Graduate Studies Office (GSO)Registrar ’s Office (RO)
Sarah Hildebrandt, Director, Graduate Academic Services
Ray Darling, University Registrar
Graduate Student Lifecycle• Recruitment
• Admissions
• Financial Aid & Awards
• Student Records
• Academic regulations (Academic Calendar)
• Graduate Professional Skills
• Thesis (including Three-Minute Thesis competition)
• Graduation and Convocation
• Postdocs (Postdoctoral Office)
Key statistics
2014/15
Applications/Offers/New Students (annual, headcount) 9,400/3,300/2,300
Academic Programs 190+
Enrolment (headcount, graduate) 5,200
Percentage of international students (graduate) 34%
Graduate Tuition and Grant Income $98 million
Graduate Awards $99.6 million
Degrees Awarded (annual) 1700
Thesis (annual collection) 990
Graduate Studies Office administrative staff 25+
3
Admissions
• High percentage of international students – complex transcript and credential assessment, sponsorships agreements
• Admissions systems
• Early offers important
Records
• Student academic records in Quest
• Document management (OnBase)
• Thesis submissions and graduation/convocation
Scholarships & Awards
• Internal and external awards (e.g. NSERC, SSHRC, CIHR, OGS)
• Eligibility, adjudication processes
• Awards payments
• Development of new awards (e.g. donor-funded)
• Bursaries (financial need)
• Awards database and other resources
Communications & Postdoctoral Affairs
• Marketing (Discover Graduate Studies)
• GSO website, Twitter, Facebook, enews
• Graduate Professional Skills (GRADventure, Three Minute Thesis)
• Postdoctoral Fellows
• Graduate Studies Academic Calendar and program change processes
Registrar’s OfficeOverarching Goal
• “We make academic dreams come true”
• Three principles:
• Academic & Financial Integrity
• Client-Centred Approach
• Employee Satisfaction
Scope of Operations
• Marketing & Undergraduate Recruitment
• Undergraduate Admissions
• Undergraduate Records
• Student Awards & Financial Aid
• Convocation
• 130+ Staff members
• 12-14 Co-op Students
• 50-60 Student Ambassadors
Registrar
Associate Registrar, Admissions
Associate Registrar, Records & Systems
Assistant Registrar Assistant Registrar Assistant RegistrarDirector, Student
Awards & Financial Aid
Director, Marketing & Undergraduate
Recruitment
Administrative Officer
Registrar
(Ray Darling)
Associate Registrar, Admissions
(Andre Jardin)
Administrative Officer
(Debbie Knepper)
Director, Student Awards & Financial Aid
(Maureen Jones)
Director, Marketing & Undergraduate
Recruitment
(Tina Roberts)
Associate Registrar, Records & System
(Mary Lynn Benninger)
Associate Registrar,
Admissions
Assistant Registrar,
Admissions
Admissions Officers (12)
Manager of Systems
Manager of Admissions
Admissions Coordinators &
Assistants
Coordinator of BASE
Associate Registrar, Records
Assistant Registrar, Operations
Assistant Registrar, Policy and
CommunicationsCustomer Service
Manager of Systems
Manager of Course Scheduling, Exams and Convocation
Any quest ions?