3/4", surface lm 900.00
30 Supply and install/pull conduit self-extinguishing 1", surface lm 120.00
31 Supply and install/pull conduit self-extinguishing 11/2", surface lm 150.00
32 Supply and install/pull conduit self-extinguishing 2", surface lm 70.00
33 Supply and install conduit 25mm under plastering (dining hall) lm 400.00
34 Supply and install conduit 40mm under plastering (dining hall) lm 150.00
35 Supply and install conduit 50mm floor screed (kitchen) lm 50.00
36 Supply and install flexible galvanized steel conduit 32mm on
surface of furniture, fixation
lm 100.00
37 Supply and install electrical distribution box IP54 for surface
installation
no 120.00
38 Supply and install electrical distribution box for hidden
installation
no 150.00
39 make trench in wall, incl. materials lm 150.00
40
make direct connection to equipment cable NYY 3x2,5, est.
Length 50lm, installed on cable tray and above false ceiling, incl.
PVC conduit 25mm in plastering lenght~5lm, connection, tests
set 10.00
D Cable trays
1
Supply and install cable tray 600/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 40.00
2
Supply and install cable tray 300/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 70.00
3
Supply and install cable tray 200/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 90.00
4
Supply and install cable tray 100/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements
lm 190.00
5
Supply and install cable tray 100/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connection elements, with
separator
lm 60.00
6
Supply and install cable ladder 600/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connecting elements, with cover
lm 5.00
7
Supply and install cable ladder 150/60mm, galvanized, indoor
usage, including hanging, instructed by the manufacturer,
completion with hanging and connecting elements, with cover
no 15.00
8 Sealing of opening 200/150mm with fire stop mineral wool as
per instruction of manufacturer
no 5.00
9 Sealing of opening 700/200mm with fire stop mineral wool as
per instruction of manufacturer
no 2.00
E Public address
1 Supply and install 19U rack set 1.00
2 Supply and install announcement controller with power amplifier set 1.00
3 Supply and install microphone console 6 zones set 1.00
4 Supply and install battery charger set 1.00
5 Supply and install battery 12Ah set 2.00
6 Supply and install line control boards set 6.00
7 Programming set 1.00
8 Installation set 1.00
9 Supply and install loudspeaker for surface installation on wall,
1,5/3/6W/100V, 94dB/1W/1lm termination commissioning
set 2.00
10 Supply and install horn loudspeaker
3/5/10W/100V, 109dB/1W/1lm
set 5.00
11 Supply and install loudspeaker for false ceiling
1,5/3/6W/100V, 94dB/1W/1lm
set 20.00
12 Supply and install/pull cable FE180 E30 1x2x0,8, on tray or in
conduit
lm 970.00
13 Supply and install conduit self-extinguishing 25mm lm 25.00
14 Supply and install conduit 25mm under plastering (dining hall) lm 10.00
15 Supply and install electrical distribution box IP54 for surface
installation
no 10.00
16 Supply and install electrical distribution box for hidden
installation
no 5.00
17 Commissioning, programming, tests set 1.00
F Data/voice cabling
1
Supply and install board for ELV systems – 1 switch 8 ports
10/100, 2RJ outlets, TV splitter 1in/2out, free space for TV
amplifier
set 1.00
2 Double socket RJ45 cat5 surface mount, incl. termination no 4.00
3 Cable FTP cat5 – supply and install lm 40.00
4 Supply and install conduit self-extinguishing 25mm lm 20.00
5 Supply and install conduit 25mm under plastering (dining hall) lm 20.00
6 Supply and install/pull FTP cat5e cable on cable tray lm 280.00
7 Supply and install electrical distribution box IP54 for surface
installation
no 4.00
G TV system
1 Supply and install TV outlet, incl. back box, connection set 2.00
2 Supply and install/pull coaxial cable 75ohlm lm 15.00
3 Supply and install conduit 25mm under plastering (dining hall) lm 15.00
4 make trench in wall, incl. materials lm 15.00
5 Supply and install/pull coaxial cable 75ohlm on cable tray lm 80.00
6 Supply and install electrical distribution box for hidden
installation
no 2.00
H Grounding
1 Supply and lay mesh AlMgSi, 8 mm, on roof lm 580.00
2 Support for mesh AlMgSi - roof no 1,000.0
0
3 Universal connection clamp no 40.00
4 Supply materials and make grounding – 2 galvanized steel rods,
3lm length
set 12.00
5 Test terminal set 12.00
6 Supply and install galvanized steel bar 40/4мм lm 650.00
7 Wedge connector for galvanized bar no 130.00
8 Cross terminal for galvanized bar no 30.00
9 Supply and install galvanized grounding plate 300/30mm set 20.00
10 Supply and install flex copper wire 6sq mm, yellow/green lm 95.00
11 Supply and install cable lug 6sqmlm, copper no 460.00
12 main grounding plate set 1.00
13 Tests, commissioning, adjustments
I CCTV
1 Supply and install 8-channel DVR set 1.00
2 Supply and install 20 inch let monitor -220 volt set 1.00
3 Supply and install dome vandal-resistant CCTV camera, 700TV
lines, infrared lighting
set 8.00
4 Supply and install coaxial cable or UTP cat 5e lm 800.00
5 Supply and install conduit 25mm under plastering (dining hall) lm 400.00
6 Supply and install conduit self-extinguishing 20mm lm 200.00
7 make trench in wall, incl. materials lm 100.00
J Intruder Alarm
1 Supply and install control panel, 192 zones, 8 groups, 999 codes,
memory for 2048 events
set 1.00
2 Supply and install power supply no, incl. accumulator,
transformer, tamper
set 1.00
3 Supply and install keyboard no 2.00
4 Supply and install zone expander no 2.00
5 Supply and install accumulator 12V/7Ah no 1.00
6 Supply and install net transformer no 1.00
7 Supply and install PIR detector with qaudriple PIR element no 6.00
8 Supply and install volume PIR detector – ceiling mount no 12.00
9 Supply and install door magnetic contact no 4.00
10 Supply and install acoustic glass-break detector no 10.00
11 Supply and install siren no 1.00
12 Supply and install 6-wire CQR cable lm 600.00
13 Supply and install cable NYY 3x1 lm 50.00
14 Supply and install conduit self-extinguishing 20mm lm 200.00
15 Supply and install conduit 20mm under plastering (dining hall) lm 110.00
16 make trench in wall, incl. materials lm 110.00
h Fire Alarm
1 Addressable fire detection panel, 1 loops, 127 addresses/loop,
events printer, LCD display, PSU
set 1.00
2 Analogue addressable optical smoke detector set 25.00
3 Analogue addressable optical temperature detector set 6.00
4 Analogue detector base set 31.00
5 Addressable manual call point set 6.00
6 Fire bell set 3.00
7 Base with short circuit isolator set 1.00
8 Accumulator 12V/12Ah set 2.00
9 LED remote indicator set 6.00
10 Addressable module - 2 relay outputs set 1.00
11 Self-combustion flex conduit Ø16, lm 200.00
12 Fireproof cable 2х1кв.mm, ELAN TW-1,0-GR3 lm 300.00
13 Cable 3х1 кв. mm, NYY lm 50.00
SUB TOTAL OF- B
See attachment below BOQ for detailed:
Attachment-1: Main switchboard kitchen
Attachment-2 Main switchboard kitchen
Attachment-3 Switchboard for lighting
Attachment-4 Switchboard for convicting type Owens
Attachment-5 Switchboard for deep fryers
Attachment-6 Switch board for oven
Attachment-7 Switchboard for self-service line
Attachment-8 Switchboard for food package zone
Attachment-9 Switchboard for food preparation,
dishwashers
Attachment-10 Switchboard for kitchen cold food
preparation
Attachment-11 Switchboard for refrigerated chambers
Attachment-12 switchboard for ventilation
PART-C:SANITARY, WATER SUPPLY ANS SEWERAGE
WORKS
A. WATER SUPPLY
1 Supply and Fix Poly Propylene e -R type pipes for cold water dia
20 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 62.00
2 Supply and Fix Poly Propylene e -R type pipes for cold water dia
25 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 31.00
3 Supply and Fix Poly Propylene -R type pipes for cold water dia
32 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 23.00
4 Supply and Fix Poly Propylene -R type pipes for cold water dia
40 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 35.00
5 Supply and Fix Poly Propylene -R type pipes for hot water dia
20 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 41.00
6 Supply and Fix Poly Propylene -R type pipes for hot water dia
25 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 19.00
7 Supply and Fix Poly Propylene -R type pipes for hot water dia
32 mm, inclusive all fittings and inclusive all clips, hangers,
brackets, joints and chiseling out, embedding and filling back in
mortar 1: 3.
lm 24.00
8 Supply and Fix PE type pipes for cold water dia 20 mm,
inclusive all fittings and inclusive all clips, hangers, brackets,
joints and chiseling out, embedding and filling back in mortar 1:
3.
lm 3.00
9 Supply and Fix PE type pipes for cold water dia 25 mm,
inclusive all fittings and inclusive all clips, hangers, brackets,
joints and chiseling out, embedding and filling back in mortar 1:
3.
lm 28.00
10 Supply and Fix PE pipes for cold water dia 32 mm, inclusive all
fittings and inclusive all clips, hangers, brackets, joints and
chiseling out, embedding and filling back in mortar 1: 3.
lm 6.00
11 Supply and Fix PE pipes for cold water dia 40 mm, inclusive all
fittings and inclusive all clips, hangers, brackets, joints and
chiseling out, embedding and filling back in mortar 1: 3.
lm 6.00
15 Supply and Fix galvanized pipes 2'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 68.00
16 Supply and Fix galvanized pipes 2 1/2'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 22.00
17 Supply and Fix galvanized pipes 4'', inclusive all fittings and
inclusive all clips, hangers, brackets, joints and chiseling out,
embedding and filling back in mortar 1: 3.
lm 55.00
18 Supply and fix Stop valve dia 20 mm no 84.00
19 Supply and fix stop ball valve dia 20 mm, no drain no 1.00
20 Supply and fix stop ball valve dia 25 mm, no drain no 1.00
21 Supply and fix stop ball valve dia 32 mm, no drain no 3.00
22 Supply and fix stop ball valve dia 40 mm, no drain no 1.00
23 Supply and fix stop ball valve dia 4'', no drain no 1.00
24 Supply and fix stop gate valve dia 20 mm, no drain no 1.00
25 Supply and fix stop gate valve dia 25 mm, no drain no 1.00
26 Supply and fix stop gate valve dia 32 mm, no drain no 3.00
27 Supply and fix stop gate valve dia 40 mm, no drain no 1.00
28 Supply and fix stop ball valve dia 20 mm, drain no 1.00
29 Supply and fix stop ball valve dia 25 mm, drain no 1.00
30 Supply and fix stop ball valve dia 32 mm, drain no 3.00
31 Supply and fix stop gate valve dia 40 mm, drain no 1.00
32 Supply and fix stop gate valve dia 4'', drain no 1.00
32 Supply and fix filter dia 4'', drain no 1.00
33 Supply and fix return valve dia 20 mm no 2.00
34 Supply and fix return valve dia 25 mm no 2.00
35 Supply and fix return valve dia 32 mm no 6.00
36 Supply and fix return valve dia 40 mm no 2.00
37 Supply and fix return valve dia 4'' no 1.00
38 Supply and fix pressure valve no 6.00
39 Supply and fix electrical water heater capacity 10 lt, Pn= 1.5 Kw,
all connectors inclusive, testing and brackets and auxiliary
fittings inclusive
no 1.00
40 Supply and fix electrical water heater capacity 80 lt, Pn= 3 Kw,
vertical installation, all connectors inclusive, testing and brackets
and auxiliary fittings inclusive
no 2.00
41 Supply and fix electrical water heater capacity 200 lt, Pn= 3 Kw,
vertical installation, all connectors inclusive, testing and brackets
and auxiliary fittings inclusive
no 3.00
42 Supply and fix 20lm hose, Ф20 stop valve, storz thread, fireman
nozzle 2"
no 5.00
43 Supply and fix compound water meter no 1.00
44 Supply and fix PP-R brackets dia 32,vertical no 9.00
45 Supply and fix PP-R brackets dia 40,vertical no 6.00
46 Supply and fix brackets 2'',vertical no 5.00
47 Supply and fix PP-R brackets Ф25, horizontal no 56.00
48 Supply and fix PP-R brackets Ф32, horizontal no 43.00
47 Supply and fix brackets 2'' horizontal no 28.00
48 Supply and fix brackets 2 1/2, horizontal no 8.00
49 Supply and fix brackets 4 '', horizontal no 16.00
50 Supply and fix wash-hand basin hot water mixer, standing type,
all accessories inclusive, with all connectors inclusive
no 4.00
51 Supply and fix wash-hand basin hot water mixer (kitchen sink),
standing type, all accessories inclusive, with all connectors
inclusive
no 22.00
52 Supply and fix wash-hand basin hot water mixer, wall type, all
accessories inclusive, with all connectors inclusive
no 37.00
53 Supply and fix hot water mixer, wall type, all accessories
inclusive, holder connection
no 2.00
54 Supply and fix hot water mixer, wall type, all accessories
inclusive, ausgus
no 1.00
55 Supply and fix hot water shaver mixer, all accessories inclusive no 1.00
56 Supply and fix pipe insulation dia 25 mm, D=19 mm, on external
walls
no 5.00
57 Supply and fix pipe insulation dia 32 mm, D=19 mm, on external
walls
no 20.00
58 Supply and fix pipe insulation dia 40 mm, D=19 mm, on external
walls
no 20.00
59 Supply and fix pipe insulation 4'', D=19 mm, on external walls no 27.00
60 Supply and fix pipe insulation dia 20 mm, D=9 mm no 103.00
61 Supply and fix pipe insulation dia 25 mm, D=9 mm no 45.00
62 Supply and fix pipe insulation dia 32 mm, D=9 mm no 27.00
63 Supply and fix pipe insulation dia 40 mm, D=9 mm no 15.00
64 Supply and fix pipe insulation 2'', D=9 mm no 67.00
64 Supply and fix pipe insulation 2 1/2'', D=9 mm no 22.00
65 Supply and fix pipe insulation 4'', D=9 mm no 28.00
66 Supply and fix plugs, various types 20mm -63 mm no 175.00
67 Disinfection and pressure testing water supply pipe line lm 442.00
B. SEWAGE
1 Waste evacuation cum 5.00
2 Supply and fix PVC pipe SN 8 dia 110 mm, all fittings inclusive,
t=3,2 mm
lm 116.00
3 Supply and fix PVC pipe SN 8 dia 160 mm, all fittings inclusive,
t=4,7 mm
lm 102.00
4 Supply and fix PVC pipe SN 8 dia 40 mm, all fittings inclusive,
brackets and hangers inclusive, t=2 mm
lm 64.00
5 Supply and fix PVC pipe SN 8 dia 50 mm, t=2 mm, all fittings
inclusive, brackets and hangers inclusive
lm 44.00
6 Supply and fix PVC pipe SN 4 dia 110, t=2 mm, all fittings
inclusive, brackets and hangers inclusive
lm 40.00
7 Supply and fix PVC inspection 90 deg., pipe SN 8 dia 110, all
fittings inclusive, brackets and hangers inclusive
no 5.00
8 Supply and fix PVC inspection 90 deg., pipe SN 8 dia 160, all
fittings inclusive, brackets and hangers inclusive
no 2.00
9 Supply and fix cast iron pipe dia 50 mm, t=4 mm., all fittings
inclusive, fix in bed of mortar 1: 3 and finish
lm 16.00
10 Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all
fittings inclusive, fix in bed of mortar 1: 3 and finish, bottom
flush
no 2.00
11 Supply and fix cast iron floor trap dia 50 mm, t=4 mm., all
fittings inclusive, fix in bed of mortar 1: 3 and finish, side flush
no 26.00
12 Supply and fix cast iron floor trap dia 110/ 50 mm, t=4 mm, all
fittings inclusive, fix in bed of mortar 1: 3 and finish, bottom
flush, residue filter inclusive
no 26.00
13 Supply and fix cast stainless steel linear floor trap(L=2000mm),
all fittings inclusive
no 2.00
14 Supply and fix wash-hand basin bottle trap, single-bowl type, all
fittings and connectors inclusive
no 63.00
15 Supply and fix wash-hand basin bottle trap, double-bowl type, all
fittings and connectors inclusive
no 1.00
16 Supply and fix WC " mono block" -S type, PVC cover , all water
and sewage connectors inclusive, sealing and testing
no 10.00
17 Supply and fix porcelain wash-hand basins, wall mounted, all
water and sewage connectors inclusive, sealing and testing,
brackets and hangers inclusive
no 40.00
18 Supply and fix porcelain wash-hand basins, standing type, all
water and sewage connectors inclusive, sealing and testing,
brackets and hangers inclusive
no 1.00
19 Supply and fix grease separator, floor type, all accessories
inclusive, sealing and testing
no 7.00
20 Supply and fix wall brackets for PVC pipe dia 40 mm,
galvanized, rubber gasket inclusive
no 64.00
21 Supply and fix wall brackets for PVC pipe dia 50 mm,
galvanized, rubber gasket inclusive
no 44.00
22 making Trench width 1200mm and depth 1200mm cum 230.00
23 Sandy Layers under Pipes cum 21.00
24 Backfilling with Tamping cum 210.00
25 Supply and fix PVC reduction 110/ 50 mm, t=3, 2 mm, seals
inclusive
no 14.00
26 Supply and fix PVC reduction 160/ 110 mm, t=4, 7 mm, seals
inclusive
no 14.00
27 Supply and fix PVC inspection 90 degrees 110/ 50 mm, t=3, 2
mm, seals inclusive
no 6.00
28 Supply and fix PVC inspection 90 degrees 160/ 110 mm, t=4, 7
mm, seals inclusive
no 8.00
29 making manhole 600/600/800 mm no 10.00
30 Supply and fix of outside manhole to a depth of 2 lm, with iron
cover inclusive
no 2.00
31 Disinfection and testing sewage pipe line lm 350.00
32 Wall openings blocking 200/200 mm no 40.00
33 making and blocking of Strap Footing openings 200/200 mm no 20.00
34 Existing sewage pipeline conductivity testing lm 40.00
Sub total of C
PART-D: HEATING, VENTILATION & AIR
CONDITIONING (HVAC)
A Design and approval set 1.00
B Work
I. Ventilation
I.I Hot Kitchen Extract Air System
3 Extract fan, duct able, with motor out of air stream, incl. flexible
connections, el.board and control
Air flow rate 9000 lm3/h
Ext. pressure 350 Pa
no 1.00
4 Transfer grille
Dimensions 600/400 mm
no 4.00
5 Air ducts of black steel sheets, welded joints, rectangular -
straight and shaped
sqm 32.00
6 Discharge air grille on facade
Dimensions 1000/400 mm
no 1.00
I.II Food Proceeding Extract Air System
7 Extract fan, duct able, incl. ON/OFF damper, el.board and
control
Air flow rate 1700 lm3/h
Ext. pressure 250 Pa
no 1.00
8 Exhaust ventilation grille - adjustable
Dimensions 500/200 mm
no 9.00
9 Exhaust ventilation grille - adjustable
Dimensions 300/150 mm
no 4.00
10 Transfer grille
Dimensions 500/100 mm
no 3.00
11 Discharge air grille on facade
Dimensions 400/200 mm
no 1.00
12 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 30.00
13 Regulating duct damper no 3.00
I.III Extract Air System - Storages and WC
14 Extract fan, duct able, incl. ON/OFF damper, el.board and
control
Air flow rate 1400 lm3/h
Ext. pressure 250 Pa
no 1.00
15 Exhaust ventilation grille - adjustable
Dimensions 300/150 mm
no 8.00
16 Transfer grille
Dimensions 500/100 mm
no 4.00
17 Discharge air grille on facade
Dimensions 400/200 mm
no 1.00
18 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 28.00
19 Regulating duct damper no 2.00
20 Fire damper 200/200 mm no 2.00
I.IV Supply Air System
21 Air Handling no /AHU/, incl. el.board and control, consisting of: set 1.00
Supply fan
Air flow rate 10000 lm3/h
Ext. pressure 400 Pa
Electrical air heater
Heating capacity 67 kW
Air intake louver - adjustable /0-100% fresh air/, including
sensor, adjustable control valve and electrical wiring
Air filter class G4
Air flow rate 10000 lm3/h
22 Duct able silencer
Dimensions 1200/500 mm
no 1.00
23 Supply ventilation grille - adjustable
Dimensions 800/200 mm
no 12.00
24 Supply ventilation grille - adjustable
Dimensions 500/200 mm
no 1.00
25 Exhaust ventilation grille - adjustable
Dimensions 1200/600 mm
no 3.00
26 Air ducts of galvanized steel sheets, rectangular - straight and
shaped
sqm 192.00
27 Regulating duct damper no 4.00
28 Rubber sheet insulation for ducts sqm 200.00
I.V Radiator Heating
29 Electrical convection heater with thermostat and fixing elements
Heating capacity 2000 W
no 10.00
SUB TOTAL OF - D
PART-E: KITCHEN Equipment’s
Kitchen equipment
1 Cold room with door, Set racks stainless steel, pm 4,8kw/380V,
drain ф50,ext. dimensions 2000х3200х2400 mm
No 2.00
2 Cold room with door, Set racks stainless steel, pm 4,8kw/380V,
drain ф50,ext. dimensions 2400х3200х2400 mm
No 1.00
3 Freezer room with door, Set racks stainless steel, pm No 1.00
3,4kw/380V, drain ф50,ext. dimensions 1900х3200х2400 mm
4 Cold room with door, Set racks stainless steel, pm 3,8kw/380V,
drain ф50,ext. dimensions 1800х1800х2400 mm
No 1.00
5 Cold room with door, Set racks stainless steel, pm 2,6kw/380V,
drain ф50,ext. dimensions 1300х1400х2400 mm
No 1.00
6 Cold room with door, Set racks stainless steel, pm 3,0kw/380V,
drain ф50,ext. dimensions 1900х1400х2400 mm
No 1.00
7 Electronic scale; Capacity=max 300 kg No 1.00
8 Electronic scale; Capacity=max 10 kg No 7.00
9 Refrigerated cabinet, one door-type ; Capacity= 421 lt;
temperature range +5° ÷ + 10°C; Pn=
0.21kW/220V,dimension600х650х1860 mm
No 1.00
10 Refrigerated cabinet, one door-type GN 2/1; Capacity= 654 lt;
temperature range=0° ÷ + 10°C; Pn=
0.57kW/220V,dimension720х825х2100 mm
No 4.00
11 Refrigerated cabinet, two door-type GN 2/1; Capacity= 1432 lt;
temperature range=0° ÷ + 10°C; Pn=0,75kW/220V,
dimension1440х825х2120 mm
No 1.00
12 meat mincer 300кg/h; Pn=1,1kW/400V,dimension420х300х500
mm
No 1.00
13 Refrigerated cabinet, wall-adjacent, two doors , stainless steel;
Pn=0,4kw/220V,dimension 1345х600х870 mm
No 8.00
14 Potato peeler machine, load capacity 18 kg.;
Pn=1,1kW/380V;Water supply connector 3/4''; Savage connector
dia 50 mm,dimension400х770х930 mm
No 1.00
14.1 Potato peeler stand with filter, stainless steel No 1.00
15 Vegetable slicer with 5 discs included, electric; Pn=
0,37kW/400V/230V/50Hz,dimension220X610X520 mm
No 2.00
16 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dimension2200х700х850 mm
No 1.00
17 Working table, wall-adjacent, stainless steel with under
shelf.dimension1250х600х850 mm
No 2.00
18 Working table, isle type, stainless steel, low shelf
inclusive,dimension800х600х850 mm
No 1.00
19 Combi Oven for pastries, 10 trays 400x600 mm capacity;
Pn=16,0kW/400V/50÷60Hz;Water supply connector 3/4'';
Sevage connector dia 50 mm,dimension965х850х1250 mm
No 2.00
19.1 Combi Oven stand; tray guiders inclusive No 2.00
20 Electric cooker, with 4 round electric plates,
Pn=10.4kW/400V/50÷60Hz; dimension800х700х290 mm
No 1.00
20.1 Stand open for cooker with bottom shelf, stainless,
dimension800х700х290 mm
No
21 Hood with stainless plate the wall filters and lighting 220V,
dimension2800х900х450 mm
No 1.00
22 Planetary mixer with three attachments, volume bass -20 Lt.;
bass Ø320х300hPn=0.55kW/220V,dimension470/540/920
No 1.00
23 machine for mixing dough, capacity 18kg/cycle, 54kg/hour, 32l
capacity, stainless steel bowl Ø360h210h, pivoting head and
subwoofer Pn=0,75kW/220V,dimension830х530х880 mm
No 1.00
24 Cutter 8 lt; Pn= 0,75 кW/220V, dimension240х310х620 mm No 1.00
25 meat-slicer dia 250; Pn= 0,25 кW/220V; speed=300 rpm No 1.00
26 Frying pan, "turn-type", 80 lt, electric, Pn=9,1kW/400V/50Hz,
Water supply connector 3/4''; Savage connector dia 50 mm,
dimension800х900х900 mm
No 2.00
27 Steam cooker, indirectly heated, 100 lt, electrical
;Pn=16kW/400V/50÷60Hz;Water supply connector 3/4''; Savage
connector dia 50 mm,dimension800х900х900
No 2.00
28 Hood isle type with stainless plate filters and lighting
220V,dimension1700х2000х450
No 1.00
29 Fryer 2x22 lt, electric, stainless steel,
Pn=2x18kW/400V,dimension800х900х900 mm
No 3.00
30 Electric grill, riffle two sections, stainless steel,
Pn=11,4kw/400V,dimension800х900х900 mm
No 3.00
31 Hood isle type with stainless plate filters and lighting
220V,dimension2600х2000х450 mm
No 1.00
32 Electric Cooker, with 6 plates 300x300 and oven 2/1 GN;
Pn=28.5kW/380V/50÷60Hz;dimension1200х900х900 mm
No 6.00
33 Hood isle type with stainless plate filters and lighting
220V,dimension4200х2000х450 mm
No 1.00
34 microwave, console-type wall suspended; Pn=0.7kW/220V, 2pcs
consoles,dimension517х412х297 mm
No 2.00
35 Combi steamer Oven, capacity 20+1 GN-2/1 ;
Pn=59,4kW/380V;Water supply connector 3/4''; Savage
connector dia 50 mm; Stop-cock,dimension1105х996х1819 mm
No 3.00
36 Hood with stainless plate the wall filters
,dimension1100х1300х450 mm
No 3.00
37 Dish-washer, electrical, side loaded; Pn= 6,20 kW/400V/50Hz;
Water supply connector 3/4''; Sevage connector dia 50
mm,dimension650х755х1450 mm
No 1.00
38 Hot module (Ben Marina) with cabinet, showcase and halogen
lighting for 4GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;
Water supply connector 1/2''; Savage connector dia 50
mm,dimension1400х700х1285 mm
No 6.00
38.1 Neutral unit closed on 3 sides to a line of self-
Service,dimension400х700х900 mm
No 3.00
39 Hot module (Ben Marina) with cabinet, showcase and halogen
lighting for 5 GN1 / 1 to the line of self, Pn= 2,6kW/220V/50Hz;
Water supply connector 1/2''; Savage connector dia 50
mm,dimension1780x700x1285 mm
No 2.00
40 Cold plate no with window with a smooth line to self, with 2
doors GN and right motor 270 Lt., Working pace. range: +2 ° ÷
+10 ° C, (10 pieces 1/4 GN)Pn= 0.419kW/220V, drain
ф50,dimension1345х700х1295
No 2.00
41 Slider to the line of self stainless steel,dimension10250x450 No 1.00
42 Section trays, cutlery and bread,
stainless,dimension500х700х1400 mm
No 2.00
43 Refrigerated cabinet, one glass door -type ; temperature range
+5° ÷ + 10°C; Pn= 0.21kW/220V,dimension600х600х2000 mm
No 4.00
44 Cold room with door, Set racks stainless steel, pm 4,2kw/380V,
drain ф50, inner dimension 2400х2200х2400 mm
No 1.00
45 Packing machine, pm 0,4kw/380V No 2.00
46 Working table, wall-adjacent with sink 400х450х250, stainless
steel,dimension1700х600х850 mm
No 1.00
47 Working table, wall-adjacent, stainless steel with under
shelf,dimension1700х600х850 mm
No 2.00
48 Working table, wall-adjacent, stainless steel with under
shelf,dimension1800х600х850
No 3.00
49 Working table, isle type, stainless steel, low shelf
inclusive,dimension2000х800х850 mm
No 1.00
50 Working table, isle type, stainless steel, low shelf
inclusive,dimension1600х700х850 mm
No 1.00
51 Working table, wall-adjacent, stainless steel with under
shelf,dimension1950х600х850
No 2.00
52 Tray trolley 15 trays;1/1 GN, stainless
steel,dimension385x550x1730 mm
No 7.00
53 Working cabinet table wall-adjacent, stainless with two shelves
under and sliding doors,dimension1350х600х850 mm
No 2.00
54 Working cabinet table wall-adjacent, stainless with two shelves
under and sliding doors,dimension2000х600х850 mm
No 2.00
55 Working table, wall-adjacent, stainless steel with under
shelf,dimension1100х600х850 mm
No 2.00
56 Working table, wall-adjacent, stainless steel with under
shelf,dimension1400х600х850 mm
No 2.00
57 Input element to a dishwasher with 1 sinks,400х400х250,
stainless steel; dimension1500х750х900 mm
No 1.00
57.1 Shower tap to input table No 1.00
58 Wheeled trash bin stainless steel,Ф400 No 4.00
59 Output element for dishwasher with extra
shelf,dimension1550х750х900 mm
No 1.00
60 Working table, wall-adjacent, stainless steel with under
shelf,dimension900х700х850 mm
No 1.00
61 Working table, wall-adjacent with 3 sink 500х500х300, stainless
steel,dimension1800х700х850 mm
No 1.00
62 Stainless steel shelf on 4 levels with perforated
shelves,dimension1170х630х1870 mm
No 8.00
63 Working table, wall-adjacent with sink 400х450х250, stainless
steel,dimension1600х600х850 mm
No 1.00
64 Sinks 1 bath 800х600х330, stainless steel;
dilmension1000х700х600
No 1.00
65 Working table wall-adjacent with two sinks 700h500h300,
stainless steel; dimension1700х700х850
No 1.00
66 Working table, wall-adjacent, stainless steel with under
shelf,dimension1200х700х850 mm
No 1.00
67 Working table, wall-adjacent with sink 500х500х300, stainless
steel, dimension450х600х850 mm
No 1.00
68 Cutting bench, PE type 40мм,dimension600х600х850 mm No 2.00
69 Working table, wall-adjacent, stainless steel with under
shelf,dimension500х600х850 mm
No 2.00
70 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dimension1850х700х850
No 1.00
71 Working table, wall-adjacent with sink 500х500х300, stainless
steel,dimension700х600х850 mm
No 1.00
72 Working table with two sinks 500х500х300, wall-adjacent,
stainless steel,dilmension1500х600х850 mm
No 1.00
73 Working table, isle type, stainless steel, low shelf
inclusive,dimension1800х600х850 mm
No 3.00
74 Working table, isle type, stainless steel, low shelf
inclusive,dimension1800х400х850 mm
No 1.00
75 Working table, stainless steel, with under shelf
,dimension600х900х900 mm
No 2.00
76 Tray troley 16 trays; 400x600 mm, stainless
steel,dimension470x620x1735 mm
No 3.00
77 Working table, wall-adjacent, stainless steel with under
shelf,dimension1500х700х850 mm
No 1.00
78 Flour container PVC on wheels No 1.00
79 Working table, wall-adjacent, stainless steel with under
shelf,dimension1750х700х850 mm
No 1.00
80 Working table, wall-adjacent with sink 600х500х300, stainless
steel,dimension1850х700х850 mm
No 1.00
81 Working table, wall-adjacent, stainless steel with under
shelf,dimension1250х600х850 mm
No 1.00
82 Working table, wall-adjacent, stainless steel with under
shelf,dimension1450х700х850 mm
No 1.00
83 Working table, wall-adjacent with 3 sink 600х500х300, stainless
steel,dimension2200х700х850 mm
No 1.00
84 Working table, wall-adjacent, stainless steel with under shelf,
dimension1350х600х850 mm
No 1.00
85 Working table, wall-adjacent with sink 400х400х250, stainless
steel, dimension 2250х600х850 mm
No 1.00
86 Cart trays of dirty dishes, dimension550х390х1800 mm No 4.00
87 Store shelf, 4 levels, galvanized steel, dimension1000х600х2000
mm
No 12.00
88 Cabinet lock for detergents, stainless steel,
dimension750х450х900 mm
No 1.00
Kitchen utensils
1 Knife Professional universal, 21 cm No 12.00
2 Kitchen knife, 29 cm No 5.00
3 Sharpening blade No 3.00
4 Scissors for chicken with a steel blade and a plastic handle No 3.00
5 White cutting board with vacuum feet, dimension 450X300X12 No 5.00
6 Brown cutting board for chicken with vacuum feet, dimension
450X300X12
No 1.00
7 Blue cutting board for fish with vacuum feet ,dimension
450х300х12
No 1.00
8 Red cutting board for meat with vacuum feet, dimension
450х300х12
No 1.00
9 Green cutting board for vegetables with vacuum feet, dimension
450х300х12
No 1.00
10 Wire breaking 35 cm, stainless steel INOX 18/10, 35 cm No 3.00
11 Ladle 0.2 liters, stainless steel INOX 18/10, 9 cm-200 lm No 5.00
12 Ladle 0.25 liters, stainless steel INOX 18/10, 10 cm- 250 lm No 5.00
13 Slotted spoon 10 cm, stainless steel INOX 18/10 No 5.00
14 Turner 12/7 cm, stainless steel INOX 18/10 No 5.00
15 Clip grill 30 cm, stainless steel No 4.00
16 Colander, stainless steel INOX 18/10 with 3 mm holes No 3.00
17 Conical strainer, stainless steel INOX 18/10, 20 cm No 3.00
18 Sieve, made of stainless steel, diameter 30 cm No 2.00
19 Can-opener, maximum cans height - 55 cm No 1.00
20 Peeler for fruits and vegetables with a sliding blade 4 cm No 2.00
21 Grid for oven, stainless steel GN 1/1 No 20.00
22 Tetrahedral grater, made of stainless steel INOX 18/10 No 2.00
23 Wooden meat mallet No 3.00
24 Garlic presses No 3.00
25 Turner perforated, stainless steel INOX 18/10, dimensions 8.5 x
8 cm, total length 33 cm
No 5.00
26 Casserole pan, 32 cm No 10.00
27 Casserole pan ,28 cm No 6.00
28 Stainless saucepan with lid,601 No 6.00
29 Stainless saucepan with lid,301 No 6.00
30 Stainless saucepan with lid,201 No 4.00
31 Stainless saucepan with lid,101 No 4.00
32 Stand for 8 chickens, GN 1/1 No 16.00
33 Stainless steel container, dimension GN - 1/1-65mm No 20.00
34 Stainless steel container, dimension GN - 1/1-100 mm No 60.00
35 Stainless steel container, GN - 1/1-200mm No 20.00
36 Stainless steel container, GN - 1/2-65mm No 10.00
37 Stainless steel container, GN - 1/2-150mm No 10.00
38 Stainless steel container, GN - 1/2-200mm No 12.00
39 Stainless steel container, GN - 1/2-200mm No 6.00
40 Cover GN 1/2 No 10.00
41 Stainless steel container perforated, GN - 1/1-65mm No 16.00
42 Stainless steel container perforated, GN - 1/1-100mm No 10.00
43 Cover GN 1/1 No 10.00
44 Stainless steel container perforated, GN-2/1-100 mm No 6.00
45 Baking pan ,600х400 No 30.00
46 Perforated baking pan,600х400 No 20.00
47 Roller for cutting dough No 2.00
48 Confectionery spatula ,25 cm No 2.00
49 Confectionery spatula ,15X8 No 2.00
50 Wooden rolling pin 50 cm, made of beech wood with a diameter
4 cm
No 2.00
51 Plastic storage box with lid 4lt No 12.00
52 Plastic storage box with lid 6lt No 8.00
53 Basket rack for dishwasher No 8.00
54 Basket trays for dishwasher,50X50cm No 8.00
55 Basket teacups for dishwasher,50X50cm No 8.00
56 Cutlery basket for dishwasher No 6.00
57 Dishwasher basket base, 50X50 cm No 4.00
58 Stainless steel container,GN-2/1-20 mm No 4.00
59 Stainless steel container, GN-2/1-40 mm No 4.00
60 Stainless steel container,GN-2/1-65 mm No 10.00
61 Stainless steel container,GN-2/1-100 No 24.00
62 Stainless steel container,GN-2/1-150 No 3.00
63 Stainless steel container,GN-2/1-200 No 3.00
64 Perforated stainless steel container GN-2/1-65 No 16.00
65 Stainless steel container perforated, GN-2/1-100 No 8.00
66 Cover GN 1/2 No 10.00
67 Grillage Stainless steel, GN2/1 No 12.00
SUB TOTAL OF- E
GRAND TOTAL OF A+B+C+D+E
1
UNHCR VENDOR REGISTRATION FORM – (Rev. Feb. 10)
Section 1: Company Details and General Information 1. Name of Company: 2. Street Address: 3. P.O. Box and Mailing Address: Postal Code: City: Country: 4. Tel: 5. Fax: 6. Email: 7. WWW Address: 8. Contact Name and Title: 9. Email: 10. Parent Company (Full legal / officially registered company name): 11. Subsidiaries, Associates - name, city, country (attach a List if necessary): 12. International Offices/Representation (Countries where the Company has local Offices/Representation): 13. Type of Business (Mark one only): Corporate/ Limited: Partnership: Other (specify): 14. Nature of Business: Manufacturer: Authorised Agent: Trader: Consulting Company: Other (specify): 15. Year Established: 16. Number of Full-time Employees: 17. Licence no./State where registered: 18. VAT No./Tax I.D: 19. Technical Documents available in: English French Spanish Russian Arabic Chinese Other (specify) _________________ 20. Working Languages: English French Spanish Russian Arabic Chinese Other (specify) _________________ Section 2: Banking Information
21. Bank Name: 22. Branch Name: 23. Branch Address: 24. Tel. number:
25. Fax number:
26. Bank Account Number: 27. Account Name: 28. Account currency: 29. Swift/Bank Identifier Code (BIC): 30. International Bank Account Number (IBAN): 31. Routing Bank details (if applicable): full details to be provided as per above If multiple bank accounts exist that may be relevant to UNHCR, please provide details for each account.
2
Section 3: Technical Capability and Information on Goods / Services Offered 32.. Quality Assurance Certification (e.g. ISO 9000 or Equivalent) (please provide a Copy of your latest Certificate): 33. For Goods only, do those offered for supply conform to National/International Quality Standards? Yes No 34. List below up to a maximum of ten (10) of your core Goods/Services offered: Description (one Line for each Item) National/International Quality Standard to which Item conforms Section 4: Experience 35. Annual Value of Total Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 36. Annual Value of Export Sales for the last 3 Years: Year ______: USD___________ Year ______: USD___________ Year ______: USD___________ 37. If available, please provide a copy of the company's latest annual or audited Financial Report. Please note that the latest audited financial report
may be requested in case of a contract with UNHCR. Do you have outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? Yes No
If available, please provide Credit Rating by Dun and Bradstreet or equivalent:
38. Recent Contracts with the UN and/or other International Aid Organizations: Organization: Value: Year: Goods/Services Supplied: Destination: USD ________________________ _ USD ________________________ USD ________________________ USD ________________________ 39. To which Countries has your Company exported and/or managed Projects over the last 3 Years? Section 5: UN Global Compact Initiative 40. Is your company aware of the UN Secretary General’s Global Compact initiative, which can be viewed at http://www.unglobalcompact.org? Yes No If yes, have you signed up to this initiative or are you going to sign up to? Please state:
3
Section 6: Environment 41. Does your Company have a written Statement of its Environmental Policy? (If yes, please attach a Copy) Yes No 42. Write down the name, qualification and contact details of your company’s environmental focal point. Name: ______________________ Qualification: ____________ Telephone: ______________________ Email: _________________ 43. Does your organisation hold any accreditation such as ISO 14001 related to the environment? Yes No If yes, please attach a copy. Section 7: Anti Personnel Mines 44. By signing this VRF, potential vendor warrants and represents that neither it, its parent entities (if any), nor any of its subsidiary or affiliated entities (if any) is engaged in the sale or manufacture, either directly or indirectly, of anti-personnel mines or any components produced primarily for the operation thereof. Please confirm by answering Yes or No below. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 8: Child Labour 45. By signing this VRF, potential vendor warrants and represents that it is not engaged in any practice inconsistent with the Rights set forth in the Convention on the Rights of Child which requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or to be harmful to the child’s health and physical, mental, spiritual, moral or social development. Do you agree with this? Yes No Any breach of this clause may result in the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database.
Section 9: Official not to benefit
46. By signing this VRF, potential vendors confirm that they have read, understood and will comply with the UNHCR policy on the “zero tolerance” that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm. Yes No Any breach of this clause may lead to the termination of all contracts your Company may have with UNHCR and removal from the approved vendor database. Section 10: Others 47. Please list any Disputes your Company has been involved in with UN Organizations over the last 3 Years: 48. List any National or International Trade or Professional Organizations of which your Company is a Member. 49. Is your company already registered with the United Nations Global Marketplace (UNGM)? If so, please provide registration number.
50. Certification: I, the undersigned, hereby accept the UNHCR General Conditions, a copy of which has been provided to me, and warrant that the information
provided in this form is correct and, in the event of changes, details will be provided as soon as possible: 51. Self Declaration: I, the undersigned, declare that: (a) Our company is not involved in any fraudulent or corrupt activities and has not been in the past, and is not currently under any investigation for
any such activities which would render our company unsuitable for business dealing with UNHCR. (b) Our company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list
established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html). (c) Our company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United
Nations Oil-for-food programme (www.iic-offp.org). (d) Our company is not currently removed, invalidated or suspended by any other UN Headquarters, or Field Offices or any other UN Agencies
(including the World Bank) Name: Functional Title: Signature: Date:
4
Please mail completed form to*: United Nations High Commissioner for Refugees
Procurement Management & Contracting Service HQSF00 Head, Procurement Management & Contracting Service
Ipoly utca 5a/b/c 1133 Budapest
Hungary
*Registration form to be returned to the relevant UNHCR Office
Companies that are registered with UNHCR and that have no purchase history over three years shall be inactivated. UNHCR may require new registration documentation from suppliers in case new business opportunity appears.
INSTRUCTIONS FOR COMPLETION The form should be typewritten in uppercase and completed clearly and accurately ensuring that all questions are answered. The numbers below correspond to item numbers on the registration form: Section 1:
1. Full name of company.
2. Full street address.
3. Full mailing address (including P.O. Box, if any).
4. Telephone number, including correct country and area codes.
5. Fax number, including country and area codes.
6. Email address.
7. WWW Address.
8. Provide name of person (including title) or department to whom correspondence should be addressed.
9. Provide email address of contact person.
10. Full legal name of parent company, if any.
11. Please provide, on a separate sheet if necessary, names and addresses of all subsidiaries & associates if any.
12. Please provide countries where the company has local offices or representation.
13. Please tick one box. If other; please specify.
14. Please tick one box. If other; please specify. If the company is a manufacturer of some products and a trader/agent of others which they do not manufacture, both boxes should be ticked.
15. Indicate the year in which the organization was established under the name shown in Item 1.
16. Indicate the total number of full-time personnel in the company.
17. Provide the license number under which the company is registered, or the State where it is registered.
18. Provide the VAT number or Tax I.D. of the company.
19. Please tick the boxes for which languages the company is able to provide technical documents. Please specify other languages.
20. Please tick the boxes for which languages the company is able to work in. Please specify other languages.
Section 2:
21. Full name of bank.
22. Name of branch.
23. Address where branch is located.
24. Telephone number, including correct country and area codes.
25. Fax number, including country and area codes.
26. Number of the company account.
27. Name in which the account is held (important: this should be the company name).
28. Currency of the account.
5
29. Swift code for the account.
30. International Bank Account Number (IBAN).
31. Should a routing be required for international payments, please provide full details of intermediate bank(s).
Section 3:
32. List any Quality Assurance Certificates (e.g. ISO 9000 series) that have been issued to your company and provide a copy of the latest certificates.
33. Indicate whether the company's products conform to national/international standards. If yes please attach copies of the certificates.
34. Please list up to 10 of the core goods/services offered. For each item, list the National/International Quality Standard to which it conforms.
Section 4:
35. Provide the total annual sales for the organization for the last 3 financial years in USD.
36. Provide the total export sales for the organization for the last 3 financial years in USD. 37. Please provide a copy of your most recent annual report or audited financial report. Please tick ‘yes’ or ‘no’ to reflect whether your company has
any outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern? If available, provide a rating by Dun and Bradstreet or equivalent (specify which).
38. Enter the name(s) of UN organizations which your company has dealt with recently. Provide the value and the year of the contract, the goods/services supplied and the country of destination of each contract. If you have had more than 5 of such contracts, please attach a separate sheet indicating the others. Documentary evidence of such contracts may be required, e.g. copies of purchase orders. Organizations in the UN system are: UN; UNCTAD; UNEP; UNCHS(Habitat); UNICEF; UNDP; WFP; UNHCR; UNRWA; UNFPA; UNOPS; UNU; ILO; FAO; UNESCO; ICAO; WHO; WB; IMF; UPU; ITU; WMO; IMO; WTO; WIPO; IAPSO; IFAD; UNIDO; IAEA; ITC; ECA; ECE; ECLAC; ESCAP; ESCWA.
39. List export markets, in particular, all developing countries to which your company has exported over the last 3 years.
Section 5:
40. Please confirm if your company is aware of the UN Global Compact Initiatives – ten universally accepted principles of Human Rights, Labour, Environment and Anti-Corruption – by marking Yes or No. Also, please state if you have signed up to this initiative or you intend to do so.
Section 5:
41. The Earth Summit, held in Rio de Janeiro in 1992, emphasised the necessity to protect and renew the earth's limited resources. Agenda 21 was adopted by 178 governments and lays an emphasis for the UN to exercise leadership, i.e. towards promoting environmental sensitive procurement policies for goods and services. Please indicate whether your company has a written statement of its Environmental Policy and, if so, please provide a copy.
42. Provide the name, qualification and contact details (e-mail and telephone) of your environmental focal point.
43. Please indicate if your organisation holds any accreditation such as ISO 14001 related to the environment. If so, please enclose copies of such certification.
Section 7:
44. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines. Please mark yes if you are in agreement and no if otherwise.
Section 8:
45. UNHCR expects all suppliers with whom it does business with to obey with the non-engagement in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, the International Labour Organization (ILO) Minimum Age Convention or the Prohibition and Immediate Elimination of the Worst Forms of Child Labour Convention. Please mark yes if you are in agreement and no if otherwise.
Section 9:
46. Official benefits: UNHCR adopted “zero tolerance” policy that strictly prohibits the acceptance of any type of gift and/or hospitality by UN staff members participating in the procurement process. Please confirm your acceptance by answering Yes or No if otherwise.
Section 10:
47. List all disputes with UN organizations which your organization has been involved in over the last 3 years. If more space is required, please use a separate sheet.
48. Provide details of all national and international trade or professional organizations to which your company belongs.
49. UNHCR accepts UNGM-registered companies into its database, subject to submitting a hardcopy of a complete set of vendor registration form with necessary attachments. The registration number provided by UNGM should be given.
6
50. Please read carefully the enclosed UNHCR General Term and Conditions, as signing of the form signifies acceptance. The form should be signed by the person completing it and their name and title should be typed, along with the date.
51. Please sign a self declaration stating that:
(a) Your company is not involved in any fraudulent and corrupt activities and has not been in the past, and is not currently under any investigation for such activities which would render your company unsuitable for business dealing with UNHCR.
(b) Your company is not on, or associated with a company or individual, groups, undertakings and entities that are on the consolidated list established and maintained by the committee established by the UN Resolution No. 1267 (www.un.org/sc/committees/1267/consolist.html)
(c) Your company is not on, or associated with a company or individual that are subject to the list of Independent Inquiry Committee into United Nations Oil-for-food programme (www.iic-offp.org)
(d) Your company is not currently removed, invalidated or suspended by the UN Headquarters or any of its field offices or any other UN agency Headquarters or any of their field offices.
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CONTRACTS FOR THE PROVISION OF SERVICES REV.: JANUARY 2010
1. LEGAL STATUS OF THE PARTIES: The United Nations Office of the High Commissioner for Refugees
(“UNHCR”) and the Contractor shall also each be referred to as a “Party” hereunder, and:
1.1 Pursuant, inter alia, to the Charter of the United Nations and the Convention on the Privileges and Immunities
of the United Nations, UNHCR, as a subsidiary organ of the United Nations, has full juridical personality and
enjoys such privileges and immunities as are necessary for the independent fulfillment of its purposes.
1.2 The Contractor shall have the legal status of an independent contractor vis-à-vis UNHCR, and nothing
contained in or relating to the Contract shall be construed as establishing or creating between the Parties the
relationship of employer and employee or of principal and agent. The officials, representatives, employees, or
subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of
the other Party, and each Party shall be solely responsible for all claims arising out of or relating to its
engagement of such persons or entities.
2. SOURCE OF INSTRUCTIONS: The Contractor shall neither seek nor accept instructions from any authority external
to UNHCR in connection with the performance of its obligations under the Contract. Should any authority external to
UNHCR seek to impose any instructions concerning or restrictions on the Contractor’s performance under the Contract,
the Contractor shall promptly notify UNHCR in writing and provide all reasonable assistance required by UNHCR. The
Contractor shall not take any action in respect of the performance of its obligations under the Contract that may
adversely affect the interests of UNHCR, and the Contractor shall perform its obligations under the Contract with the
fullest regard to the interests of UNHCR.
3. RESPONSIBILITY FOR EMPLOYEES: The following provisions shall apply:
3.1 The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to
perform work under the Contract and will select reliable and competent individuals who will be able to
effectively perform the obligations under the Contract and who, while doing so, will respect the local laws and
customs and conform to a high standard of moral and ethical conduct.
3.2 Such Contractor personnel shall be professionally qualified and, if required to work with officials or staff of
UNHCR, shall be able to do so effectively. The qualifications of any personnel whom the Contractor may
assign or may propose to assign to perform any obligations under the Contract shall be substantially the same,
or better, as the qualifications of any personnel originally proposed by the Contractor.
3.3 At the option of and in the sole discretion of UNHCR:
3.3.1 the qualifications of personnel proposed by the Contractor (e.g., a curriculum vitae) may be
reviewed by UNHCR prior to such personnel’s performing any obligations under the Contract;
3.3.2 any personnel proposed by the Contractor to perform obligations under the Contract may be
interviewed by qualified staff or officials of UNHCR prior to such personnel’s performing any
obligations under the Contract; and,
3.3.3 in cases in which, pursuant to Article 3.3.1 or 3.3.2, above, UNHCR has reviewed the qualifications
of such Contractor’s personnel, UNHCR may reasonably refuse to accept any such personnel.
3.4 Requirements specified in the Contract regarding the number or qualifications of the Contractor’s personnel
may change during the course of performance of the Contract. Any such change shall be made only following
written notice of such proposed change and upon written agreement between the Parties regarding such change,
subject to the following:
3.4.1 UNHCR may, at any time, request, in writing, the withdrawal or replacement of any of the
Contractor’s personnel, and such request shall not be unreasonably refused by the Contractor.
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF SERVICES PAGE 2
3.4.2 Any of the Contractor’s personnel assigned to perform obligations under the Contract shall not be
withdrawn or replaced without the prior written consent of UNHCR, which shall not be unreasonably
withheld.
3.4.3 The withdrawal or replacement of the Contractor’s personnel shall be carried out as quickly as
possible and in a manner that will not adversely affect the performance of obligations under the
Contract.
3.4.4 All expenses related to the withdrawal or replacement of the Contractor’s personnel shall, in all
cases, be borne exclusively by the Contractor.
3.4.5 Any request by UNHCR for the withdrawal or replacement of the Contractor’s personnel shall not be
considered to be a termination, in whole or in part, of the Contract, and UNHCR shall not bear any
liability in respect of such withdrawn or replaced personnel.
3.4.6 If a request for the withdrawal or replacement of the Contractor’s personnel is not based upon a
default by or failure on the part of the Contractor to perform its obligations in accordance with the
Contract, the misconduct of the personnel, or the inability of such personnel to reasonably work
together with UNHCR officials and staff, then the Contractor shall not be liable by reason of any
such request for the withdrawal or replacement of the Contractor’s personnel for any delay in the
performance by the Contractor of its obligations under the Contract that is substantially the result of
such personnel’s being withdrawn or replaced.
3.5 Nothing in Articles 3.2, 3.3 and 3.4, above, shall be construed to create any obligations on the part of UNHCR
with respect to the Contractor’s personnel assigned to perform work under the Contract, and such personnel
shall remain the sole responsibility of the Contractor.
3.6 The Contractor shall be responsible for requiring that all personnel assigned by it to perform any obligations
under the Contract and who may have access to any premises or other property of UNHCR shall:
3.6.1 undergo or comply with security screening requirements made known to the Contractor by UNHCR,
including but not limited to, a review of any criminal history;
3.6.2 when within UNHCR premises or on UNHCR property, display such identification as may be
approved and furnished by UNHCR security officials, and that upon the withdrawal or replacement
of any such personnel or upon termination or completion of the Contract, such personnel shall
immediately return any such identification to UNHCR for cancellation.
3.7 Not less than one working day after learning that any of Contractor’s personnel who have access to any
UNHCR premises have been charged by law enforcement authorities with an offense other than a minor traffic
offense, the Contractor shall provide written notice to inform UNHCR about the particulars of the charges then
known and shall continue to inform UNHCR concerning all substantial developments regarding the disposition
of such charges.
3.8 All operations of the Contractor, including without limitation, storage of equipment, materials, supplies and
parts, within UNHCR premises or on UNHCR property shall be confined to areas authorized or approved by
UNHCR. The Contractor’s personnel shall not enter or pass through and shall not store or dispose of any of its
equipment or materials in any areas within UNHCR premises or on UNHCR property without appropriate
authorization from UNHCR.
4. ASSIGNMENT:
4.1 Except as provided in Article 4.2, below, the Contractor may not assign, transfer, pledge or make any other
disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the
Contract except with the prior written authorization of UNHCR. Any such unauthorized assignment, transfer,
pledge or other disposition, or any attempt to do so, shall not be binding on UNHCR. Except as permitted with
respect to any approved subcontractors, the Contractor shall not delegate any of its obligations under the
Contract, except with the prior written consent of UNHCR. Any such unauthorized delegation, or attempt to do
so, shall not be binding on UNHCR.
4.2 The Contractor may assign or otherwise transfer the Contract to the surviving entity resulting from a
reorganization of the Contractor’s operations, provided that:
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF SERVICES PAGE 3
4.2.1 such reorganization is not the result of any bankruptcy, receivership or other similar proceedings;
and,
4.2.2 such reorganization arises from a sale, merger, or acquisition of all or substantially all of the
Contractor’s assets or ownership interests; and,
4.2.3 the Contractor promptly notifies UNHCR about such assignment or transfer at the earliest
opportunity; and,
4.2.4 the assignee or transferee agrees in writing to be bound by all of the terms and conditions of the
Contract, and such writing is promptly provided to UNHCR following the assignment or transfer.
5. SUBCONTRACTING: In the event that the Contractor requires the services of subcontractors to perform any
obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be
entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor
that UNHCR reasonably considers is not qualified to perform obligations under the Contract. UNHCR shall have the
right to require any subcontractor’s removal from UNHCR premises without having to give any justification therefor.
Any such rejection or request for removal shall not, in and of itself, entitle the Contractor to claim any delays in the
performance, or to assert any excuses for the non-performance, of any of its obligations under the Contract, and the
Contractor shall be solely responsible for all services and obligations performed by its subcontractors. The terms of any
subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terms and
conditions of the Contract.
6. OFFICIALS NOT TO BENEFIT: The Contractor warrants that it has not and shall not offer any direct or indirect
benefit arising from or related to the performance of the Contract or the award thereof to any representative, official,
employee, or other agent of UNHCR. The Contractor acknowledges and agrees that any breach of this provision is a
breach of an essential term of the Contract.
7. INDEMNIFICATION:
7.1 The Contractor shall indemnify, defend, and hold and save harmless, UNHCR, and its officials, agents and
employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature
brought by any third party against UNHCR, including, but not limited to, all litigation costs and expenses,
attorney’s fees, settlement payments and damages, based on, arising from, or relating to:
7.1.1 allegations or claims that the possession of or use by UNHCR of any patented device, any
copyrighted material, or any other goods, property or services provided or licensed to UNHCR under
the terms of the Contract, in whole or in part, separately or in a combination contemplated by the
Contractor’s published specifications therefor, or otherwise specifically approved by the Contractor,
constitutes an infringement of any patent, copyright, trademark, or other intellectual property right of
any third party; or,
7.1.2 any acts or omissions of the Contractor, or of any subcontractor or anyone directly or indirectly
employed by them in the performance of the Contract, which give rise to legal liability to anyone not
a party to the Contract, including, without limitation, claims and liability in the nature of a claim for
workers’ compensation.
7.2 The indemnity set forth in Article 7.1.1, above, shall not apply to:
7.2.1 A claim of infringement resulting from the Contractor’s compliance with specific written instructions
by UNHCR directing a change in the specifications for the goods, property, materials, equipment or
supplies to be or used, or directing a manner of performance of the Contract or requiring the use of
specifications not normally used by the Contractor; or
7.2.2 A claim of infringement resulting from additions to or changes in any goods, property, materials
equipment, supplies or any components thereof furnished under the Contract if UNHCR or another
party acting under the direction of UNHCR made such changes.
7.3 In addition to the indemnity obligations set forth in this Article 7, the Contractor shall be obligated, at its sole
expense, to defend UNHCR and its officials, agents and employees, pursuant to this Article 7, regardless of
whether the suits, proceedings, claims and demands in question actually give rise to or otherwise result in any
loss or liability.
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7.4 UNHCR shall advise the Contractor about any such suits, proceedings, claims, demands, losses or liability
within a reasonable period of time after having received actual notice thereof. The Contractor shall have sole
control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with
the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and
immunities of UNHCR or any matter relating thereto, which only UNHCR itself is authorized to assert and
maintain. UNHCR shall have the right, at its own expense, to be represented in any such suit, proceeding, claim
or demand by independent counsel of its own choosing.
7.5 In the event the use by UNHCR of any goods, property or services provided or licensed to UNHCR by the
Contractor, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or
permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in
the event of a settlement, is enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost
and expense, shall, promptly, either:
7.5.1 procure for UNHCR the unrestricted right to continue using such goods or services provided to
UNHCR;
7.5.2 replace or modify the goods or services provided to UNHCR, or part thereof, with the equivalent or
better goods or services, or part thereof, that is non-infringing; or,
7.5.3 refund to UNHCR the full price paid by UNHCR for the right to have or use such goods, property or
services, or part thereof.
8. INSURANCE AND LIABILITY:
8.1 The Contractor shall pay UNHCR promptly for all loss, destruction, or damage to the property of UNHCR
caused by the Contractor’s personnel or by any of its subcontractors or anyone else directly or indirectly
employed by the Contractor or any of its subcontractors in the performance of the Contract.
8.2 Unless otherwise provided in the Contract, prior to commencement of performance of any other obligations
under the Contract, and subject to any limits set forth in the Contract, the Contractor shall take out and shall
maintain for the entire term of the Contract, for any extension thereof, and for a period following any
termination of the Contract reasonably adequate to deal with losses:
8.2.1 insurance against all risks in respect of its property and any equipment used for the performance of
the Contract;
8.2.2 workers’ compensation insurance, or its equivalent, or employer’s liability insurance, or its
equivalent, with respect to the Contractor’s personnel sufficient to cover all claims for injury, death
and disability, or any other benefits required to be paid by law, in connection with the performance of
the Contract;
8.2.3 liability insurance in an adequate amount to cover all claims, including, but not limited to, claims for
death and bodily injury, products and completed operations liability, loss of or damage to property,
and personal and advertising injury, arising from or in connection with the Contractor’s performance
under the Contract, including, but not limited to, liability arising out of or in connection with the acts
or omissions of the Contractor, its personnel, agents, or invitees, or the use, during the performance
of the Contract, of any vehicles, boats, airplanes or other transportation vehicles and equipment,
whether or not owned by the Contractor; and,
8.2.4 such other insurance as may be agreed upon in writing between UNHCR and the Contractor.
8.3 The Contractor’s liability policies shall also cover subcontractors and all defense costs and shall contain a
standard “cross liability” clause.
8.4 The Contractor acknowledges and agrees that UNHCR accepts no responsibility for providing life, health,
accident, travel or any other insurance coverage which may be necessary or desirable in respect of any
personnel performing services for the Contractor in connection with the Contract.
8.5 Except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor
and approved by UNHCR, in its sole discretion, for purposes of fulfilling the Contractor’s requirements for
providing insurance under the Contract, the insurance policies required under the Contract shall:
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8.5.1 name UNHCR as an additional insured under the liability policies, including, if required, as a
separate endorsement under the policy;
8.5.2 include a waiver of subrogation of the Contractor’s insurance carrier’s rights against UNHCR;
8.5.3 provide that UNHCR shall receive written notice from the Contractor’s insurance carrier not less than
thirty (30) days prior to any cancellation or material change of coverage; and,
8.5.4 include a provision for response on a primary and non-contributing basis with respect to any other
insurance that may be available to UNHCR.
8.6 The Contractor shall be responsible to fund all amounts within any policy deductible or retention.
8.7 Except for any self-insurance program maintained by the Contractor and approved by UNHCR for purposes of
fulfilling the Contractor’s requirements for maintaining insurance under the Contract, the Contractor shall
maintain the insurance taken out under the Contract with reputable insurers that are in good financial standing
and that are acceptable to UNHCR Prior to the commencement of any obligations under the Contract, the
Contractor shall provide UNHCR with evidence, in the form of certificate of insurance or such other form as
UNHCR may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance
with the requirements of the Contract. UNHCR reserves the right, upon written notice to the Contractor, to
obtain copies of any insurance policies or insurance program descriptions required to be maintained by the
Contractor under the Contract. Notwithstanding the provisions of Article 8.5.3, above, the Contractor shall
promptly notify UNHCR concerning any cancellation or material change of insurance coverage required under
the Contract.
8.8 The Contractor acknowledges and agrees that neither the requirement for taking out and maintaining insurance
as set forth in the Contract nor the amount of any such insurance, including, but not limited to, any deductible or
retention relating thereto, shall in any way be construed as limiting the Contractor’s liability arising under or
relating to the Contract.
9. ENCUMBRANCES AND LIENS: The Contractor shall not cause or permit any lien, attachment or other encumbrance
by any person to be placed on file or to remain on file in any public office or on file with the United Nations against any
monies due to the Contractor or that may become due for any work done or against any goods supplied or materials
furnished under the Contract, or by reason of any other claim or demand against the Contractor or UNHCR.
10. EQUIPMENT FURNISHED BY UNHCR TO THE CONTRACTOR: Title to any equipment and supplies that may
be furnished by UNHCR to the Contractor for the performance of any obligations under the Contract shall rest with
UNHCR, and any such equipment shall be returned to UNHCR at the conclusion of the Contract or when no longer
needed by the Contractor. Such equipment, when returned to UNHCR, shall be in the same condition as when delivered
to the Contractor, subject to normal wear and tear, and the Contractor shall be liable to compensate UNHCR for the
actual costs of any loss of, damage to, or degradation of the equipment that is beyond normal wear and tear.
11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:
11.1 Except as is otherwise expressly provided in writing in the Contract, UNHCR shall be entitled to all
intellectual property and other proprietary rights including, but not limited to, patents, copyrights, and
trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials
which the Contractor has developed for UNHCR under the Contract and which bear a direct relation to or are
produced or prepared or collected in consequence of, or during the course of, the performance of the Contract.
The Contractor acknowledges and agrees that such products, documents and other materials constitute works
made for hire for UNHCR.
11.2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property
or other proprietary rights of the Contractor: (i) that pre-existed the performance by the Contractor of its
obligations under the Contract, or (ii) that the Contractor may develop or acquire, or may have developed or
acquired, independently of the performance of its obligations under the Contract, UNHCR does not and shall
not claim any ownership interest thereto, and the Contractor grants to UNHCR a perpetual license to use such
intellectual property or other proprietary right solely for the purposes of and in accordance with the
requirements of the Contract.
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11.3 At the request of UNHCR, the Contractor shall take all necessary steps, execute all necessary documents and
generally assist in securing such proprietary rights and transferring or licensing them to UNHCR in
compliance with the requirements of the applicable law and of the Contract.
11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates,
recommendations, documents, and all other data compiled by or received by the Contractor under the Contract
shall be the property of UNHCR, shall be made available for use or inspection by UNHCR at reasonable times
and in reasonable places, shall be treated as confidential, and shall be delivered only to UNHCR authorized
officials on completion of work under the Contract.
12. PUBLICITY, AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS OR
OF UNHCR: The Contractor shall not advertise or otherwise make public for purposes of commercial advantage or
goodwill that it has a contractual relationship with the United Nations or UNHCR, nor shall the Contractor, in any
manner whatsoever use the name, emblem or official seal of the United Nations or of UNHCR, or any abbreviation of
the name of the United Nations or of UNHCR in connection with its business or otherwise without the written
permission of UNHCR..
13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that is considered
proprietary by either Party or that is delivered or disclosed by one Party (“Discloser”) to the other Party (“Recipient”)
during the course of performance of the Contract, and that is designated as confidential (“Information”)1, shall be held in
confidence by that Party and shall be handled as follows:
13.1 The recipient (“Recipient”) of such Information shall:
13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the
Discloser’s Information as it uses with its own similar Information that it does not wish to
disclose, publish or disseminate; and,
13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.
13.2 Provided that the Recipient has a written agreement with the following persons or entities requiring them to
treat the Information confidential in accordance with the Contract and this Article 13, the Recipient may
disclose Information to:
13.2.1 any other party with the Discloser’s prior written consent; and,
13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know such
Information for purposes of performing obligations under the Contract, and employees officials,
representatives and agents of any legal entity that it controls, controls it, or with which it is under
common control, who have a need to know such Information for purposes of performing
obligations under the Contract, provided that, for these purposes a controlled legal entity means:
13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly
or indirectly, over fifty percent (50%) of voting shares thereof; or,
13.2.2.2 any entity over which the Party exercises effective managerial control; or,
13.2.2.3 for UNHCR, a principal or subsidiary organ of the United Nations established in
accordance with the Charter of the United Nations.
13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to and without
any waiver of the privileges and immunities of UNHCR, the Contractor will give UNHCR sufficient prior
notice of a request for the disclosure of Information in order to allow UNHCR to have a reasonable
opportunity to take protective measures or such other action as may be appropriate before any such disclosure
is made.
13.4 UNHCR may disclose Information to the extent as required pursuant to the Charter of the United Nations, or
pursuant to resolutions or regulations of the General Assembly or rules promulgated thereunder.
1 Information and data that is considered by UNHCR as proprietary and confidential includes, but is not limited to, data
pertaining to refugees and persons of concern to UNHCR.
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13.5 The Recipient shall not be precluded from disclosing Information that is (i) obtained by the Recipient without
restriction from a third party who is not in breach of any obligation as to confidentiality to the owner of such
Information or any other person, or (ii) disclosed by the Discloser to a third party without any obligation of
confidentiality, or (iii) previously known by the Recipient, or (iv) at any time is developed by the Recipient
completely independently of any disclosures hereunder.
13.6 These obligations and restrictions of confidentiality shall be effective during the term of the Contract,
including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective
following any termination of the Contract.
14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS:
14.1 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the
affected Party shall give notice and full particulars in writing to the other Party, of such occurrence or cause if
the affected Party is thereby rendered unable, wholly or in part, to perform its obligations and meet its
responsibilities under the Contract. The affected Party shall also notify the other Party of any other changes in
condition or the occurrence of any event which interferes or threatens to interfere with its performance of the
Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other
changes in condition or occurrence, the affected Party shall also submit a statement to the other Party of
estimated expenditures that will likely be incurred for the duration of the change in condition or the event of
force majeure. On receipt of the notice or notices required hereunder, the Party not affected by the occurrence
of a cause constituting force majeure shall take such action as it reasonably considers to be appropriate or
necessary in the circumstances, including the granting to the affected Party of a reasonable extension of time
in which to perform any obligations under the Contract.
14.2 If the Contractor is rendered unable, wholly or in part, by reason of force majeure to perform its obligations
and meet its responsibilities under the Contract, UNHCR shall have the right to suspend or terminate the
Contract on the same terms and conditions as are provided for in Article 15, “Termination,” except that the
period of notice shall be seven (7) days instead of thirty (30) days. In any case, UNHCR shall be entitled to
consider the Contractor permanently unable to perform its obligations under the Contract in case the
Contractor is unable to perform its obligations, wholly or in part, by reason of force majeure for any period in
excess of ninety (90) days.
14.3 Force majeure as used herein means any unforeseeable and irresistible act of nature, any act of war (whether
declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force,
provided that such acts arise from causes beyond the control and without the fault or negligence of the
Contractor. The Contractor acknowledges and agrees that, with respect to any obligations under the Contract
that the Contractor must perform in areas in which UNHCR is engaged in, preparing to engage in, or
disengaging from any humanitarian or similar operations, any delays or failure to perform such obligations
arising from or relating to harsh conditions within such areas, or to any incidents of civil unrest occurring in
such areas, shall not, in and of itself, constitute force majeure under the Contract.
15. TERMINATION:
15.1 Either Party may terminate the Contract for cause, in whole or in part, upon thirty (30) day’s notice, in writing,
to the other Party. The initiation of conciliation or arbitral proceedings in accordance with Article 18
“Settlement of Disputes,” below, shall not be deemed to be a “cause” for or otherwise to be in itself a
termination of the Contract.
15.2 UNHCR may terminate the Contract at any time by providing written notice to the Contractor in any case in
which the mandate of UNHCR applicable to the performance of the Contract or the funding of UNHCR
applicable to the Contract is curtailed or terminated, whether in whole or in part. In addition, unless otherwise
provided by the Contract, upon sixty (60) day’s advance written notice to the Contractor, UNHCR may
terminate the Contract without having to provide any justification therefor.
15.3 In the event of any termination of the Contract, upon receipt of notice of termination that has been issued by
UNHCR, the Contractor shall, except as may be directed by UNHCR in the notice of termination or otherwise
in writing:
15.3.1 take immediate steps to bring the performance of any obligations under the Contract to a close in a
prompt and orderly manner, and in doing so, reduce expenses to a minimum;
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15.3.2 refrain from undertaking any further or additional commitments under the Contract as of and
following the date of receipt of such notice;
15.3.3 place no further subcontracts or orders for materials, services, or facilities, except as UNHCR and
the Contractor agree in writing are necessary to complete any portion of the Contract that is not
terminated;
15.3.4 terminate all subcontracts or orders to the extent they relate to the portion of the Contract
terminated;
15.3.5 transfer title and deliver to UNHCR the fabricated or unfabricated parts, work in process,
completed work, supplies, and other material produced or acquired for the portion of the Contract
terminated;
15.3.6 deliver all completed or partially completed plans, drawings, information, and other property that,
if the Contract had been completed, would be required to be furnished to UNHCR thereunder;
15.3.7 complete performance of the work not terminated; and,
15.3.8 take any other action that may be necessary, or that UNHCR may direct in writing, for the
minimization of losses and for the protection and preservation of any property, whether tangible or
intangible, related to the Contract that is in the possession of the Contractor and in which UNHCR
has or may be reasonably expected to acquire an interest.
15.4 In the event of any termination of the Contract, UNHCR shall be entitled to obtain reasonable written
accountings from the Contractor concerning all obligations performed or pending in accordance with the
Contract. In addition, UNHCR shall not be liable to pay the Contractor except for those goods delivered and
services provided to UNHCR in accordance with the requirements of the Contract, but only if such goods or
services were ordered, requested or otherwise provided prior to the Contractor’s receipt of notice of
termination from UNHCR or prior to the Contractor’s tendering of notice of termination to UNHCR.
15.5 UNHCR may, without prejudice to any other right or remedy available to it, terminate the Contract forthwith
in the event that:
15.5.1 the Contractor is adjudged bankrupt, or is liquidated, or becomes insolvent, or applies for a
moratorium or stay on any payment or repayment obligations, or applies to be declared insolvent;
15.5.2 the Contractor is granted a moratorium or a stay, or is declared insolvent;
15.5.3 the Contractor makes an assignment for the benefit of one or more of its creditors;
15.5.4 a receiver is appointed on account of the insolvency of the Contractor;
15.5.5 the Contractor offers a settlement in lieu of bankruptcy or receivership; or,
15.5.6 UNHCR reasonably determines that the Contractor has become subject to a materially adverse
change in its financial condition that threatens to substantially affect the ability of the Contractor
to perform any of its obligations under the Contract.
15.6 Except as prohibited by law, the Contractor shall be bound to compensate UNHCR for all damages and costs,
including, but not limited to, all costs incurred by UNHCR in any legal or non-legal proceedings, as a result of
any of the events specified in Article 15.5, above, and resulting from or relating to a termination of the
Contract, even if the Contractor is adjudged bankrupt, or is granted a moratorium or stay or is declared
insolvent. The Contractor shall immediately inform UNHCR of the occurrence of any of the events specified
in Article 15.5, above, and shall provide UNHCR with any information pertinent thereto.
15.7 The provisions of this Article 15 are without prejudice to any other rights or remedies of UNHCR under the
Contract or otherwise.
16. NON-WAIVER OF RIGHTS: The failure by either Party to exercise any rights available to it, whether under the
Contract or otherwise, shall not be deemed for any purposes to constitute a waiver by the other Party of any such right or
any remedy associated therewith, and shall not relieve the Parties of any of their obligations under the Contract.
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17. NON-EXCLUSIVITY: Unless otherwise specified in the Contract, UNHCR shall have no obligation to purchase any
minimum quantities of goods or services from the Contractor, and UNHCR shall have no limitation on its right to obtain
goods or services of the same kind, quality and quantity described in the Contract, from any other source at any time.
18. SETTLEMENT OF DISPUTES:
18.1 AMICABLE SETTLEMENT: The Parties shall use their best efforts to amicably settle any dispute,
controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof. Where the
Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in
accordance with the Conciliation Rules then obtaining of the United Nations Commission on International
Trade Law (“UNCITRAL”), or according to such other procedure as may be agreed between the Parties in
writing.
18.2 ARBITRATION: Any dispute, controversy, or claim between the Parties arising out of the Contract or the
breach, termination, or invalidity thereof, unless settled amicably under Article 18.1, above, within sixty (60)
days after receipt by one Party of the other Party’s written request for such amicable settlement, shall be
referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining.
The decisions of the arbitral tribunal shall be based on general principles of international commercial law. The
arbitral tribunal shall be empowered to order the return or destruction of goods or any property, whether
tangible or intangible, or of any confidential information provided under the Contract, order the termination of
the Contract, or order that any other protective measures be taken with respect to the goods, services or any
other property, whether tangible or intangible, or of any confidential information provided under the Contract,
as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article 26 (“Interim
Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Arbitration
Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless otherwise
expressly provided in the Contract, the arbitral tribunal shall have no authority to award interest in excess of
the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest shall be simple interest
only. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final
adjudication of any such dispute, controversy, or claim.
19. PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shall be deemed a waiver, express or
implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs or of UNHCR (as
a subsidiary organ of the United Nations).
20. TAX EXEMPTION:
20.1 Article II, Section 7, of the Convention on the Privileges and Immunities of the United Nations provides, inter
alia, that the United Nations, including UNHCR as one of its subsidiary organs, is exempt from all direct
taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of
a similar nature in respect of articles imported or exported for its official use. In the event any governmental
authority refuses to recognize the exemptions of UNHCR from such taxes, restrictions, duties, or charges, the
Contractor shall immediately consult with UNHCR to determine a mutually acceptable procedure.
20.2 The Contractor authorizes UNHCR to deduct from the Contractor’s invoices any amount representing such
taxes, duties or charges, unless the Contractor has consulted with UNHCR before the payment thereof and
UNHCR has, in each instance, specifically authorized the Contractor to pay such taxes, duties, or charges
under written protest. In that event, the Contractor shall provide UNHCR with written evidence that payment
of such taxes, duties or charges has been made and appropriately authorized, and UNHCR shall reimburse the
Contractor for any such taxes, duties, or charges so authorized by UNHCR and paid by the Contractor under
written protest.
21. OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing
upon the performance of its obligations under the Contract. In addition, the Contractor shall maintain compliance with
all obligations relating to its registration as a qualified vendor of goods or services to UNHCR, as such obligations are set
forth in vendor registration procedures.
22. MODIFICATIONS:
22.1 The Director of the Division for Emergency and Supply Management, or such other contracting authority as
UNHCR has made known to the Contractor in writing, possesses the authority to agree on behalf of UNHCR
to any modification of or change in the Contract, to a waiver of any of its provisions or to any additional
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contractual relationship of any kind with the Contractor. Accordingly, no modification or change in the
Contract shall be valid and enforceable against UNHCR unless provided by a valid written amendment to the
Contract signed by the Contractor and the Director of the Division for Emergency and Supply Management or
such other contracting authority.
22.2 If the Contract shall be extended for additional periods in accordance with the terms and conditions of the
Contract, the terms and conditions applicable to any such extended term of the Contract shall be the same
terms and conditions as set forth in the Contract, unless the Parties shall have agreed otherwise pursuant to a
valid amendment concluded in accordance with Article 22.1, above.
22.3 The terms or conditions of any supplemental undertakings, licenses, or other forms of agreement concerning
any goods or services provided under the Contract shall not be valid and enforceable against UNHCR nor in
any way shall constitute an agreement by UNHCR thereto unless any such undertakings, licenses or other
forms are the subject of a valid amendment concluded in accordance with Article 22.1, above.
23. AUDITS AND INVESTIGATIONS:
23.1 Each invoice paid by UNHCR shall be subject to a post-payment audit by auditors, whether internal or
external, of UNHCR or by other authorized and qualified agents of UNHCR at any time during the term of the
Contract and for a period of two (2) years following the expiration or prior termination of the Contract.
UNHCR shall be entitled to a refund from the Contractor for any amounts shown by such audits to have been
paid by UNHCR other than in accordance with the terms and conditions of the Contract.
23.2 The Contractor acknowledges and agrees that, from time to time, UNHCR may conduct investigations relating
to any aspect of the Contract or the award thereof, the obligations performed under the Contract, and the
operations of the Contractor generally relating to performance of the Contract. The right of UNHCR to
conduct an investigation and the Contractor’s obligation to comply with such an investigation shall not lapse
upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely
cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall include,
but shall not be limited to, the Contractor’s obligation to make available its personnel and any relevant
documentation for such purposes at reasonable times and on reasonable conditions and to grant to UNHCR
access to the Contractor’s premises at reasonable times and on reasonable conditions in connection with such
access to the Contractor’s personnel and relevant documentation. The Contractor shall require its agents,
including, but not limited to, the Contractor’s attorneys, accountants or other advisers, to reasonably cooperate
with any inspections, post-payment audits or investigations carried out by UNHCR hereunder.
24. LIMITATION ON ACTIONS:
24.1 Except with respect to any indemnification obligations in Article 7, above, or as are otherwise set forth in the
Contract, any arbitral proceedings in accordance with Article 18.2, above, arising out of the Contract must be
commenced within three years after the cause of action has accrued.
24.2 The Parties further acknowledge and agree that, for these purposes, a cause of action shall accrue when the
breach actually occurs, or, in the case of latent defects, when the injured Party knew or should have known all
of the essential elements of the cause of action, or in the case of a breach of warranty, when tender of delivery
is made, except that, if a warranty extends to future performance of the goods or any process or system and the
discovery of the breach consequently must await the time when such goods or other process or system is ready
to perform in accordance with the requirements of the Contract, the cause of action accrues when such time of
future performance actually begins.
25. CHILD LABOR: The Contractor represents and warrants that neither it, its parent entities (if any), nor any of the
Contractor’s subsidiary or affiliated entities (if any), is engaged in any practice inconsistent with the rights set forth in
the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be
protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be
harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Contractor acknowledges
and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of this
representation and warranty shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor,
without any liability for termination charges or any other liability of any kind.
26. MINES: The Contractor warrants and represents that neither it, its parent entities (if any), nor any of the Contractor’s
subsidiaries or affiliated entities (if any), is engaged in the sale or manufacture of anti-personnel mines or components
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utilized in the manufacture of anti-personnel mines. The Contractor acknowledges and agrees that the provisions hereof
constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle UNHCR
to terminate the Contract immediately upon notice to the Contractor, without any liability for termination charges or any
other liability of any kind.
27. SEXUAL EXPLOITATION:
27.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by its
employees or any other persons engaged and controlled by the Contractor to perform any services under the
Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any
laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the
Contractor shall refrain from, and shall take all reasonable and appropriate measures to prohibit its employees
or other persons engaged and controlled by it from exchanging any money, goods, services, or other things of
value, for sexual favors or activities, or from engaging any sexual activities that are exploitive or degrading to
any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of
the Contract and that any breach of these provisions shall entitle UNHCR to terminate the Contract
immediately upon notice to the Contractor, without any liability for termination charges or any other liability
of any kind.
27.2 UNHCR shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel
or any other person who may be engaged by the Contractor to perform any services under the Contract is
married to the person less than the age of eighteen years with whom sexual activity has occurred and in which
such marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s
personnel or such other person who may be engaged by the Contractor to perform any services under the
Contract.
28. EXPLOITATION AND ABUSE OF REFUGEES AND OTHER PERSONS OF CONCERN TO UNHCR: The
Contractor warrants that it has instructed its personnel to refrain from any conduct that would adversely reflect on
UNHCR and/or the United Nations and from any activity which is incompatible with the aims and objectives of the
United Nations or the mandate of UNHCR to ensure the protection of refugees and other persons of concern to UNHCR.
The Contractor hereby undertakes all possible measures to prevent its personnel from exploiting and abusing refugees
and other persons of concern to UNHCR. The failure of the Contractor to investigate allegations of exploitation and
abuse against its personnel or related to its activities or to take corrective action when exploitation or abuse has occurred,
shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor, at no cost to UNHCR.
29. PAYMENT INSTRUCTIONS: UNHCR shall, on the fulfillment of the delivery terms, unless otherwise provided in
the Contract or purchase order, make payment by bank transfer within thirty days of receipt of the Contractor’s invoice
for the goods and copies of any other documentation specified in the Contract. Payment against the invoice referred to
above will reflect any discount shown under the payment terms agreed among the parties, provided payment is made
within the period required by such payment terms. The prices shown in the Contract or the purchase order may not be
increased except by express written agreement of UNHCR. Documents are to be sent to the address indicated in the
Contract or purchase order.
– oOOo –
UN Supplier Code of Conduct Rev.04 – January 2011
Page 1
UN SUPPLIER CODE OF CONDUCT UN Charter: The values enshrined in the United Nations (UN) Charter, respect for fundamental human rights, social justice and human dignity, and respect for the equal rights of men and women, serve as the overarching goals that suppliers to the UN are expected to achieve. Global Compact: At the World Economic Forum, Davos, on 31 January 1999, the UN Secretary-General challenged world business leaders to "embrace and enact" the Global Compact, both in their individual corporate practices and by supporting appropriate public policies. The Global Compact’s operational phase was launched at UN Headquarters in New York on 26 July 2000. During the first Global Compact Leaders Summit, held on 24 June 2004 at UN Headquarters in New York, the Secretary-General announced the addition of a tenth principle against corruption. The Global Compact is a voluntary international corporate citizenship network initiated to support the participation of both the private sector and other social actors to advance responsible corporate citizenship and universal social and environmental principles to meet the challenges of globalization. The United Nations strongly encourages all suppliers to actively participate in the Global Compact. And to that end, this Code has been developed with recognition of the importance of the ten principles of the UN Global Compact, and is viewed as an important means of integrating the Compact’s principles into the operations of the UN. The Code addresses the issues included in the Compact in the areas of human rights, labour, environment and anti-corruption and interpretation of the Code should be undertaken in a manner consistent with the Global Compact. Suppliers interested in supporting the Global Compact and for more information on the ten principles, can visit the Global Compact website at www.unglobalcompact.org. International Labor Organization (ILO) Core Labor Conventions: The Labour Conventions as established by the tripartite UN affiliated agency, the ILO, have served as the foundation on which much of this Code of Conduct is based. It is the UN’s expectation that any supplier providing products or services to the UN, will adhere to the spirit of its Charter, and the core principles of the ILO Conventions. The full text of the ILO Conventions can be accessed by accessing the ILO electronic database1. Continuous Improvement: The provisions as set forth in this Code of Conduct provide the minimum standards expected of suppliers to the UN. It is the expectation of the UN that suppliers adhere to all laws, rules and regulations, and strive to exceed both international and industry best practices. The UN recognizes that reaching the standards established in this Code of Conduct is a dynamic rather than static process and encourages suppliers to continually improve their workplace conditions. Monitoring and Evaluation: The UN may conduct on-site evaluations and inspections of its supplier’s facilities and those of their subcontractors to review their progress towards these principles. It is the expectation of the UN that suppliers, at a minimum, have established clear goals toward meeting the standards set forth in this Code of Conduct. The UN may monitor that milestones have been set and management systems have been put in place to ensure that the principles set out in this Code of Conduct have been met and failure to do so may impact the future ability of a supplier to do business with the UN. Notwithstanding the aspirational character of the principles contained in this Code of Conduct, UN Suppliers must understand that if they are awarded a contract with the United Nations, the United Nations General Conditions of Contract are an essential part of UN contracts and, therefore, legally enforceable against UN contractors.
1 www.ilo.org/ilolex/english/convdisp2.htm.
UN Supplier Code of Conduct Rev.04 – January 2011
Page 2
1. Supplier Relationships: The provisions of this Code of Conduct set forth the expectations of all suppliers with whom the UN does business. The UN expects that these principles apply to suppliers, parent entities and subsidiary or affiliate entities, as well as all others with whom they do business including employees, subcontractors and other third-parties. The UN expects that suppliers ensure that this Code of Conduct is communicated to the employees and subcontractors of all suppliers, and that it is done in the local language and in a manner that is understood by all.
2. Promoting the Principles of this Code of Conduct: The UN expects that its suppliers will
establish and maintain appropriate management systems whose scope is related to the content of this Code of Conduct, and that they actively review, monitor and modify their management processes and business operations to ensure they align with the principles set forth in this Code of Conduct. All principles contained in this Code of Conduct are of equal importance independently of their order of appearance. Supplier participants in the Global Compact are strongly encouraged to operationalize its principles and to annually communicate their progress to stakeholders.
3. Subcontracting: The UN expects that its suppliers encourage and work with their own suppliers
and subcontractors to ensure that they also strive to meet the principles of this Code of Conduct or equivalent set of principles.
Labour: 4. Freedom of Association and Collective Bargaining: The UN expects its suppliers to recognize
and respect the rights of employees to freely associate, organize and bargain collectively in accordance with the laws of the countries in which they are employed, as well as core ILO conventions Freedom of Association and Protection of the Right to Organise Convention, (C 87, 1948) and Right to Organise and Collective Bargaining Convention, (C.98-1949). The UN recognizes the importance of open communication and direct engagement between workers and management and suppliers are to respect the rights of workers to associate freely and communicate openly with management regarding working conditions without fear of harassment, intimidation, penalty, interference or reprisal.
5. Forced Labor: The UN expects its suppliers to prohibit any use of forced, bonded or indentured
labor or involuntary prison labor, and embrace employment practices consistent with ILO conventions pertaining to forced labor: Forced Labour Convention, (c.29-1930) and Abolition of Forced Labour Convention, (C.105-1957). All work, including overtime work, will be voluntary and workers should be free to leave upon reasonable notice. Suppliers should also not mandate that workers hand over government-issued identification; passports or work permits as a condition of employment.
6. Child Labor: The UN expects its suppliers, at a minimum, not to engage in any practice inconsistent
with the rights set forth in the Convention on the Rights of the Child, the ILO Minimum Age Convention (C.138-1973) or the Prohibition and Immediate Elimination of the Worst Forms of Child Labor Convention (C. 182-1999). The minimum admission to employment or work shall not be less than the age of completion of compulsory schooling, normally not less than 15 years or 14 where the local law of the country permits, deferring to the greatest age. Additionally, all young workers must be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or that may be harmful to the child’s health, physical, mental, social, spiritual or moral development. All suppliers should also adhere to legitimate workplace apprenticeship programs and comply with all laws and regulations governing child labor and apprenticeship programs.
7. Discrimination: The UN does not tolerate any form of discrimination in hiring and employment
practices on the ground or race, color, religion, gender, sexual orientation, age, physical ability, health condition, political opinion, nationality, social or ethnic origin, union membership or marital status.
UN Supplier Code of Conduct Rev.04 – January 2011
Page 3
Consistent with the principles espoused in ILO Conventions on Discrimination (Discrimination (Employment and Occupation) Convention, C.111-1958) and Equal Remuneration (Equal Remuneration Convention, C. 100-1951), the UN also discourages discrimination regarding access to training, promotion, and rewards.
8. Working Hours: The UN expects its suppliers to comply with all applicable working hour
requirements as established by local law, and should never exceed 60 hours per week, including overtime, except in emergency or unusual situations. Suppliers must ensure that all overtime work is voluntary and compensated at the prevailing overtime rates. Suppliers are encouraged to ensure that workers are provided with one day off in every seven-day week.
9. Compensation: The UN expects its suppliers to comply, at a minimum, with all wage and hour laws
and regulations, including those pertaining to minimum wages, overtime wages, piece rates, other elements of compensation and to provide legally mandated benefits
Human Rights: 10. Human Rights: The UN expects its suppliers to support and respect the protection of
internationally proclaimed human rights and to ensure that they are not complicit in human rights abuses.
11. Harassment, Harsh or Inhumane Treatment: The UN expects its suppliers to create and
maintain an environment that treats all employees with dignity and respect and will not use any threats of violence, sexual exploitation or abuse, verbal or psychological harassment or abuse. No harsh or inhumane treatment coercion or corporal punishment of any kind is tolerated, nor is there to be the threat of any such treatment.
12. Health and Safety: The UN expects its suppliers to follow all relevant legislation, regulations and
directives in country in which they operate to ensure a safe and healthy workplace or any other location where production or work is undertaken. At a minimum, suppliers should strive to implement recognized management systems and guidelines such as the ILO Guidelines on Occupational Safety and Health (ILO-OSH-2001) which can be found at ILO's website2 and ensure at a minimum, reasonable access to potable water and sanitary facilities; fire safety; emergency preparedness and response; industrial hygiene; adequate lighting and ventilation; occupational injury and illness and machine safeguarding. Suppliers will also ensure these same standards apply to any dormitory or canteen facilities.
13. Mines: We expect UN suppliers to strive not to engage in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.
Environment: 14. Environmental: The UN expects its suppliers to have an effective environmental policy and to
comply with existing legislation and regulations regarding the protection of the environment. Suppliers should wherever possible support a precautionary approach to environmental matters, undertake initiatives to promote greater environmental responsibility and encourage the diffusion of environmentally friendly technologies implementing sound life-cycle practices.
2 www.ilo.org/public/english/protection/safework/managmnt/guide.htm
UN Supplier Code of Conduct Rev.04 – January 2011
Page 4
15. Chemical and Hazardous Materials: Chemical and other materials posing a hazard if released to the environment are to be identified and managed to ensure their safe handling, movement, storage, recycling or reuse and disposal.
16. Wastewater and Solid Waste: Wastewater and solid waste generated from operations, industrial
processes and sanitation facilities are to be monitored, controlled and treated as required prior to discharge or disposal.
17. Air Emissions: Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone
depleting chemicals and combustion by-products generated from operations are to be characterized, monitored, controlled and treated as required prior to discharge.
18. Minimize Waste, Maximize Recycling: Waste of all types, including water and energy, are to be
reduced or eliminated at the source or by practices such as modifying production, maintenance and facility processes, materials substitution, conservation, recycling and re-using materials.
Bribery & Corruption: 19. Corruption: The UN expects UN suppliers to adhere to the highest standard of moral and ethical
conduct, to respect local laws and not engage in any form of corrupt practices, including extortion, fraud, or bribery, at a minimum.
20. Conflict of Interest: UN suppliers are expected to disclose to the UN any situation that may appear
as a conflict of interest, and disclose to the UN if any UN official or professional under contract with the UN may have an interest of any kind in the supplier's business or any kind of economic ties with the supplier.
21. Gifts and Hospitality: The UN has a “zero tolerance” policy and does not accept any type of gift or
any offer of hospitality. The UN will not accept any invitations to sporting or cultural events, offers of holidays or other recreational trips, transportation, or invitations to lunches or dinners. The UN expects UN suppliers not to offer any benefit such as free goods or services or a work position or sales opportunity to a UN staff member in order to facilitate the suppliers business with the UN.
22. Post employment restrictions: Post-employment restrictions apply to UN former staff members
and to staff in service who participated in the procurement process, as well as to UN suppliers. For a period of one year following separation from service, former staff members are prohibited from seeking or accepting employment, from a UN supplier. Staff members in service must also refrain from accepting any future employment from a UN supplier, with whom they have been involved with. In case of violations of these provisions, UN Suppliers may be subject to having their registration as a qualified supplier with the United Nations barred, suspended or terminated.
We encourage UN suppliers to communicate to us any actions taken to improve its business practices and to send us suggestions about how can the UN best contribute to the implementation of the principles set out in this Code of Conduct. Contacts: Any questions related to this Code of Conduct can be addressed to the Director, Procurement Division.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
CONTRACT
between
The Office of the United Nations High Commissioner for Refugees 94 rue de Montbrillant, 1202 Geneva, Switzerland
(hereinafter referred to as “UNHCR”)
and
[NAME & ADDRESS]
(hereinafter referred to as the “Contractor”)
Preambles and Object of the Contract
WHEREAS, UNHCR wishes to purchase [type of goods] and to retain the Contractor
to [insert brief description of nature of services] in accordance with the terms and
conditions set forth in this Contact;
WHEREAS, the Contractor represents that it is qualified, ready, able and willing, and
possesses the necessary expertise, qualified personnel, facilities, equipment, tools,
insurance and other mean, to provide these services in accordance with the terms and
conditions set forth in this Contract;
[WHEREAS, – insert any other information relevant to the background for
establishing this contract, e.g. previous contract that this supersedes/flows from]
NOW THEREFORE, in consideration of the mutual promises and subject to the
terms and conditions contained herein, UNHCR and the Contractor (collectively
referred to as “the Parties”) agree as follows:
Article 1 – Contract Documents
1.1 This document, together with the other named documents referred to below and
attached as Annexes hereto constitute the entire Contract (the “Contract”) between
UNHCR and the Contractor:
Annex A: UNHCR General Conditions of Contract for Goods and Services (2010
revision)
Annex B: [UNHCR tender document]
Annex C: [Contractor’s bidding document]
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
[Add any other relevant document based on which UNHCR is contracting with the
Contractor, e.g. performance bond, release form, Description of
Services and Deliverables, Specification of Goods…]
1.2 The documents constituting the Contract are complementary of one another, but in
case of ambiguities, discrepancies or inconsistencies among them, the following
order of priority shall apply:
(a) this Document
(b) Annex A (UNHCR General Conditions of Contract)
(c) [insert any other relevant document such as Annex XX Description of Services
and Deliverables or Annex XXX Specifications of Goods]
(d) Annex B (UNHCR tender document); and
(e) Annex C (Contractor’s bidding document).
[Modify order of priority above as appropriate – usually the Contractor’s offer is of
lower priority]
1.3 This Contract embodies the entire agreement of the Parties with regard to the
subject-matter hereof and supersedes all prior representations, agreements,
contracts and proposals, whether written or oral, by and between the Parties on
this subject. No promises, understandings, obligations or agreements, oral or
written, relating to the subject-matter hereof exist between the Parties except as
herein expressly set forth.
1.4 Any document or receipt issued in connection with this Contract shall be
consistent with and subject to the terms and conditions of this Contract and, in
case of any inconsistency, the terms and conditions of this Contract shall prevail.
Article 2 – Contract Term
2.1 This Contract shall take effect on [date][the date both Parties have signed this
Contract or, if the Parties have signed it on different dates, the date of the latest
signature] (the “Effective Date”).
2.2 This Contract shall remain in effect until [satisfactory completion of the
Services (as defined below) and delivery of the Good (as defined below)]1 / [insert
date] / [the date falling [insert period of time] after the Effective Date], unless
terminated earlier in accordance with the terms of this Contract.
2.3 [UNHCR may, at its sole option, extend the terms of this Contract, under the
same terms and conditions as set forth in this Contract, for a maximum of [insert
number of additional period(s)] periods of up to [insert time period] each, provided
1 Note: If contract is to last until the goods and/or services are fully delivered, then include the words
“satisfactory completion of the Services (as defined below) and delivery of the Goods (as defined
below)” only. If the contract is to last until a given date or for a given period, after which the
Contractor is no longer due to be hired by UNHCR, then remove the words “satisfactory completion of
the Services (as defined below) and delivery of the Goods (as defined below)” and specify the given
date or period.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
that UNHCR provides written notice of its intention to do so at least [number of days]
days prior to the expiration of the then current term of the Contract].
Article 3 – Scope of Contractor’s obligations
3.1 Upon UNHCR’s request by way of a purchase order issued separately and
pursuant to this Contract, the Contractor will supply [amount] of [type of goods] as
described in the [name of document which includes the goods specifications] (the
“Goods”). The Contractor shall supply the specified quantities of Goods specified in
the relevant purchase order(s).
3.2 Upon UNHCR’s request by way of a purchase order issued separately and
pursuant to this Contract, the Contractor will perform and carry out [the duties and
responsibilities for UNHCR as set out in the Description of Services and Deliverables
attached as Annex [XX], which is hereby incorporated by reference]/[the following
duties:
Describe services] (the “Services”).
3.3 The Contract shall deliver the Goods [at [specify location of UNHCR office or
warehouse] or [such location as may be specified in the relevant purchase order]] /
[specify Incoterm and location if the goods are not due to be delivered at UNHCR’s
office or warehouse] / [to the freight forwarding agent specified by UNHCR in the
relevant purchase order].
3.4 [The Contractor acknowledges and agrees that UNHCR may inspect the
Goods prior to delivery, at the Contractor’s Cost. The inspection of the Goods prior
to delivery shall not substitute for the inspection of Goods after delivery to UNHCR.]2
3.5 The Goods shall be delivered within [specify period of time] of receipt by the
Contractor of the relevant purchase order. [Insert any special packaging requirements
of UNHCR]3 [Specify any specific delivery documents required by UNHCR]
4
3.6 The Services shall be delivered [insert time period or frequency].
3.7 The Contractor shall provide UNHCR with written evidence of delivery of the
Goods pursuant to this Contract. Such evidence of delivery shall, at a minimum,
consist of [certificate of conformity] [shipping documentation including bill of
lading/airwaybill] [state any other documentary evidence required].
2 Note: It is important to include this provision only if UNHCR actually intends to inspect the goods
before delivery to UNHCR (e.g. checks at factory or in transit). Per the General Conditions (Article
7.2), including this provision imposes on the Contractor the obligation to notify UNHCR when the
goods are ready for pre-delivery inspection. This may result in delay, storage or demurrage costs
which ought not to be incurred unless UNHCR intends to inspect the goods. 3 Note: insert packaging details only if UNHCR has special requirements. Otherwise, do not specify
any packaging requirement as the General Conditions of Contract for Mixed Goods and Services places
the onus on the supplier to package the goods with the highest standards of export packaging for the
type of goods. 4 Specify any special requirement of UNHCR, if documents other than customary documents (which
are already required under the General Conditions) are needed.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
3.8 In the event that the purchase order issued by UNHCR does not conform to the
terms hereof or does not contain all the information required to fulfil the order, the
Contractor shall promptly contact UNHCR [specify 2 contact persons] to clarify the
information.
3.9 [Except as otherwise provided in this Contract,]5 the Contractor undertakes to
provide, at its own expense, all personnel, equipment, supplies, materials, tools,
transportation and other facilities required for the performance and completion of the
Services.
3.10 The Contractor shall ensure that it and its personnel shall perform the Services
with the necessary care and diligence, and in accordance with the highest professional
standards.
Article 4 – Responsibilities of UNHCR
4.1 If access to UNHCR’s premises is required to perform and complete the
Services, UNHCR shall provide the Contractor’s personnel the necessary security
passes and access to areas necessary for the performance of the Services.
4.2 The Contractor acknowledges that UNHCR shall have no obligation to
provide any assistance to the Contractor in performing the Services other than
expressly set forth [herein]/[in Annex xx]6.
Article 5 – Purchase orders; contract price and payment terms
5.1 UNHCR shall issue to the Contractor a purchase order promptly after the
Effective Date, in the amount of the Contract Price (as defined below). [If successive
purchase orders are issued, e.g. stop/go contract, specify frequence and conditions
when UNHCR will issue purchase orders]
5.2 In full consideration for the complete, satisfactory and timely performance by
the Contractor of all its obligations under this Contract, UNHCR shall pay the
Contractor a fee not to exceed [insert amount] (the “Contract Price”).
5.3 Payments made by UNHCR to the Contractor shall be paid to [such account of
the Contractor as the Contractor shall notify to UNHCR in writing]/[the following
account:
Bank:
Account Name:
Account number:]
5.4 [Subject to satisfactory performance of the Services, the Contractor shall issue
invoices to UNHCR as follows:
5 Note: If UNHCR is to provide assistance to the Contractor (e.g. personnel knowledge or equipment,
or facilities), this should be specified in detail and added as a separate clause in the Contract or
otherwise identified by specific reference to the relevant provision of an Annex – e.g. in UNHCR’s
tendering document or the Contractor’s offer document). 6 See footnote 5 above.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
[specify milestones or time schedule against which payment is payable]7
OR :
[The Contractor shall issue an invoice to UNHCR upon delivery of the
Goods.]8
5.5 Each of the Contractor’s invoices shall clearly bear reference to the purchase
order number to which the invoice relates.
5.6 The Contract Price is an all-inclusive amount, and the Contractor,
acknowledging that incurring costs in excess of those budgeted by UNHCR is subject
to the UNHCR Financial Rules and Regulations, shall not do any work, or permit any
work to be done, which would result in any payment or payments by UNHCR of any
amount in excess of the Contract Price, without a prior valid amendment to the
Contract.
5.7 The Contractor acknowledges and agrees that UNHCR may withhold payment
in respect of all or part of an invoice in the event that, in the opinion of UNHCR, the
Contractor has not performed its obligations in accordance with the terms of the
Contract [or if the Contractor has not provided [specify any documentation, e.g. bill of
lading, which the Contractor should provide to UNHCR together with the invoices].
5.8 In addition to any other rights and remedies available to it, UNHCR shall have
the right, without prior notice to the Contractor (any such notice being waived by the
Contractor), upon any amount becoming due and payable hereunder to the Contractor,
to set-off any payment, indebtedness or other claim (including, without limitation, any
overpayment made by UNHCR to the Contractor or any claim for loss or damage to
UNHCR property) owing by the Contractor to UNHCR hereunder or under any other
agreement between the Parties. UNHCR shall promptly notify the Contractor of such
set-off and the reasons therefore, provided, however, that the failure to give such
notice shall not affect the validity of such set-off.
5.9 If UNHCR disputes any invoice or a portion thereof, UNHCR shall notify the
Contractor accordingly, including a brief explanation of why UNHCR disputes the
invoice or portion thereof. With respect to disputes regarding only a portion of the
invoice, UNHCR shall pay the Contractor the amount of the undisputed portion within
30 days of receipt of the Contractor’s invoice9. UNHCR and the Contractor shall
consult in good faith to promptly resolve outstanding issues with respect to a disputed
invoice. Once a dispute regarding an invoice or a portion thereof has been resolved,
7 Note: include only if payment is due to be paid in tranches.
8 Note: include if the Services & Goods are to be invoiced and paid at the end of the contract when the
goods have been delivered. The General Conditions of Contract will apply (payment within 30 days of
receipt of Contractor’s invoice for the goods / Services – ie. UNHCR pays the full contract price upon
delivery/acceptance of the goods & full provision of the Services). 9 Note: see footnotes 7 and 8 above. The UNHCR General Conditions of Contract provide that invoices
shall be paid by UNHCR within 30 days from receipt of the Contractor’s invoice - if different payment
terms apply, the language in this clause must be adjusted.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
UNHCR shall pay to the Contractor the relevant amount (if any) within 30 days10
from the date of resolution of such dispute.
5.10 The Contractor shall not be entitled to interest on any late payment or any
sums payable under this Contract nor any accrued interest on payments withhold by
UNHCR that are subject to a dispute.
5.11 Payments made in accordance with this Article shall constitute a complete
discharge of UNHCR’s obligations with respect to the relevant invoice or portion
thereof.
5.12 Payments effected by UNHCR shall not relieve the Contractor of its
obligations under this Contract and shall not be deemed an acceptance by UNHCR of
the Contractor’s performance.
Article 6 – Review; improper performance
6.1 UNHCR reserves the right to review all Services performed by the Contractor
under this Contract, to the extent practicable, at all reasonable places and times during
the term of this Contract. UNHCR shall perform such review in a manner that will
not unduly hinder the performance of the Services by the Contractor. The Contractor
shall cooperate with all such reviews by UNHCR, at no cost or expense to UNHCR.
6.2 If any Services performed by the Contactor do not conform to the
requirements of this Contract, without prejudice to and in addition to any of
UNHCR’s rights and remedies under this Contract or otherwise, UNHCR shall have
the options, to be exercised in its sole discretion:
(a) If UNHCR determines that the improper performance can be remedied by
way of re-performance or other corrective measures by the Contractor,
UNHCR may request the Contractor in writing to take, and the Contractor
shall take, at no cost or expense to UNHCR, the measures necessary to re-
perform or take other appropriate actions to remedy the improperly
performed Services within [insert number] days of receipt of the written
request from UNHCR or within such shorter period as UNHCR may have
specified in the written request if emergency conditions so require, as
determined by UNHCR in its sole discretion.
(b) If the Contractor does not promptly take corrective measures or if UNHCR
reasonably determines that the Contractor is unable to remedy the
improper performance in a timely manner, UNHCR may obtain the
assistance of other entities or persons and have corrective measures taken
at the cost and expense of the Contractor. In addition, in the event of
UNHCR’s obtaining the assistance of other entities or persons, the
Contractor shall cooperate with UNHCR and such entity or person in the
orderly transfer of any Services already completed by the Contractor.
10
Note: same comment as footnote 9 above.
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
(c) If UNHCR determines, in its sole discretion, that improper performance
cannot be remedied by re-performance or other corrective measures by the
Contractor, UNHCR may terminate the Contract in accordance with
Article 15.1 of UNHCR’s General Conditions of Contract for the Provision
of Services (Annex A hereto) without prejudice to and in addition to any of
its other rights and remedies under this Contract or otherwise.
Article 7. Authorizations
7.1. In addition to the Contractor’s obligations under Articles 7.10 (‘Export
Licensing’) and 22 (‘Observance of the Law’) of the UNHCR General Conditions of
Contract (Annex A), the Contractor shall be responsible for obtaining, at its own cost,
all licenses, permits and authorizations from governmental or other authorities
necessary for the performance of this Contract [including without limitation all
entry/exit visas and work permits for its personnel and customs clearance for
equipment and material provided by the Contractor]. UNHCR shall cooperate with
the Contractor as necessary and appropriate including where appropriate by liaising
with relevant authorities.
7.2 [Notwithstanding anything to the contrary herein, UNHCR’s sole obligation
with respect to customs matters shall be to provide the Contractor with a documentary
certificate identifying the items concerned and stating that such items are for the sole
use of UNHCR. If any further documentation is required by any authority, the
Contractor shall advise UNHCR and UNHCR agrees to provide reasonable assistance
to the Contractor in obtaining such documents.]
Article 8. Notices
8.1. Except as otherwise specified in this Contract, all notices and other
communications between the Parties required or foreseen under this Contract shall be
in writing and shall be delivered either by: (i) personal delivery; (ii) recognized
overnight delivery service; (iii) postage prepaid, return receipt requested, or certified
mail, transmitted to the Party for whom intended at the address or facsimile number
shown below or such other address or number as the intended recipient previously
shall have designated by written notice given pursuant to this Contract.
If to the Contractor:
[Insert address]
Attn:
Fax:
If to UNHCR:
[Insert field address if applicable]
Attn:
Fax:
With a copy to:
[insert SISS address Geneva or Budapest]
Attn:
Legal Affairs Section Model Contract for the Provision of Mixed Goods and Services – DRAFT 1. 12 Nov 2010
Fax:
8.2. Notice by mail or recognized overnight delivery service shall be effective on
the date it is officially recorded as delivered to (or refused by) the intended recipient
by return receipt or equivalent. All notices and other communications required or
contemplated by this Contract delivered in person or by facsimile shall be deemed to
have been delivered to and received by the addressee and shall be effective on the date
of actual receipt as evidenced by an acknowledgement of personal receipt or a valid
fax transmission confirmation sheet report.
Article 9. Miscellaneous
9.1. If any provision of this Contract shall be held to be invalid, illegal or
unenforceable (in whole or in part), the validity, legality and enforceability of the
remaining provisions shall not in any way be affected or impaired.
9.2. Headings and titles used in this Contract are for reference purposes only and
shall not be deemed a part of this Contract for any purpose whatsoever. Unless the
context otherwise clearly indicates, all references to the singular herein shall include
the plural and vice versa.
9.3. This Contract and everything herein contained shall inure to the benefit of, and
be binding upon, the Parties and their respective successors and permitted assigns.
IN WITNESS WHEREOF, the Parties have executed this Contract in two identical
originals in counterparts, each of which shall be deemed an original and all of which
taken together shall be deemed to constitute one and the same instrument.
For and on behalf of UNHCR For and on behalf of the Contractor
Signature Signature
Name: Name:
Title: Title:
Date: Date:
GGGGGGGGEEEEEEEENNNNNNNNEEEEEEEERRRRRRRRAAAAAAAALLLLLLLL CCCCCCCCOOOOOOOONNNNNNNNDDDDDDDD IIIIIIII TTTTTTTT IIIIIIII OOOOOOOONNNNNNNNSSSSSSSS OOOOOOOOFFFFFFFF CCCCCCCCOOOOOOOONNNNNNNNTTTTTTTT RRRRRRRRAAAAAAAACCCCCCCCTTTTTTTT
CCOONNTTRRAACCTTSS FFOORR TTHHEE PPRROOVVIISSIIOONN OOFF GGOOOODDSS
CONTRACTS FOR THE PROVISION OF GOODS REV.: JANUARY 2010
1. LEGAL STATUS OF THE PARTIES: The United Nations Office of the High Commissioner for Refugees
(“UNHCR”) and the Contractor shall also each be referred to as a “Party” hereunder, and:
1.1 Pursuant, inter alia, to the Charter of the United Nations and the Convention on the Privileges and Immunities
of the United Nations, UNHCR, as a subsidiary organ of the United Nations, has full juridical personality and
enjoys such privileges and immunities as are necessary for the independent fulfillment of its purposes.
1.2 The Contractor shall have the legal status of an independent contractor vis-à-vis UNHCR, and nothing
contained in or relating to the Contract shall be construed as establishing or creating between the Parties the
relationship of employer and employee or of principal and agent. The officials, representatives, employees, or
subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of
the other Party, and each Party shall be solely responsible for all claims arising out of or relating to its
engagement of such persons or entities.
2. SOURCE OF INSTRUCTIONS: The Contractor shall neither seek nor accept instructions from any authority external
to UNHCR in connection with the performance of its obligations under the Contract. Should any authority external to
UNHCR seek to impose any instructions concerning or restrictions on the Contractor’s performance under the Contract,
the Contractor shall promptly notify UNHCR in writing and provide all reasonable assistance required by UNHCR. The
Contractor shall not take any action in respect of the performance of its obligations under the Contract that may
adversely affect the interests of UNHCR, and the Contractor shall perform its obligations under the Contract with the
fullest regard to the interests of UNHCR.
3. ASSIGNMENT:
3.1 Except as provided in Article 3.2, below, the Contractor may not assign, transfer, pledge or make any other
disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the
Contract except with the prior written authorization of UNHCR. Any such unauthorized assignment, transfer,
pledge or other disposition, or any attempt to do so, shall not be binding on UNHCR. Except as permitted with
respect to any approved subcontractors, the Contractor shall not delegate any of its obligations under the
Contract, except with the prior written consent of UNHCR. Any such unauthorized delegation, or attempt to do
so, shall not be binding on UNHCR.
3.2 The Contractor may assign or otherwise transfer the Contract to the surviving entity resulting from a
reorganization of the Contractor’s operations, provided that:
3.2.1 such reorganization is not the result of any bankruptcy, receivership or other similar proceedings;
and,
3.2.2 such reorganization arises from a sale, merger, or acquisition of all or substantially all of the
Contractor’s assets or ownership interests; and,
3.2.3 the Contractor promptly notifies UNHCR about such assignment or transfer at the earliest
opportunity; and,
3.2.4 the assignee or transferee agrees in writing to be bound by all of the terms and conditions of the
Contract, and such writing is promptly provided to UNHCR following the assignment or transfer.
4. SUBCONTRACTING: In the event that the Contractor requires the services of subcontractors to perform any
obligations under the Contract, the Contractor shall obtain the prior written approval of UNHCR. UNHCR shall be
entitled, in its sole discretion, to review the qualifications of any subcontractors and to reject any proposed subcontractor
that UNHCR reasonably considers is not qualified to perform obligations under the Contract. UNHCR shall have the
right to require any subcontractor’s removal from UNHCR premises without having to give any justification therefor.
Any such rejection or request for removal shall not, in and of itself, entitle the Contractor to claim any delays in the
performance, or to assert any excuses for the non-performance, of any of its obligations under the Contract, and the
Contractor shall be solely responsible for all services and obligations performed by its subcontractors. The terms of any
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 2
subcontract shall be subject to, and shall be construed in a manner that is fully in accordance with, all of the terms and
conditions of the Contract.
5. OFFICIALS NOT TO BENEFIT: The Contractor warrants that it has not and shall not offer any direct or indirect
benefit arising from or related to the performance of the Contract or the award thereof to any representative, official,
employee, or other agent of UNHCR. The Contractor acknowledges and agrees that any breach of this provision is a
breach of an essential term of the Contract.
6. PURCHASE OF GOODS: The following conditions shall apply:
6.1 DELIVERY OF GOODS: The Contractor shall hand over or make available the goods, and UNHCR shall
receive the goods, at the place for the delivery of the goods and within the time for delivery of the goods
specified in the Contract. The Contractor shall provide to UNHCR such shipment documentation (including,
without limitation, bills of lading, airway bills, and commercial invoices) as are specified in the Contract or,
otherwise, as are customarily utilized in the trade. All manuals, instructions, displays and any other information
relevant to the goods shall be in the English language unless otherwise specified in the Contract. Unless
otherwise stated in the Contract (including, but not limited to, in any “INCOTERM” or similar trade term), the
entire risk of loss, damage to, or destruction of the goods shall be borne exclusively by the Contractor until
physical delivery of the goods to UNHCR in accordance with the terms of the Contract. Delivery of the goods
shall not be deemed in itself as constituting acceptance of the goods by UNHCR.
6.2 INSPECTION OF THE GOODS: If the Contract provides that the goods may be inspected prior to delivery,
the Contractor shall notify UNHCR when the goods are ready for pre-delivery inspection. Notwithstanding any
pre-delivery inspection, UNHCR or its designated inspection agents may also inspect the goods upon delivery
in order to confirm that the goods conform to applicable specifications or other requirements of the Contract.
All reasonable facilities and assistance, including, but not limited to, access to drawings and production data,
shall be furnished to UNHCR or its designated inspection agents at no charge therefor. Neither the carrying out
of any inspections of the goods nor any failure to undertake any such inspections shall relieve the Contractor of
any of its warranties or the performance of any obligations under the Contract.
6.3 PACKAGING OF THE GOODS: The Contractor shall package the goods for delivery in accordance with the
highest standards of export packaging for the type and quantities and modes of transport of the goods. The
goods shall be packed and marked in a proper manner in accordance with the instructions stipulated in the
Contract or, otherwise, as customarily done in the trade, and in accordance with any requirements imposed by
applicable law or by the transporters and manufacturers of the goods. The packing, in particular, shall mark the
Contract or Purchase Order number and any other identification information provided by UNHCR as well as
such other information as is necessary for the correct handling and safe delivery of the goods. Unless otherwise
specified in the Contract, the Contractor shall have no right to any return of the packing materials.
6.4 TRANSPORTATION & FREIGHT: Unless otherwise specified in the Contract (including, but not limited
to, in any “INCOTERM” or similar trade term), the Contractor shall be solely liable for making all transport
arrangements and for payment of freight and insurance costs for the shipment and delivery of the goods in
accordance with the requirements of the Contract. The Contractor shall ensure that UNHCR receives all
necessary transport documents in a timely manner so as to enable UNHCR to take delivery of the goods in
accordance with the requirements of the Contract.
6.5 WARRANTIES: Unless otherwise specified in the Contract, in addition to and without limiting any other
warranties, remedies or rights of UNHCR stated in or arising under the Contract, the Contractor warrants and
represents that:
6.5.1 The goods, including all packaging and packing thereof, conform to the specifications of the
Contract, are fit for the purposes for which such goods are ordinarily used and for any purposes
expressly made known in writing in the Contract, and shall be of even quality, free from faults and
defects in design, material, manufacturer and workmanship;
6.5.2 If the Contractor is not the original manufacturer of the goods, the Contractor shall provide UNHCR
with the benefit of all manufacturers’ warranties in addition to any other warranties required to be
provided under the Contract;
6.5.3 The goods are of the quality, quantity and description required by the Contract, including when
subjected to conditions prevailing in the place of final destination;
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 3
6.5.4 The goods are free from any right of claim by any third-party, including claims of infringement of
any intellectual property rights, including, but not limited to, patents, copyright and trade secrets;
6.5.5 The goods are new and unused;
6.5.6 All warranties will remain fully valid following any delivery of the goods and for a period of not less
than one (1) year following acceptance of the goods by UNHCR in accordance with the Contract;
6.5.7 During any period in which the Contractor’s warranties are effective, upon notice by UNHCR that
the goods do not conform to the requirements of the Contract, the Contractor shall promptly and at its
own expense correct such non-conformities or, in case of its inability to do so, replace the defective
goods with goods of the same or better quality or, at its own cost, remove the defective goods and
fully reimburse UNHCR for the purchase price paid for the defective goods; and,
6.5.8 The Contractor shall remain responsive to the needs of UNHCR for any services that may be required
in connection with any of the Contractor’s warranties under the Contract.
6.6 ACCEPTANCE OF GOODS: Under no circumstances shall UNHCR be required to accept any goods that do
not conform to the specifications or requirements of the Contract. UNHCR may condition its acceptance of the
goods upon the successful completion of acceptance tests as may be specified in the Contract or otherwise
agreed in writing by the Parties. In no case shall UNHCR be obligated to accept any goods unless and until
UNHCR has had a reasonable opportunity to inspect the goods following delivery. If the Contract specifies that
UNHCR shall provide a written acceptance of the goods, the goods shall not be deemed accepted unless and
until UNHCR in fact provides such written acceptance. In no case shall payment by UNHCR in and of itself
constitute acceptance of the goods.
6.7 REJECTION OF GOODS: Notwithstanding any other rights of, or remedies available to UNHCR under the
Contract, in case any of the goods are defective or otherwise do not conform to the specifications or other
requirements of the Contract, UNHCR, at its sole option, may reject or refuse to accept the goods, and within
thirty (30) days following receipt of notice from UNHCR of such rejection or refusal to accept the goods, the
Contractor shall, in sole option of UNHCR:
6.7.1 provide a full refund upon return of the goods, or a partial refund upon a return of a portion of the
goods, by UNHCR; or,
6.7.2 repair the goods in a manner that would enable the goods to conform to the specifications or other
requirements of the Contract; or,
6.7.3 replace the goods with goods of equal or better quality; and,
6.7.4 pay all costs relating to the repair or return of the defective goods as well as the costs relating to the
storage of any such defective goods and for the delivery of any replacement goods to UNHCR.
6.8 In the event that UNHCR elects to return any of the goods for the reasons specified in Article 6.7, above,
UNHCR may procure the goods from another source. In addition to any other rights or remedies available to
UNHCR under the Contract, including, but not limited to, the right to terminate the Contract, the Contractor
shall be liable for any additional cost beyond the balance of the Contract price resulting from any such
procurement, including, inter alia, the costs of engaging in such procurement, and UNHCR shall be entitled to
compensation from the Contractor for any reasonable expenses incurred for preserving and storing the goods
for the Contractor’s account.
6.9 TITLE: The Contractor warrants and represents that the goods delivered under the Contract are unencumbered
by any third party’s title or other property rights, including, but not limited to, any liens or security interests.
Unless otherwise expressly provided in the Contract, title in and to the goods shall pass from the Contractor to
UNHCR upon delivery of the goods and their acceptance by UNHCR in accordance with the requirements of
the Contract.
6.10 EXPORT LICENSING: The Contractor shall be responsible for obtaining any export license required with
respect to the goods, products, or technologies, including software, sold, delivered, licensed or otherwise
provided to UNHCR under the Contract. The Contractor shall procure any such export license in an expeditious
manner. Subject to and without any waiver of the privileges and immunities of UNHCR, UNHCR shall lend
the Contractor all reasonable assistance required for obtaining any such export license. Should any
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 4
Governmental entity refuse, delay or hinder the Contractor’s ability to obtain any such export license, the
Contractor shall promptly inform UNHCR in writing and consult with UNHCR to enable UNHCR to take
appropriate measures to resolve the matter.
7. INDEMNIFICATION:
7.1 The Contractor shall indemnify, defend, and hold and save harmless, UNHCR, and its officials, agents and
employees, from and against all suits, proceedings, claims, demands, losses and liability of any kind or nature
brought by any third party against UNHCR, including, but not limited to, all litigation costs and expenses,
attorney’s fees, settlement payments and damages, based on, arising from, or relating to:
7.1.1 allegations or claims that the possession of or use by UNHCR of any patented device, any
copyrighted material, or any other goods, property or services provided or licensed to UNHCR under
the terms of the Contract, in whole or in part, separately or in a combination contemplated by the
Contractor’s published specifications therefor, or otherwise specifically approved by the Contractor,
constitutes an infringement of any patent, copyright, trademark, or other intellectual property right of
any third party; or,
7.1.2 any acts or omissions of the Contractor, or of any subcontractor or anyone directly or indirectly
employed by them in the performance of the Contract, which give rise to legal liability to anyone not
a party to the Contract, including, without limitation, claims and liability in the nature of a claim for
workers’ compensation.
7.2 The indemnity set forth in Article 7.1.1, above, shall not apply to:
7.2.1 A claim of infringement resulting from the Contractor’s compliance with specific written instructions
by UNHCR directing a change in the specifications for the goods, property, materials, equipment or
supplies to be or used, or directing a manner of performance of the Contract or requiring the use of
specifications not normally used by the Contractor; or
7.2.2 A claim of infringement resulting from additions to or changes in any goods, property, materials
equipment, supplies or any components thereof furnished under the Contract if UNHCR or another
party acting under the direction of UNHCR made such changes.
7.3 In addition to the indemnity obligations set forth in this Article 7, the Contractor shall be obligated, at its sole
expense, to defend UNHCR and its officials, agents and employees, pursuant to this Article 7, regardless of
whether the suits, proceedings, claims and demands in question actually give rise to or otherwise result in any
loss or liability.
7.4 UNHCR shall advise the Contractor about any such suits, proceedings, claims, demands, losses or liability
within a reasonable period of time after having received actual notice thereof. The Contractor shall have sole
control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with
the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and
immunities of UNHCR or any matter relating thereto, which only UNHCR itself is authorized to assert and
maintain. UNHCR shall have the right, at its own expense, to be represented in any such suit, proceeding, claim
or demand by independent counsel of its own choosing.
7.5 In the event the use by UNHCR of any goods, property or services provided or licensed to UNHCR by the
Contractor, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or
permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in
the event of a settlement, is enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost
and expense, shall, promptly, either:
7.5.1 procure for UNHCR the unrestricted right to continue using such goods or services provided to
UNHCR;
7.5.2 replace or modify the goods or services provided to UNHCR, or part thereof, with the equivalent or
better goods or services, or part thereof, that is non-infringing; or,
7.5.3 refund to UNHCR the full price paid by UNHCR for the right to have or use such goods, property or
services, or part thereof.
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 5
8. INSURANCE AND LIABILITY:
8.1 The Contractor shall pay UNHCR promptly for all loss, destruction, or damage to the property of UNHCR
caused by the Contractor’s personnel or by any of its subcontractors or anyone else directly or indirectly
employed by the Contractor or any of its subcontractors in the performance of the Contract.
8.2 Unless otherwise provided in the Contract, prior to commencement of performance of any other obligations
under the Contract, and subject to any limits set forth in the Contract, the Contractor shall take out and shall
maintain for the entire term of the Contract, for any extension thereof, and for a period following any
termination of the Contract reasonably adequate to deal with losses:
8.2.1 insurance against all risks in respect of its property and any equipment used for the performance of
the Contract;
8.2.2 workers’ compensation insurance, or its equivalent, or employer’s liability insurance, or its
equivalent, with respect to the Contractor’s personnel sufficient to cover all claims for injury, death
and disability, or any other benefits required to be paid by law, in connection with the performance of
the Contract;
8.2.3 liability insurance in an adequate amount to cover all claims, including, but not limited to, claims for
death and bodily injury, products and completed operations liability, loss of or damage to property,
and personal and advertising injury, arising from or in connection with the Contractor’s performance
under the Contract, including, but not limited to, liability arising out of or in connection with the acts
or omissions of the Contractor, its personnel, agents, or invitees, or the use, during the performance
of the Contract, of any vehicles, boats, airplanes or other transportation vehicles and equipment,
whether or not owned by the Contractor; and,
8.2.4 such other insurance as may be agreed upon in writing between UNHCR and the Contractor.
8.3 The Contractor’s liability policies shall also cover subcontractors and all defense costs and shall contain a
standard “cross liability” clause.
8.4 The Contractor acknowledges and agrees that UNHCR accepts no responsibility for providing life, health,
accident, travel or any other insurance coverage which may be necessary or desirable in respect of any
personnel performing services for the Contractor in connection with the Contract.
8.5 Except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor
and approved by UNHCR, in its sole discretion, for purposes of fulfilling the Contractor’s requirements for
providing insurance under the Contract, the insurance policies required under the Contract shall:
8.5.1 name UNHCR as an additional insured under the liability policies, including, if required, as a
separate endorsement under the policy;
8.5.2 include a waiver of subrogation of the Contractor’s insurance carrier’s rights against UNHCR;
8.5.3 provide that UNHCR shall receive written notice from the Contractor’s insurance carrier not less than
thirty (30) days prior to any cancellation or material change of coverage; and,
8.5.4 include a provision for response on a primary and non-contributing basis with respect to any other
insurance that may be available to UNHCR.
8.6 The Contractor shall be responsible to fund all amounts within any policy deductible or retention.
8.7 Except for any self-insurance program maintained by the Contractor and approved by UNHCR for purposes of
fulfilling the Contractor’s requirements for maintaining insurance under the Contract, the Contractor shall
maintain the insurance taken out under the Contract with reputable insurers that are in good financial standing
and that are acceptable to UNHCR. Prior to the commencement of any obligations under the Contract, the
Contractor shall provide UNHCR with evidence, in the form of certificate of insurance or such other form as
UNHCR may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance
with the requirements of the Contract. UNHCR reserves the right, upon written notice to the Contractor, to
obtain copies of any insurance policies or insurance program descriptions required to be maintained by the
Contractor under the Contract. Notwithstanding the provisions of Article 8.5.3, above, the Contractor shall
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 6
promptly notify UNHCR concerning any cancellation or material change of insurance coverage required under
the Contract.
8.8 The Contractor acknowledges and agrees that neither the requirement for taking out and maintaining insurance
as set forth in the Contract nor the amount of any such insurance, including, but not limited to, any deductible or
retention relating thereto, shall in any way be construed as limiting the Contractor’s liability arising under or
relating to the Contract.
9. ENCUMBRANCES AND LIENS: The Contractor shall not cause or permit any lien, attachment or other encumbrance
by any person to be placed on file or to remain on file in any public office or on file with the United Nations against any
monies due to the Contractor or that may become due for any work done or against any goods supplied or materials
furnished under the Contract, or by reason of any other claim or demand against the Contractor or UNHCR.
10. EQUIPMENT FURNISHED BY UNHCR TO THE CONTRACTOR: Title to any equipment and supplies that may
be furnished by UNHCR to the Contractor for the performance of any obligations under the Contract shall rest with
UNHCR, and any such equipment shall be returned to UNHCR at the conclusion of the Contract or when no longer
needed by the Contractor. Such equipment, when returned to UNHCR, shall be in the same condition as when delivered
to the Contractor, subject to normal wear and tear, and the Contractor shall be liable to compensate UNHCR for the
actual costs of any loss of, damage to, or degradation of the equipment that is beyond normal wear and tear.
11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS:
11.1 Except as is otherwise expressly provided in writing in the Contract, UNHCR shall be entitled to all
intellectual property and other proprietary rights including, but not limited to, patents, copyrights, and
trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials
which the Contractor has developed for UNHCR under the Contract and which bear a direct relation to or are
produced or prepared or collected in consequence of, or during the course of, the performance of the Contract.
The Contractor acknowledges and agrees that such products, documents and other materials constitute works
made for hire for UNHCR.
11.2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property
or other proprietary rights of the Contractor: (i) that pre-existed the performance by the Contractor of its
obligations under the Contract, or (ii) that the Contractor may develop or acquire, or may have developed or
acquired, independently of the performance of its obligations under the Contract, UNHCR does not and shall
not claim any ownership interest thereto, and the Contractor grants to UNHCR a perpetual license to use such
intellectual property or other proprietary right solely for the purposes of and in accordance with the
requirements of the Contract.
11.3 At the request of UNHCR, the Contractor shall take all necessary steps, execute all necessary documents and
generally assist in securing such proprietary rights and transferring or licensing them to UNHCR in
compliance with the requirements of the applicable law and of the Contract.
11.4 Subject to the foregoing provisions, all maps, drawings, photographs, mosaics, plans, reports, estimates,
recommendations, documents, and all other data compiled by or received by the Contractor under the Contract
shall be the property of UNHCR, shall be made available for use or inspection by UNHCR at reasonable times
and in reasonable places, shall be treated as confidential, and shall be delivered only to UNHCR authorized
officials on completion of work under the Contract.
12. PUBLICITY, AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL OF THE UNITED NATIONS OR
OF UNHCR: The Contractor shall not advertise or otherwise make public for purposes of commercial advantage or
goodwill that it has a contractual relationship with the United Nations or UNHCR, nor shall the Contractor, in any
manner whatsoever use the name, emblem or official seal of the United Nations or of UNHCR, or any abbreviation of
the name of the United Nations or of UNHCR in connection with its business or otherwise without the written
permission of UNHCR.
13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION: Information and data that is considered
proprietary by either Party or that is delivered or disclosed by one Party (“Discloser”) to the other Party (“Recipient”)
during the course of performance of the Contract, and that is designated as confidential (“Information”)1, shall be held in
1 Information and data that is considered by UNHCR as proprietary and confidential includes, but is not limited to, data pertaining to
refugees and persons of concern to UNHCR.
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 7
confidence by that Party and shall be handled as follows:
13.1 The recipient (“Recipient”) of such Information shall:
13.1.1 use the same care and discretion to avoid disclosure, publication or dissemination of the
Discloser’s Information as it uses with its own similar Information that it does not wish to
disclose, publish or disseminate; and,
13.1.2 use the Discloser’s Information solely for the purpose for which it was disclosed.
13.2 Provided that the Recipient has a written agreement with the following persons or entities requiring them to
treat the Information confidential in accordance with the Contract and this Article 13, the Recipient may
disclose Information to:
13.2.1 any other party with the Discloser’s prior written consent; and,
13.2.2 the Recipient’s employees, officials, representatives and agents who have a need to know such
Information for purposes of performing obligations under the Contract, and employees officials,
representatives and agents of any legal entity that it controls, controls it, or with which it is under
common control, who have a need to know such Information for purposes of performing
obligations under the Contract, provided that, for these purposes a controlled legal entity means:
13.2.2.1 a corporate entity in which the Party owns or otherwise controls, whether directly
or indirectly, over fifty percent (50%) of voting shares thereof; or,
13.2.2.2 any entity over which the Party exercises effective managerial control; or,
13.2.2.3 for UNHCR, a principal or subsidiary organ of the United Nations established in
accordance with the Charter of the United Nations.
13.3 The Contractor may disclose Information to the extent required by law, provided that, subject to and without
any waiver of the privileges and immunities of UNHCR, the Contractor will give UNHCR sufficient prior
notice of a request for the disclosure of Information in order to allow UNHCR to have a reasonable
opportunity to take protective measures or such other action as may be appropriate before any such disclosure
is made.
13.4 UNHCR may disclose Information to the extent as required pursuant to the Charter of the United Nations, or
pursuant to resolutions or regulations of the General Assembly or rules promulgated thereunder.
13.5 The Recipient shall not be precluded from disclosing Information that is (i) obtained by the Recipient without
restriction from a third party who is not in breach of any obligation as to confidentiality to the owner of such
Information or any other person, or (ii) disclosed by the Discloser to a third party without any obligation of
confidentiality, or (iii) previously known by the Recipient, or (iv) at any time is developed by the Recipient
completely independently of any disclosures hereunder.
13.6 These obligations and restrictions of confidentiality shall be effective during the term of the Contract,
including any extension thereof, and, unless otherwise provided in the Contract, shall remain effective
following any termination of the Contract.
14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS:
14.1 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the
affected Party shall give notice and full particulars in writing to the other Party, of such occurrence or cause if
the affected Party is thereby rendered unable, wholly or in part, to perform its obligations and meet its
responsibilities under the Contract. The affected Party shall also notify the other Party of any other changes in
condition or the occurrence of any event which interferes or threatens to interfere with its performance of the
Contract. Not more than fifteen (15) days following the provision of such notice of force majeure or other
changes in condition or occurrence, the affected Party shall also submit a statement to the other Party of
estimated expenditures that will likely be incurred for the duration of the change in condition or the event of
force majeure. On receipt of the notice or notices required hereunder, the Party not affected by the occurrence
of a cause constituting force majeure shall take such action as it reasonably considers to be appropriate or
necessary in the circumstances, including the granting to the affected Party of a reasonable extension of time
in which to perform any obligations under the Contract.
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 8
14.2 If the Contractor is rendered unable, wholly or in part, by reason of force majeure to perform its obligations
and meet its responsibilities under the Contract, UNHCR shall have the right to suspend or terminate the
Contract on the same terms and conditions as are provided for in Article 15, “Termination,” except that the
period of notice shall be seven (7) days instead of thirty (30) days. In any case, UNHCR shall be entitled to
consider the Contractor permanently unable to perform its obligations under the Contract in case the
Contractor is unable to perform its obligations, wholly or in part, by reason of force majeure for any period in
excess of ninety (90) days.
14.3 Force majeure as used herein means any unforeseeable and irresistible act of nature, any act of war (whether
declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force,
provided that such acts arise from causes beyond the control and without the fault or negligence of the
Contractor. The Contractor acknowledges and agrees that, with respect to any obligations under the Contract
that the Contractor must perform in areas in which UNHCR is engaged in, preparing to engage in, or
disengaging from any humanitarian or similar operations, any delays or failure to perform such obligations
arising from or relating to harsh conditions within such areas, or to any incidents of civil unrest occurring in
such areas, shall not, in and of itself, constitute force majeure under the Contract.
15. TERMINATION:
15.1 Either Party may terminate the Contract for cause, in whole or in part, upon thirty (30) day’s notice, in writing,
to the other Party. The initiation of conciliation or arbitral proceedings in accordance with Article 18
“Settlement of Disputes,” below, shall not be deemed to be a “cause” for or otherwise to be in itself a
termination of the Contract.
15.2 UNHCR may terminate the Contract at any time by providing written notice to the Contractor in any case in
which the mandate of UNHCR applicable to the performance of the Contract or the funding of UNHCR
applicable to the Contract is curtailed or terminated, whether in whole or in part. In addition, unless otherwise
provided by the Contract, upon sixty (60) day’s advance written notice to the Contractor, UNHCR may
terminate the Contract without having to provide any justification therefor.
15.3 In the event of any termination of the Contract, upon receipt of notice of termination that has been issued by
UNHCR, the Contractor shall, except as may be directed by UNHCR in the notice of termination or otherwise
in writing:
15.3.1 take immediate steps to bring the performance of any obligations under the Contract to a close in a
prompt and orderly manner, and in doing so, reduce expenses to a minimum;
15.3.2 refrain from undertaking any further or additional commitments under the Contract as of and
following the date of receipt of such notice;
15.3.3 place no further subcontracts or orders for materials, services, or facilities, except as UNHCR and
the Contractor agree in writing are necessary to complete any portion of the Contract that is not
terminated;
15.3.4 terminate all subcontracts or orders to the extent they relate to the portion of the Contract
terminated;
15.3.5 transfer title and deliver to UNHCR the fabricated or unfabricated parts, work in process,
completed work, supplies, and other material produced or acquired for the portion of the Contract
terminated;
15.3.6 deliver all completed or partially completed plans, drawings, information, and other property that,
if the Contract had been completed, would be required to be furnished to UNHCR thereunder;
15.3.7 complete performance of the work not terminated; and,
15.3.8 take any other action that may be necessary, or that UNHCR may direct in writing, for the
minimization of losses and for the protection and preservation of any property, whether tangible or
intangible, related to the Contract that is in the possession of the Contractor and in which UNHCR
has or may be reasonably expected to acquire an interest.
15.4 In the event of any termination of the Contract, UNHCR shall be entitled to obtain reasonable written
accountings from the Contractor concerning all obligations performed or pending in accordance with the
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 9
Contract. In addition, UNHCR shall not be liable to pay the Contractor except for those goods delivered and
services provided to UNHCR in accordance with the requirements of the Contract, but only if such goods or
services were ordered, requested or otherwise provided prior to the Contractor’s receipt of notice of
termination from UNHCR or prior to the Contractor’s tendering of notice of termination to UNHCR.
15.5 UNHCR may, without prejudice to any other right or remedy available to it, terminate the Contract forthwith
in the event that:
15.5.1 the Contractor is adjudged bankrupt, or is liquidated, or becomes insolvent, or applies for a
moratorium or stay on any payment or repayment obligations, or applies to be declared insolvent;
15.5.2 the Contractor is granted a moratorium or a stay, or is declared insolvent;
15.5.3 the Contractor makes an assignment for the benefit of one or more of its creditors;
15.5.4 a receiver is appointed on account of the insolvency of the Contractor;
15.5.5 the Contractor offers a settlement in lieu of bankruptcy or receivership; or,
15.5.6 UNHCR reasonably determines that the Contractor has become subject to a materially adverse
change in its financial condition that threatens to substantially affect the ability of the Contractor
to perform any of its obligations under the Contract.
15.6 Except as prohibited by law, the Contractor shall be bound to compensate UNHCR for all damages and costs,
including, but not limited to, all costs incurred by UNHCR in any legal or non-legal proceedings, as a result of
any of the events specified in Article 15.5, above, and resulting from or relating to a termination of the
Contract, even if the Contractor is adjudged bankrupt, or is granted a moratorium or stay or is declared
insolvent. The Contractor shall immediately inform UNHCR of the occurrence of any of the events specified
in Article 15.5, above, and shall provide UNHCR with any information pertinent thereto.
15.7 The provisions of this Article 15 are without prejudice to any other rights or remedies of UNHCR under the
Contract or otherwise.
16. NON-WAIVER OF RIGHTS: The failure by either Party to exercise any rights available to it, whether under the
Contract or otherwise, shall not be deemed for any purposes to constitute a waiver by the other Party of any such right or
any remedy associated therewith, and shall not relieve the Parties of any of their obligations under the Contract.
17. NON-EXCLUSIVITY: Unless otherwise specified in the Contract, UNHCR shall have no obligation to purchase any
minimum quantities of goods or services from the Contractor, and UNHCR shall have no limitation on its right to obtain
goods or services of the same kind, quality and quantity described in the Contract, from any other source at any time.
18. SETTLEMENT OF DISPUTES:
18.1 AMICABLE SETTLEMENT: The Parties shall use their best efforts to amicably settle any dispute,
controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof. Where the
Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in
accordance with the Conciliation Rules then obtaining of the United Nations Commission on International
Trade Law (“UNCITRAL”), or according to such other procedure as may be agreed between the Parties in
writing.
18.2 ARBITRATION: Any dispute, controversy, or claim between the Parties arising out of the Contract or the
breach, termination, or invalidity thereof, unless settled amicably under Article 18.1, above, within sixty (60)
days after receipt by one Party of the other Party’s written request for such amicable settlement, shall be
referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining.
The decisions of the arbitral tribunal shall be based on general principles of international commercial law. The
arbitral tribunal shall be empowered to order the return or destruction of goods or any property, whether
tangible or intangible, or of any confidential information provided under the Contract, order the termination of
the Contract, or order that any other protective measures be taken with respect to the goods, services or any
other property, whether tangible or intangible, or of any confidential information provided under the Contract,
as appropriate, all in accordance with the authority of the arbitral tribunal pursuant to Article 26 (“Interim
Measures of Protection”) and Article 32 (“Form and Effect of the Award”) of the UNCITRAL Arbitration
Rules. The arbitral tribunal shall have no authority to award punitive damages. In addition, unless otherwise
expressly provided in the Contract, the arbitral tribunal shall have no authority to award interest in excess of
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 10
the London Inter-Bank Offered Rate (“LIBOR”) then prevailing, and any such interest shall be simple interest
only. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final
adjudication of any such dispute, controversy, or claim.
19. PRIVILEGES AND IMMUNITIES: Nothing in or relating to the Contract shall be deemed a waiver, express or
implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs or of UNHCR
(as a subsidiary organ of the United Nations).
20. TAX EXEMPTION:
20.1 Article II, Section 7, of the Convention on the Privileges and Immunities of the United Nations provides, inter
alia, that the United Nations, including UNHCR as one of its subsidiary organs, is exempt from all direct
taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges
of a similar nature in respect of articles imported or exported for its official use. In the event any
governmental authority refuses to recognize the exemptions of UNHCR from such taxes, restrictions, duties,
or charges, the Contractor shall immediately consult with UNHCR to determine a mutually acceptable
procedure.
20.2 The Contractor authorizes UNHCR to deduct from the Contractor’s invoices any amount representing such
taxes, duties or charges, unless the Contractor has consulted with UNHCR before the payment thereof and
UNHCR has, in each instance, specifically authorized the Contractor to pay such taxes, duties, or charges
under written protest. In that event, the Contractor shall provide UNHCR with written evidence that payment
of such taxes, duties or charges has been made and appropriately authorized, and UNHCR shall reimburse the
Contractor for any such taxes, duties, or charges so authorized by UNHCR and paid by the Contractor under
written protest.
21. OBSERVANCE OF THE LAW: The Contractor shall comply with all laws, ordinances, rules, and regulations bearing
upon the performance of its obligations under the Contract. In addition, the Contractor shall maintain compliance with
all obligations relating to its registration as a qualified vendor of goods or services to UNHCR, as such obligations are set
forth in vendor registration procedures.
22. MODIFICATIONS:
22.1 The Director of the Division for Emergency and Supply Management, or such other contracting authority as
UNHCR has made known to the Contractor in writing, possesses the authority to agree on behalf of UNHCR
to any modification of or change in the Contract, to a waiver of any of its provisions or to any additional
contractual relationship of any kind with the Contractor. Accordingly, no modification or change in the
Contract shall be valid and enforceable against UNHCR unless provided by a valid written amendment to the
Contract signed by the Contractor and the Director of the Division for Emergency and Supply Management or
such other contracting authority.
22.2 If the Contract shall be extended for additional periods in accordance with the terms and conditions of the
Contract, the terms and conditions applicable to any such extended term of the Contract shall be the same
terms and conditions as set forth in the Contract, unless the Parties shall have agreed otherwise pursuant to a
valid amendment concluded in accordance with Article 22.1, above.
22.3 The terms or conditions of any supplemental undertakings, licenses, or other forms of agreement concerning
any goods or services provided under the Contract shall not be valid and enforceable against UNHCR nor in
any way shall constitute an agreement by UNHCR thereto unless any such undertakings, licenses or other
forms are the subject of a valid amendment concluded in accordance with Article 22.1, above.
23. AUDITS AND INVESTIGATIONS:
23.1 Each invoice paid by UNHCR shall be subject to a post-payment audit by auditors, whether internal or
external, of UNHCR or by other authorized and qualified agents of UNHCR at any time during the term of the
Contract and for a period of two (2) years following the expiration or prior termination of the Contract.
UNHCR shall be entitled to a refund from the Contractor for any amounts shown by such audits to have been
paid by UNHCR other than in accordance with the terms and conditions of the Contract.
23.2 The Contractor acknowledges and agrees that, from time to time, UNHCR may conduct investigations relating
to any aspect of the Contract or the award thereof, the obligations performed under the Contract, and the
operations of the Contractor generally relating to performance of the Contract. The right of UNHCR to
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 11
conduct an investigation and the Contractor’s obligation to comply with such an investigation shall not lapse
upon expiration or prior termination of the Contract. The Contractor shall provide its full and timely
cooperation with any such inspections, post-payment audits or investigations. Such cooperation shall include,
but shall not be limited to, the Contractor’s obligation to make available its personnel and any relevant
documentation for such purposes at reasonable times and on reasonable conditions and to grant to UNHCR
access to the Contractor’s premises at reasonable times and on reasonable conditions in connection with such
access to the Contractor’s personnel and relevant documentation. The Contractor shall require its agents,
including, but not limited to, the Contractor’s attorneys, accountants or other advisers, to reasonably cooperate
with any inspections, post-payment audits or investigations carried out by UNHCR hereunder.
24. LIMITATION ON ACTIONS:
24.1 Except with respect to any indemnification obligations in Article 7, above, or as are otherwise set forth in the
Contract, any arbitral proceedings in accordance with Article 18.2, above, arising out of the Contract must be
commenced within three years after the cause of action has accrued.
24.2 The Parties further acknowledge and agree that, for these purposes, a cause of action shall accrue when the
breach actually occurs, or, in the case of latent defects, when the injured Party knew or should have known all
of the essential elements of the cause of action, or in the case of a breach of warranty, when tender of delivery
is made, except that, if a warranty extends to future performance of the goods or any process or system and the
discovery of the breach consequently must await the time when such goods or other process or system is ready
to perform in accordance with the requirements of the Contract, the cause of action accrues when such time of
future performance actually begins.
25. CHILD LABOR: The Contractor represents and warrants that neither it, its parent entities (if any), nor any of the
Contractor’s subsidiary or affiliated entities (if any) is engaged in any practice inconsistent with the rights set forth
in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child
shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education,
or to be harmful to the child’s health or physical, mental, spiritual, moral, or social development. The Contractor
acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach
of this representation and warranty shall entitle UNHCR to terminate the Contract immediately upon notice to the
Contractor, without any liability for termination charges or any other liability of any kind.
26. MINES: The Contractor warrants and represents that neither it, its parent entities (if any), nor any of the
Contractor’s subsidiaries or affiliated entities (if any), is engaged in the sale or manufacture of anti-personnel mines
or components utilized in the manufacture of anti-personnel mines. The Contractor acknowledges and agrees that the
provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty
shall entitle UNHCRto terminate the Contract immediately upon notice to the Contractor, without any liability for
termination charges or any other liability of any kind.
27. SEXUAL EXPLOITATION:
27.1 The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by its
employees or any other persons engaged and controlled by the Contractor to perform any services under the
Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any
laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the
Contractor shall refrain from, and shall take all reasonable and appropriate measures to prohibit its employees
or other persons engaged and controlled by it from exchanging any money, goods, services, or other things of
value, for sexual favors or activities, or from engaging any sexual activities that are exploitive or degrading to
any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of
the Contract and that any breach of these provisions shall entitle UNHCR to terminate the Contract
immediately upon notice to the Contractor, without any liability for termination charges or any other liability
of any kind.
27.2 UNHCR shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel
or any other person who may be engaged by the Contractor to perform any services under the Contract is
married to the person less than the age of eighteen years with whom sexual activity has occurred and in which
such marriage is recognized as valid under the laws of the country of citizenship of such Contractor’s
personnel or such other person who may be engaged by the Contractor to perform any services under the
Contract.
REV.: JANUARY 2010 GENERAL CONDITIONS OF CONTRACT FOR CONTRACTS FOR THE PROVISION OF GOODS PAGE 12
28. EXPLOITATION AND ABUSE OF REFUGEES AND OTHER PERSONS OF CONCERN TO UNHCR:
The Contractor warrants that it has instructed its personnel to refrain from any conduct that would adversely reflect
on UNHCR and/or the United Nations and from any activity which is incompatible with the aims and objectives of
the United Nations or the mandate of UNHCR to ensure the protection of refugees and other persons of concern to
UNHCR. The Contractor hereby undertakes all possible measures to prevent its personnel from exploiting and
abusing refugees and other persons of concern to UNHCR. The failure of the Contractor to investigate allegations of
exploitation and abuse against its personnel or related to its activities or to take corrective action when exploitation
or abuse has occurred, shall entitle UNHCR to terminate the Contract immediately upon notice to the Contractor, at
no cost to UNHCR.
29. PAYMENT INSTRUCTIONS: UNHCR shall, on the fulfillment of the delivery terms, unless otherwise provided
in the Contract or purchase order, make payment by bank transfer within thirty days of receipt of the Contractor’s
invoice for the goods and copies of any other documentation specified in the Contract. Payment against the invoice
referred to above will reflect any discount shown under the payment terms agreed among the parties, provided
payment is made within the period required by such payment terms. The prices shown in the Contract or the
purchase order may not be increased except by express written agreement of UNHCR. Documents are to be sent to
the address indicated in the Contract or purchase order.
– oOOo –
Rev Oct 2000 1
General Conditions of Contract for Civil Works (October 2000 version)
1. Definitions
2. Singular and Plural
3. Headings or Notes
4. Legal Relationships
5. General Duties/Powers of Engineer
6. Contractor's General Obligations/Responsibilities
7. Assignment and Subcontracting
8. Drawings
9. Work Book
10. Performance Security
11. Inspection of Site
12. Sufficiency of Tender
13. Programme of Work to be Furnished
14. Weekly Site Meeting
15. Change Orders
16. Contractor's Superintendence
17. Contractor's Employees
18. Setting-Out
19. Watching and Lighting
20. Care of Works
21. Insurance of Works, Etc.
22. Damage to Persons and Property
23. Liability Insurance
24. Accident or Injury to Workmen
25. Remedy on Contractor's Failure to Insure
26. Compliance with Statutes, Regulations, Etc.
27. Fossils, Etc.
28. Copyright, Patents and Other Proprietary Rights, and Royalties
29. Interference with Traffic and Adjoining Properties
30. Extraordinary Traffic and Special Loads
31. Opportunities for Other Contractors
32. Contractor to Keep Site Clean
33. Clearance of Site on Substantial Completion
34. Labour
35. Returns of Labour, Plant, Etc.
36. Materials, Workmanship and Testing
37. Access to Site
38. Examination of Work Before Covering Up
39. Removal of Improper Work and Materials
40. Suspension of Work
41. Possession of Site
Rev Oct 2000 2
42. Time for Completion
43. Extension of Time for Completion
44. Rate of Progress
45. Liquidated Damages for Delay
46. Certificate of Substantial Completion
47. Defects Liability
48. Alterations, Additions and Omissions
49. Plant, Temporary Works and Materials
50. Approval of Materials, Etc., Not Implied
51. Measurement of Works
52. Liability of the Parties
53. Authorities
54. Urgent Repairs
55. Increase and Decrease of Costs
56. Taxation
57. Blasting
58. Machinery
59. Temporary Works and Reinstatement
60. Photographs and Advertising
61. Prevention of Corruption
62. Date Falling on Holiday
63. Notices
64. Language, Weights and Measures
65. Records, Accounts, Information and Audit
66. Force Majeure
67. Suspension by the UNHCR
68. Termination by the UNHCR
69. Termination by the Contractor
70. Rights and Remedies of the UNHCR
71. Settlement of Disputes
72. Privileges and Immunities
Appendix I: Formats of Performance Security
Performance Bank Guarantee
Performance Bond
1. DEFINITIONS
Rev Oct 2000 3
For the purpose of the Contract Documents the words and expressions below shall have the
following meanings:
a) "Employer" means the United Nations High Commissioner for Refugees (UNHCR).
b) "Contractor" means the person whose tender has been accepted and with whom the Contract
has been entered into.
c) "Engineer" means the person whose services have been engaged by UNHCR to administer
the Contract as provided therein, as will be notified in writing to the Contractor.
d) "Contract" means the written agreement between the Employer and the Contractor, to which
these General Conditions are annexed.
e) "The Works" means the works to be executed and completed under the Contract.
f) "Temporary Works" shall include items to be constructed which are not intended to be
permanent and form part of the Works.
g) "Drawings" and "Specifications" mean the Drawings and Specifications referred to in the
Contract and any modification thereof or addition thereto furnished by the Engineer or
submitted by the Contractor and approved in writing by the Engineer in accordance with the
Contract.
h) "Bill of Quantities" is the document in which the Contractor indicates the cost of the Works,
on the basis of the foreseen quantities of items of work and the fixed unit prices applicable to
them.
i) "Contract Price" means the sum agreed in the Contract as payable to the Contractor for the
execution and completion of the Works and for remedying of any defects therein in
accordance with the Contract.
j) "Site" means the land and other places on, under, in or through which the Works or
Temporary Works are to be constructed.
2. SINGULAR AND PLURAL
Words importing persons or parties shall include firms or companies and words importing
the singular only shall also include the plural and vice versa where the context requires.
3. HEADINGS OR NOTES
The headings or notes in the Contract Documents shall not be deemed to be part thereof or be
taken into consideration in their interpretation.
4. LEGAL RELATIONSHIPS
Rev Oct 2000 4
The Contractor and the sub-contractor(s), if any, shall have the status of an independent
contractor vis-à-vis the Employer. The Contract Documents shall not be construed to create
any contractual relationship of any kind between the Engineer and the Contractor, but the
Engineer shall, in the exercise of his duties and powers under the Contract, be entitled to
performance by the Contractor of its obligations, and to enforcement thereof. Nothing
contained in the Contract Documents shall create any contractual relationship between the
Employer or the Engineer and any subcontractor(s) of the Contractor.
5. GENERAL DUTIES/POWERS OF ENGINEER
a) The Engineer shall provide administration of Contract as provided in the Contract
Documents. In particular, he shall perform the functions hereinafter described.
b) The Engineer shall be the Employer's representative vis-à-vis the Contractor during
construction and until final payment is due. The Engineer shall advise and consult with the
Employer. The Employer's instructions to the Contractor shall be forwarded through the
Engineer. The Engineer shall have authority to act on behalf of the Employer only to the
extent provided in the Contract Documents as they may be amended in writing in accordance
with the Contract. The duties, responsibilities and limitations of authority of the Engineer as
the Employer's representative during construction as set forth in the Contract shall not be
modified or extended without the written consent of the Employer, the Contractor and the
Engineer.
c) The Engineer shall visit the Site at intervals appropriate to the stage of construction to
familiarize himself generally with the progress and quality of the Works and to determine in
general if the Works are proceeding in accordance with the Contract Documents. On the
basis of his on-site observations as an Engineer, he shall keep the Employer informed of the
progress of the Works.
d) The Engineer shall not be responsible for and will not have control or charge of construction
means, methods, techniques, sequences or procedures, or for safety precautions and programs
in connection with the Works or the Temporary Works. The Engineer shall not be
responsible for or have control or charge over the acts or omissions of the Contractor
(including the Contractor's failure to carry out the Works in accordance with the Contract)
and of Sub-contractors or any of their agents or employees, or any other persons performing
services for the Works, except if such acts or omissions are caused by the Engineer's failure
to perform his functions in accordance with the contract between the Employer and the
Engineer.
e) The Engineer shall at all times have access to the Works wherever and whether in
preparation or progress. The Contractor shall provide facilities for such access so that the
Engineer may perform his functions under the Contract.
Rev Oct 2000 5
f) Based on the Engineer's observations and an evaluation of the documentation submitted by
the Contractor together with the invoices, the Engineer shall determine the amounts owed to
the Contractor and shall issue Certificates for Payment as appropriate.
g) The Engineer shall review and approve or take other appropriate action upon the Contractor's
submittals such as Shop Drawings, Product Data and Samples, but only for conformity with
the design concept of the Works and with the provisions of the Contract Documents. Such
action shall be taken with reasonable promptness so as to cause no delay. The Engineer's
approval of a specific item shall not indicate approval of an assembly of which the item is a
component.
h) The Engineer shall interpret the requirements of the Contract Documents and judge the
performance thereunder by the Contractor. All interpretations and orders of the Engineer
shall be consistent with the intent of and reasonably inferable from the Contract Documents
and shall be in writing or in the form of drawings. Either party may make a written request
to the Engineer for such interpretation. The Engineer shall render the interpretation
necessary for the proper execution of the Works with reasonable promptness and in
accordance with any time limit agreed upon. Any claim or dispute arising from the
interpretation of the Contract Documents by the Engineer or relating to the execution or
progress of the Works shall be settled as provided in Clause 71 of these General Conditions.
i) Except as otherwise provided in the Contract, the Engineer shall have no authority to relieve
the Contractor of any of his obligations under the Contract nor to order any work involving
delay in completion of the Works or any extra payment to the Contractor by the Employer, or
to make any variations to the Works.
j) In the event of termination of the employment of the Engineer, the Employer shall appoint
another suitable professional to perform the Engineer's duties.
k) The Engineer shall have authority to reject work which does not conform to the Contract
Documents. Whenever, in his opinion, he considers it necessary or advisable for the
implementation of the intent of the Contract Documents, he will have authority to require
special inspection or testing of the work whether or not such work be then fabricated,
installed or completed. However, neither the Engineer's authority to act nor any reasonable
decision made by him in good faith either to exercise or not to exercise such authority shall
give rise to any duty or responsibility of the Engineer to the Contractor, any subcontractor,
any of their agents or employees, or any other person performing services for the Works.
l) The Engineer shall conduct inspections to determine the dates of Substantial Completion and
Final Completion, shall receive and forward to the Employer for the Employer's review
written warranties and related documents required by the Contract and assembled by the
Contractor, and shall issue a final Certificate for Payment upon compliance with the
requirements of Clause 47 hereof and in accordance with the Contract.
m) If the Employer and Engineer so agree, the Engineer shall provide one or more Engineer's
Representative(s) to assist the Engineer in carrying out his responsibilities at the site. The
Rev Oct 2000 6
Engineer shall notify in writing to the Contractor and the Employer the duties,
responsibilities and limitations of authority of any such Engineer's Representative(s).
6. CONTRACTOR'S GENERAL OBLIGATIONS/RESPONSIBILITIES
6.1.Obligation to Perform in Accordance with Contract
The Contractor shall execute and complete the Works and remedy any defects therein in
strict accordance with the Contract, with due care and diligence and to the satisfaction of the
Engineer, and shall provide all labor, including the supervision thereof, materials,
Constructional Plant and all other things, whether of a temporary or permanent nature,
required in and for such execution, completion and remedying of defects, as far as the
necessity for providing the same is specified in or is reasonably to be inferred from the
Contract. The Contractor shall comply with and adhere strictly to the Engineer's instructions
and directions on any matter, touching or concerning the Works.
6.2 Responsibility for Site Operations
The Contractor shall take full responsibility for the adequacy, stability and safety of all site
operations and methods of construction, provided that the Contractor shall not be responsible,
except as may be expressly provided in the Contract, for the design or specification of the
Permanent Works or of any Temporary Works prepared by the Engineer.
6.3.Responsibility for Employees
The Contractor shall be responsible for the professional and technical competence of his
employees and will select for work under this Contract, reliable individuals who will perform
effectively in the implementation of the Contract, respect local customs and conform to a
high standard of moral and ethical conduct.
6.4.Source of Instructions
The Contractor shall neither seek nor accept instructions from any authority external to the
Employer, the Engineer or their authorized representatives in connection with the
performance of his services under this Contract. The Contractor shall refrain from any action
which may adversely affect the Employer and shall fulfill his commitments with fullest
regard for the interest of the Employer.
6.5.Officials Not to Benefit
The Contractor warrants that no official of the Employer has been or shall be admitted by the
Contractor to any direct or indirect benefit arising from this Contract or the award thereof.
The Contractor agrees that breach of this provision is a breach of an essential term of the
Contract.
6.6.Use of Name, Emblem or Official Seal of UNHCR or the United Nations
Rev Oct 2000 7
The Contractor shall not advertise or otherwise make public the fact that he is performing, or
has performed services for the Employer or use the name, emblem or official seal of the
Employer or the United Nations or any abbreviation of the name of the Employer or the
United Nations for advertising purposes or any other purposes.
6.7.Confidential Nature of Documents
All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,
documents and all other data compiled by or received by the Contractor under the Contract
shall be the property of the Employer, shall be treated as confidential and shall be delivered
only to the duly authorized representative of the Employer on completion of the Works; their
contents shall not be made known by the Contractor to any person other than the personnel of
the Contractor performing services under this Contract without the prior written consent of
the Employer.
7. ASSIGNMENT AND SUBCONTRACTING
7.1.Assignment of Contract
The Contractor shall not, except after obtaining the prior written approval of the Employer,
assign, transfer, pledge or make other disposition of the Contract or any part thereof or of any
of the Contractor's rights, claims or obligations under the Contract.
7.2.Subcontracting
In the event the Contractor requires the services of subcontractors, the Contractor shall obtain
the prior written approval of the Employer for all such subcontractors. The approval of the
Employer shall not relieve the Contractor of any of his obligations under the Contract, and
the terms of any subcontract shall be subject to and be in conformity with the provisions of
the Contract.
7.3.Assignment of Subcontractor's Obligations
In the event of a subcontractor having undertaken towards the Contractor in respect of the
work executed or the goods, materials, Plant or services supplied by such subcontractor for
the Works, any continuing obligation extending for a period exceeding that of the Defects
Liability Period under the Contract, the Contractor shall at any time after the expiration of
such Period, assign to the Employer, at the Employer's request and cost, the benefit of such
obligation for the unexpired duration thereof.
8. DRAWINGS
8.1.Custody of drawings
Rev Oct 2000 8
The drawings shall remain in the sole custody of the Employer but two (2) copies thereof
shall be furnished to the Contractor free of cost. The Contractor shall provide and make at
his own expense any further copies required by him. At the completion of the Works, the
Contractor shall return to the Employer all drawings provided under the Contract.
8.2.One copy of Drawings to be kept on Site
One copy of the Drawings furnished to the Contractor as aforesaid shall be kept by the
Contractor on the Site and the same shall at all reasonable times be available for inspection
and use by the Engineer and by any other person authorized in writing by the Engineer.
8.3.Disruption of Progress
The Contractor shall give written notice to the Engineer whenever planning or progress of the
Works is likely to be delayed or disrupted unless any further drawing or order, including a
direction, instruction or approval, is issued by the Engineer within a reasonable time. The
notice shall include details of drawing or order required and of why and by when it is
required and of any delay or disruption likely to be suffered if it is late.
9. WORK BOOK
The Contractor shall maintain a Work Book at the Site with numbered pages, in one original
and two copies. The Engineer shall have full authority to issue new orders, drawings and
instructions to the Contractor, from time to time and as required for the correct execution of
the Works. The Contractor shall be bound to follow such orders, drawings and instructions.
Every order shall be dated and signed by the Engineer and the Contractor, in order to account
for its receipt.
Should the Contractor want to refuse an order in the Work Book, he shall so inform the
Employer, through the Engineer, by means of an annotation in the Work Book made within
three (3) days from the date of the order that the Contractor intends to refuse. Failure by the
Contractor to adhere to this procedure shall result in the order being deemed accepted with
no further possibility of refusal.
The original of the Work Book shall be delivered to the Employer at the time of Final
Acceptance of the Works. A copy shall be kept by the Engineer and another copy by the
Contractor.
10. PERFORMANCE SECURITY
a) As guarantee for his proper and efficient performance of the Contract, the Contractor shall on
signature of the Contract furnish the Employer with a Performance Security issued for the
benefit of the Employer. The amount and character of such security (bond or guarantee) shall
be as indicated in the Contract.
Rev Oct 2000 9
b) The Performance Bond or Bank Guarantee must be issued by an acceptable insurance
company or accredited bank, in the format included in Appendix I to these General
Conditions, and must be valid up to twenty-eight days after issuance by the Engineer of the
Certificate of Final Completion. The Performance Bond or Bank Guarantee shall be returned
to the Contractor within twenty-eight days after the issuance by the Engineer of the
Certificate of Final Completion, provided that the Contractor shall have paid all money owed
to the Employer under the Contract.
c) If the surety of the Performance Bond or Bank Guarantee is declared bankrupt or becomes
insolvent or its right to do business in the country of execution of the Works is terminated,
the Contractor shall within five (5) days thereafter substitute another bond or guarantee and
surety, both of which must be acceptable to the Employer.
11. INSPECTION OF SITE
The Contractor shall be deemed to have inspected and examined the site and its surroundings
and to have satisfied himself before submitting his Tender and signing the Contract as to all
matters relative to the nature of the land and subsoil, the form and nature of the Site, details
and levels of existing pipe lines, conduits, sewers, drains, cables or other existing services,
the quantities and nature of the work and materials necessary for the completion of the
Works, the means of access to the Site, and the accommodation he may require, and in
general to have himself obtained all necessary information as to risk contingencies, climatic,
hydrological and natural conditions and other circumstances which may influence or affect
his Tender, and no claims will be entertained in this connection against the Employer.
12. SUFFICIENCY OF TENDER
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his Tender for the construction of the Works and of the rates
and prices, which rates and prices shall, except in so far as it is otherwise provided in the
Contract, cover all his obligations under the Contract and all matters and things necessary for
the proper execution and completion of the Works.
13. PROGRAMME OF WORK TO BE FURNISHED
Within the time limit specified in the Contract, the Contractor shall submit to the Engineer
for his consent a detailed Programme of Work showing the order of procedure and the
method in which he proposes to carry out the Works. In preparing his Programme of Work
the Contractor shall pay due regard to the priority required by certain works. Should the
Engineer, during the progress of work, require further modifications to the Programme of
Work, the Contractor shall review the said program. The Contractor shall also whenever
required by the Engineer submit particulars in writing of the Contractor's arrangements for
carrying out the Works and of the Constructional Plant and Temporary Works which the
Contractor intends to supply, use or construct as the case may be. The submission of such
program, or any modifications thereto, or the particulars required by the Engineer, shall not
relieve the Contractor of any of his duties or obligations under the Contract nor shall the
Rev Oct 2000 10
incorporation of any modification to the Programme of Work either at the commencement of
the contract or during its course entitle the Contractor to any additional payments in
consequence thereof.
14. WEEKLY SITE MEETING
A weekly site meeting shall be held between the UNHCR Project Coordinator or engineer, if
any, the representative of the Contractor and the Engineer or the Engineer's Representative,
in order to verify that the Works are progressing normally and are executed in accordance
with the Contract.
15. CHANGE ORDERS
a) The Engineer may instruct the Contractor, with the approval of the Employer and by means
of Change Orders, all variations in quantity or quality of the Works, in whole or in part, that
are deemed necessary by the Engineer.
b) Processing of change orders shall be governed by clause 48 of these General Conditions.
16. CONTRACTOR'S SUPERINTENDENCE
The Contractor shall provide all necessary superintendence during the execution of the
Works and as long thereafter as the Engineer may consider necessary for the proper
fulfillment of the Contractor's obligations under the Contract. The Contractor or a competent
and authorized agent or representative of the Contractor approved in writing by the Engineer,
which approval may at any time be withdrawn, shall be constantly on the site and shall
devote his entire time to the superintendence of the Works. Such authorized agent or
representative shall receive on behalf of the Contractor directions and instructions from the
Engineer. If the approval of such agent or representative shall be withdrawn by the Engineer,
as provided in Clause 17(2) hereinafter, or if the removal of such agent or representative shall
be requested by the Employer under Clause 17(3) hereinafter, the Contractor shall as soon as
it is practicable after receiving notice of such withdrawal remove the agent or representative
from the Site, and replace him by another agent or representative approved by the Engineer.
Notwithstanding the provision of Clause 17(2) hereinafter, the Contractor shall not thereafter
employ, in any capacity whatsoever, a removed agent or representative again on the Site.
17. CONTRACTOR'S EMPLOYEES
a) The Contractor shall provide and employ on the Site in connection with the execution and
completion of the Works and the remedying of any defects therein:
i. Only such technical assistants as are skilled and experienced in their respective callings and
such sub-agent foremen and leading hands as are competent to give proper supervision to the
work they are required to supervise, and
Rev Oct 2000 11
ii. Such skilled, semi-skilled, and unskilled labour as is necessary for the proper and timely
execution and completion of the Works.
b) The Engineer shall be at liberty to object to and require the Contractor to remove forthwith
from the Works any person employed by the Contractor in or about the execution or
completion of the Works, who in the opinion of the Engineer is misconducting himself, or is
incompetent or negligent in the proper performance of his duties, or whose employment is
otherwise considered reasonably by the Engineer to be undesirable, and such person shall not
be again employed on the Site without the written permission of the Engineer. Any person
so removed from the Works shall be replaced as soon as reasonably possible by a competent
substitute approved by the Engineer.
c) Upon written request by the Employer, the Contractor shall withdraw or replace from the Site
any agent, representative or other personnel who does not conform to the standards set forth
in paragraph (1) of this Clause. Such request for withdrawal or replacement shall not be
considered as termination in part or in whole of this Contract. All costs and additional
expenses resulting from any withdrawal or replacement for whatever reason of any of the
Contractor's personnel shall be at the Contractor's expense.
18. SETTING-OUT
The Contractor shall be responsible for the true and proper setting out of the Works in
relation to original points, lines and levels of reference given by the Engineer in writing and
for the correctness of the position, levels, dimensions and alignment of all parts of the Works
and for the provision of all necessary instruments, appliances and labor in connection
therewith. If, at any time during the progress of the Works, any error shall appear or arise in
the position, levels, dimensions or alignment of any part of the Works, the Contractor, on
being required so to do by the Engineer, shall, at his own cost, rectify such error to the
satisfaction of the Engineer.
19. WATCHING AND LIGHTING
The Contractor shall in connection with the Works provide and maintain at his own cost all
lights, guards, fencing and watching when and where necessary or required by the Engineer
or by any duly constituted authority for the protection of the Works and the materials and
equipment utilized therefor or for the safety and convenience of the public or others.
20. CARE OF WORKS
a) From the commencement date of the Works to the date of substantial completion as stated in
the Certificate of Substantial Completion, the Contractor shall take full responsibility for the
care thereof and of all Temporary Works. In the event that any damage or loss should happen
to the Works or to any part thereof or to any Temporary Works from any cause whatsoever
(save and except as shall be due to Force Majeure as defined in Clause 66 of these General
Conditions), the Contractor shall at his own cost repair and make good the same so that, at
completion, the Works shall be in good order and condition and in conformity in every
Rev Oct 2000 12
respect with the requirements of the Contract and the Engineer's instructions. The Contractor
shall also be liable for any damage to the Works occasioned by him in the course of any
operations carried out by him for the purpose of complying with his obligations Clause 47
hereof.
b) The Contractor shall be fully responsible for the review of the Engineering design and details
of the Works and shall inform the Employer of any mistakes or incorrectness in such design
and details which would affect the Works.
21. INSURANCE OF WORKS, ETC.
Without limiting his obligations and responsibilities under Clause 20 hereof, the Contractor
shall insure immediately following signature of this Contract, in the joint names of the
Employer and the Contractor (a) for the period stipulated in Clause 20(1) hereof, against all
loss or damage from whatever cause arising, other than cause of Force majeure as defined in
clause 66 of these General Conditions, and (b) against loss or damage for which the
Contractor is responsible, in such manner that the Employer and the Contractor are covered
for the period stipulated in Clause 20 (1) hereof and are also covered during the Defects
Liability Period for loss or damage arising from a cause occurring prior to the
commencement of the Defects Liability Period and for any loss or damage occasioned by the
Contractor in the course of any operations carried out by him for the purpose of complying
with his obligations under Clause 47 hereof:
a) The Works, together with the materials and Plant for incorporation therein, to their full
replacement cost, plus an additional sum of ten (10) per cent of such replacement cost, to
cover any additional costs of and incidental to the rectification of loss or damage including
professional fees and the cost of demolishing and removing any part of the Works and of
removing debris of whatsoever nature;
b) The Contractor's equipment and other things brought on to the Site by the Contractor to the
replacement value of such equipment and other things;
c) An insurance to cover the liabilities and warranties of Section 52(4);
Such insurance shall be effected with an insurer and in terms approved by the Employer,
which approval shall not be unreasonably withheld, and the Contractor shall, whenever
required, produce to the Engineer the policy or policies of insurance and the receipts for
payment of the current premiums.
22. DAMAGE TO PERSONS AND PROPERTY
The Contractor shall (except if and so far as the Contract provides otherwise) indemnify,
hold and save harmless and defend at his own expense the Employer, its officers, agents,
employees and servants from and against all suits, claims, demands, proceedings, and
liability of any nature or kind, including costs and expenses, for injuries or damages to any
person or any property whatsoever which may arise out of or in consequence of acts or
Rev Oct 2000 13
omissions of the Contractor or its agents, employees, servants or subcontractors in the
execution of the Contract. The provision of this Clause shall extend to suits, claims,
demands, proceedings and liability in the nature of workmen's compensation claims and
arising out of the use of patented inventions and devices. Provided always that nothing herein
contained shall be deemed to render the Contractor liable for or in respect of or with respect
to:
a) The permanent use or occupation of land by the Works or any part thereof;
b) The right of the Employer to construct the Works or any part thereof on, over, under, or
through any land.
c) Interference whether temporary or permanent with any right of light, airway or water or other
easement or quasi-easement which is the unavoidable result of the construction of the Works
in accordance with the Contract.
d) Death, injuries or damage to persons or property resulting from any act or neglect of the
Employer, his agents, servants or other contractors, done or committed during the validity of
the Contract.
23. LIABILITY INSURANCE
23.1. Obligation to take out Liability Insurance
Before commencing the execution of the Works, but without limiting his obligations and
responsibility under Clause 20 hereof, the Contractor shall insure against his liability for any
death, material or physical damage, loss or injury which may occur to any property,
including that of the Employer or to any person, including any employee of the Employer by
or arising out of the execution of the Works or in the carrying out of the Contract, other than
due to the matters referred to in the proviso to Clause 22 hereof.
23.2. Minimum Amount of Liability Insurance
Such insurance shall be effected with an insurer and in terms approved by the Employer,
which approval shall not be unreasonably withheld, and for at least the amount specified in
the contract. The Contractor shall, whenever required by the Employer or the Engineer,
produce to the Engineer the policy or policies of insurance and the receipts for payment of
the current premiums.
23.3. Provision to Indemnify Employer
The insurance policy shall include a provision whereby, in the event of any claim in respect
of which the Contractor would be entitled to receive indemnity under the policy, being
brought or made against the Employer, the insurer shall indemnify the Employer against such
claims and any costs, charges and expenses in respect thereof.
Rev Oct 2000 14
24. ACCIDENT OR INJURY TO WORKMEN
a) The Employer shall not be liable for or in respect of any damages or compensation payable at
law in respect or in consequence of any accident or injury to any workman or other person in
the employment of the Contractor or any sub-Contractor, save and except an accident or
injury resulting from any act or default of the Employer, his agents or servants. The
Contractor shall indemnify, hold and save harmless the Employer against all such damages
and compensation, save and except as aforesaid, and against all claims, proceedings, costs,
charges and expenses whatsoever in respect thereof or in relation thereto.
b) Insurance Against Accident, etc., to Workmen
The Contractor shall insure against such liability with an insurer approved by the Employer,
which approval shall not be unreasonably withheld, and shall continue such insurance during
the whole of the time that any persons are employed by him for the Works and shall, when
required, produce to the Engineer such policy of insurance and the receipt for payment of the
current premium. Provided always that, in respect of any persons employed by any
subcontractor, the Contractor's obligation to insure as aforesaid under this sub-clause shall be
satisfied if the subcontractor shall have insured against the liability in respect of such persons
in such manner that the Employer is indemnified under the policy but the Contractor shall
require such subcontractor to produce to the Engineer when required such policy of insurance
and the receipt for the current premium, and obtain the insertion of a provision to that effect
in its contract with the subcontractor.
25. REMEDY ON CONTRACTOR'S FAILURE TO INSURE
If the Contractor shall fail to effect and keep in force any of the insurances referred to in
Clauses 21, 23 and 24 hereof, or any other insurance which he may be required to effect
under the terms of the Contract, the Employer may in any such case effect and keep in force
any such insurance and pay such premium as may be necessary for that purpose and from
time to time deduct the amount so paid by the Employer as aforesaid from any monies due or
which may become due to the Contractor, or recover the same as a debt due from the
Contractor.
26. COMPLIANCE WITH STATUTES, REGULATIONS, ETC.
a) The Contractor shall give all notices and pay all fees and charges required to be given or paid
by any national or State Statutes, Ordinances, Laws, Regulations or By-laws, or any local or
other duly constituted authority in relation to the execution of the Works or of any
Temporary Works and by the Rules and Regulations of all public bodies and companies
whose property or rights are affected or may be affected in any way by the Works or any
Temporary Works.
b) The Contractor shall conform in all respects with any such Statutes, Ordinances, Laws,
Regulations, By-laws or requirements of any such local or other authority which may be
applicable to the Works and shall keep the Employer indemnified against all penalties and
Rev Oct 2000 15
liabilities of every kind for breach of any such Statutes, Ordinances, Laws, Regulations, By-
laws or requirements.
27. FOSSILS, ETC.
All fossils, coins, articles of value or antiquity and structures and other remains or things of
geological or archaeological interest discovered on the Site of the Works shall as between the
Employer and the Contractor be deemed to be the absolute property of the Employer and the
Contractor shall take reasonable precautions to prevent his workmen or any other persons
from removing or damaging any such article or thing and shall immediately upon discovery
thereof and before removal acquaint the Employer of such discovery and carry out at the
expense of the Employer the Engineer's orders as to the disposal of the same.
28. COPYRIGHT, PATENT AND OTHER PROPRIETARY RIGHTS, AND
ROYALTIES
a) The Contractor shall hold harmless and fully indemnify the Employer from and against all
claims and proceedings for or on account of infringement of any patent rights, design
trademark or name or other protected rights in respect of any Plant, equipment, machine,
work or material used for or in connection with the Works or Temporary Works and from
and against all claims, demands proceedings, damages, costs, charges and expenses
whatsoever in respect thereof or in relation thereto, except where such infringement results
from compliance with the design or Specification provided by the Engineer.
b) Except where otherwise specified, the Contractor shall pay all tonnage and other royalties,
rent and other payments or compensation, if any, for getting stone, sand, gravel, clay or other
materials required for the Works or Temporary Works.
29. INTERFERENCE WITH TRAFFIC AND ADJOINING PROPERTIES
All operations necessary for the execution of the Works and for the Construction of any
Temporary Works shall, so far as compliance with the requirements of the Contract permits,
be carried on so as not to interfere unnecessarily or improperly with the public convenience,
or the access to, use and occupation of, public or private roads and footpaths to or of
properties whether in the possession of the Employer or of any other person. The Contractor
shall hold harmless and indemnify the Employer in respect of all claims, demands,
proceedings, damages, costs, charges and expenses whatsoever arising out of or in relation to
any such matters in so far as the Contractor is responsible therefor.
30. EXTRAORDINARY TRAFFIC AND SPECIAL LOADS
a) The Contractor shall use every reasonable means to prevent any of the roads or bridges
communicating with or on the routes to the Site from being damaged by any traffic of the
Contractor or any of his sub-contractors and, in particular, shall select routes, choose and use
vehicles and restrict and distribute loads so that any such extraordinary traffic as will
inevitably arise from the moving of plant and material from and to the Site shall be limited as
Rev Oct 2000 16
far as reasonably possible and so that no unnecessary damage may be occasioned to such
roads and bridges.
b) Should it be found necessary for the Contractor to move any load of Constructional Plant,
machinery, preconstructed units or parts of units of work, or other thing, over part of a road
or bridge, the moving whereof is likely to damage any such road or bridge unless special
protection or strengthening is carried out, then the Contractor shall before moving the load on
to such road or bridge, save insofar as the Contract otherwise provide, be responsible for and
shall pay for the cost of strengthening any such bridge or altering or improving any such road
to avoid such damage, and the Contractor shall indemnify and keep the Employer
indemnified against all claims for damage to any such road or bridge caused by such
movement, including such claim as may be made directly against the Employer, and shall
negotiate and pay all claims arising solely out of such damage.
31. OPPORTUNITIES FOR OTHER CONTRACTORS
The Contractor shall in accordance with the requirements of the Engineer afford all
reasonable opportunities for carrying out their work to any other contractors employed by the
Employer and their workmen and to the workmen of the Employer and of any other duly
constituted authorities who may be employed in the execution on or near the Site of any work
not included in the Contract or of any contract which the Employer may enter into in
connection with or ancillary to the Works. If work by other contractors of the Employer as
above-mentioned involves the Contractor in any direct expenses as a result of using his Site
facilities, the Employer shall consider payment to the Contractor of such sum or sums as may
be recommended by the Engineer.
32. CONTRACTOR TO KEEP SITE CLEAN
During the progress of the Works, the Contractor shall keep the Site reasonably free from all
unnecessary obstruction and shall store or dispose of any Constructional Plant and surplus
materials and clear away and remove from the Site any wreckage, rubbish or Temporary
Works no longer required.
33. CLEARANCE OF SITE ON SUBSTANTIAL COMPLETION
On the substantial completion of the Works, the Contractor shall clear away and remove
from the Site all Constructional Plant surplus materials, rubbish and Temporary Works of
every kind and leave the whole of the Site and Works clean and in a workmanlike condition
to the satisfaction of the Engineer.
34. LABOUR
34.1 Engagement of Labour
The Contractor shall make his own arrangements for the engagement of all labour local or
otherwise.
Rev Oct 2000 17
34.2 Supply of Water
The Contractor shall provide on the Site to the satisfaction of the Engineer an adequate
supply of drinking and other water for the use of the Contractor's staff and work people.
34.3 Alcoholic Drinks or Drugs
The Contractor shall comply with Government laws and regulations and orders in force as
regards the import, sale, barter or disposal of alcoholic drinks or narcotics and he shall not
allow or facilitate such importation, sale, gift, barter or disposal by his sub-contractors,
agents or employees.
34.4 Arms and Ammunition
The restrictions specified in clause 34.3 above shall include all kinds of arms and
ammunition.
34.5 Holiday and Religious Customs
The Contractor shall in all dealings with labour in his employ have due regard to all holiday,
recognized festivals and religious or other customs.
34.6 Epidemics
In the event of any outbreak of illness of an epidemic nature the Contractor shall comply with
and carry out such regulations, orders, and requirements as may be made by the Government
or the local medical or sanitary authorities for the purpose of dealing with and overcoming
the same.
34.7 Disorderly Conduct, etc.
The Contractor shall at all times take all reasonable precautions to prevent any unlawful
riotous or disorderly conduct by or amongst his employees and for the preservation of peace
and the protection of persons and property in the neighborhood of the Works against the
same.
34.8 Observance by Sub-Contractors
The Contractor shall be considered responsible for the observance of the above provisions by
his Sub-Contractors.
34.9 Legislation applicable to Labour
The Contractor shall abide by all applicable legislation and regulation with regard to labour.
Rev Oct 2000 18
35 RETURNS OF LABOUR, PLANT, ETC.
The Contractor shall, if required by the Engineer, deliver to the Engineer at his office, a
return in detail in the form and at such intervals as the Engineer may prescribe showing the
supervisory staff and the numbers of the several classes of labour from time to time
employed by the Contractor on the Site and such information respecting Constructional plant
as the Engineer may require.
36 MATERIALS, WORKMANSHIP AND TESTING
36.1 Materials and Workmanship
a) All materials and workmanship shall be of the respective kinds described in the Contract and
in accordance with the Engineer's instructions and shall be subjected from time to time to
such tests as the Engineer may direct at the place of manufacture or fabrication, or on the Site
or at all or any of such places. The Contractor shall provide such assistance, instruments,
machines, labour and materials as are normally required for examining, measuring and
testing any work and the quality, weight or quantity of any materials used and shall supply
samples of materials before incorporation in the Works for testing as may be selected and
required by the Engineer. All testing equipment and instruments provided by the Contractor
shall be used only by the Engineer or by the Contractor in accordance with the instructions of
the Engineer.
b) No material not conforming with the Specifications in the Contract may be used for the
Works without prior written approval of the Employer and instruction of the Engineer,
provided always that if the use of such material results or may result in increasing the
Contract Price, the procedure in Clause 48 shall apply.
36.2 Cost of Samples
All samples shall be supplied by the Contractor at his own cost unless the supply thereof is
clearly intended in the Specifications or Bill of Quantities to be at the cost of the Employer.
Payment will not be made for samples which do not comply with the Specifications.
36.3 Cost of Tests
The Contractor shall bear the costs of any of the following tests:
a) Those clearly intended by or provided for in the Contract Documents.
b) Those involving load testing or tests to ensure that the design of the whole of the Works or
any part of the Works is appropriate for the purpose which it was intended to fulfill.
37 ACCESS TO SITE
Rev Oct 2000 19
The Employer and the Engineer and any persons authorized by either of them shall, at all
times, have access to the Works and to the Site and to all workshops and places where work
is being prepared or whence materials, manufactured articles or machinery are being
obtained for the Works and the Contractor shall afford every facility for and every assistance
in or in obtaining the right to such access.
38 EXAMINATION OF WORK BEFORE COVERING UP
No work shall be covered up or put out of view without the approval of the Engineer and the
Contractor shall afford full opportunity for the Engineer to examine and measure any work
which is about to be covered up or put out of view and to examine foundations before
permanent work is placed thereon. The Contractor shall give due notice to the Engineer
whenever any such work or foundations is or are ready or about to be ready for examination
and the Engineer shall without unreasonable delay unless he considers it unnecessary and
advises the Contractor accordingly attend for the purpose of examining and measuring such
work or of examining such foundations.
39 REMOVAL OF IMPROPER WORK AND MATERIALS
39.1 Engineer's power to order removal
The Engineer shall during the progress of the Works have power to order in writing from
time to time, and the Contractor shall execute at his cost and expense, the following
operations:
a) The removal from the Site within such time or times as may be specified in the order of any
materials which in the opinion of the Engineer are not in accordance with the Contract;
b) The substitution of proper and suitable materials; and
c) The removal and proper re-execution (notwithstanding any previous test thereof or interim
payment therefore) of any work which in respect of materials or workmanship is not in the
opinion of the Engineer in accordance with the Contract.
39.2 Default of Contractor in carrying out Engineer's Instructions
In case of default on the part of the Contractor in carrying out an instruction of the Engineer,
the Employer shall be entitled to employ and pay other persons to carry out the same and all
expenses consequent thereon or incidental thereto shall be borne by the Contractor and shall
be recoverable from him by the Employer and may be deducted by the Employer from any
monies due or which may become due to the Contractor.
40 SUSPENSION OF WORK
The Contractor shall on the written order of the Engineer suspend the progress of the Works
or any part thereof for such time or times and in such manner as the Engineer may consider
Rev Oct 2000 20
necessary and shall, during such suspension, properly protect and secure the Works so far as
it is necessary in the opinion of the Engineer. The Employer should be notified and his
written approval should be sought for any suspension of work in excess of three (3) days.
41 POSSESSION OF SITE
41.1 Access to Site
The Employer shall with the Engineer's written order to commence the Works, give to the
Contractor possession of so much of the Site as may be required to enable the Contractor to
commence and proceed with the construction of the Works in accordance with the
Programme referred to in Clause 13 hereof and otherwise in accordance with such reasonable
proposals of the Contractor as he shall make to the Engineer by notice in writing, and shall
from time to time as the Works proceed give to the Contractor possession of such further
portions of the Site as may be required to enable the Contractor to proceed with the
construction of the Works with due dispatch in accordance with the said Programme or
proposals, as the case may be.
41.2 Wayleaves, etc.
The Contractor shall bear all expenses and charges for special temporary wayleaves required
by him in connection with access to the Site. The Contractor shall also provide at his own
cost any additional accommodation outside the Site required by him for the purpose of the
Works.
41.3 Limits of the Site
Except as defined below, the limits of the Site shall be as defined in the Contract. Should the
Contractor require land beyond the Site, he shall provide it entirely at his own expense and
before taking possession shall supply the Engineer with a copy of the necessary permits.
Access to the Site is available where the Site adjoins a public road but it is not provided
unless shown on the Drawings. When necessary for the safety and convenience of workmen,
public or livestock or for the protection of the Works, the Contractor shall, at his own
expense, provide adequate temporary fencing to the whole or part of the Site. The Contractor
shall not disturb, damage or pull down any hedge, tree or building within the Site without the
written consent of the Engineer.
42 TIME FOR COMPLETION
a) Subject to any requirement in the Contract as to completion of any section of the Works
before completion of the whole, the whole of the Works shall be completed, in accordance
with the provisions of Clause 46 and 47 hereof, within the time stated in the Contract.
b) The completion time includes weekly rest days, official holidays, and days of inclement
weather.
Rev Oct 2000 21
43 EXTENSION OF TIME FOR COMPLETION
If, subject to the provisions of the Contract, the Engineer orders alterations or additions in the
Works in accordance with Clause 48 hereof, or if circumstances constituting force majeure as
defined in the Contract have occurred, the Contractor shall be entitled to apply for an
extension of the time for completion of the Works specified in the Contract. The Employer
shall, upon such application, determine the period of any such extension of time; provided
that in the case of alterations or additions in the Works, the application for such an extension
must be made before the alterations or additions in the Works are undertaken by the
Contractor.
44 RATE OF PROGRESS
The whole of the materials, plant and labour to be provided by the Contractor and the mode,
manner and speed of execution and completion of the Works are to be of a kind and
conducted in a manner to the satisfaction of the Engineer. Should the rate of progress of the
Works or any part thereof be at any time in the opinion of the Engineer too slow to ensure the
completion of the Works by the prescribed time or extended time for completion, the
Engineer shall so notify the Contractor in writing and the Contractor shall thereupon take
such steps as the Contractor may think necessary and the Engineer may approve to expedite
progress so as to complete the Works by the prescribed time or extended time for completion.
If the work is not being carried on by day and by night and the Contractor shall request
permission to work by night as well as by day, then, if the Engineer shall grant such
permission, the Contractor shall not be entitled to any additional payment. All work at night
shall be carried out without unreasonable noise and disturbance. The contractor shall
indemnify the Employer from and against any claims or liability for damages on account of
noise or other disturbance created while or in carrying out the work and from and against all
claims, demands, proceedings, costs and expenses whatsoever in regard or in relation to such
noise or other disturbance. The Contractor shall submit in triplicate to the Engineer at the end
of each month signed copies of explanatory Drawings or any other material showing the
progress of the Works.
45 LIQUIDATED DAMAGES FOR DELAY
a) If the Contractor shall fail to complete the Works within the time for completion prescribed
in the Contract, or any extended time for completion in accordance with the Contract, then
the Contractor shall pay to the Employer the sum specified in the Contract as liquidated
damages, for the delay between the time prescribed in the Contract or the extended time for
completion, as the case may be, and the date of substantial completion of the Works as stated
in the Certificate of Substantial Completion, subject to the applicable limit stated in the
Contract. The said sum shall be payable by the sole fact of the delay without the need for any
previous notice or any legal proceedings, or proof of damage, which shall in all cases be
considered as ascertained. The Employer may, without prejudice to any other method of
recovery, deduct the amount of such liquidated damages from any monies in its hands due or
which may become due to the Contractor. The payment or deduction of such damages shall
Rev Oct 2000 22
not relieve the Contractor from his obligation to complete the Works or from any other of his
obligations and liabilities under the Contract.
b) If, before the time for completion of the whole of the Works or of a Section of the Works, a
Certificate of Substantial Completion has been issued for any part or Section of the Works,
the liquidated damages for delay in completion of the remainder of the Works or of that
Section may, for any period of delay after the date stated in such Certificate of Substantial
Completion, and in the absence of alternative provisions in the Contract, be reduced in the
proportion which the value of the part or Section so certified bears to the total value of the
whole of the Works or Section, as applicable. The provisions of this Sub-Clause shall only
apply to the rate of liquidated damages and shall not affect the limit thereof.
46 CERTIFICATE OF SUBSTANTIAL COMPLETION
46.1 Substantial Completion of the Works
When the whole of the Works have been substantially completed and have satisfactorily
passed any test on completion prescribed by the Contract, the Contractor may give a notice to
that effect to the Engineer accompanied by an undertaking to finish any outstanding work
during the Defects Liability Period. Such notice and undertaking shall be in writing and shall
be deemed to be a request by the Contractor, for the Engineer to issue a Certificate of
Substantial Completion in respect of the Works. The Engineer shall, within twenty-one (21)
days of the date of delivery of such notice either issue to the Contractor, with a copy to the
Employer, a Certificate of Substantial Completion stating the date on which, in his opinion,
the Works were substantially completed in accordance with the Contract or give instructions
in writing to the Contractor specifying all the work which, in the Engineer's opinion, requires
to be done by the Contractor before the issuance of such Certificate. The Engineer shall also
notify the Contractor of any defects in the Works affecting substantial completion that may
appear after such instructions and before completion of the work specified therein. The
Contractor shall be entitled to receive such Certificate of Substantial Completion within
twenty-one (21) days of completion, to the satisfaction of the Engineer, of the work so
specified and making good any defect so notified. Upon issuance of the Certificate of
Substantial Completion of the Works, the Contractor shall be deemed to have undertaken to
complete with due expedition any outstanding work during the Defects Liability Period.
46.2 Substantial Completion of Sections or Parts of the Works
In accordance with the procedure in Sub-Clause (1) of this Clause and on the same
conditions as provided therein, the Contractor may request the Engineer to issue, and the
Engineer may issue, a Certificate of Substantial Completion in respect of any Section or part
of the Works which has been substantially completed and has satisfactorily passed any tests
on completion prescribed by the Contract, if:
a) a separate time for completion is provided in the Contract in respect of such Section or part
of the Works;
Rev Oct 2000 23
b) Such Section or part of the Works has been completed to the satisfaction of the Engineer and
is required by the Employer for his occupation or use.
Upon the issuance of such Certificate, the Contractor shall be deemed to have undertaken to
complete any outstanding work during the Defects Liability Period.
47 DEFECTS LIABILITY
47.1 Defects Liability Period
The expression "Defects Liability Period" shall mean the period of twelve (12) months,
calculated from the date of completion of the Works stated in the Certificate of Substantial
Completion issued by the Engineer or, in respect of any Section or part of the Works for
which a separate Certificate of Substantial Completion has been issued, from the date of
completion of that Section or part as stated in the relevant Certificate. The expression "the
Works" shall, in respect of the Defects Liability Period, be construed accordingly.
47.2 Completion of Outstanding Work and Remedying of Defects
During the Defects Liability Period, the Contractor shall finish the work, if any, outstanding
at the date of the Certificate of Substantial Completion, and shall execute all such work of
repair, amendment, reconstruction, rectification and making good defects, imperfections,
shrinkages or other faults as may be required of the Contractor in writing by the Engineer
during the Defects Liability Period and within fourteen (14) days after its expiration, as a
result of an inspection made by or on behalf of the Engineer prior to expiration of the Defects
Liability Period.
47.3 Cost of Execution of Work of Repair, etc.
All such outstanding work shall be carried out by the Contractor at his own expense if the
necessity thereof shall, in the opinion of the Engineer, be due to the use of material or
workmanship not in accordance with the Contract, or to neglect or failure on the part of the
Contractor to comply with any obligation expressed or implied, on the Contractor's part
under the Contract.
47.4 Remedy on Contractor's Failure to Carry Out Work Required
If the Contractor shall fail to do any such work outstanding on the Works, the Employer shall
be entitled to employ and pay other persons to carry out the same, and all expenses
consequent thereon or incidental thereto shall be recoverable from the Contractor by the
Employer, and may be deducted by the Employer from any monies due or which may
become due to the Contractor.
47.5 Certificate of Final Completion
Rev Oct 2000 24
Upon satisfactory completion of the work outstanding on the Works, the Engineer shall
within twenty eight (28) days of the expiration of the Defects Liability period issue a
Certificate of Final Completion to the Contractor. The Contract shall be deemed to be
completed upon issuance of such Certificate, provided that the provisions of the Contract
which remain unperformed and the Settlement of Disputes provision in the Contract shall
remain in force for as long as is necessary to dispose of any outstaდაnding matters or issues
between the Parties.
48 ALTERATIONS, ADDITIONS AND OMISSIONS
1 Variations
The Engineer may within his powers introduce any variations to the form, type or quality of
the Works or any part thereof which he considers necessary and for that purpose or if for any
other reasons it shall, in his opinion be desirable, he shall have poთwer to order the
Contractor to do and the Contractor shall do any of the following:
(a) increase or decrease the quantity of any work under the Contract;
(b) omit any such work;
(c) change the character or quality or kind of any such work;
(d) change the levels, lines, positions and dimensions of any part of the Works;
(e) execute additional work of any kind necessary for the completion of the Works, and no such
variation shall in any way vitiate or invalidate the Contract.
2 Variations Increasing Cost of Contract or altering the Works.
The Engineer shall, however, obtain the written approval of the Employer before giving any
order for any variations which may result in an increase of the Contract Price or in an
essential alteration of the quantity, quality or character of the Works.
3 Orders for Variations to be in Writing
No variations shall be made by the Contractor without an order in writing from the Engineer.
Variations requiring the written approval of the Employer under paragraph (2) of this Clause
shall be made by the Contractor only upon written order from the Engineer accompanied by a
copy of the Employer's approval. Provided that, subject to the provisions of the Contract, no
order in writing shall be required for any increase or decrease in the quantity of any work
where such increase or decrease is not the result of an order given under this Clause but is the
result of the quantities exceeding or being less than those stated in the Bill of Quantities.
Rev Oct 2000 25
4 Valuation of Variations
The Engineer shall estimate to the Employer the amount to be added or deducted from the
Contract Price in respect of any variation, addition or omission. In the case of any variation,
addition or omission which may result in an increase of the Contract Price, the Engineer shall
communicate such estimate to the Employer together with his request for the Employer's
written approval of such variation, addition or omission. The value of any variation, addition
or omission shall be calculated on the basis of the unit prices contained in the Bill of
Quantities.
49 PLANT, TEMPORARY WORKS AND MATERIALS
1 Plant, etc., Exclusive Use for the Works
All Constructional Plant, Temporary Works and Materials provided by the Contractor shall,
when brought on the Site, be deemed to be exclusively intended for the construction and
completion of the Works and the Contractor shall not remove the same or any part thereof
(save for the purpose of moving it from one part of the Site to another) without the consent in
writing of the Engineer which shall not be unreasonably withheld.
2 Removal of Plant, etc.
Upon completion of the Works the Contractor shall remove from the Site all the said
Constructional Plant and Temporary Works remaining thereon and any unused materials
provided by the Contractor.
3 Employer not liable for Damage to Plant
The Employer shall not be at any time liable for the loss of any of the said Constructional
plant, Temporary Works or Materials save if such loss results from the act or neglect of the
Employer, its employees or agents.
4 Ownership of paid material and work
All material and work covered by payments made by the Employer to the Contractor shall
thereupon become the sole property of the Employer, but this provision shall not be
construed as relieving the Contractor from the sole responsibility for all material and work
upon which payments have been made or the restoration of any damaged work or as waiving
the right of the Employer to require the fulfillment of all of the terms of the Contract.
5 Equipment and supplies furnished by Employer
Title to any equipment and supplies which may be furnished by the Employer shall rest with
the Employer and any such equipment and supplies shall be returned to the Employer at the
conclusion of the Contract or when no longer needed by the Contractor. Such equipment
Rev Oct 2000 26
when returned to the Employer, shall be in the same condition as when delivered to the
Contractor, subject to normal wear and tear.
50 APPROVAL OF MATERIALS ETC., NOT IMPLIED
The operation of Clause 49 hereof shall not be deemed to imply any approval by the
Engineer of the materials or other matters referred to therein nor shall it prevent the rejection
of any such materials at any time by the Engineer.
51 MEASUREMENT OF WORKS
The Engineer shall, when he requires any part or parts of the Works to be measured, give
notice to the Contractor or the Contractor's authorized agent or representative who shall
forthwith attend or send a qualified agent to assist the Engineer in making such measurement
and shall furnish all particulars required by either of them. Should the Contractor not attend
or neglect or omit to send such agent, then the measurement made by the Engineer or
approved by him shall be taken to be the correct measurement of the work. The purpose of
measuring is to ascertain the volume of work executed by the Contractor and therefore
determine the amount of the monthly payments.
52 LIABILITY OF THE PARTIES
1 The Works shall not be considered as completed until a Certificate of Final Completion shall
have been signed by the Engineer and delivered to the Employer stating that the Works have
been completed and that the Contractor has fulfilled all his obligations under Clause 47 to his
satisfaction.
2 The Employer shall not be liable to the Contractor for any matter arising out of or in
connection with the Contract or the execution of the Works unless the Contractor shall have
made a claim in writing in respect thereof before the giving of the Certificate of Final
Completion and in accordance with the Contract.
3 Unfulfilled Obligations
Notwithstanding the issue of the Certificate of Final Completion, the Contractor shall remain
liable for the fulfillment of any obligation incurred under the provisions of the Contract prior
to the issuance of the Certificate of Final Completion and which remains unperformed at the
time such Certificate is issued. For the purpose of determining the nature and extent of any
such obligation the Contract shall be deemed to remain in force between the parties hereto.
4 Contractor Responsible
Rev Oct 2000 27
Notwithstanding any other provisions in the Contract documents, the Contractor shall be
totally responsible for and shall bear any and all risks of loss or damage to or failure of the
Works or any part thereof for a period of ten years after issuance of the Certificate of Final
Completion, provided always that such risks, damage or failure result from acts, defaults and
negligence of the Contractor, his agents, employees or workmen and such contractors.
53 AUTHORITIES
1 The Employer shall have the right to enter upon the Site and expel the Contractor therefrom
without thereby voiding the Contract or releasing the Contractor from any of his obligations
or liabilities under the Contract or affecting the rights and powers conferred on the Employer
and the Engineer by the Contract in any of the following cases:
(a) If the Contractor is declared bankrupt or claims bankruptcy or court protection against his
creditors or if the Contractor is a company or member of a company which was dissolved by
legal action;
(b) If the Contractor makes arrangements with his creditors or agrees to carry out the Contract
under an inspection committee of his creditors;
(c) If the Contractor withdraws from the Works or assigns the Contract to others in whole or in
part without the Employer's prior written approval;
(d) If the Contractor fails to commence the Works or shows insufficient progress to the extent
which in the opinion of the Engineer will not enable him to meet the target completion date
of the Works;
(e) If the Contractor suspends the progress of the Works without due cause for fifteen (15) days
after receiving from the Engineer written notice to proceed;
(f) If the Contractor fails to comply with any of the Contract conditions or fails to fulfill his
obligations and does not remedy the cause of his failure within fifteen (15) days after being
notified to do so in writing;
(g) If the Contractor is not executing the work in accordance with standards of workmanship
specified in the Contract;
(h) If the Contractor gives or promises to give a present or loan or reward to any employee of the
Employer or of the Engineer.
Then the Employer may himself complete the Works or may employ any other contractor to
complete the Works and the Employer or such other contractor may use for such completion
so much of Constructional Plant, Temporary Works and Materials, which have been deemed
to be reserved exclusively for the construction and completion of the Works under the
provision of the Contract as he or they may think proper and the Employer may at any time
Rev Oct 2000 28
sell any of the said Constructional Plant, Temporary Works and unused materials and apply
the proceeds of sale in or towards the satisfaction of any sums due or which may become due
to him from the Contractor under the Contract.
2 Evaluation after Re-entry
The Engineer shall as soon as may be practicable after any such entry and expulsion by the
Employer notify the Contractor to attend the necessary evaluation of the Works. In the event
that for any reason the Contractor does not attend such evaluation the Engineer shall
undertake the said evaluation in the absence of the Contractor and shall issue a certificate
stating the sum, if any, due to the Contractor for work done in accordance with the Contract
up to the time of entry and expulsion by the Employer which has been reasonably
accumulated to the Contractor in respect of the Works he has executed in such case in
accordance with the Contract. The Engineer shall indicate the value of the materials whether
unused or partially used and the value of construction equipment and any part of the
Temporary Works.
3 Payment After Re-entry
If the Employer shall enter and expel the Contractor under this Clause he shall not be liable
to pay the Contractor any money on account of the Contract until the expiration of the
Defects Liability Period, and thereafter until the costs of completion and making good any
defects of the Works, damages for delay in completion (if any), and all other expenses
incurred by the Employer have been ascertained and their amount certified by the Engineer.
The Contractor shall then be entitled to receive only such sum or sums (if any) as the
Engineer may certify would have been due to him upon due completion by him after
deducting the said amount. But if such amount shall exceed the sum which would have been
payable to the Contractor on due completion by him, then the Contractor shall upon demand
pay to the Employer the amount of such excess. The Employer in such case may recover this
amount from any money due to the Contractor from the Employer without the need to resort
to legal procedures.
54 URGENT REPAIRS
If by reason of any accident or failure or other event occurring to, in or in connection with
the Works or any part thereof either during the execution of the Works or during the Defects
Liability Period any remedial or other work or repair shall in the opinion of the Engineer be
urgently necessary for security and the Contractor is unable or unwilling at once to do such
work or repair, the Employer may by his own or other workmen do such work or repair as
the Engineer may consider necessary. If the work or repair so done by the Employer is work
which in the opinion of the Engineer the Contractor was liable to do at his own expense
under the Contract, all costs and charges properly incurred by the Employer in so doing shall
on demand be paid by the Contractor to the Employer or may be deducted by the Employer
from any monies due or which may become due to the Contractor provided always that the
Rev Oct 2000 29
Engineer shall as soon after the occurrence of any such emergency as may be reasonably
practicable notify the Contractor thereof in writing.
55 INCREASE AND DECREASE OF COSTS
Except if otherwise provided by the Contract, no adjustment of the Contract Price shall be
made in respect of fluctuations of market, prices of labour, materials, plant or equipment,
neither due to fluctuation in interest rates nor devaluation or any other matters affecting the
Works.
56 TAXATION
The Contractor shall be responsible for the payment of all charges and taxes in respect of
income including value added tax, all in accordance with and subject to the provisions of the
income tax laws and regulations in force and all amendments thereto. It is the Contractor's
responsibility to make all the necessary inquiries in this respect and he shall be deemed to
have satisfied himself regarding the application of all relevant tax laws.
57 BLASTING
The Contractor shall not use any explosives without the written permission of the Engineer
who shall require that the Contractor has complied in full with the regulations in force
regarding the use of explosives. However, the Contractor, before applying to obtain these
explosives, has to provide well arranged storage facilities. The Engineer's approval or refusal
to permit the use of explosives shall not constitute ground for claims by the Contractor.
58 MACHINERY
The Contractor shall be responsible for coordinating the manufacture, delivery, erection and
commissioning of plant machinery and equipment which are to form a part of the Works. He
shall place all necessary orders as soon as possible after the signing of the Contract. These
orders and their acceptance shall be produced to the Engineer on request. The Contractor
shall also be responsible for ensuring that all sub-contractors adhere to such programs as are
agreed and are needed to ensure completion of the Works within the period for completion.
Should any sub-contracted works be delayed, the Contractor shall initiate the necessary
action to speed up such completion. This shall not prejudice the Employer's right to exercise
his remedies for delay in accordance with the Contract.
59 TEMPORARY WORKS AND REINSTATEMENT
Rev Oct 2000 30
The Contractor shall provide and maintain all temporary roads and tracks necessary for
movement of plant and materials and clear same away at completion and make good all
works damaged or disturbed. The Contractor shall submit drawings and full particulars of all
Temporary Works to the Engineer before commencing same. The Engineer may require
modifications to be made if he considers them to be insufficient and the Contractor shall give
effect to such modifications but shall not be relieved of his responsibilities. The Contractor
shall provide and maintain weather-proof sheds for storage of material pertinent to the Works
both for his own use and for the use of the Employer and clear same away at the completion
of the Works. The Contractor shall divert as required, at his own cost and subject to the
approval of the Engineer, all public utilities encountered during the progress of the Works,
except those specially indicated on the drawings as being included in the Contract. Where
diversions of services are not required in connection with the Works, the Contractor shall
uphold, maintain and keep the same in working order in existing locations. The Contractor
shall make good, at his own expense, all damage to telephone, telegraph and electric cable or
wires, sewers, water or other pipes and other services, except where the Public Authority or
Private Party owning or responsible for the same elects to make good the damage. The costs
incurred in so doing shall be paid by the Contractor to the Public Authority or Private Party
on demand.
60 PHOTOGRAPHS AND ADVERTISING
The Contractor shall not publish any photographs of the Works or allow the Works to be
used in any form of advertising whatsoever without the prior approval in writing from the
Employer.
61 PREVENTION OF CORRUPTION
The Employer shall be entitled to cancel the Contract and to recover from the Contractor the
amount of any loss resulting from such cancellation, if the Contractor has offered or given
any person any gift or consideration of any kind as an inducement or reward for doing or
intending to do any action in relation to the obtaining or the execution of the Contract or any
other contract with the Employer or for showing or intending to show favour or disfavour to
any person in relation to the Contract or any other contract with the Employer, if the like acts
shall have been done by any persons employed by him or acting on his behalf whether with
or without the knowledge of the Contractor in relation to this or any other Contract with the
Employer.
62 DATE FALLING ON HOLIDAY
Where under the terms of the Contract any act is to be done or any period is to expire upon a
certain day and that day or that period fall on a day of rest or recognized holiday, the
Contract shall have effect as if the act were to be done or the period to expire upon the
working day following such day.
Rev Oct 2000 31
63 NOTICES
1 Unless otherwise expressly specified, any notice, consent, approval, certificate or
determination by any person for which provision is made in the Contract Documents shall be
in writing. Any such notice, consent, approval, certificate or determination to be given or
made by the Employer, the Contractor or the Engineer shall not be unreasonably withheld or
delayed.
2 Any notice, certificate or instruction to be given to the Contractor by the Engineer or the
Employer under the terms of the Contract shall be sent by post, cable, telex or facsimile at
the Contractor's principal place of business specified in the Contract or such other address as
the Contractor shall nominate in writing for that purpose, or by delivering the same at the
said address against an authorized signature certifying the receipt.
3 Any notice to be given to the Employer under the terms of the Contract shall be sent by post,
cable, telex or facsimile at the Employer's address specified in the Contract, or by delivering
the same at the said address against an authorized signature certifying the receipt.
64 LANGUAGE, WEIGHTS AND MEASURES
Except as may be otherwise specified in the Contract, English shall be used by the Contractor
in all written communications to the Employer or the Engineer with respect to the services to
be rendered and with respect to all documents procured or prepared by the Contractor
pertaining to the Works. The metric system of weights and measures shall be used in all
instances.
65 RECORDS, ACCOUNTS, INFORMATION AND AUDIT
The Contractor shall maintain accurate and systematic records and accounts in respect of the
work performed under this Contract.
The Contractor shall furnish, compile or make available at all times to the UNHCR any
records or information, oral or written, which the UNHCR may reasonably request in respect
of the Works or the Contractor's performance thereof.
The Contractor shall allow the UNHCR or its authorized agents to inspect and audit such
records or information upon reasonable notice.
66 FORCE MAJEURE
Force majeure as used herein means Acts of God, war (whether declared or not), invasion,
revolution, insurrection or other acts or events of a similar nature or force.
Rev Oct 2000 32
In the event of and as soon as possible after the occurrence of any cause constituting force
majeure, the Contractor shall give notice and full particulars in writing to the UNHCR and to
the Engineer of such force majeure if the Contractor is thereby rendered unable, wholly or in
part, to perform its obligations and meet its responsibilities under this Contract. Subject to
acceptance by the UNHCR of the existence of such force majeure, which acceptance shall
not be unreasonably withheld, the following provisions shall apply:
(a) The obligations and responsibilities of the Contractor under this Contract shall be suspended
to the extent of his inability to perform them and for as long as such inability continues.
During such suspension and in respect of work suspended, the Contractor shall be reimbursed
by the UNHCR substantiated costs of maintenance of the Contractor's equipment and of per
diem of the Contractor's permanent personnel rendered idle by such suspension;
(b) The Contractor shall within fifteen (15) days of the notice to the UNHCR of the occurrence
of the force majeure submit a statement to the UNHCR of estimated costs referred to in sub-
paragraph (a) above during the period of suspension followed by a complete statement of
actual expenditures within thirty (30) days after the end of the
(c) suspension;
(d) The term of this Contract shall be extended for a period equal to the period of suspension
taking however into account any special condition which may cause the additional time for
completion of the Works to be different from the period of suspension;
(e) If the Contractor is rendered permanently unable, wholly or in part, by reason of force
majeure, to perform his obligations and meet his responsibilities under the Contract, the
UNHCR shall have the right to terminate the Contract on the same terms and conditions as
provided for in Clause 68 of these General Conditions, except that the period of notice shall
be seven (7) days instead of fourteen (14) days, and
(f) For the purpose of the preceding sub-paragraph, the UNHCR may consider the Contractor
permanently unable to perform in case of any suspension period of more than ninety (90)
days.
67 SUSPENSION BY THE UNHCR
The UNHCR may by written notice to the Contractor suspend for a specified period, in
whole or in part, payments to the Contractor and/or the Contractor's obligation to continue to
perform the Works under this Contract, if in the UNHCR' sole discretion:
(a) any conditions arise which interfere, or threaten to interfere with the successful execution of
the Works or the accomplishment of the purpose thereof, or
(b) the Contractor shall have failed, in whole or in part, to perform any of the terms and
conditions of this Contract.
Rev Oct 2000 33
After suspension under sub-paragraph (a) above, the Contractor shall be entitled to
reimbursement by the UNHCR of such costs as shall have been duly incurred in accordance
with this Contract prior to the commencement of the period of such suspension.
The term of this Contract may be extended by the UNHCR for a period equal to any period
of suspension, taking into account any special conditions which may cause the additional
time for completion of the Works to be different from the period of suspension.
68 TERMINATION BY THE UNHCR
The UNHCR may, notwithstanding any suspension under Clause 67 above, terminate this
Contract for cause or convenience in the interest of the UNHCR upon not less than fourteen
(14) days written notice to the Contractor.
Upon termination of this Contract:
(a) The Contractor shall take immediate steps to terminate his performance of the Contract in a
prompt and orderly manner and to reduce losses and to keep further expenditures to a
minimum, and
(b) The Contractor shall be entitled (unless such termination has been occasioned by the
Contractor's breach of this Contract), to be paid for the part of the Works satisfactorily
completed and for the materials and equipment properly delivered to the Site as of the date of
termination for incorporation to the Works, plus substantiated costs resulting from
commitments entered into prior to the date of termination as well as any reasonable
substantiated direct costs incurred by the Contractor as a result of the termination, but shall
not be entitled to receive any other or further payment or damages.
69 TERMINATION BY THE CONTRACTOR
In the case of any alleged breach by the UNHCR of the Contract or in any other situation
which the Contractor reasonably considers to entitle him to terminate his performance of the
Contract, the Contractor shall promptly give written notice to the UNHCR detailing the
nature and the circumstances of the breach or other situation. Upon acknowledgement in
writing by the UNHCR of the existence of such breach and the UNHCR' inability to remedy
it, or upon failure of the UNHCR to respond to such notice within twenty (20) days of receipt
thereof, the Contractor shall be entitled to terminate this Contract by giving 30 days written
notice thereof. In the event of disagreement between the Parties as to the existence of such
breach or other situation referred to above, the matter shall be resolved in accordance with
Clause 71 of these General Conditions.
Upon termination of this Contract under this Clause the provisions of sub-paragraph (b) of
Clause 68 hereof shall apply.
Rev Oct 2000 34
70 RIGHTS AND REMEDIES OF THE UNHCR
Nothing in or relating to this Contract shall be deemed to prejudice or constitute a waiver of
any other rights or remedies of the UNHCR.
The UNHCR shall not be liable for any consequences of, or claim based upon, any act or
omission on the part of the Government.
71 SETTLEMENT OF DISPUTES
In the case of any claim, controversy or dispute arising out of, or in connection with this Contract
or any breach thereof, the following procedure for resolution of such claim, controversy or
dispute shall apply.
1 Notification
The aggrieved party shall immediately notify the other party in writing of the nature of the
alleged claim, controversy or dispute, not later than seven (7) days from awareness of the
existence thereof.
2 Consultation
On receipt of the notification provided above, the representatives of the Parties shall start
consultations with a view to reaching an amicable resolution of the claim, controversy or
dispute without causing interruption of the Works.
3 Conciliation
Where the representatives of the Parties are unable to reach such an amicable settlement,
either party may request the submission of the matter to conciliation in accordance with the
UNCITRAL Rules of Conciliation then obtaining.
4 Arbitration
Any claim, controversy or dispute which is not settled as provided under clauses 71.1
through 3 above shall be referred to arbitration in accordance with the UNCITRAL
Arbitration Rules then obtaining. The Parties shall be bound by the arbitration award
rendered in accordance with such arbitration as the final adjudication of any such controversy
or claim.
72 PRIVILEGES AND IMMUNITIES
Rev Oct 2000 35
Nothing in or relating to this Contract shall be deemed a waiver of any of the privileges and
immunities of the United Nations of which the UNHCR is an integral part.
APPENDIX I: FORMATS OF PERFORMANCE SECURITY
Rev Oct 2000 36
To:.................................................
[INSERT FULL NAME AND ADDRESS OF RR or BUREAU/DIVISION
DIRECTOR AT UNHCR]
WHEREAS.............................................................................................[INSERT NAME AND
ADDRESS OF THE CONTRACTOR] (hereinafter called "the Contractor") has undertaken, in
pursuance of Contract No........., dated................, to
execute...........................................................................[INSERT TITLE OF CONTRACT AND
BRIEF DESCRIPTION OF WORKS], (hereinafter called "the Contract");
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby irrevocably affirm that we are the Guarantor and responsible to
you, on behalf of the Contractor, up to a total of...........................................[INSERT AMOUNT
OF GUARANTEE IN FIGURES AND IN WORDS], such sum being payable in the types and
proportions of currencies in which the Contract Price is payable, and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits
of .............................................[INSERT AMOUNT OF GUARANTEE] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the sum specified
therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract
or of the Works to be performed thereunder or of any of the Contract Documents which may be
made between you and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until twenty eight calendar days after issuance of the Certificate of
Final Completion.
SIGNATURE AND SEAL OF THE GUARANTOR
............................................................ ..................................................................
NAME OF BANK ..................................................................
ADDRESS ..................................................................
DATE ................................................................
PERFORMACE BANK GUARANTEE
Rev Oct 2000 37
PERFORMANCE BOND
By this Bond ...................................................................................................[INSERT NAME
AND ADDRESS OF THE CONTRACTOR] as Principal (hereinafter called "the Contractor")
and ................................................[INSERT
NAME, LEGAL TITLE AND ADDRESS OF SURETY, BONDING COMPANY OR
INSURANCE COMPANY] as Surety (hereinafter called "the Surety") are held and firmly bound
unto .....................................................[INSERT NAME AND ADDRESS OF EMPLOYER] as
Obligee (hereinafter called "the Employer") in the amount of.
........................................................[INSERT AMOUNT OF BOND IN FIGURES AND IN
WORDS], for the payment of which sum well and truly to be made in the types and proportions
of currencies in which the Contract Price is payable, the Contractor and the Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally,
firmly by these presents.
WHEREAS the Contractor has entered into a contract with the Employer dated for
................................................... [INSERT TITLE OF CONTRACT AND BRIEF
DESCRIPTION OF THE WORKS] in accordance with the documents, plans, specifications and
amendments thereto, which to the extent herein provided for, are by reference made part hereof
and are hereinafter referred to as the Contract.
NOW, THEREFORE, the Condition of this Obligation is such that, if the Contractor shall
promptly and faithfully perform the said Contract (including any amendments thereto) then this
obligation shall be null and void; otherwise it shall remain in full force and effect. Whenever the
Contractor shall be , and declared by the Employer to be, in default under the Contract, the
Employer having performed the Employer's obligations thereunder, the Surety may promptly
remedy the default, or shall promptly:
(1) complete the Contract in accordance with its terms and conditions; or
(2) obtain a bid or bids from qualified Bidders for submission to the Employer for completing the
Contract in accordance with its terms and conditions, and upon determination by the Employer
and the Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder and
Employer and make available as work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the Balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term " Balance of the Contract
Price", as used in this paragraph, shall mean the total amount payable by Employer to Contractor
under the Contract, less the amount properly paid by Employer to Contractor; or
(3) pay the Employer the amount required by Employer to complete the Contract in accordance
with its terms and conditions up to a total not exceeding the amount of this Bond.
Rev Oct 2000 38
The Surety shall not be liable for a greater sum than the specified penalty of this Bond.
No right of action shall accrue on this Bond to or for the use of any person or corporation other
than the Employer named herein or the heirs, executors, administrators, successors and assigns of
the Employer.
In testimony whereof, the Contractor has hereunto set his hand and affixed his seal, and the
Surety has caused these presents to be sealed with his corporate seal duly attested by the
signature of his legal representative, this.........day of..................2006
SIGNED ON: SIGNED ON:
ON BEHALF OF: ON BEHALF OF:
NAME &TITLE: NAME &TITLE:
1.40
4.76
5.91
6.03
2.37
40
6.15
7.10
5.55 5.48 5.57 5.54 5.47 5.60
СЛАДКАРСКА КУХНЯ
ПАКЕТИРАНЕ
ВХОД ТРАНСПОРТНИ СЪДОВЕ
ЕКСПЕДИЦИЯ ГОТОВА ХРАНА
УМИВАЛНЯ ЗАЛА
УМИВАЛНЯ КУХНЯ
УМИВАЛНЯ ТРАНСПОРТНИ СЪДОВЕ
СЪХРАНЕНИЕ ЧИСТИ
ТРАНСПОРТНИ СЪДОВЕ
ХЛ.КАМЕРА
ГОТОВА
ПРОДУКЦИЯ
ПОДГОТОВКА
ПОДГОТОВКА ПИЛЕТА
ПОДГОТОВКА ЯЙЦА
РИБА
МЕСО
н=45
ОФИС
УПРАВИТЕЛ
СЪБЛЕКАЛНЯ
ПОДГОТОВКА ЗЕЛЕНЧУЦИ
СКЛАД СУХИ
ВХОД ПЕРСОНАЛ
ЗАРЕЖДАНЕ СУРОВИНИ
ИЗХВЪРЛЯНЕ ОТПАДЪЦИ
КУХНЯ
КОРИДОР
КОРИДОР
КОРИДОР
КОРИДОР
КОРИДОР
КОЛИЧКИ ЗА ТАБЛИ
С МРЪСНИ СЪДОВЕ
ПРЕДВЕРИЕ
ЛИНИЯ НА САМООБСУЖВАНЕ
ПО ЧАСОВИ ГРАФИК
БИТОВИ ПЕРСОНАЛ
ЖЕНИ
СЪБЛЕКАЛНЯ
БИТОВИ ПЕРСОНАЛ
МЪЖЕWC
ДУШ shower
ГЛ.ГОТВАЧ
ПРОДУКТИ
подов сифон
решеткарешетка
подов сифон
СТУДЕНА КУХНЯ
ТОПЛА
за конденза Ф50 за конденза Ф50 за конденза Ф50
за конденза Ф50
за конденза Ф50
за конденза Ф50
ГРТ
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Rev Oct 2000 1
General Conditions of Contract for Civil Works (October 2000 version)
1. Definitions
2. Singular and Plural
3. Headings or Notes
4. Legal Relationships
5. General Duties/Powers of Engineer
6. Contractor's General Obligations/Responsibilities
7. Assignment and Subcontracting
8. Drawings
9. Work Book
10. Performance Security
11. Inspection of Site
12. Sufficiency of Tender
13. Programme of Work to be Furnished
14. Weekly Site Meeting
15. Change Orders
16. Contractor's Superintendence
17. Contractor's Employees
18. Setting-Out
19. Watching and Lighting
20. Care of Works
21. Insurance of Works, Etc.
22. Damage to Persons and Property
23. Liability Insurance
24. Accident or Injury to Workmen
25. Remedy on Contractor's Failure to Insure
26. Compliance with Statutes, Regulations, Etc.
27. Fossils, Etc.
28. Copyright, Patents and Other Proprietary Rights, and Royalties
29. Interference with Traffic and Adjoining Properties
30. Extraordinary Traffic and Special Loads
31. Opportunities for Other Contractors
32. Contractor to Keep Site Clean
33. Clearance of Site on Substantial Completion
34. Labour
35. Returns of Labour, Plant, Etc.
36. Materials, Workmanship and Testing
37. Access to Site
38. Examination of Work Before Covering Up
39. Removal of Improper Work and Materials
40. Suspension of Work
41. Possession of Site
Rev Oct 2000 2
42. Time for Completion
43. Extension of Time for Completion
44. Rate of Progress
45. Liquidated Damages for Delay
46. Certificate of Substantial Completion
47. Defects Liability
48. Alterations, Additions and Omissions
49. Plant, Temporary Works and Materials
50. Approval of Materials, Etc., Not Implied
51. Measurement of Works
52. Liability of the Parties
53. Authorities
54. Urgent Repairs
55. Increase and Decrease of Costs
56. Taxation
57. Blasting
58. Machinery
59. Temporary Works and Reinstatement
60. Photographs and Advertising
61. Prevention of Corruption
62. Date Falling on Holiday
63. Notices
64. Language, Weights and Measures
65. Records, Accounts, Information and Audit
66. Force Majeure
67. Suspension by the UNHCR
68. Termination by the UNHCR
69. Termination by the Contractor
70. Rights and Remedies of the UNHCR
71. Settlement of Disputes
72. Privileges and Immunities
Appendix I: Formats of Performance Security
Performance Bank Guarantee
Performance Bond
1. DEFINITIONS
Rev Oct 2000 3
For the purpose of the Contract Documents the words and expressions below shall have the
following meanings:
a) "Employer" means the United Nations High Commissioner for Refugees (UNHCR).
b) "Contractor" means the person whose tender has been accepted and with whom the Contract
has been entered into.
c) "Engineer" means the person whose services have been engaged by UNHCR to administer
the Contract as provided therein, as will be notified in writing to the Contractor.
d) "Contract" means the written agreement between the Employer and the Contractor, to which
these General Conditions are annexed.
e) "The Works" means the works to be executed and completed under the Contract.
f) "Temporary Works" shall include items to be constructed which are not intended to be
permanent and form part of the Works.
g) "Drawings" and "Specifications" mean the Drawings and Specifications referred to in the
Contract and any modification thereof or addition thereto furnished by the Engineer or
submitted by the Contractor and approved in writing by the Engineer in accordance with the
Contract.
h) "Bill of Quantities" is the document in which the Contractor indicates the cost of the Works,
on the basis of the foreseen quantities of items of work and the fixed unit prices applicable to
them.
i) "Contract Price" means the sum agreed in the Contract as payable to the Contractor for the
execution and completion of the Works and for remedying of any defects therein in
accordance with the Contract.
j) "Site" means the land and other places on, under, in or through which the Works or
Temporary Works are to be constructed.
2. SINGULAR AND PLURAL
Words importing persons or parties shall include firms or companies and words importing
the singular only shall also include the plural and vice versa where the context requires.
3. HEADINGS OR NOTES
The headings or notes in the Contract Documents shall not be deemed to be part thereof or be
taken into consideration in their interpretation.
4. LEGAL RELATIONSHIPS
Rev Oct 2000 4
The Contractor and the sub-contractor(s), if any, shall have the status of an independent
contractor vis-à-vis the Employer. The Contract Documents shall not be construed to create
any contractual relationship of any kind between the Engineer and the Contractor, but the
Engineer shall, in the exercise of his duties and powers under the Contract, be entitled to
performance by the Contractor of its obligations, and to enforcement thereof. Nothing
contained in the Contract Documents shall create any contractual relationship between the
Employer or the Engineer and any subcontractor(s) of the Contractor.
5. GENERAL DUTIES/POWERS OF ENGINEER
a) The Engineer shall provide administration of Contract as provided in the Contract
Documents. In particular, he shall perform the functions hereinafter described.
b) The Engineer shall be the Employer's representative vis-à-vis the Contractor during
construction and until final payment is due. The Engineer shall advise and consult with the
Employer. The Employer's instructions to the Contractor shall be forwarded through the
Engineer. The Engineer shall have authority to act on behalf of the Employer only to the
extent provided in the Contract Documents as they may be amended in writing in accordance
with the Contract. The duties, responsibilities and limitations of authority of the Engineer as
the Employer's representative during construction as set forth in the Contract shall not be
modified or extended without the written consent of the Employer, the Contractor and the
Engineer.
c) The Engineer shall visit the Site at intervals appropriate to the stage of construction to
familiarize himself generally with the progress and quality of the Works and to determine in
general if the Works are proceeding in accordance with the Contract Documents. On the
basis of his on-site observations as an Engineer, he shall keep the Employer informed of the
progress of the Works.
d) The Engineer shall not be responsible for and will not have control or charge of construction
means, methods, techniques, sequences or procedures, or for safety precautions and programs
in connection with the Works or the Temporary Works. The Engineer shall not be
responsible for or have control or charge over the acts or omissions of the Contractor
(including the Contractor's failure to carry out the Works in accordance with the Contract)
and of Sub-contractors or any of their agents or employees, or any other persons performing
services for the Works, except if such acts or omissions are caused by the Engineer's failure
to perform his functions in accordance with the contract between the Employer and the
Engineer.
e) The Engineer shall at all times have access to the Works wherever and whether in
preparation or progress. The Contractor shall provide facilities for such access so that the
Engineer may perform his functions under the Contract.
Rev Oct 2000 5
f) Based on the Engineer's observations and an evaluation of the documentation submitted by
the Contractor together with the invoices, the Engineer shall determine the amounts owed to
the Contractor and shall issue Certificates for Payment as appropriate.
g) The Engineer shall review and approve or take other appropriate action upon the Contractor's
submittals such as Shop Drawings, Product Data and Samples, but only for conformity with
the design concept of the Works and with the provisions of the Contract Documents. Such
action shall be taken with reasonable promptness so as to cause no delay. The Engineer's
approval of a specific item shall not indicate approval of an assembly of which the item is a
component.
h) The Engineer shall interpret the requirements of the Contract Documents and judge the
performance thereunder by the Contractor. All interpretations and orders of the Engineer
shall be consistent with the intent of and reasonably inferable from the Contract Documents
and shall be in writing or in the form of drawings. Either party may make a written request
to the Engineer for such interpretation. The Engineer shall render the interpretation
necessary for the proper execution of the Works with reasonable promptness and in
accordance with any time limit agreed upon. Any claim or dispute arising from the
interpretation of the Contract Documents by the Engineer or relating to the execution or
progress of the Works shall be settled as provided in Clause 71 of these General Conditions.
i) Except as otherwise provided in the Contract, the Engineer shall have no authority to relieve
the Contractor of any of his obligations under the Contract nor to order any work involving
delay in completion of the Works or any extra payment to the Contractor by the Employer, or
to make any variations to the Works.
j) In the event of termination of the employment of the Engineer, the Employer shall appoint
another suitable professional to perform the Engineer's duties.
k) The Engineer shall have authority to reject work which does not conform to the Contract
Documents. Whenever, in his opinion, he considers it necessary or advisable for the
implementation of the intent of the Contract Documents, he will have authority to require
special inspection or testing of the work whether or not such work be then fabricated,
installed or completed. However, neither the Engineer's authority to act nor any reasonable
decision made by him in good faith either to exercise or not to exercise such authority shall
give rise to any duty or responsibility of the Engineer to the Contractor, any subcontractor,
any of their agents or employees, or any other person performing services for the Works.
l) The Engineer shall conduct inspections to determine the dates of Substantial Completion and
Final Completion, shall receive and forward to the Employer for the Employer's review
written warranties and related documents required by the Contract and assembled by the
Contractor, and shall issue a final Certificate for Payment upon compliance with the
requirements of Clause 47 hereof and in accordance with the Contract.
m) If the Employer and Engineer so agree, the Engineer shall provide one or more Engineer's
Representative(s) to assist the Engineer in carrying out his responsibilities at the site. The
Rev Oct 2000 6
Engineer shall notify in writing to the Contractor and the Employer the duties,
responsibilities and limitations of authority of any such Engineer's Representative(s).
6. CONTRACTOR'S GENERAL OBLIGATIONS/RESPONSIBILITIES
6.1.Obligation to Perform in Accordance with Contract
The Contractor shall execute and complete the Works and remedy any defects therein in
strict accordance with the Contract, with due care and diligence and to the satisfaction of the
Engineer, and shall provide all labor, including the supervision thereof, materials,
Constructional Plant and all other things, whether of a temporary or permanent nature,
required in and for such execution, completion and remedying of defects, as far as the
necessity for providing the same is specified in or is reasonably to be inferred from the
Contract. The Contractor shall comply with and adhere strictly to the Engineer's instructions
and directions on any matter, touching or concerning the Works.
6.2 Responsibility for Site Operations
The Contractor shall take full responsibility for the adequacy, stability and safety of all site
operations and methods of construction, provided that the Contractor shall not be responsible,
except as may be expressly provided in the Contract, for the design or specification of the
Permanent Works or of any Temporary Works prepared by the Engineer.
6.3.Responsibility for Employees
The Contractor shall be responsible for the professional and technical competence of his
employees and will select for work under this Contract, reliable individuals who will perform
effectively in the implementation of the Contract, respect local customs and conform to a
high standard of moral and ethical conduct.
6.4.Source of Instructions
The Contractor shall neither seek nor accept instructions from any authority external to the
Employer, the Engineer or their authorized representatives in connection with the
performance of his services under this Contract. The Contractor shall refrain from any action
which may adversely affect the Employer and shall fulfill his commitments with fullest
regard for the interest of the Employer.
6.5.Officials Not to Benefit
The Contractor warrants that no official of the Employer has been or shall be admitted by the
Contractor to any direct or indirect benefit arising from this Contract or the award thereof.
The Contractor agrees that breach of this provision is a breach of an essential term of the
Contract.
6.6.Use of Name, Emblem or Official Seal of UNHCR or the United Nations
Rev Oct 2000 7
The Contractor shall not advertise or otherwise make public the fact that he is performing, or
has performed services for the Employer or use the name, emblem or official seal of the
Employer or the United Nations or any abbreviation of the name of the Employer or the
United Nations for advertising purposes or any other purposes.
6.7.Confidential Nature of Documents
All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,
documents and all other data compiled by or received by the Contractor under the Contract
shall be the property of the Employer, shall be treated as confidential and shall be delivered
only to the duly authorized representative of the Employer on completion of the Works; their
contents shall not be made known by the Contractor to any person other than the personnel of
the Contractor performing services under this Contract without the prior written consent of
the Employer.
7. ASSIGNMENT AND SUBCONTRACTING
7.1.Assignment of Contract
The Contractor shall not, except after obtaining the prior written approval of the Employer,
assign, transfer, pledge or make other disposition of the Contract or any part thereof or of any
of the Contractor's rights, claims or obligations under the Contract.
7.2.Subcontracting
In the event the Contractor requires the services of subcontractors, the Contractor shall obtain
the prior written approval of the Employer for all such subcontractors. The approval of the
Employer shall not relieve the Contractor of any of his obligations under the Contract, and
the terms of any subcontract shall be subject to and be in conformity with the provisions of
the Contract.
7.3.Assignment of Subcontractor's Obligations
In the event of a subcontractor having undertaken towards the Contractor in respect of the
work executed or the goods, materials, Plant or services supplied by such subcontractor for
the Works, any continuing obligation extending for a period exceeding that of the Defects
Liability Period under the Contract, the Contractor shall at any time after the expiration of
such Period, assign to the Employer, at the Employer's request and cost, the benefit of such
obligation for the unexpired duration thereof.
8. DRAWINGS
8.1.Custody of drawings
Rev Oct 2000 8
The drawings shall remain in the sole custody of the Employer but two (2) copies thereof
shall be furnished to the Contractor free of cost. The Contractor shall provide and make at
his own expense any further copies required by him. At the completion of the Works, the
Contractor shall return to the Employer all drawings provided under the Contract.
8.2.One copy of Drawings to be kept on Site
One copy of the Drawings furnished to the Contractor as aforesaid shall be kept by the
Contractor on the Site and the same shall at all reasonable times be available for inspection
and use by the Engineer and by any other person authorized in writing by the Engineer.
8.3.Disruption of Progress
The Contractor shall give written notice to the Engineer whenever planning or progress of the
Works is likely to be delayed or disrupted unless any further drawing or order, including a
direction, instruction or approval, is issued by the Engineer within a reasonable time. The
notice shall include details of drawing or order required and of why and by when it is
required and of any delay or disruption likely to be suffered if it is late.
9. WORK BOOK
The Contractor shall maintain a Work Book at the Site with numbered pages, in one original
and two copies. The Engineer shall have full authority to issue new orders, drawings and
instructions to the Contractor, from time to time and as required for the correct execution of
the Works. The Contractor shall be bound to follow such orders, drawings and instructions.
Every order shall be dated and signed by the Engineer and the Contractor, in order to account
for its receipt.
Should the Contractor want to refuse an order in the Work Book, he shall so inform the
Employer, through the Engineer, by means of an annotation in the Work Book made within
three (3) days from the date of the order that the Contractor intends to refuse. Failure by the
Contractor to adhere to this procedure shall result in the order being deemed accepted with
no further possibility of refusal.
The original of the Work Book shall be delivered to the Employer at the time of Final
Acceptance of the Works. A copy shall be kept by the Engineer and another copy by the
Contractor.
10. PERFORMANCE SECURITY
a) As guarantee for his proper and efficient performance of the Contract, the Contractor shall on
signature of the Contract furnish the Employer with a Performance Security issued for the
benefit of the Employer. The amount and character of such security (bond or guarantee) shall
be as indicated in the Contract.
Rev Oct 2000 9
b) The Performance Bond or Bank Guarantee must be issued by an acceptable insurance
company or accredited bank, in the format included in Appendix I to these General
Conditions, and must be valid up to twenty-eight days after issuance by the Engineer of the
Certificate of Final Completion. The Performance Bond or Bank Guarantee shall be returned
to the Contractor within twenty-eight days after the issuance by the Engineer of the
Certificate of Final Completion, provided that the Contractor shall have paid all money owed
to the Employer under the Contract.
c) If the surety of the Performance Bond or Bank Guarantee is declared bankrupt or becomes
insolvent or its right to do business in the country of execution of the Works is terminated,
the Contractor shall within five (5) days thereafter substitute another bond or guarantee and
surety, both of which must be acceptable to the Employer.
11. INSPECTION OF SITE
The Contractor shall be deemed to have inspected and examined the site and its surroundings
and to have satisfied himself before submitting his Tender and signing the Contract as to all
matters relative to the nature of the land and subsoil, the form and nature of the Site, details
and levels of existing pipe lines, conduits, sewers, drains, cables or other existing services,
the quantities and nature of the work and materials necessary for the completion of the
Works, the means of access to the Site, and the accommodation he may require, and in
general to have himself obtained all necessary information as to risk contingencies, climatic,
hydrological and natural conditions and other circumstances which may influence or affect
his Tender, and no claims will be entertained in this connection against the Employer.
12. SUFFICIENCY OF TENDER
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his Tender for the construction of the Works and of the rates
and prices, which rates and prices shall, except in so far as it is otherwise provided in the
Contract, cover all his obligations under the Contract and all matters and things necessary for
the proper execution and completion of the Works.
13. PROGRAMME OF WORK TO BE FURNISHED
Within the time limit specified in the Contract, the Contractor shall submit to the Engineer
for his consent a detailed Programme of Work showing the order of procedure and the
method in which he proposes to carry out the Works. In preparing his Programme of Work
the Contractor shall pay due regard to the priority required by certain works. Should the
Engineer, during the progress of work, require further modifications to the Programme of
Work, the Contractor shall review the said program. The Contractor shall also whenever
required by the Engineer submit particulars in writing of the Contractor's arrangements for
carrying out the Works and of the Constructional Plant and Temporary Works which the
Contractor intends to supply, use or construct as the case may be. The submission of such
program, or any modifications thereto, or the particulars required by the Engineer, shall not
relieve the Contractor of any of his duties or obligations under the Contract nor shall the
Rev Oct 2000 10
incorporation of any modification to the Programme of Work either at the commencement of
the contract or during its course entitle the Contractor to any additional payments in
consequence thereof.
14. WEEKLY SITE MEETING
A weekly site meeting shall be held between the UNHCR Project Coordinator or engineer, if
any, the representative of the Contractor and the Engineer or the Engineer's Representative,
in order to verify that the Works are progressing normally and are executed in accordance
with the Contract.
15. CHANGE ORDERS
a) The Engineer may instruct the Contractor, with the approval of the Employer and by means
of Change Orders, all variations in quantity or quality of the Works, in whole or in part, that
are deemed necessary by the Engineer.
b) Processing of change orders shall be governed by clause 48 of these General Conditions.
16. CONTRACTOR'S SUPERINTENDENCE
The Contractor shall provide all necessary superintendence during the execution of the
Works and as long thereafter as the Engineer may consider necessary for the proper
fulfillment of the Contractor's obligations under the Contract. The Contractor or a competent
and authorized agent or representative of the Contractor approved in writing by the Engineer,
which approval may at any time be withdrawn, shall be constantly on the site and shall
devote his entire time to the superintendence of the Works. Such authorized agent or
representative shall receive on behalf of the Contractor directions and instructions from the
Engineer. If the approval of such agent or representative shall be withdrawn by the Engineer,
as provided in Clause 17(2) hereinafter, or if the removal of such agent or representative shall
be requested by the Employer under Clause 17(3) hereinafter, the Contractor shall as soon as
it is practicable after receiving notice of such withdrawal remove the agent or representative
from the Site, and replace him by another agent or representative approved by the Engineer.
Notwithstanding the provision of Clause 17(2) hereinafter, the Contractor shall not thereafter
employ, in any capacity whatsoever, a removed agent or representative again on the Site.
17. CONTRACTOR'S EMPLOYEES
a) The Contractor shall provide and employ on the Site in connection with the execution and
completion of the Works and the remedying of any defects therein:
i. Only such technical assistants as are skilled and experienced in their respective callings and
such sub-agent foremen and leading hands as are competent to give proper supervision to the
work they are required to supervise, and
Rev Oct 2000 11
ii. Such skilled, semi-skilled, and unskilled labour as is necessary for the proper and timely
execution and completion of the Works.
b) The Engineer shall be at liberty to object to and require the Contractor to remove forthwith
from the Works any person employed by the Contractor in or about the execution or
completion of the Works, who in the opinion of the Engineer is misconducting himself, or is
incompetent or negligent in the proper performance of his duties, or whose employment is
otherwise considered reasonably by the Engineer to be undesirable, and such person shall not
be again employed on the Site without the written permission of the Engineer. Any person
so removed from the Works shall be replaced as soon as reasonably possible by a competent
substitute approved by the Engineer.
c) Upon written request by the Employer, the Contractor shall withdraw or replace from the Site
any agent, representative or other personnel who does not conform to the standards set forth
in paragraph (1) of this Clause. Such request for withdrawal or replacement shall not be
considered as termination in part or in whole of this Contract. All costs and additional
expenses resulting from any withdrawal or replacement for whatever reason of any of the
Contractor's personnel shall be at the Contractor's expense.
18. SETTING-OUT
The Contractor shall be responsible for the true and proper setting out of the Works in
relation to original points, lines and levels of reference given by the Engineer in writing and
for the correctness of the position, levels, dimensions and alignment of all parts of the Works
and for the provision of all necessary instruments, appliances and labor in connection
therewith. If, at any time during the progress of the Works, any error shall appear or arise in
the position, levels, dimensions or alignment of any part of the Works, the Contractor, on
being required so to do by the Engineer, shall, at his own cost, rectify such error to the
satisfaction of the Engineer.
19. WATCHING AND LIGHTING
The Contractor shall in connection with the Works provide and maintain at his own cost all
lights, guards, fencing and watching when and where necessary or required by the Engineer
or by any duly constituted authority for the protection of the Works and the materials and
equipment utilized therefor or for the safety and convenience of the public or others.
20. CARE OF WORKS
a) From the commencement date of the Works to the date of substantial completion as stated in
the Certificate of Substantial Completion, the Contractor shall take full responsibility for the
care thereof and of all Temporary Works. In the event that any damage or loss should happen
to the Works or to any part thereof or to any Temporary Works from any cause whatsoever
(save and except as shall be due to Force Majeure as defined in Clause 66 of these General
Conditions), the Contractor shall at his own cost repair and make good the same so that, at
completion, the Works shall be in good order and condition and in conformity in every
Rev Oct 2000 12
respect with the requirements of the Contract and the Engineer's instructions. The Contractor
shall also be liable for any damage to the Works occasioned by him in the course of any
operations carried out by him for the purpose of complying with his obligations Clause 47
hereof.
b) The Contractor shall be fully responsible for the review of the Engineering design and details
of the Works and shall inform the Employer of any mistakes or incorrectness in such design
and details which would affect the Works.
21. INSURANCE OF WORKS, ETC.
Without limiting his obligations and responsibilities under Clause 20 hereof, the Contractor
shall insure immediately following signature of this Contract, in the joint names of the
Employer and the Contractor (a) for the period stipulated in Clause 20(1) hereof, against all
loss or damage from whatever cause arising, other than cause of Force majeure as defined in
clause 66 of these General Conditions, and (b) against loss or damage for which the
Contractor is responsible, in such manner that the Employer and the Contractor are covered
for the period stipulated in Clause 20 (1) hereof and are also covered during the Defects
Liability Period for loss or damage arising from a cause occurring prior to the
commencement of the Defects Liability Period and for any loss or damage occasioned by the
Contractor in the course of any operations carried out by him for the purpose of complying
with his obligations under Clause 47 hereof:
a) The Works, together with the materials and Plant for incorporation therein, to their full
replacement cost, plus an additional sum of ten (10) per cent of such replacement cost, to
cover any additional costs of and incidental to the rectification of loss or damage including
professional fees and the cost of demolishing and removing any part of the Works and of
removing debris of whatsoever nature;
b) The Contractor's equipment and other things brought on to the Site by the Contractor to the
replacement value of such equipment and other things;
c) An insurance to cover the liabilities and warranties of Section 52(4);
Such insurance shall be effected with an insurer and in terms approved by the Employer,
which approval shall not be unreasonably withheld, and the Contractor shall, whenever
required, produce to the Engineer the policy or policies of insurance and the receipts for
payment of the current premiums.
22. DAMAGE TO PERSONS AND PROPERTY
The Contractor shall (except if and so far as the Contract provides otherwise) indemnify,
hold and save harmless and defend at his own expense the Employer, its officers, agents,
employees and servants from and against all suits, claims, demands, proceedings, and
liability of any nature or kind, including costs and expenses, for injuries or damages to any
person or any property whatsoever which may arise out of or in consequence of acts or
Rev Oct 2000 13
omissions of the Contractor or its agents, employees, servants or subcontractors in the
execution of the Contract. The provision of this Clause shall extend to suits, claims,
demands, proceedings and liability in the nature of workmen's compensation claims and
arising out of the use of patented inventions and devices. Provided always that nothing herein
contained shall be deemed to render the Contractor liable for or in respect of or with respect
to:
a) The permanent use or occupation of land by the Works or any part thereof;
b) The right of the Employer to construct the Works or any part thereof on, over, under, or
through any land.
c) Interference whether temporary or permanent with any right of light, airway or water or other
easement or quasi-easement which is the unavoidable result of the construction of the Works
in accordance with the Contract.
d) Death, injuries or damage to persons or property resulting from any act or neglect of the
Employer, his agents, servants or other contractors, done or committed during the validity of
the Contract.
23. LIABILITY INSURANCE
23.1. Obligation to take out Liability Insurance
Before commencing the execution of the Works, but without limiting his obligations and
responsibility under Clause 20 hereof, the Contractor shall insure against his liability for any
death, material or physical damage, loss or injury which may occur to any property,
including that of the Employer or to any person, including any employee of the Employer by
or arising out of the execution of the Works or in the carrying out of the Contract, other than
due to the matters referred to in the proviso to Clause 22 hereof.
23.2. Minimum Amount of Liability Insurance
Such insurance shall be effected with an insurer and in terms approved by the Employer,
which approval shall not be unreasonably withheld, and for at least the amount specified in
the contract. The Contractor shall, whenever required by the Employer or the Engineer,
produce to the Engineer the policy or policies of insurance and the receipts for payment of
the current premiums.
23.3. Provision to Indemnify Employer
The insurance policy shall include a provision whereby, in the event of any claim in respect
of which the Contractor would be entitled to receive indemnity under the policy, being
brought or made against the Employer, the insurer shall indemnify the Employer against such
claims and any costs, charges and expenses in respect thereof.
Rev Oct 2000 14
24. ACCIDENT OR INJURY TO WORKMEN
a) The Employer shall not be liable for or in respect of any damages or compensation payable at
law in respect or in consequence of any accident or injury to any workman or other person in
the employment of the Contractor or any sub-Contractor, save and except an accident or
injury resulting from any act or default of the Employer, his agents or servants. The
Contractor shall indemnify, hold and save harmless the Employer against all such damages
and compensation, save and except as aforesaid, and against all claims, proceedings, costs,
charges and expenses whatsoever in respect thereof or in relation thereto.
b) Insurance Against Accident, etc., to Workmen
The Contractor shall insure against such liability with an insurer approved by the Employer,
which approval shall not be unreasonably withheld, and shall continue such insurance during
the whole of the time that any persons are employed by him for the Works and shall, when
required, produce to the Engineer such policy of insurance and the receipt for payment of the
current premium. Provided always that, in respect of any persons employed by any
subcontractor, the Contractor's obligation to insure as aforesaid under this sub-clause shall be
satisfied if the subcontractor shall have insured against the liability in respect of such persons
in such manner that the Employer is indemnified under the policy but the Contractor shall
require such subcontractor to produce to the Engineer when required such policy of insurance
and the receipt for the current premium, and obtain the insertion of a provision to that effect
in its contract with the subcontractor.
25. REMEDY ON CONTRACTOR'S FAILURE TO INSURE
If the Contractor shall fail to effect and keep in force any of the insurances referred to in
Clauses 21, 23 and 24 hereof, or any other insurance which he may be required to effect
under the terms of the Contract, the Employer may in any such case effect and keep in force
any such insurance and pay such premium as may be necessary for that purpose and from
time to time deduct the amount so paid by the Employer as aforesaid from any monies due or
which may become due to the Contractor, or recover the same as a debt due from the
Contractor.
26. COMPLIANCE WITH STATUTES, REGULATIONS, ETC.
a) The Contractor shall give all notices and pay all fees and charges required to be given or paid
by any national or State Statutes, Ordinances, Laws, Regulations or By-laws, or any local or
other duly constituted authority in relation to the execution of the Works or of any
Temporary Works and by the Rules and Regulations of all public bodies and companies
whose property or rights are affected or may be affected in any way by the Works or any
Temporary Works.
b) The Contractor shall conform in all respects with any such Statutes, Ordinances, Laws,
Regulations, By-laws or requirements of any such local or other authority which may be
applicable to the Works and shall keep the Employer indemnified against all penalties and
Rev Oct 2000 15
liabilities of every kind for breach of any such Statutes, Ordinances, Laws, Regulations, By-
laws or requirements.
27. FOSSILS, ETC.
All fossils, coins, articles of value or antiquity and structures and other remains or things of
geological or archaeological interest discovered on the Site of the Works shall as between the
Employer and the Contractor be deemed to be the absolute property of the Employer and the
Contractor shall take reasonable precautions to prevent his workmen or any other persons
from removing or damaging any such article or thing and shall immediately upon discovery
thereof and before removal acquaint the Employer of such discovery and carry out at the
expense of the Employer the Engineer's orders as to the disposal of the same.
28. COPYRIGHT, PATENT AND OTHER PROPRIETARY RIGHTS, AND
ROYALTIES
a) The Contractor shall hold harmless and fully indemnify the Employer from and against all
claims and proceedings for or on account of infringement of any patent rights, design
trademark or name or other protected rights in respect of any Plant, equipment, machine,
work or material used for or in connection with the Works or Temporary Works and from
and against all claims, demands proceedings, damages, costs, charges and expenses
whatsoever in respect thereof or in relation thereto, except where such infringement results
from compliance with the design or Specification provided by the Engineer.
b) Except where otherwise specified, the Contractor shall pay all tonnage and other royalties,
rent and other payments or compensation, if any, for getting stone, sand, gravel, clay or other
materials required for the Works or Temporary Works.
29. INTERFERENCE WITH TRAFFIC AND ADJOINING PROPERTIES
All operations necessary for the execution of the Works and for the Construction of any
Temporary Works shall, so far as compliance with the requirements of the Contract permits,
be carried on so as not to interfere unnecessarily or improperly with the public convenience,
or the access to, use and occupation of, public or private roads and footpaths to or of
properties whether in the possession of the Employer or of any other person. The Contractor
shall hold harmless and indemnify the Employer in respect of all claims, demands,
proceedings, damages, costs, charges and expenses whatsoever arising out of or in relation to
any such matters in so far as the Contractor is responsible therefor.
30. EXTRAORDINARY TRAFFIC AND SPECIAL LOADS
a) The Contractor shall use every reasonable means to prevent any of the roads or bridges
communicating with or on the routes to the Site from being damaged by any traffic of the
Contractor or any of his sub-contractors and, in particular, shall select routes, choose and use
vehicles and restrict and distribute loads so that any such extraordinary traffic as will
inevitably arise from the moving of plant and material from and to the Site shall be limited as
Rev Oct 2000 16
far as reasonably possible and so that no unnecessary damage may be occasioned to such
roads and bridges.
b) Should it be found necessary for the Contractor to move any load of Constructional Plant,
machinery, preconstructed units or parts of units of work, or other thing, over part of a road
or bridge, the moving whereof is likely to damage any such road or bridge unless special
protection or strengthening is carried out, then the Contractor shall before moving the load on
to such road or bridge, save insofar as the Contract otherwise provide, be responsible for and
shall pay for the cost of strengthening any such bridge or altering or improving any such road
to avoid such damage, and the Contractor shall indemnify and keep the Employer
indemnified against all claims for damage to any such road or bridge caused by such
movement, including such claim as may be made directly against the Employer, and shall
negotiate and pay all claims arising solely out of such damage.
31. OPPORTUNITIES FOR OTHER CONTRACTORS
The Contractor shall in accordance with the requirements of the Engineer afford all
reasonable opportunities for carrying out their work to any other contractors employed by the
Employer and their workmen and to the workmen of the Employer and of any other duly
constituted authorities who may be employed in the execution on or near the Site of any work
not included in the Contract or of any contract which the Employer may enter into in
connection with or ancillary to the Works. If work by other contractors of the Employer as
above-mentioned involves the Contractor in any direct expenses as a result of using his Site
facilities, the Employer shall consider payment to the Contractor of such sum or sums as may
be recommended by the Engineer.
32. CONTRACTOR TO KEEP SITE CLEAN
During the progress of the Works, the Contractor shall keep the Site reasonably free from all
unnecessary obstruction and shall store or dispose of any Constructional Plant and surplus
materials and clear away and remove from the Site any wreckage, rubbish or Temporary
Works no longer required.
33. CLEARANCE OF SITE ON SUBSTANTIAL COMPLETION
On the substantial completion of the Works, the Contractor shall clear away and remove
from the Site all Constructional Plant surplus materials, rubbish and Temporary Works of
every kind and leave the whole of the Site and Works clean and in a workmanlike condition
to the satisfaction of the Engineer.
34. LABOUR
34.1 Engagement of Labour
The Contractor shall make his own arrangements for the engagement of all labour local or
otherwise.
Rev Oct 2000 17
34.2 Supply of Water
The Contractor shall provide on the Site to the satisfaction of the Engineer an adequate
supply of drinking and other water for the use of the Contractor's staff and work people.
34.3 Alcoholic Drinks or Drugs
The Contractor shall comply with Government laws and regulations and orders in force as
regards the import, sale, barter or disposal of alcoholic drinks or narcotics and he shall not
allow or facilitate such importation, sale, gift, barter or disposal by his sub-contractors,
agents or employees.
34.4 Arms and Ammunition
The restrictions specified in clause 34.3 above shall include all kinds of arms and
ammunition.
34.5 Holiday and Religious Customs
The Contractor shall in all dealings with labour in his employ have due regard to all holiday,
recognized festivals and religious or other customs.
34.6 Epidemics
In the event of any outbreak of illness of an epidemic nature the Contractor shall comply with
and carry out such regulations, orders, and requirements as may be made by the Government
or the local medical or sanitary authorities for the purpose of dealing with and overcoming
the same.
34.7 Disorderly Conduct, etc.
The Contractor shall at all times take all reasonable precautions to prevent any unlawful
riotous or disorderly conduct by or amongst his employees and for the preservation of peace
and the protection of persons and property in the neighborhood of the Works against the
same.
34.8 Observance by Sub-Contractors
The Contractor shall be considered responsible for the observance of the above provisions by
his Sub-Contractors.
34.9 Legislation applicable to Labour
The Contractor shall abide by all applicable legislation and regulation with regard to labour.
Rev Oct 2000 18
35 RETURNS OF LABOUR, PLANT, ETC.
The Contractor shall, if required by the Engineer, deliver to the Engineer at his office, a
return in detail in the form and at such intervals as the Engineer may prescribe showing the
supervisory staff and the numbers of the several classes of labour from time to time
employed by the Contractor on the Site and such information respecting Constructional plant
as the Engineer may require.
36 MATERIALS, WORKMANSHIP AND TESTING
36.1 Materials and Workmanship
a) All materials and workmanship shall be of the respective kinds described in the Contract and
in accordance with the Engineer's instructions and shall be subjected from time to time to
such tests as the Engineer may direct at the place of manufacture or fabrication, or on the Site
or at all or any of such places. The Contractor shall provide such assistance, instruments,
machines, labour and materials as are normally required for examining, measuring and
testing any work and the quality, weight or quantity of any materials used and shall supply
samples of materials before incorporation in the Works for testing as may be selected and
required by the Engineer. All testing equipment and instruments provided by the Contractor
shall be used only by the Engineer or by the Contractor in accordance with the instructions of
the Engineer.
b) No material not conforming with the Specifications in the Contract may be used for the
Works without prior written approval of the Employer and instruction of the Engineer,
provided always that if the use of such material results or may result in increasing the
Contract Price, the procedure in Clause 48 shall apply.
36.2 Cost of Samples
All samples shall be supplied by the Contractor at his own cost unless the supply thereof is
clearly intended in the Specifications or Bill of Quantities to be at the cost of the Employer.
Payment will not be made for samples which do not comply with the Specifications.
36.3 Cost of Tests
The Contractor shall bear the costs of any of the following tests:
a) Those clearly intended by or provided for in the Contract Documents.
b) Those involving load testing or tests to ensure that the design of the whole of the Works or
any part of the Works is appropriate for the purpose which it was intended to fulfill.
37 ACCESS TO SITE
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The Employer and the Engineer and any persons authorized by either of them shall, at all
times, have access to the Works and to the Site and to all workshops and places where work
is being prepared or whence materials, manufactured articles or machinery are being
obtained for the Works and the Contractor shall afford every facility for and every assistance
in or in obtaining the right to such access.
38 EXAMINATION OF WORK BEFORE COVERING UP
No work shall be covered up or put out of view without the approval of the Engineer and the
Contractor shall afford full opportunity for the Engineer to examine and measure any work
which is about to be covered up or put out of view and to examine foundations before
permanent work is placed thereon. The Contractor shall give due notice to the Engineer
whenever any such work or foundations is or are ready or about to be ready for examination
and the Engineer shall without unreasonable delay unless he considers it unnecessary and
advises the Contractor accordingly attend for the purpose of examining and measuring such
work or of examining such foundations.
39 REMOVAL OF IMPROPER WORK AND MATERIALS
39.1 Engineer's power to order removal
The Engineer shall during the progress of the Works have power to order in writing from
time to time, and the Contractor shall execute at his cost and expense, the following
operations:
a) The removal from the Site within such time or times as may be specified in the order of any
materials which in the opinion of the Engineer are not in accordance with the Contract;
b) The substitution of proper and suitable materials; and
c) The removal and proper re-execution (notwithstanding any previous test thereof or interim
payment therefore) of any work which in respect of materials or workmanship is not in the
opinion of the Engineer in accordance with the Contract.
39.2 Default of Contractor in carrying out Engineer's Instructions
In case of default on the part of the Contractor in carrying out an instruction of the Engineer,
the Employer shall be entitled to employ and pay other persons to carry out the same and all
expenses consequent thereon or incidental thereto shall be borne by the Contractor and shall
be recoverable from him by the Employer and may be deducted by the Employer from any
monies due or which may become due to the Contractor.
40 SUSPENSION OF WORK
The Contractor shall on the written order of the Engineer suspend the progress of the Works
or any part thereof for such time or times and in such manner as the Engineer may consider
Rev Oct 2000 20
necessary and shall, during such suspension, properly protect and secure the Works so far as
it is necessary in the opinion of the Engineer. The Employer should be notified and his
written approval should be sought for any suspension of work in excess of three (3) days.
41 POSSESSION OF SITE
41.1 Access to Site
The Employer shall with the Engineer's written order to commence the Works, give to the
Contractor possession of so much of the Site as may be required to enable the Contractor to
commence and proceed with the construction of the Works in accordance with the
Programme referred to in Clause 13 hereof and otherwise in accordance with such reasonable
proposals of the Contractor as he shall make to the Engineer by notice in writing, and shall
from time to time as the Works proceed give to the Contractor possession of such further
portions of the Site as may be required to enable the Contractor to proceed with the
construction of the Works with due dispatch in accordance with the said Programme or
proposals, as the case may be.
41.2 Wayleaves, etc.
The Contractor shall bear all expenses and charges for special temporary wayleaves required
by him in connection with access to the Site. The Contractor shall also provide at his own
cost any additional accommodation outside the Site required by him for the purpose of the
Works.
41.3 Limits of the Site
Except as defined below, the limits of the Site shall be as defined in the Contract. Should the
Contractor require land beyond the Site, he shall provide it entirely at his own expense and
before taking possession shall supply the Engineer with a copy of the necessary permits.
Access to the Site is available where the Site adjoins a public road but it is not provided
unless shown on the Drawings. When necessary for the safety and convenience of workmen,
public or livestock or for the protection of the Works, the Contractor shall, at his own
expense, provide adequate temporary fencing to the whole or part of the Site. The Contractor
shall not disturb, damage or pull down any hedge, tree or building within the Site without the
written consent of the Engineer.
42 TIME FOR COMPLETION
a) Subject to any requirement in the Contract as to completion of any section of the Works
before completion of the whole, the whole of the Works shall be completed, in accordance
with the provisions of Clause 46 and 47 hereof, within the time stated in the Contract.
b) The completion time includes weekly rest days, official holidays, and days of inclement
weather.
Rev Oct 2000 21
43 EXTENSION OF TIME FOR COMPLETION
If, subject to the provisions of the Contract, the Engineer orders alterations or additions in the
Works in accordance with Clause 48 hereof, or if circumstances constituting force majeure as
defined in the Contract have occurred, the Contractor shall be entitled to apply for an
extension of the time for completion of the Works specified in the Contract. The Employer
shall, upon such application, determine the period of any such extension of time; provided
that in the case of alterations or additions in the Works, the application for such an extension
must be made before the alterations or additions in the Works are undertaken by the
Contractor.
44 RATE OF PROGRESS
The whole of the materials, plant and labour to be provided by the Contractor and the mode,
manner and speed of execution and completion of the Works are to be of a kind and
conducted in a manner to the satisfaction of the Engineer. Should the rate of progress of the
Works or any part thereof be at any time in the opinion of the Engineer too slow to ensure the
completion of the Works by the prescribed time or extended time for completion, the
Engineer shall so notify the Contractor in writing and the Contractor shall thereupon take
such steps as the Contractor may think necessary and the Engineer may approve to expedite
progress so as to complete the Works by the prescribed time or extended time for completion.
If the work is not being carried on by day and by night and the Contractor shall request
permission to work by night as well as by day, then, if the Engineer shall grant such
permission, the Contractor shall not be entitled to any additional payment. All work at night
shall be carried out without unreasonable noise and disturbance. The contractor shall
indemnify the Employer from and against any claims or liability for damages on account of
noise or other disturbance created while or in carrying out the work and from and against all
claims, demands, proceedings, costs and expenses whatsoever in regard or in relation to such
noise or other disturbance. The Contractor shall submit in triplicate to the Engineer at the end
of each month signed copies of explanatory Drawings or any other material showing the
progress of the Works.
45 LIQUIDATED DAMAGES FOR DELAY
a) If the Contractor shall fail to complete the Works within the time for completion prescribed
in the Contract, or any extended time for completion in accordance with the Contract, then
the Contractor shall pay to the Employer the sum specified in the Contract as liquidated
damages, for the delay between the time prescribed in the Contract or the extended time for
completion, as the case may be, and the date of substantial completion of the Works as stated
in the Certificate of Substantial Completion, subject to the applicable limit stated in the
Contract. The said sum shall be payable by the sole fact of the delay without the need for any
previous notice or any legal proceedings, or proof of damage, which shall in all cases be
considered as ascertained. The Employer may, without prejudice to any other method of
recovery, deduct the amount of such liquidated damages from any monies in its hands due or
which may become due to the Contractor. The payment or deduction of such damages shall
Rev Oct 2000 22
not relieve the Contractor from his obligation to complete the Works or from any other of his
obligations and liabilities under the Contract.
b) If, before the time for completion of the whole of the Works or of a Section of the Works, a
Certificate of Substantial Completion has been issued for any part or Section of the Works,
the liquidated damages for delay in completion of the remainder of the Works or of that
Section may, for any period of delay after the date stated in such Certificate of Substantial
Completion, and in the absence of alternative provisions in the Contract, be reduced in the
proportion which the value of the part or Section so certified bears to the total value of the
whole of the Works or Section, as applicable. The provisions of this Sub-Clause shall only
apply to the rate of liquidated damages and shall not affect the limit thereof.
46 CERTIFICATE OF SUBSTANTIAL COMPLETION
46.1 Substantial Completion of the Works
When the whole of the Works have been substantially completed and have satisfactorily
passed any test on completion prescribed by the Contract, the Contractor may give a notice to
that effect to the Engineer accompanied by an undertaking to finish any outstanding work
during the Defects Liability Period. Such notice and undertaking shall be in writing and shall
be deemed to be a request by the Contractor, for the Engineer to issue a Certificate of
Substantial Completion in respect of the Works. The Engineer shall, within twenty-one (21)
days of the date of delivery of such notice either issue to the Contractor, with a copy to the
Employer, a Certificate of Substantial Completion stating the date on which, in his opinion,
the Works were substantially completed in accordance with the Contract or give instructions
in writing to the Contractor specifying all the work which, in the Engineer's opinion, requires
to be done by the Contractor before the issuance of such Certificate. The Engineer shall also
notify the Contractor of any defects in the Works affecting substantial completion that may
appear after such instructions and before completion of the work specified therein. The
Contractor shall be entitled to receive such Certificate of Substantial Completion within
twenty-one (21) days of completion, to the satisfaction of the Engineer, of the work so
specified and making good any defect so notified. Upon issuance of the Certificate of
Substantial Completion of the Works, the Contractor shall be deemed to have undertaken to
complete with due expedition any outstanding work during the Defects Liability Period.
46.2 Substantial Completion of Sections or Parts of the Works
In accordance with the procedure in Sub-Clause (1) of this Clause and on the same
conditions as provided therein, the Contractor may request the Engineer to issue, and the
Engineer may issue, a Certificate of Substantial Completion in respect of any Section or part
of the Works which has been substantially completed and has satisfactorily passed any tests
on completion prescribed by the Contract, if:
a) a separate time for completion is provided in the Contract in respect of such Section or part
of the Works;
Rev Oct 2000 23
b) Such Section or part of the Works has been completed to the satisfaction of the Engineer and
is required by the Employer for his occupation or use.
Upon the issuance of such Certificate, the Contractor shall be deemed to have undertaken to
complete any outstanding work during the Defects Liability Period.
47 DEFECTS LIABILITY
47.1 Defects Liability Period
The expression "Defects Liability Period" shall mean the period of twelve (12) months,
calculated from the date of completion of the Works stated in the Certificate of Substantial
Completion issued by the Engineer or, in respect of any Section or part of the Works for
which a separate Certificate of Substantial Completion has been issued, from the date of
completion of that Section or part as stated in the relevant Certificate. The expression "the
Works" shall, in respect of the Defects Liability Period, be construed accordingly.
47.2 Completion of Outstanding Work and Remedying of Defects
During the Defects Liability Period, the Contractor shall finish the work, if any, outstanding
at the date of the Certificate of Substantial Completion, and shall execute all such work of
repair, amendment, reconstruction, rectification and making good defects, imperfections,
shrinkages or other faults as may be required of the Contractor in writing by the Engineer
during the Defects Liability Period and within fourteen (14) days after its expiration, as a
result of an inspection made by or on behalf of the Engineer prior to expiration of the Defects
Liability Period.
47.3 Cost of Execution of Work of Repair, etc.
All such outstanding work shall be carried out by the Contractor at his own expense if the
necessity thereof shall, in the opinion of the Engineer, be due to the use of material or
workmanship not in accordance with the Contract, or to neglect or failure on the part of the
Contractor to comply with any obligation expressed or implied, on the Contractor's part
under the Contract.
47.4 Remedy on Contractor's Failure to Carry Out Work Required
If the Contractor shall fail to do any such work outstanding on the Works, the Employer shall
be entitled to employ and pay other persons to carry out the same, and all expenses
consequent thereon or incidental thereto shall be recoverable from the Contractor by the
Employer, and may be deducted by the Employer from any monies due or which may
become due to the Contractor.
47.5 Certificate of Final Completion
Rev Oct 2000 24
Upon satisfactory completion of the work outstanding on the Works, the Engineer shall
within twenty eight (28) days of the expiration of the Defects Liability period issue a
Certificate of Final Completion to the Contractor. The Contract shall be deemed to be
completed upon issuance of such Certificate, provided that the provisions of the Contract
which remain unperformed and the Settlement of Disputes provision in the Contract shall
remain in force for as long as is necessary to dispose of any outstaდაnding matters or issues
between the Parties.
48 ALTERATIONS, ADDITIONS AND OMISSIONS
1 Variations
The Engineer may within his powers introduce any variations to the form, type or quality of
the Works or any part thereof which he considers necessary and for that purpose or if for any
other reasons it shall, in his opinion be desirable, he shall have poთwer to order the
Contractor to do and the Contractor shall do any of the following:
(a) increase or decrease the quantity of any work under the Contract;
(b) omit any such work;
(c) change the character or quality or kind of any such work;
(d) change the levels, lines, positions and dimensions of any part of the Works;
(e) execute additional work of any kind necessary for the completion of the Works, and no such
variation shall in any way vitiate or invalidate the Contract.
2 Variations Increasing Cost of Contract or altering the Works.
The Engineer shall, however, obtain the written approval of the Employer before giving any
order for any variations which may result in an increase of the Contract Price or in an
essential alteration of the quantity, quality or character of the Works.
3 Orders for Variations to be in Writing
No variations shall be made by the Contractor without an order in writing from the Engineer.
Variations requiring the written approval of the Employer under paragraph (2) of this Clause
shall be made by the Contractor only upon written order from the Engineer accompanied by a
copy of the Employer's approval. Provided that, subject to the provisions of the Contract, no
order in writing shall be required for any increase or decrease in the quantity of any work
where such increase or decrease is not the result of an order given under this Clause but is the
result of the quantities exceeding or being less than those stated in the Bill of Quantities.
Rev Oct 2000 25
4 Valuation of Variations
The Engineer shall estimate to the Employer the amount to be added or deducted from the
Contract Price in respect of any variation, addition or omission. In the case of any variation,
addition or omission which may result in an increase of the Contract Price, the Engineer shall
communicate such estimate to the Employer together with his request for the Employer's
written approval of such variation, addition or omission. The value of any variation, addition
or omission shall be calculated on the basis of the unit prices contained in the Bill of
Quantities.
49 PLANT, TEMPORARY WORKS AND MATERIALS
1 Plant, etc., Exclusive Use for the Works
All Constructional Plant, Temporary Works and Materials provided by the Contractor shall,
when brought on the Site, be deemed to be exclusively intended for the construction and
completion of the Works and the Contractor shall not remove the same or any part thereof
(save for the purpose of moving it from one part of the Site to another) without the consent in
writing of the Engineer which shall not be unreasonably withheld.
2 Removal of Plant, etc.
Upon completion of the Works the Contractor shall remove from the Site all the said
Constructional Plant and Temporary Works remaining thereon and any unused materials
provided by the Contractor.
3 Employer not liable for Damage to Plant
The Employer shall not be at any time liable for the loss of any of the said Constructional
plant, Temporary Works or Materials save if such loss results from the act or neglect of the
Employer, its employees or agents.
4 Ownership of paid material and work
All material and work covered by payments made by the Employer to the Contractor shall
thereupon become the sole property of the Employer, but this provision shall not be
construed as relieving the Contractor from the sole responsibility for all material and work
upon which payments have been made or the restoration of any damaged work or as waiving
the right of the Employer to require the fulfillment of all of the terms of the Contract.
5 Equipment and supplies furnished by Employer
Title to any equipment and supplies which may be furnished by the Employer shall rest with
the Employer and any such equipment and supplies shall be returned to the Employer at the
conclusion of the Contract or when no longer needed by the Contractor. Such equipment
Rev Oct 2000 26
when returned to the Employer, shall be in the same condition as when delivered to the
Contractor, subject to normal wear and tear.
50 APPROVAL OF MATERIALS ETC., NOT IMPLIED
The operation of Clause 49 hereof shall not be deemed to imply any approval by the
Engineer of the materials or other matters referred to therein nor shall it prevent the rejection
of any such materials at any time by the Engineer.
51 MEASUREMENT OF WORKS
The Engineer shall, when he requires any part or parts of the Works to be measured, give
notice to the Contractor or the Contractor's authorized agent or representative who shall
forthwith attend or send a qualified agent to assist the Engineer in making such measurement
and shall furnish all particulars required by either of them. Should the Contractor not attend
or neglect or omit to send such agent, then the measurement made by the Engineer or
approved by him shall be taken to be the correct measurement of the work. The purpose of
measuring is to ascertain the volume of work executed by the Contractor and therefore
determine the amount of the monthly payments.
52 LIABILITY OF THE PARTIES
1 The Works shall not be considered as completed until a Certificate of Final Completion shall
have been signed by the Engineer and delivered to the Employer stating that the Works have
been completed and that the Contractor has fulfilled all his obligations under Clause 47 to his
satisfaction.
2 The Employer shall not be liable to the Contractor for any matter arising out of or in
connection with the Contract or the execution of the Works unless the Contractor shall have
made a claim in writing in respect thereof before the giving of the Certificate of Final
Completion and in accordance with the Contract.
3 Unfulfilled Obligations
Notwithstanding the issue of the Certificate of Final Completion, the Contractor shall remain
liable for the fulfillment of any obligation incurred under the provisions of the Contract prior
to the issuance of the Certificate of Final Completion and which remains unperformed at the
time such Certificate is issued. For the purpose of determining the nature and extent of any
such obligation the Contract shall be deemed to remain in force between the parties hereto.
4 Contractor Responsible
Rev Oct 2000 27
Notwithstanding any other provisions in the Contract documents, the Contractor shall be
totally responsible for and shall bear any and all risks of loss or damage to or failure of the
Works or any part thereof for a period of ten years after issuance of the Certificate of Final
Completion, provided always that such risks, damage or failure result from acts, defaults and
negligence of the Contractor, his agents, employees or workmen and such contractors.
53 AUTHORITIES
1 The Employer shall have the right to enter upon the Site and expel the Contractor therefrom
without thereby voiding the Contract or releasing the Contractor from any of his obligations
or liabilities under the Contract or affecting the rights and powers conferred on the Employer
and the Engineer by the Contract in any of the following cases:
(a) If the Contractor is declared bankrupt or claims bankruptcy or court protection against his
creditors or if the Contractor is a company or member of a company which was dissolved by
legal action;
(b) If the Contractor makes arrangements with his creditors or agrees to carry out the Contract
under an inspection committee of his creditors;
(c) If the Contractor withdraws from the Works or assigns the Contract to others in whole or in
part without the Employer's prior written approval;
(d) If the Contractor fails to commence the Works or shows insufficient progress to the extent
which in the opinion of the Engineer will not enable him to meet the target completion date
of the Works;
(e) If the Contractor suspends the progress of the Works without due cause for fifteen (15) days
after receiving from the Engineer written notice to proceed;
(f) If the Contractor fails to comply with any of the Contract conditions or fails to fulfill his
obligations and does not remedy the cause of his failure within fifteen (15) days after being
notified to do so in writing;
(g) If the Contractor is not executing the work in accordance with standards of workmanship
specified in the Contract;
(h) If the Contractor gives or promises to give a present or loan or reward to any employee of the
Employer or of the Engineer.
Then the Employer may himself complete the Works or may employ any other contractor to
complete the Works and the Employer or such other contractor may use for such completion
so much of Constructional Plant, Temporary Works and Materials, which have been deemed
to be reserved exclusively for the construction and completion of the Works under the
provision of the Contract as he or they may think proper and the Employer may at any time
Rev Oct 2000 28
sell any of the said Constructional Plant, Temporary Works and unused materials and apply
the proceeds of sale in or towards the satisfaction of any sums due or which may become due
to him from the Contractor under the Contract.
2 Evaluation after Re-entry
The Engineer shall as soon as may be practicable after any such entry and expulsion by the
Employer notify the Contractor to attend the necessary evaluation of the Works. In the event
that for any reason the Contractor does not attend such evaluation the Engineer shall
undertake the said evaluation in the absence of the Contractor and shall issue a certificate
stating the sum, if any, due to the Contractor for work done in accordance with the Contract
up to the time of entry and expulsion by the Employer which has been reasonably
accumulated to the Contractor in respect of the Works he has executed in such case in
accordance with the Contract. The Engineer shall indicate the value of the materials whether
unused or partially used and the value of construction equipment and any part of the
Temporary Works.
3 Payment After Re-entry
If the Employer shall enter and expel the Contractor under this Clause he shall not be liable
to pay the Contractor any money on account of the Contract until the expiration of the
Defects Liability Period, and thereafter until the costs of completion and making good any
defects of the Works, damages for delay in completion (if any), and all other expenses
incurred by the Employer have been ascertained and their amount certified by the Engineer.
The Contractor shall then be entitled to receive only such sum or sums (if any) as the
Engineer may certify would have been due to him upon due completion by him after
deducting the said amount. But if such amount shall exceed the sum which would have been
payable to the Contractor on due completion by him, then the Contractor shall upon demand
pay to the Employer the amount of such excess. The Employer in such case may recover this
amount from any money due to the Contractor from the Employer without the need to resort
to legal procedures.
54 URGENT REPAIRS
If by reason of any accident or failure or other event occurring to, in or in connection with
the Works or any part thereof either during the execution of the Works or during the Defects
Liability Period any remedial or other work or repair shall in the opinion of the Engineer be
urgently necessary for security and the Contractor is unable or unwilling at once to do such
work or repair, the Employer may by his own or other workmen do such work or repair as
the Engineer may consider necessary. If the work or repair so done by the Employer is work
which in the opinion of the Engineer the Contractor was liable to do at his own expense
under the Contract, all costs and charges properly incurred by the Employer in so doing shall
on demand be paid by the Contractor to the Employer or may be deducted by the Employer
from any monies due or which may become due to the Contractor provided always that the
Rev Oct 2000 29
Engineer shall as soon after the occurrence of any such emergency as may be reasonably
practicable notify the Contractor thereof in writing.
55 INCREASE AND DECREASE OF COSTS
Except if otherwise provided by the Contract, no adjustment of the Contract Price shall be
made in respect of fluctuations of market, prices of labour, materials, plant or equipment,
neither due to fluctuation in interest rates nor devaluation or any other matters affecting the
Works.
56 TAXATION
The Contractor shall be responsible for the payment of all charges and taxes in respect of
income including value added tax, all in accordance with and subject to the provisions of the
income tax laws and regulations in force and all amendments thereto. It is the Contractor's
responsibility to make all the necessary inquiries in this respect and he shall be deemed to
have satisfied himself regarding the application of all relevant tax laws.
57 BLASTING
The Contractor shall not use any explosives without the written permission of the Engineer
who shall require that the Contractor has complied in full with the regulations in force
regarding the use of explosives. However, the Contractor, before applying to obtain these
explosives, has to provide well arranged storage facilities. The Engineer's approval or refusal
to permit the use of explosives shall not constitute ground for claims by the Contractor.
58 MACHINERY
The Contractor shall be responsible for coordinating the manufacture, delivery, erection and
commissioning of plant machinery and equipment which are to form a part of the Works. He
shall place all necessary orders as soon as possible after the signing of the Contract. These
orders and their acceptance shall be produced to the Engineer on request. The Contractor
shall also be responsible for ensuring that all sub-contractors adhere to such programs as are
agreed and are needed to ensure completion of the Works within the period for completion.
Should any sub-contracted works be delayed, the Contractor shall initiate the necessary
action to speed up such completion. This shall not prejudice the Employer's right to exercise
his remedies for delay in accordance with the Contract.
59 TEMPORARY WORKS AND REINSTATEMENT
Rev Oct 2000 30
The Contractor shall provide and maintain all temporary roads and tracks necessary for
movement of plant and materials and clear same away at completion and make good all
works damaged or disturbed. The Contractor shall submit drawings and full particulars of all
Temporary Works to the Engineer before commencing same. The Engineer may require
modifications to be made if he considers them to be insufficient and the Contractor shall give
effect to such modifications but shall not be relieved of his responsibilities. The Contractor
shall provide and maintain weather-proof sheds for storage of material pertinent to the Works
both for his own use and for the use of the Employer and clear same away at the completion
of the Works. The Contractor shall divert as required, at his own cost and subject to the
approval of the Engineer, all public utilities encountered during the progress of the Works,
except those specially indicated on the drawings as being included in the Contract. Where
diversions of services are not required in connection with the Works, the Contractor shall
uphold, maintain and keep the same in working order in existing locations. The Contractor
shall make good, at his own expense, all damage to telephone, telegraph and electric cable or
wires, sewers, water or other pipes and other services, except where the Public Authority or
Private Party owning or responsible for the same elects to make good the damage. The costs
incurred in so doing shall be paid by the Contractor to the Public Authority or Private Party
on demand.
60 PHOTOGRAPHS AND ADVERTISING
The Contractor shall not publish any photographs of the Works or allow the Works to be
used in any form of advertising whatsoever without the prior approval in writing from the
Employer.
61 PREVENTION OF CORRUPTION
The Employer shall be entitled to cancel the Contract and to recover from the Contractor the
amount of any loss resulting from such cancellation, if the Contractor has offered or given
any person any gift or consideration of any kind as an inducement or reward for doing or
intending to do any action in relation to the obtaining or the execution of the Contract or any
other contract with the Employer or for showing or intending to show favour or disfavour to
any person in relation to the Contract or any other contract with the Employer, if the like acts
shall have been done by any persons employed by him or acting on his behalf whether with
or without the knowledge of the Contractor in relation to this or any other Contract with the
Employer.
62 DATE FALLING ON HOLIDAY
Where under the terms of the Contract any act is to be done or any period is to expire upon a
certain day and that day or that period fall on a day of rest or recognized holiday, the
Contract shall have effect as if the act were to be done or the period to expire upon the
working day following such day.
Rev Oct 2000 31
63 NOTICES
1 Unless otherwise expressly specified, any notice, consent, approval, certificate or
determination by any person for which provision is made in the Contract Documents shall be
in writing. Any such notice, consent, approval, certificate or determination to be given or
made by the Employer, the Contractor or the Engineer shall not be unreasonably withheld or
delayed.
2 Any notice, certificate or instruction to be given to the Contractor by the Engineer or the
Employer under the terms of the Contract shall be sent by post, cable, telex or facsimile at
the Contractor's principal place of business specified in the Contract or such other address as
the Contractor shall nominate in writing for that purpose, or by delivering the same at the
said address against an authorized signature certifying the receipt.
3 Any notice to be given to the Employer under the terms of the Contract shall be sent by post,
cable, telex or facsimile at the Employer's address specified in the Contract, or by delivering
the same at the said address against an authorized signature certifying the receipt.
64 LANGUAGE, WEIGHTS AND MEASURES
Except as may be otherwise specified in the Contract, English shall be used by the Contractor
in all written communications to the Employer or the Engineer with respect to the services to
be rendered and with respect to all documents procured or prepared by the Contractor
pertaining to the Works. The metric system of weights and measures shall be used in all
instances.
65 RECORDS, ACCOUNTS, INFORMATION AND AUDIT
The Contractor shall maintain accurate and systematic records and accounts in respect of the
work performed under this Contract.
The Contractor shall furnish, compile or make available at all times to the UNHCR any
records or information, oral or written, which the UNHCR may reasonably request in respect
of the Works or the Contractor's performance thereof.
The Contractor shall allow the UNHCR or its authorized agents to inspect and audit such
records or information upon reasonable notice.
66 FORCE MAJEURE
Force majeure as used herein means Acts of God, war (whether declared or not), invasion,
revolution, insurrection or other acts or events of a similar nature or force.
Rev Oct 2000 32
In the event of and as soon as possible after the occurrence of any cause constituting force
majeure, the Contractor shall give notice and full particulars in writing to the UNHCR and to
the Engineer of such force majeure if the Contractor is thereby rendered unable, wholly or in
part, to perform its obligations and meet its responsibilities under this Contract. Subject to
acceptance by the UNHCR of the existence of such force majeure, which acceptance shall
not be unreasonably withheld, the following provisions shall apply:
(a) The obligations and responsibilities of the Contractor under this Contract shall be suspended
to the extent of his inability to perform them and for as long as such inability continues.
During such suspension and in respect of work suspended, the Contractor shall be reimbursed
by the UNHCR substantiated costs of maintenance of the Contractor's equipment and of per
diem of the Contractor's permanent personnel rendered idle by such suspension;
(b) The Contractor shall within fifteen (15) days of the notice to the UNHCR of the occurrence
of the force majeure submit a statement to the UNHCR of estimated costs referred to in sub-
paragraph (a) above during the period of suspension followed by a complete statement of
actual expenditures within thirty (30) days after the end of the
(c) suspension;
(d) The term of this Contract shall be extended for a period equal to the period of suspension
taking however into account any special condition which may cause the additional time for
completion of the Works to be different from the period of suspension;
(e) If the Contractor is rendered permanently unable, wholly or in part, by reason of force
majeure, to perform his obligations and meet his responsibilities under the Contract, the
UNHCR shall have the right to terminate the Contract on the same terms and conditions as
provided for in Clause 68 of these General Conditions, except that the period of notice shall
be seven (7) days instead of fourteen (14) days, and
(f) For the purpose of the preceding sub-paragraph, the UNHCR may consider the Contractor
permanently unable to perform in case of any suspension period of more than ninety (90)
days.
67 SUSPENSION BY THE UNHCR
The UNHCR may by written notice to the Contractor suspend for a specified period, in
whole or in part, payments to the Contractor and/or the Contractor's obligation to continue to
perform the Works under this Contract, if in the UNHCR' sole discretion:
(a) any conditions arise which interfere, or threaten to interfere with the successful execution of
the Works or the accomplishment of the purpose thereof, or
(b) the Contractor shall have failed, in whole or in part, to perform any of the terms and
conditions of this Contract.
Rev Oct 2000 33
After suspension under sub-paragraph (a) above, the Contractor shall be entitled to
reimbursement by the UNHCR of such costs as shall have been duly incurred in accordance
with this Contract prior to the commencement of the period of such suspension.
The term of this Contract may be extended by the UNHCR for a period equal to any period
of suspension, taking into account any special conditions which may cause the additional
time for completion of the Works to be different from the period of suspension.
68 TERMINATION BY THE UNHCR
The UNHCR may, notwithstanding any suspension under Clause 67 above, terminate this
Contract for cause or convenience in the interest of the UNHCR upon not less than fourteen
(14) days written notice to the Contractor.
Upon termination of this Contract:
(a) The Contractor shall take immediate steps to terminate his performance of the Contract in a
prompt and orderly manner and to reduce losses and to keep further expenditures to a
minimum, and
(b) The Contractor shall be entitled (unless such termination has been occasioned by the
Contractor's breach of this Contract), to be paid for the part of the Works satisfactorily
completed and for the materials and equipment properly delivered to the Site as of the date of
termination for incorporation to the Works, plus substantiated costs resulting from
commitments entered into prior to the date of termination as well as any reasonable
substantiated direct costs incurred by the Contractor as a result of the termination, but shall
not be entitled to receive any other or further payment or damages.
69 TERMINATION BY THE CONTRACTOR
In the case of any alleged breach by the UNHCR of the Contract or in any other situation
which the Contractor reasonably considers to entitle him to terminate his performance of the
Contract, the Contractor shall promptly give written notice to the UNHCR detailing the
nature and the circumstances of the breach or other situation. Upon acknowledgement in
writing by the UNHCR of the existence of such breach and the UNHCR' inability to remedy
it, or upon failure of the UNHCR to respond to such notice within twenty (20) days of receipt
thereof, the Contractor shall be entitled to terminate this Contract by giving 30 days written
notice thereof. In the event of disagreement between the Parties as to the existence of such
breach or other situation referred to above, the matter shall be resolved in accordance with
Clause 71 of these General Conditions.
Upon termination of this Contract under this Clause the provisions of sub-paragraph (b) of
Clause 68 hereof shall apply.
Rev Oct 2000 34
70 RIGHTS AND REMEDIES OF THE UNHCR
Nothing in or relating to this Contract shall be deemed to prejudice or constitute a waiver of
any other rights or remedies of the UNHCR.
The UNHCR shall not be liable for any consequences of, or claim based upon, any act or
omission on the part of the Government.
71 SETTLEMENT OF DISPUTES
In the case of any claim, controversy or dispute arising out of, or in connection with this Contract
or any breach thereof, the following procedure for resolution of such claim, controversy or
dispute shall apply.
1 Notification
The aggrieved party shall immediately notify the other party in writing of the nature of the
alleged claim, controversy or dispute, not later than seven (7) days from awareness of the
existence thereof.
2 Consultation
On receipt of the notification provided above, the representatives of the Parties shall start
consultations with a view to reaching an amicable resolution of the claim, controversy or
dispute without causing interruption of the Works.
3 Conciliation
Where the representatives of the Parties are unable to reach such an amicable settlement,
either party may request the submission of the matter to conciliation in accordance with the
UNCITRAL Rules of Conciliation then obtaining.
4 Arbitration
Any claim, controversy or dispute which is not settled as provided under clauses 71.1
through 3 above shall be referred to arbitration in accordance with the UNCITRAL
Arbitration Rules then obtaining. The Parties shall be bound by the arbitration award
rendered in accordance with such arbitration as the final adjudication of any such controversy
or claim.
72 PRIVILEGES AND IMMUNITIES
Rev Oct 2000 35
Nothing in or relating to this Contract shall be deemed a waiver of any of the privileges and
immunities of the United Nations of which the UNHCR is an integral part.
APPENDIX I: FORMATS OF PERFORMANCE SECURITY
Rev Oct 2000 36
To:.................................................
[INSERT FULL NAME AND ADDRESS OF RR or BUREAU/DIVISION
DIRECTOR AT UNHCR]
WHEREAS.............................................................................................[INSERT NAME AND
ADDRESS OF THE CONTRACTOR] (hereinafter called "the Contractor") has undertaken, in
pursuance of Contract No........., dated................, to
execute...........................................................................[INSERT TITLE OF CONTRACT AND
BRIEF DESCRIPTION OF WORKS], (hereinafter called "the Contract");
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as
security for compliance with his obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby irrevocably affirm that we are the Guarantor and responsible to
you, on behalf of the Contractor, up to a total of...........................................[INSERT AMOUNT
OF GUARANTEE IN FIGURES AND IN WORDS], such sum being payable in the types and
proportions of currencies in which the Contract Price is payable, and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits
of .............................................[INSERT AMOUNT OF GUARANTEE] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the sum specified
therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract
or of the Works to be performed thereunder or of any of the Contract Documents which may be
made between you and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until twenty eight calendar days after issuance of the Certificate of
Final Completion.
SIGNATURE AND SEAL OF THE GUARANTOR
............................................................ ..................................................................
NAME OF BANK ..................................................................
ADDRESS ..................................................................
DATE ................................................................
PERFORMACE BANK GUARANTEE
Rev Oct 2000 37
PERFORMANCE BOND
By this Bond ...................................................................................................[INSERT NAME
AND ADDRESS OF THE CONTRACTOR] as Principal (hereinafter called "the Contractor")
and ................................................[INSERT
NAME, LEGAL TITLE AND ADDRESS OF SURETY, BONDING COMPANY OR
INSURANCE COMPANY] as Surety (hereinafter called "the Surety") are held and firmly bound
unto .....................................................[INSERT NAME AND ADDRESS OF EMPLOYER] as
Obligee (hereinafter called "the Employer") in the amount of.
........................................................[INSERT AMOUNT OF BOND IN FIGURES AND IN
WORDS], for the payment of which sum well and truly to be made in the types and proportions
of currencies in which the Contract Price is payable, the Contractor and the Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally,
firmly by these presents.
WHEREAS the Contractor has entered into a contract with the Employer dated for
................................................... [INSERT TITLE OF CONTRACT AND BRIEF
DESCRIPTION OF THE WORKS] in accordance with the documents, plans, specifications and
amendments thereto, which to the extent herein provided for, are by reference made part hereof
and are hereinafter referred to as the Contract.
NOW, THEREFORE, the Condition of this Obligation is such that, if the Contractor shall
promptly and faithfully perform the said Contract (including any amendments thereto) then this
obligation shall be null and void; otherwise it shall remain in full force and effect. Whenever the
Contractor shall be , and declared by the Employer to be, in default under the Contract, the
Employer having performed the Employer's obligations thereunder, the Surety may promptly
remedy the default, or shall promptly:
(1) complete the Contract in accordance with its terms and conditions; or
(2) obtain a bid or bids from qualified Bidders for submission to the Employer for completing the
Contract in accordance with its terms and conditions, and upon determination by the Employer
and the Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder and
Employer and make available as work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the Balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term " Balance of the Contract
Price", as used in this paragraph, shall mean the total amount payable by Employer to Contractor
under the Contract, less the amount properly paid by Employer to Contractor; or
(3) pay the Employer the amount required by Employer to complete the Contract in accordance
with its terms and conditions up to a total not exceeding the amount of this Bond.
Rev Oct 2000 38
The Surety shall not be liable for a greater sum than the specified penalty of this Bond.
No right of action shall accrue on this Bond to or for the use of any person or corporation other
than the Employer named herein or the heirs, executors, administrators, successors and assigns of
the Employer.
In testimony whereof, the Contractor has hereunto set his hand and affixed his seal, and the
Surety has caused these presents to be sealed with his corporate seal duly attested by the
signature of his legal representative, this.........day of..................2006
SIGNED ON: SIGNED ON:
ON BEHALF OF: ON BEHALF OF:
NAME &TITLE: NAME &TITLE:
1.4
04
.7
65
.9
16
.0
32
.3
7
40
6.1
57
.1
0
5.55 5.48 5.57 5.54 5.47 5.60
СЛАДКАРСКА КУХНЯ
ПАКЕТИРАНЕ
ВХОД ТРАНСПОРТНИ СЪДОВЕ
ЕКСПЕДИЦИЯ ГОТОВА ХРАНА
УМИВАЛНЯ ЗАЛА
УМИВАЛНЯ КУХНЯ
УМИВАЛНЯ ТРАНСПОРТНИ СЪДОВЕ
СЪХРАНЕНИЕ ЧИСТИ
ТРАНСПОРТНИ СЪДОВЕ
ХЛ.КАМЕРА
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ПОДГОТОВКА ПИЛЕТА
ПОДГОТОВКА ЯЙЦА
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СКЛАД СУХИ
ВХОД ПЕРСОНАЛ
ЗАРЕЖДАНЕ СУРОВИНИ
ИЗХВЪРЛЯНЕ ОТПАДЪЦИ
КУХНЯ
КОРИДОР
КОРИДОР
КОРИДОР
КОРИДОР
КОРИДОР
КОЛИЧКИ ЗА ТАБЛИ
С МРЪСНИ СЪДОВЕ
ПРЕДВЕРИЕ
ЛИНИЯ НА САМООБСУЖВАНЕ
ПО ЧАСОВИ ГРАФИК
БИТОВИ ПЕРСОНАЛ
ЖЕНИ
СЪБЛЕКАЛНЯ
БИТОВИ ПЕРСОНАЛ
МЪЖЕWC
ДУШ shower
ГЛ.ГОТВАЧ
ПРОДУКТИ
подов сифон
решеткарешетка
подов сифон
СТУДЕНА КУХНЯ
ТОПЛА
за конденза Ф50 за конденза Ф50 за конденза Ф50
за конденза Ф50
за конденза Ф50
за конденза Ф50
ГРТ
-18º/-22ºCХЛАД . КАМЕРА
МЕСО
ХЛАД . КАМЕРА
ПТИЦИ
ХЛАД . КАМЕРА
РИБА
0º/+2ºС
ХЛАД . КАМЕРА
ЯЙЦА
+5º/+10º С
ХЛАД . КАМЕРА
МЛЕЧНИ
КОЛБАСИ
ХЛАД . КАМЕРА
ЗАМРАЗЕНИ
ПРОДУКТИ
freezer frozen products
СКЛАД
ПЛОДОВЕ
ЗЕЛЕНЧУЦИ
+6º/+8º СХЛАД . КАМЕРА
ЗЕЛЕНЧУЦИ
Cold room meat Cold room
chickensCold room milk,
sausages
0º/+2ºС 0º/+2ºС +4º/+6ºС
КОРИДОР
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