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GmailHelpGuide
Createdby:KeithUnderwoodCreated:August16,2016
Revisionsby:UAAITServicesRevised:August17,2016
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GmailHelpGuideTableofContentsImportantNotices..................................................................................................................................................................5
GmailLabs......................................................................................................................................................................5
WarningaboutforwardingandreplyingtoemailsinGmail..........................................................................................5
AddingaPreviewPane...........................................................................................................................................................6
ChangeGmailUserButtonsfromIconstoText.....................................................................................................................7
Createrulestofilteryouremails............................................................................................................................................8
OrcreateanewfilterfromSettings...............................................................................................................................8
Choosewhetherrepliestoemailsaregroupedinconversationthreads(emailchains)oreachemailappearsseparatelyinyourinbox..............................................................................................................................................................................9
Creatingmultiplesignatureand/orcannedresponses(emailtemplates)...........................................................................10
EnableCannedResponses............................................................................................................................................10
SaveCannedResponses...............................................................................................................................................11
InsertingCannedResponsesintoEmail.......................................................................................................................12
*Reminder*..................................................................................................................................................................13
Howtocheckspelling...........................................................................................................................................................14
UnderstandingandusingLabels(Gmail’sversionofOutlookFolders)................................................................................15
Tocreatealabel:..........................................................................................................................................................15
Toeditalabel:..............................................................................................................................................................16
Deletealabel:..............................................................................................................................................................16
Addalabeltoamessageyoureceive:.........................................................................................................................16
Addalabeltoamessageyouarewriting:...................................................................................................................17
Moveamessagetoanotherlabel:...............................................................................................................................17
HowtoMuteorIgnoreconversationsfromgroupemails...................................................................................................17
Howtomuteaconversation:.......................................................................................................................................17
Howtofindamutedconversation:..............................................................................................................................17
Howtounmuteaconversation:...................................................................................................................................17
ArchiveamessageinGmail..................................................................................................................................................18
Archiveanemail:..........................................................................................................................................................18
Openthe“AllMail”label:.............................................................................................................................................18
Movearchivedmessagesbacktoyourinbox:..............................................................................................................18
SoundNotificationsfornewemail.......................................................................................................................................19
SearchingforEmails.............................................................................................................................................................20
RecallanemailwithUndoSend...........................................................................................................................................21
First,turnonUndoSend..............................................................................................................................................21
Undosendingyourmessage........................................................................................................................................21
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CreatingContacts.................................................................................................................................................................22
Howtoenteracontact:...............................................................................................................................................22
Howtoenteracontactfromanemail:........................................................................................................................22
Creatingcontactgroups.......................................................................................................................................................23
Howtocreateacontactgroup:....................................................................................................................................23
Addacontacttoagroup:.............................................................................................................................................23
Removeacontactfromagroup:..................................................................................................................................23
ImportantNoteaboutdeletingcontacts:....................................................................................................................23
Renameagroup...........................................................................................................................................................24
Deleteagroup..............................................................................................................................................................24
AddingtheGoogleCalendarwidgettoyourEmailinbox....................................................................................................25
ChangingyourInboxType(e.g.separatingemailsbetweenReadandUnreadMessages).................................................26
KeepingTrackofImportantEmailsUsingtheStarSystem..................................................................................................28
AddaStartoaMessage...............................................................................................................................................28
UseMultipleStarDesignsonYourMessages..............................................................................................................30
FindStarredMessages.................................................................................................................................................31
FindMessageswithaParticularTypeofStar...............................................................................................................31
UsingGoogleTasks...............................................................................................................................................................32
AddaTask....................................................................................................................................................................32
CreateaTaskfromanEmail.........................................................................................................................................33
ReorderTasks...............................................................................................................................................................34
AddTaskstotheMiddleofYourTaskList....................................................................................................................35
CreateSubtasks............................................................................................................................................................36
AddDetailstoaTask....................................................................................................................................................36
MinimizetheTasksWindow........................................................................................................................................38
RenameaTaskList.......................................................................................................................................................39
PrintorEmailaTaskList...............................................................................................................................................40
CreateAdditionalTaskLists.........................................................................................................................................41
SwitchtoaDifferentTaskList......................................................................................................................................42
CheckOffCompletedTasks..........................................................................................................................................43
ClearCompletedTasks.................................................................................................................................................44
ViewHiddenCompletedTasks.....................................................................................................................................45
DeleteaTask................................................................................................................................................................46
ViewYourListinaPop-OutWindow...........................................................................................................................47
Showingandhidinglabels(i.e.folderssuchasSpam).........................................................................................................48
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HowtosaveanemailastextorPDF....................................................................................................................................49
FAQsprovidedbytheUniversity..........................................................................................................................................50
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ImportantNoticesGmailLabsSomeofthefeaturesyoucanaddtomakeGmailmoreuserfriendlyarecalledLabs.Thisbasicallymeanstheyarenotpermanentfeaturesandmaychange,break,ordisappearatanytime.SomeofthefeaturescoveredinthishandoutareLabs.*Remember*Ifonebreaks,youmaynotbeabletoaccessyourinbox.Usethefollowinglinkifyoufindyoucan’taccessyourinboxbecauseoneoftheLabsfeaturesbroke.http://mail.google.com/mail/u/0/?labs=0
WarningaboutforwardingandreplyingtoemailsinGmail
InOutlookwhenreplyingorforwardinganemail,itisveryclearyouaresendingtheentirethreadofemailsandyouhavetheopportunitytoedittheemail.
WhenforwardingorreplyingtoanemailinGmail,youareactuallyforwardingtheentirethreadofemailsofthatparticularconversation.Recentlythereceiverofaforwardedemailwasaccidentlysenttheentirethreadofaconversationandsawcommentsnotmeantforher.
Beawareofwhatthreadsyousendwhenforwardingandreplyingtoemails.Whenindoubt,composeanewemail.
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AddingaPreviewPane1.ClickonthegeariconintherighthandcornerofGmail
2.ThenchooseSettings,onceinSettingschooseLabs
3.IntheSearchforalabboxtypeinPreview.Youshouldthenseetheimageanddescriptionbelow.
4.ChooseEnable5.ClickSaveChanges.6.Youcanarrangethepreviewpaneverticallyorhorizontally,usingthedrop-downmenuontheright.Seeimagebelow.
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ChangeGmailUserButtonsfromIconstoText
Thisisthegeneralappearance:
Ifyouwouldlikefortheiconstoappearastext:
Followtheseinstructions:
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Createrulestofilteryouremails
OrcreateanewfilterfromSettings.
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Useaparticularmessagetocreateafilter
Choosewhetherrepliestoemailsaregroupedinconversationthreads(emailchains)oreachemailappearsseparatelyinyourinbox.Whenpeoplereplytoanemail,Gmailgroupsresponsestogetherinconversations(i.e.emailchains)withthenewestemailontop.Ifyouleave“ConversationView”onanemailchainwillbreakoffintoanewemailonlyifthesubjectlinechangesorthechaingetstomorethan100emails.ToturnConversationViewoff:
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Creatingmultiplesignatureand/orcannedresponses(emailtemplates)EnableCannedResponses
1:InGmail,clicktheGearIcon ,thenclickSettings:
2:ClickthetabthatsaysLabs.
Step3:Searchtheterm"cannedresponses,"clickEnable,thenSaveChanges.
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SaveCannedResponsesWehaveactivatedGmailcannedresponses.Nowweneedtosavethemtouseforlater.Instructionsbelow:
Step1:StartanewemailbyhittingCompose.
Step2:Typetheemailtemplate,signature,orcannedresponseyouwanttosaveasatemplate.
Step3:Clickthedownarrowonthebottom-right-handcornerofthecomposewindow,hoveroverCannedresponses,thenclickNewcannedresponse…
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Step4:Anewwindowwillpopupwherewecannamethecannedresponse.
InsertingCannedResponsesintoEmailNowhere'showtoinsertthesavedresponseintoanewemail:Step1:StartanewemailbyhittingCompose.Step2:Clickthedownarrowonthebottom-right-handcornerofthecomposewindow,hoveroverCannedresponses,thenclickonthecannedresponsename(inthiscase,"Exampletemplate")undertheInsertsection.
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Step3:Aftertheresponseispasted,addyourrecipient,andclicksend!
*Reminder*Whatevernameyougivetoacannedresponse(inthisexampleitwas“ExampleTemplate”),itwillbeenteredintothesubjectline.Besuretoeditthesubjectlineifneededafterinsertingthecannedresponseorcompletethesubjectlinebeforeusingthecannedresponse.
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Howtocheckspelling
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UnderstandingandusingLabels(Gmail’sversionofOutlookFolders)Labelsaremuchlikefoldersinotheremailclients.Thenicethingaboutlabelsisthatasingleemailcanhavemultiplelabels,soyoudon’thavetocopyyourmessageintovariousfoldersifitneedsmorethanonecategory.Youcanalso“move”emailstolabelshaveanemptyinbox.
Tocreatealabel:
1.Tocreateanewcustomlabelthatwillbethemainfolder,clickMoreinthelistoflabelsontheleftsideofthemainGmailscreen.
2.Whenthelistexpands,clicktheCreatenewlabellink.
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3.EnteranameforthelabelinthePleaseenteranewlabelnameeditboxontheNewLabeldialogbox.ClickCreatetofinishcreatingthenewlabel.
Toeditalabel:
Deletealabel:
Addalabeltoamessageyoureceive:
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Addalabeltoamessageyouarewriting:
Moveamessagetoanotherlabel:
HowtoMuteorIgnoreconversationsfromgroupemailsIfyou'repartofalongmessageconversationthatisn'trelevant,youcanmutetheconversationtokeepallfutureadditionsoutofyourinbox.
Howtomuteaconversation:
Whenyoumuteaconversation,newmessagesaddedtotheconversationbypassyourinboxsothattheconversationstaysarchived.
Mutedconversationswillonlypopbackintoyourinboxreadyforyourattentionifanewmessageintheconversationisaddressedtoyouandnooneelse,orifyou'readdedtothe"To"or"Cc"lineinanewmessage.
Anyrelevantfiltersyouhavesetupwillstillbeappliedtomutedmessages.
Howtofindamutedconversation:Ifyouneedtofindamutedconversation,orifyouaccidentallymutedathread,don'tworry.Mutedmessagesarenotmarkedasread,andarestillsearchable.Youcantypeis:mutedintoyourGmailsearchboxtofindallmutedconversations.
Howtounmuteaconversation:Ifyounolongerwantaconversationtobemuted,therearetwowaystounmuteitsothatfuturemessageswillbedeliveredtoyourinbox:
Selecttheconversation,clicktheMorebuttonandselectUnmute.ClicktheXonthe"Muted"label.
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ArchiveamessageinGmailIfyouwanttocleanupyourinboxwithoutdeletingyouremails,youcanarchivetheemails.Whenyouarchiveanemail,itgetsmovedfromyourinboxtoalabelcalled"AllMail"andisn'tdeleted.Ifsomeonerepliestoamessageyou'vearchived,themessagewillcomebacktoyourinbox.
Archiveanemail:
1. OpenGmail.2. Openthemessageorchecktheboxtotheleftofit.Toarchivemultipleemails,checktheboxnexttoallemails
youwanttoarchive.3. Nearthetopofthepage,clickArchive .
Openthe“AllMail”label:
TheAllMaillabelisaddedtoeverymessage.Ifamessagehasbeenarchived,youcanfinditbyopeningtheAllMaillabel.
1. OpenGmail.2. Ontheleftsideofthepage,hoveryourmouseoverthelabellist.3. Atthebottomofthelist,clickMore.Youmayneedtoscrolldowntoseeit.4. ClickAllMail.
Movearchivedmessagesbacktoyourinbox:
1. OpenGmail.2. Openanemailmessage.3. ClickMovetoInbox.
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SoundNotificationsfornewemail
Unfortunately,aftersomediggingitappearsthatGmaildoesnotsupportasoundnotificationfornewemailsasOutlookdid.Youcan,however,downloadawebbrowseraddonthroughGoogleChrome(https://chrome.google.com/webstore/category/extensions)orFirefox(https://addons.mozilla.org/en-US/firefox/)forthisfeature.Besuretoreadproductreviewsbecauseadd-onsarenotalwaysdevelopedbyGoogleorFirefox,andsometimesaremoretroublethantheyareworth.
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SearchingforEmails
Tosearchforemailsyousimplyenterornameorwordintothesearchbar.Youcanalsoclickonthedropdownarrowtoenterparametersforadetailedsearch.
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RecallanemailwithUndoSend
Ifyouturn"UndoSend"on,youcanretractamessagerightafteryousentit.
First,turnonUndoSend
1. Onyourcomputer,openGmail.2. Inthetopright,clickSettings .3. ClickSettings.4. Inthe"UndoSend"section,checktheboxnextto"EnableUndoSend."5. Inthe"Sendcancellationperiod"section,settheamountoftimeyouwanttodecideifyouwanttounsendan
email.6. Atthebottomofthepage,clickSaveChanges.
Undosendingyourmessage
AfteryouturnonUndoSend,youcancancelsendinganemail.
1. Afteryousendamessage,you'llseethemessage"Yourmessagehasbeensent"andtheoptiontoUndoorViewmessage.
2. ClickUndo.
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CreatingContactsThereafewwaystosaveacontact.
Howtoenteracontact:1. ClickontheMaildropdownarrowOR1.ClicktheWaffleiconintheupperrightCornerandchooseContacts.
2. FromthedropdownchooseContacts.3. ClickNewContacttoaddContactdetails.
Howtoenteracontactfromanemail:1. Hoveroverthenameofthesenderwiththecursor.2. Anewwindowshouldappear.Seebelow.
3. ClickContactinfoandthenentercontactdetails.4. Note:IfyouclickEmailsnexttoContactInfoallemailsfromthecontactwillthenappearinyourinbox.
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Creatingcontactgroups
Howtocreateacontactgroup:
1. GotoGoogleContacts.2. Ontheleft,clickNewgroup.3. Typeanewgroupname.4. ClickOK.
Addacontacttoagroup:
1. GotoGoogleContacts.2. Nexttothecontact’sname,checkthebox.3. Atthetop,clickGroup .
4. Checkthegroupsyouwanttoaddyourcontactto.Removeacontactfromagroup:
1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Nexttothecontactnameyouwanttoremove,checkthebox.4. Atthetop,clickGroup .5. Acheckedboxwillbenexttoanygroupthecontactisin.Toremoveacontactfromagroup,uncheckthegroup.6. ClickApply.
ImportantNoteaboutdeletingcontacts:RememberthatMyContactsisthemainhubofallyourcontacts.ThecontactRobinWahto,intheimagebelow,ischeckedforbothMyContactsandAHSDirectory.IfMyContactsisuncheckedandonlyAHSDirectoryischecked,RobinWahtoisthenonlysavedinAHSDirectory.IftheAHSDirectorygroupisdeleted,thecontactRobinWahtoisdeletedentirely,includingfromMyContacts.So,longstoryshortallcontactsshouldbechecked(saved)inMyContacts.
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Renameagroup
1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Atthetop,clickMore Renamegroup.4. Typeanewgroupname.5. ClickOK.
Deleteagroup
1. GotoGoogleContacts.2. OntheleftunderMyContacts,clickagroup.3. Atthetop,clickMore Deletegroup.4. ClickOK.
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AddingtheGoogleCalendarwidgettoyourEmailinbox1.ClickonthegeariconintherighthandcornerofGmail
2.ThenchooseSettings,onceinSettingschooseLabs
3.IntheSearchforalabboxtypeinCalendar.Youshouldthenseetheimageanddescriptionbelow.
4.ChooseEnable5.ClickSaveChanges.6.Youcanchangethecalendartoalwaysshowaminicalendarinadditiontoshowingthecurrentday’sevents.TodothatClickOptionsandthecheckShowminicalendar.Seeimagesbelow.
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ChangingyourInboxType(e.g.separatingemailsbetweenReadandUnreadMessages)
InboxstylesallowyoutoorganizeyourGmailinboxinthewaythatsuitsyoubest.Youcanorganizeyourinboxintosectionssuchas“Unread,”“Starred,”and“Important.”
Tochangetoadifferentinboxstyle,opentheSettingsscreenandclicktheInboxtab.
IntheInboxtypesection,selectthetypeofinboxyouwanttousefromthedrop-downlist.
Eachtypeofinboxhasitsownsettings.OnceyouselecttheInboxtype,thesettingsforthattypedisplaybelowtheInboxtypeselection.MakeyourchangestothesettingsandclickSaveChanges.
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Youcanalsoquicklychangesomeoftheinboxstylesettingsrightinyourinboxclickingthedownarrowthat’slocatedatthefarrightofeachsectionheading.
Feelfreetoexperimentwiththedifferentinboxstylestoseewhatworksbestforyou.Youcanalwaysswitchbacktothedefaultifyouchangeyourmind.
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KeepingTrackofImportantEmailsUsingtheStarSystem
Gmail’sstarsystemallowsyoutomarkyourmostimportantemailssoyoucaneasilyfindthemlater.Bydefault,starredmessagesarelabeledwithayellowstar,butyoucanaddothercolorandtypesofstars.
Starsdisplaytotheleftofthesender’snameinyourinbox.
AddaStartoaMessage
Toaddastartoamessageinyourinbox,clickthestariconnexttothesender’sname,aspicturedabove.
Youcanalsoaddastartoamessagewhileit’sopen.Todothis,clickthestariconintheupper-rightcornerofthemessagetotherightofthedate.Inconversations,itwillbetotherightofthefirstmessageatthetopoftheconversation.
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Toaddastartoamessageyouarecomposing,clickthe“Moreoptions”arrowinthelower-rightcornerofthe“Compose”window.
Moveyourmouseoverthe“Label”optionandthenselect“Addstar”fromthesubmenu.
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Inyour“SentMail”label,themessageyousentisstarred.
UseMultipleStarDesignsonYourMessages
Gmailallowsyoutousemultiplecolorsandtypesof“stars”todifferentiatemessagesfromoneanother.
Thisfeatureisusefulifyouwanttomarkmultiplemessageswithvaryinglevelsofimportance.Forexample,youmightuseapurplestarformessagesyouwanttoreadagainandaredexclamationpointformessagesyouneedtofollowupon.
Clickthe“Settings”buttonandselect“Settings”fromthedrop-downmenu.Onthe“General”tab,scrolldowntothe“Stars”section.Dragiconsfromthe“Notinuse”sectiontothe“Inuse”sectiontoadddifferenttypesofstars.Ifyouhavemorethanonetypeofstarinuse,clickingthestariconnexttoanemailmessagecyclesthroughallthestarsinuse.Ifyoustaramessagewhileit’sopen,onlythefirststartypeisapplied.
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FindStarredMessages
Toseeallyourstarredmessages,clickthe“Starred”labelontheleftsideofthemainGmailwindow.Youcanalsosearchforstarredmessagesbytyping“is:starred”inthe“Search”box.
FindMessageswithaParticularTypeofStar
Ifyou’veusedseveraldifferenttypesofstarstomarkyourmessages,youcansearchforaparticulartypeofstar.Todothis,searchusing“has:”withthestar’sname(e.g.,“has:red-bang”).
Tofindoutthenameofaparticularstar,accessthe“General”tabonthe“Settings”screenandhoveryourmouseoverthedesiredstartype.Thenameofthestardisplaysinapopup.
ThereisalsoalistofstarnamesintheAdvancedsearchhelptopicinGmail’shelp.
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UsingGoogleTasksAddaTask
ToaddataskininyourGmailaccountusingGoogleTasks,clickthedownarrowonthe“Mail”menuintheupper-leftcorneroftheGmailwindowandselect“Tasks.”
The“Tasks”windowdisplaysinthebottom-rightcorneroftheGmailwindow.Noticethatthecursorisblinkinginthefirstblanktask.Ifthecursorisnotblinkinginthefirstemptytask,movethemouseoveritandclickinit.
Thentypedirectlyinthefirstblanktask.
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Onceyou’veaddedatask,youcanclicktheplusicontocreateadditionaltasks.Pressingreturnafterenteringataskalsocreatesanewtaskdirectlybelowit.
CreateaTaskfromanEmail
Youcanalsoeasilycreateataskfromanemail.Selecttheemailyouwanttoaddasatask.Clickthe“More”actionbuttonandselect“AddtoTasks”fromthedrop-downmenu.
Gmailautomaticallyaddsanewtaskusingthesubjectlineoftheemail.Alinktothe“Relatedemail”isalsoaddedtothetask.Clickingthelinkopenstheemailbehindthe“Tasks”window.
YoucanalsoaddadditionaltexttothetaskorchangethetextinputbyGmailsimplybyclickinginthetaskandtypingorhighlightingtextandreplacingit.
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Noticethatthe“Tasks”windowstaysopenevenasyounavigatethroughyouremailinthebackground.Usethe“X”buttonintheupper-rightcornerofthe“Tasks”windowtocloseit.
ReorderTasks
Taskscanbeeasilyreordered.Simplymoveyourmouseoverthetaskonthefarleftsideuntilyouseeadottedborder.
Clickanddragthatborderupordowntomovethetasktoadifferentpositioninthelist.
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AddTaskstotheMiddleofYourTaskList
Youcanalsoorderyourtasksbyinsertingnewtasksintothemiddleofthelist.Ifyouputthecursorattheendofataskandpress“Enter,”anewtaskisaddedafterthattask.Ifyoupress“Enter”withthecursoratthebeginningofatask,anewtaskisinsertedbeforethattask.
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CreateSubtasks
Ifoneofyourtaskshassubtasks,youcaneasilyaddthesesubtaskstothetask.Addthesubtaskunderataskandthenpress“Tab”toindentit.Press“Shift+Tab”tomoveataskbacktotheleft.
AddDetailstoaTask
Sometimesyoumightwanttosimplyaddnotesordetailstoataskwithoutcreatingsubtasks.Todothis,moveyourmouseoverataskuntilanarrowdisplaystotherightofthetask.Clickonthearrow.
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Awindowdisplaysallowingyoutoselectaduedateforthetaskandtoenternotes.Toselectaduedate,clickthe“Duedate”box.
Acalendardisplays.Clickadatetospecifyaduedateforthetask.Usethearrowsnexttothemonthtomovetodifferentmonths.
Thedateisinsertedintothe“Duedate”box.Toaddnotestothetask,typethemintheeditboxbelowthe“Duedate”box.Whenyouaredone,click“Backtolist.”
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Thenoteandduedatedisplayonthetaskaslinks.Clickingoneitherlinkallowsyoutoeditthatpartofthetask.
MinimizetheTasksWindow
Whenyoumoveyourmouseoverthetitlebarofthe“Tasks”window,itbecomeahand.Clickingthetitlebarminimizesthe“Tasks”window.
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Clickingthetitlebaragainopensthe“Tasks”window.
RenameaTaskList
Bydefault,yourtasklististitledwiththenameofyourGmailaccount.However,youcanchangethis.Forexample,maybeyouwantseparatetaskslistsforworkandpersonal.
Torenameatasklist,clickthe“Switchlist”iconinthelower-rightcornerofthe“Tasks”windowandselect“Renamelist”fromthepopupmenu.
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Enteranewnameforthecurrenttasklistinthe“Renamelist”toeditboxonthedialogboxthatdisplays.Click“OK.”
Thenewnamedisplaysinthetitlebarofthe“Tasks”window.
PrintorEmailaTaskList
Youcanprintatasklistbyclicking“Actions”andselecting“Printtasklist”fromthepopupmenu.
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Youcanemailatasklisttoyourselfortosomeoneelseusingthe“Emailtasklist”optiononthe“Actions”popupmenu,picturedabove.
CreateAdditionalTaskLists
Nowthatyou’verenamedyourinitialtasklist,youcanaddanotheroneforadifferentuse,suchasforpersonaltasks.Todothis,clickthe“Switchlist”iconagainandselect“Newlist”fromthepopupmenu.
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Enteranameforthenewlistinthe“Createanewlistnamed”editboxonthedialogboxthatdisplays,thenclick“OK.”
ThenewlistiscreatedandGmailautomaticallyswitchestothenewlistinthe“Tasks”window.
SwitchtoaDifferentTaskList
Youcaneasilyswitchtoanothertasklistbyclickingthe“Switchlist”iconandselectthenameofthedesiredlistfromthepopupmenu.
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CheckOffCompletedTasks
Whenyou’redonewithataskyoucancheckitoff,indicatingyouhavecompletedit.Tocheckoffatask,selectthecheckboxtotheleftofthetask.Acheckmarkdisplaysandthetaskiscrossedout.
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ClearCompletedTasks
Toclearorhidecompletedtasksfromyourtasklist,click“Actions”atthebottomofthe“Tasks”windowandselect“Clearcompletedtasks”fromthepopupmenu.
Thecompletedtaskisremovedfromthelistandanew,emptytaskisaddedbydefault.
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ViewHiddenCompletedTasks
Whenyoucleartasksfromatasklist,theyarenotcompleteddeleted.Theyaresimplyhidden.Toviewhidden,completedtasks,click“Actions”andselect“Viewcompletedtasks”fromthepopupmenu.
Completedtasksforthecurrentlyselectedtasklistaredisplayedbydate.
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DeleteaTask
Youcandeletetasksyouhavecreated,whethertheyaremarkedascompletedornot.
Todeleteatask,clickthecursorinthetextofthetasktoselectit,andclickthe“Trash”iconatthebottomofthe“Tasks”window.
NOTE:Deletionsoftaskstakeeffectimmediatelyinyour“Tasks”window.However,Googlesaysthatresidualcopiesmaytakeupto30daystobedeletedfromtheirservers.
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ViewYourListinaPop-OutWindow
Youcanviewyourtasksinaseparatewindowyoucanmovearound.Ifyouhavealargeenoughscreen,thisisusefulsoyoucanseetheentireGmailwindowwithoutitbeingblockedbythe“Tasks”window.
Tomakeaseparate“Tasks”window,clickthe“Pop-out”arrowatthetopofthe“Tasks”window.
The“Tasks”windowbecomesaseparatewindowfromthebrowserwindow.Allthesamemenusandoptionsareavailableincludingthe“Pop-in”buttonthatallowsyoutoreturnthe“Tasks”windowtothelower-rightcornerofthebrowserwindow.
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Showingandhidinglabels(i.e.folderssuchasSpam)
Youcanhidelabelsifyoudonotwanttoseethem.
1.ClickonthegeariconintherighthandcornerofGmail
2.ThenchooseSettings,onceinSettingschooseLabels
3.ThenifyouwanttoshowafoldersuchasSpam,clickshow.
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HowtosaveanemailastextorPDF
TocreateaPDFfromamessageorconversationwhenyouareusingChrome,choosePrintorPrintAlloptioninGmail,thenclick"Change"intheChromeprintdialogue.Chooseeither"SaveasPDF"or"SavetoGoogleDrive",dependingonwhetheryouwanttosavethedocumentlocallyoronthecloud.
Anotheroptionistosavetherawemailtext.Use"Showoriginal"fromthemenunexttotheReplybuttontoopentherawmessage.Then,useyourbrowser's"Saveas"functiontosaveit.Isuggestgivingthefileanextensionof".eml"tohelpyourcomputerknowhowtoopenit.
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FAQsprovidedbytheUniversity
HereisalinktoFAQSprovidedbytheuniversity:
https://www.uaa.alaska.edu/google-migration
https://www.alaska.edu/google/faqs/general/#mail