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English Learners (EL)Gary Martin
EL (Title III) ConsultantONGL-Division of Learning Services
Diverse Learners Branch
BOY September 23 Begins 9 AM
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TOPICS Welcome Infinite Campus Overview of Title III Data User Rights and the IC Support Process Immigrant Data & Requirements for
Funding Eligibility Status Types for LEP (EL) and Definitions LEP Data & Requirements for Funding
Eligibility Data Extract and Critical Errors Transfers Q & A
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Why is accurate data so important? Meet the Office for Civil Rights program requirements for the
education of English Learners Provide KDE and the Title III Program data to help support
districts as they work with their English Learners and Immigrant students to:◦ Understand eligibility requirements for federal and state
funding◦ Choose a research-based educational approach ◦ Identify and assess these students◦ Develop and implement a research-based program of
services ◦ Provide appropriate staffing and resources ◦ Implement federal and state criteria for transitioning
students from services ◦ Monitor transitioned students ◦ Periodically evaluate and improve their program by
decision-making based on data
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INFINITE CAMPUS OVERVIEW Specific data elements for ELs must be
collected to ensure that accurate data will be used in federal reporting and as the basis for funding allocations
Data collection in IC includes student demographics, LEP Service type, ACCESS for ELLs® test scores, Instructional Accommodations and Assessment Accommodations
Users need to follow the 2013-14 IC Data Standards that explain each field for correct data entry!!
http://education.ky.gov/districts/tech/sis/Pages/KSIS-Data-Standards.aspx
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GENERAL INFORMATION FOR TITLE III DATA
• Immigrant information
Enrollment (Student Information> General> Enrollments)
• LEP Record, LEP Assessments, LEP Services, LEP Instructional and Assessment Accommodations
LEP Tab (Student Information> Program Participation> LEP)
• Home Primary Language, Birth Country, Date Entered U.S.
Demographics (Census> People)
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IMPORTANT: USER TOOL RIGHTS! To access Campus Tabs & Tools
discussed in this session:◦You may need additional tool rights to
access the features mentioned in this presentation
◦Contact your Infinite Campus District Point of Contact (POC) to obtain the proper tool rights if needed
◦http://education.ky.gov/districts/tech/sis/Pages/KSIS-District-Contacts.aspx
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SUPPORT PROCESS Infinite Campus Support Process
User Utilizes IC manuals and KDE/district policies and procedures to enter and review data; directs questions to teacher coach and/or building coach
Teacher Coach Answers questions related to a typical teacher’s professional scope (i.e., lesson planner, gradebook, etc.); escalates issues to the building coach
Building Coach Answers questions from all IC users at the school on IC related questions; escalates issues to the district coach
District Coach Typically provides policy and guidelines on IC access and usage; may coordinate training; has access to enter support tickets to the IC support desk
IC Support Desk Provides assistance on IC usage, tracks software bugs and requests for enhancements
KDE Guides overall development of IC; provides data standards and policies on KSIS system; supports districts with policy formation and training
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Immigrant Data and Requirements
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DEFINITION OF IMMIGRANT AN STUDENT
For Title III purposes, an immigrant student:◦is aged 3 through 21;◦was not born in any State, which is
defined by the US Department of Education as one of the 50 United States, Puerto Rico and the District of Columbia. (Adopted children from other countries and children born on military bases are included in this definition for Title III)
◦has NOT been attending one or more schools in any one or more States for more than 3 full academic years
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Federal Immigrant Awards go to eligible entities with significant increase as compared to the average of the two preceding fiscal years. LEA’s are awarded a base allocation determined by the number increased. Remainder of award distributed by the number of students served.
Immigrant and Title III LEP are awarded as separate Subgrants.
Immigrant Subgrants
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REQUIREMENTS: FUNDING To be eligible for Title III immigrant funding,
a student has to meet these conditions: ◦ the federal definition of immigrant children and
youth ◦ be enrolled in an elementary or secondary school◦ have a date in “Date Entered US School” in the
Demographics tab that is not more than 3 years
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Immigrant Data Fields Student Information>General>Enrollment
Tab>Enrollment Editor>State Reporting Fields
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Census>People>Demographics Tab
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LEP Data
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OVERVIEW OF LEP TAB
• Active LEP record. Basic LEP information.LEP
• LEP ACCESS assessment results.LEP Assessment
• Program types of services for LEP students. LEP Services
• Lists recognized effective instructional accommodations and allowable assessment accommodations for LEP students.
LEP Accommodations
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LEP Tab Path: Student Information>Program Participation>LEP
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LEP/EL: STATUS TYPES Not LEP–student who is screened for English language
proficiency because he/she comes from a non-English background, and upon initial assessment of English language proficiency scores Fully English Proficient (FEP).
LEP –student who has been federally defined and in Kentucky scores less than 5.0 on the W-APT Screener for grades 1-12; Kindergarten students do not exit until they reach FEP on the 1st grade ACCESS.
Exited LEP–a student, after having been designated LEP based on the initial assessment of English language proficiency, subsequently scores FEP on the ACCESS assessment of English language proficiency and enters a monitoring status for two years.
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Active LEP Record
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LEP
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Not LEP
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Exited LEP
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• LEP Extract (October 1)• Critical Errors Correction• Transfer Information
English Learners (LEP)
Gary Martin
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KY State Reporting >LEP Extract
Gary Martin
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Generating the Report
Gary Martin
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Kentucky LEP Extract Record
Gary Martin
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Critical Errors
Gary Martin
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Correcting LEP Service Type Critical Errors
Gary Martin
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LEP Services
Gary Martin
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Program Participation> LEP> LEP Services> Detail Editor
Gary Martin
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LEP Start Date
Gary Martin
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LEP Service Type
Gary Martin
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Parent Refuses Services
Gary Martin
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End Dating LEP Services
Gary Martin
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Printing Service History
Gary Martin
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Print Service History
Gary Martin
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Correcting Accommodations
Critical Errors
Gary Martin
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LEP Accommodations
Gary Martin
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Program Participation> LEP> LEP Accommodations> Detail Editor
Gary Martin
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LEP Accommodations Start Date
Gary Martin
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LEP Accommodation Type
Gary Martin
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End Dating Accommodations
Gary Martin
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Print Accommodations History
Gary Martin
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Accommodations Report
Gary Martin
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Home Language Errors/Warnings
Gary Martin
Critical Error: Home Language 0400: English (will not pull data)
Warning: Home Language 1630: Other (will pull data)
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Census> People
Gary Martin
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Home Primary Language
Gary Martin
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Home Primary Language
Gary Martin
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Date Entered U.S.
Gary Martin
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Transfer Students – Student Locator
Gary Martin
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Records Transfer Request
Gary Martin
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Former District Inbox
Gary Martin
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Records Release
Gary Martin
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Transfer Documents Screen
Gary Martin
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District Receiving RecordsNotice in Process Inbox
Gary Martin
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Student Records Released
Gary Martin
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LEP Import Wizard
Gary Martin
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LEP Confirmation
Gary Martin
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Extended Census Import Wizard
Gary Martin
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Extended Census Import Wizard
Gary Martin
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http://education.ky.gov/specialed/EL/Pages/default.aspx
http://education.ky.gov/AA/distsupp/Pages/EL-Testing.aspx
http://www.wida.us/index.aspx
Additional Resources
Gary Martin
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PD 360
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PD360
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PD360
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PD360 Videos
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PD360 Communities
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PD360 Communities
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PD360 Shared Resources
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PD360 Group Resources