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Going Digital
Anne Partridge
Systems Librarian
Cranfield University, UK
European Unicorn User Group Madrid - September 2000
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What I’ll Be Covering
European Unicorn User Group Madrid - September 2000
• Introduction to Cranfield University
• Information & Library Services at Cranfield
• Why create a Digital Media Archive with Hyperion?
• A Guided Tour of Hyperion
• Installation & Implementation at Cranfield University - what’s happened so far and what issues have been raised ?
• What's in store?
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Cranfield University• Established 1946 as first postgraduate College of Aeronautics in the UK. Granted University status in 1969.
• Now Western Europe’s largest academic centre for strategic and applied research, design and development.
• Principal activities are post-graduate teaching, research and continuing professional development.
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Cranfield University
• Leading international position in the following sectors: Advanced Engineering & Materials, Aerospace & Avionics, BioScience & Technology, Defence, Energy, Management & Social Policy, Marine Technology & Manufacturing.
• Situated on three campuses: Cranfield, Silsoe and the Royal Military College of Science at Shrivenham.
• Small, ~ 3,100 students (77% postgraduate)
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Information & Library Services• Provided by five libraries on three sites
• Went live with Unicorn in December 1998; currently at 99.2.4.2 on live server; 99.4 on test server (WorkFlows and WebCat)
• Cranfield / Silsoe Webcat - http://unicorn.central.cranfield.ac.uk/uhtbin/webcat
• RMCS Webcat - http://unicorn-u.rmcs.cranfield.ac.uk:8080/
• Purchased Hyperion in October 1999, first European implementation in January 2000.
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Information & Library Services
• Pushing forward the use of digital resources and their integration with print-based information resources to provide simple access for users.
• AERADE subject portal (http://aerade.cranfield.ac.uk)
• access to over 3,000 electronic journals
• ~ 100 databases providing specialised, subject based information (many full text)
• EURILIA project
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Creating a Digital Media Archive...
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Digital Information
• Amount of digital information is escalating
• Ability to turn digital data into organised knowledge to support learning, teaching and research
• Recognised need for a University wide system enabling us to acquire, organise, catalogue, index and preserve digital information
• Recognised need to control access to this system to protect intellectual property
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Non-digital information
• Paper, photographs, microfilm, microfiche, video, audio, maps, drawings, large paper formats, slides, works of art, 3D objects.
• By digitising selected collections, we hope to :
• Open up new avenues of research
• Enable wider potential access
• Integrate many different media / collections into one access point
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WebCat allows you to link to electronic documents via the 856 field so why invest in Hyperion?
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Benefits of using Hyperion• Persistent URL to multiple objects
• Persistent URL for external links
• Hierarchy to store and browse objects
• Metadata records containing supplementary text
• Full text indexing of metadata records
• Clarit NLP search engine indexes entire documents
• Security control
• Integration with Unicorn Library Management System; provides a single user interface for print and digital resources
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•Enhanced access for users
•web-based interface enabling remote and local use
•multiple user access
•available 24 hours, 7 days a week
• Enhanced searching - using bibliographic catalogues, descriptive metadata, and full-text.
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Perceived Benefits - Users
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• Increased prestige for the Library by employing the latest proven technologies to enhance the role of the Library within the University and world-wide
• Preservation of rare and fragile material
• Staff development
• Improved usage metrics for electronic resources
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Perceived Benefits - Library
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• Cost-effective consolidation of information resources - both from a management and provision / cost aspect
• Enterprise wide information sharing
• Development of the University’s e-business vision
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Perceived Benefits - University
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A Guided Tour...
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• Hyperion Manager Module
• Hyperion Gateway
• Hyperion Hierarchy Manger
• Hyperion Metadata Manager
• Hyperion Media File Manager
• Hyperion Media Text Index Manager
• Hyperion Access Manager
• Hyperion Web Client Interface
• Hyperion Import Facility
• Hyperion System Application Program InterfaceEuropean Unicorn User Group Madrid - September 2000
Hyperion Modules
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Searching the Catalogue...
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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Structure of the 856 tag
|fIARC:<Altid>|zInformation for users
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Browsing the Archive...
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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Searching the Archive...
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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European Unicorn User Group Madrid - September 2000
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Linking to items from elsewhere….
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http://server address/uhtbin/hyperion/altid
http://unicorn.central.cranfield.ac.uk/
uhtbin/hyperion/SWP1099
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Hyperion GUI Client
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European Unicorn User Group Madrid - September 2000
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• All the Hyperion Administrators I’ve talked to agree, its simple, straight forward and compared to Unicorn a bit of a doddle!
• Three reports scheduled each night to maintain the indexes.
• Hyperion has separate servers (3) to Unicorn and these aren’t yet included in the automatic halt and run script - (due to come in with Unicorn 2000)
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Administration
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• Five day Strategic Workshop
• Purchase of new hardware
• Systems Administration Training
• Configuring system parameters - e.g. metadata (Dublin Core)
• Developing workflows
• Inputting the metadata, digitising the materials, linking to the catalogue
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The First Few Steps
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Dublin Core
…is a standardised set of basic fields, called metadata elements, that are considered the most useful in idenitfying a particular digital object. The 15 core fields of the Dublin Core format provide a succinct description of a digital object.
…fully supported in Hyperion
…still developing (see http://purl.org/DC/)
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Workflows
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Preparation
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• Underestimated task
• Remove staples / paper clips
• Unfold / flatten pages
• Remove security tags
• Batch by quality / colour
• Reduce oversize originals
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Scanning Resolution
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• Measured in dots per inch (dpi)
• 200 x 200 dpi legible for most documents
• 300 x 300 dpi for small text and recognition
• 2 x resolution = 4 x file size
• B&W A4 page at 200 dpi =0.48MB
• Greyscale A4 page at 200dpi = 3.87 MB
• 24 bit colour A4 at 200 dpi = 11.6 MB
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Output options
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• Hyperion can deal with multiple file types: image file (TIFF, JPEG), Adobe PDF, Text Files (ASCII, .txt), comma delimited files (MS Access), Tagged file formats (HTML but not XML at present), Digital Video and Audio- (MPRG, QuickTime), Virtual Reality (VRML, QuickTime).
• Standardised on jpeg for images
• and for text - pdf-image & text (original bitmap is used to display and recognized (OCR) text is hidden behind as invisible second layer for searching.
• Archive scanned materials in TIFF format
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Quality Control
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• Established Quality Control Criteria
• Built into multiple points in the workflow
• On-the-fly at whilst scanning
• Post-scan image checking
• Sample or 100%
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In-house vs out-sourcing
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• Need to decide whether in-house scanning or out-sourcing to an external bureau would be more appropriate.
• Out-sourcing: originals not capable of being scanned in house, ie bound volumes or intended product is particularly complex.
• In-house: collection cannot be moved out of the institution, collection badly organised, needs to take pplace in small amounts over a long period, simple task.
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Scanners
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• Wide variety of scanners on market
• Rotary / flat bed / planetary / hand held
• Take different types and sizes of document
• Single or double sided / automatic feed
• Different throughput speed
• Colour / black & white / scanning resoultion
• Range of price / performance options
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Copyright
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• In the UK information and guidelines can be obtained from the Copyright Licensing Agency. Their web site at http://www.cla.co.uk contains information on electronic copying and digital use of copyright material
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The Future
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• Completion of pilot projects is expected in a fairly tight timescale.
• Other projects to follow -
• PHD theses
• School of Mechanical Engineering / School of Water Science Lecture notes (restricted access)
• British Library funded research project into Management of Access of Grey Literature (http://www.magic.ac.uk) includes digitisation of entire Aeronautical Research Council reports collection
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Need More Info?• http://www.sirsi.co.uk
• http://www.sirsi.com
• both give information on the product and the ability to look at a demo system
• Unicorner Vol. 19 No. 2, Spring 2000 is almost entirely dedicated to Hyperion
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Need More Info?Anne Partridge
Systems Librarian
Kings Norton Library
Cranfield University
Cranfield
Bedfordshire, MK43 0AL
Tel: +44 (0) 1234 750111 ext.3714
Fax: +44 (0) 1234 752391
Email: [email protected]
European Unicorn User Group Madrid - September 2000
Nick Phipps
SIRSI
Unicorn House
Station Close
Potters Bar
Herts EN6 3JW
Tel: 01707 858000
Fax: 01707 858111
Email: [email protected]