GRANT WRITING AND MANAGEMENT
Laura Berry, ICADV Executive Director
Jessica Marcum Jacobs, ICADV Program Coordinator
Welcome!
Evansville Campus
Lindsay Hill Stawick, Youth Program Manager
Fort Wayne Campus
Tracey Horth Krueger, CEO
Funding Opportunities
Proposal Development
Grant Research &
Writing
Post Award Compliance
Learning Objectives
Identifying Funding Opportunities ■ Funding Sources for Victim Service Programs Handout
■ Proposals Writing Websites Handout
■ Indiana Philanthropy Alliance
– https://www.inphilanthropy.org/
■ Grant Station
– https://grantstation.com/
■ Indiana Grant Watch
– https://indiana.grantwatch.com
■ Center for Nonprofit Excellence
– www.thecne.org
■ Grant Select: The Practical Online Grant Resource
– www.grantselect.com
Identifying Funding Opportunities
■ Research the funder to ensure your program is applying for
the funding opportunity that best meets your vision.
■ Programs should approach the funder as an investor.
■ Why is your mission important to the investor?
■ How much will it cost?
■ Why this investor?
■ Why is your program the expert?
■ What is the return on investment?
Funding Opportunities
Proposal Development
Grant Research &
Writing
Post Award Compliance
Proposal Preparation
■ Read the RFP carefully!
– Eligibility
– How to apply
– When to apply
– Project period
– Formula or project grant
– Allowable/non-allowable costs
– Application requirements
– Report requirements
Proposal Preparation – Team Approach
■ The initial steps to identifying and applying for
funding opportunities are often the most important.
– Act quickly! Often the turnaround time on grants is
30-45 days.
– Engage key project personnel in the proposal
preparation process within 7-10 days of the RFP
release.
Proposal Preparation
■ Proposal preparation key personnel may include:
– Fiscal staff, program staff, administrative staff, research staff, evaluation/review staff.
■ Determine the program’s financial and programmatic need.
■ Determine the overall scope of the project.
■ Assign tasks and firm deadlines for the proposal’s submission.
Funding Opportunities
Proposal Development
Grant Research &
Writing
Post Award Compliance
Research and Writing Tips
■ Need for project/funding is clearly establish
using data and research.
■ Communication should be clear and
concise.
■ Use universal language
– Don’t assume that the reviewer knows
anything about the program/project.
■ Don’t allow the reviewer to draw too many
conclusions.
■ Pay attention to word/character counts.
■ Review proposals before submission.
Common Grant Proposal Categories
■ Abstract or Summary
■ Introduction or Agency Overview
■ Problem Statement or Needs Statement
■ Problem Analysis
■ SMART Goals/Objectives/Outcomes
■ Logic Models
■ Budget/ Budget Narrative
Abstract or Summary
■ The proposal summary or abstract clearly and concisely summarizes
the request. Often the summary or abstract appears at the beginning
of the proposal, but isn’t prepared until you have completed the
proposal.
■ Remember the following points:
– It may be all that is read
– It will probably be the first thing read
– It should frame your proposal
Introduction or Agency Overview
■ The introduction or agency overview describes the agency’s
qualifications or “credibility”. The introduction is the section in which
you describe your agency’s qualifications as an applicant.
■ The introduction or agency overview should include:
– When, how and why your organization was started
– The mission, philosophy and goals of your organizations
– Major programs, projects and accomplishments of the
organization.
– Awards, certifications, etc. your organization has received
Problem Statement and Problem Analysis ■ The problem statement and analysis documents the needs to be met
or problems to be solved by the proposed project.
■ The problem statement and analysis is considered the most critical part of your proposal. It represents the reason behind the proposal.
■ The problem statement and analysis should:
– Clearly relate to the purposes and goals of your organization
– Supported by evidence drawn from your experience, statistics, or research from credible authorities
– Reasonable in dimension
– Stated in terms of clients or constituents, rather than the needs or problems of your organization
■ Stats America
– http://www.statsamerica.org/uscp/default.aspx
■ Stats Indiana
– http://www.stats.indiana.edu/
■ US Census Bureau
– https://www.census.gov/
■ Bureau of Justice Statistics
– https://bjs.gov/
■ Centers for Disease Control and Injury Prevention
– https://www.cdc.gov/violenceprevention/
■ Office for Victims of Crime
– https://www.ovc.gov/
Resources
■ National Resources Center on Domestic Violence
– http://www.nrcdv.org/
■ National Sexual Violence Resource Center
– http://www.nsvrc.org/resources
■ National Network to End Domestic Violence
– http://nnedv.org/
■ Futures Without Violence
– https://www.futureswithoutviolence.org/
■ Community Needs Assessment Toolbox – Resources
– http://icadv5.wixsite.com/icadv-cna-toolbox/secondary-data
Resources
■ Department of Justice: Office on Violence Against Women
– www.justice.gov/ovw
■ Office for Victims of Crime
– www.ovc.gov
■ Health and Human Service
– www.hhs.gov
Resources
Funding Opportunities
Proposal Development
Grant Research &
Writing
Post Award Compliance
Visions
Missions
Goals
Objectives
Activities
Outcomes Understanding
the relationships
between…
Visions
■ Vision: An aspirational
description of what an
organization would like to
achieve or accomplish in
the mid-term or long-term
future.
Mission
■ A written declaration of an organization's core
purpose and focus that normally remains
unchanged over time.
Goals
■ An observable and
measurable end result
having one or more
objectives to be achieved
within a more or less fixed
timeframe.
Objectives
■ Establish the benefits of the
project in measurable terms.
Program objectives are the
“outcomes” of your activities
and should not be confused
with the activities themselves.
Activities
■ Describe the actions to be
employed to achieve the desired
results. The Activities (methods,
procedures, or strategies)
describe the steps to be taken
and should flow from the
objectives.
Outcome
■ Determination and evaluation of
an activity, plan, or program in
comparison to the intended or
projected results.
Objectives / Activities/ Outcomes
Specific
■ Objectives should provide the “who” and “what” of program activities.
■ Use only one action verb since objectives with more than one verb
imply that more than one activity or behavior is being measured.
■ Avoid verbs that may have vague meanings to describe intended
outcomes (e.g. “understand” or “know”) since it may prove difficult to
measure them. Instead, use verbs that document action (e.g., “At the
end of the session, the students will list three concerns...”)
■ Remember, the greater the specificity, the greater the measurability.
Measurable: ■ The focus is on “how much” change is expected.
■ Objectives should quantify the amount of change expected.
It is impossible to determine whether objectives have been
met unless they can be measured.
■ The objective provides a reference point from which a
change in the target population can clearly be measured.
Achievable
■ Objectives should be attainable within a given time
frame and with available program resources.
Realistic ■ Objectives are most useful when they accurately
address the scope of the problem and programmatic
steps that can be implemented within a specific time
frame.
■ Objectives that do not directly relate to the program
goal will not help toward achieving the goal.
Time-phased
■ Objectives should provide a time frame indicating when
the objective will be measured or a time by which the
objective will be met.
■ Including a time frame in the objectives helps in planning
and evaluating the program.
1. Of the law enforcement officers trained, 75% will “agree” or “strongly agree” that the training improved their knowledge and ability to serve survivors of crime.
OUTCOME
2. ICADV works for the prevention and elimination of domestic violence – until the violence ends.
MISSION
3. ICADV’s Training and Legal Resource project will improve the system response to domestic violence through homicide reduction strategies, training, and legal assistance.
GOAL
4. By September 30, 2018, up to 300 victims of domestic violence, stalking, dating violence, and/or human trafficking will receive legal advocacy, assistance, and/or representation from VOCA project staff.
OBJECTIVE
5. ICADV pursues a vision where all people engage in healthy relationships characterized by the mutual sharing of resources, responsibilities and affection; where youth are nurtured with those expectations; and where all people are supported within a society committed to equality in relationships and equity in opportunity as fundamental human rights.
VISION
6. ICADV will continue to establish contracts with satellite attorneys throughout Indiana to provide pro bono legal advocacy/representation to survivors. ICADV will compensate the satellite attorneys at a reduced fee.
ACTIVITY
Exercise 1
1. The objective of this program is to provide proposal –writing instruction in weekly sessions, for a period of 6 weeks, to no less than 20 students.
PROCESS OBJECTIVE
2. Within 90 days of completion of the grant writing class, class surveys will indicate 50% of the 30 students who participated in the class will have written a successful proposal that resulted in funding for their organization.
PERFORMANCE OBJECTIVE
3. By the close of the program, 100% of the students will have learned the basics of proposal writing.
BEHAVORIAL OBJECTIVE
4. At the close of the first session, pre/post testing results will indicate that 85% of the 30 students will have increased their knowledge of the basic components of a successful proposal.
PERFORMANCE OBJECTIVE
5. The proposal writing class will result in increased funding for organizations.
GOAL
6. At the close of six sessions, a proposal-writing training manual will be prepared.
ACTIVITY/PRODUCT
7. At the close of the third session, 95% of students participating in the grant writing Class will have improved their ability to write Program Objectives.
PERFORMANCE OBJECTIVE
Exercise 2
Logic Models
■ An illustration of how a program will work, using words and
diagrams to describe the sequence of activities thought to
bring about change and how these activities are linked to
the results the program is expected to achieve. The logic
model serves as a foundation for program planning,
performance measurement, and evaluation.
Inputs Activities Outputs / Deliverables Short – Term
Outcomes
Mid-Terms
Outcomes
Long-Term
Outcomes
Items needed by
the program to
implement the
desired
project/goal.
Examples:
Staff Time
Funding
Partnerships
Tasks that
must be
completed to
reach the
desired
outcome.
Examples:
Meetings
Trainings
Case
Management
Measurements that
activities are being met
and to what degree.
Examples
Meeting agenda
#of attendees
# of clients served/ case
notes
Change in…
Learning
Awareness
Knowledge
Attitudes
Skills
Change in…
Action
Behavior
Practice
Policies
Decision
Change in…
Conditions
Society
Institutions
Social
Norms
Program Goal:
Inputs Activities Outputs / Deliverables Short – Term
Outcomes
Mid-Terms
Outcomes
Long-Term
Outcomes
Items needed by
the program to
implement the
desired
project/goal.
Examples:
Staff Time
Funding
Partnerships
Tasks that
must be
completed to
reach the
desired
outcome.
Examples:
Meetings
Trainings
Case
Management
Measurements that
activities are being met
and to what degree.
Examples
Meeting agenda
#of attendees
# of clients served/ case
notes
Change in…
Learning
Awareness
Knowledge
Attitudes
Skills
Change in…
Action
Behavior
Practice
Policies
Decision
Change in…
Conditions
Society
Institutions
Social
Norms
Program Goal:
Evaluation and Review ■ The Evaluation presents a plan for determining the degree to which
objectives are met and activities are followed.
■ The Evaluation should determine:
– The extent to which the program has achieved its stated objectives
– The extent to which the accomplishment of objectives can be attributed to the program
– Whether the program has been conducted in a manner consistent with the plan
– The relationship of different program activities to the effectiveness of the program
Budget Detail and Narrative
■ The Budget clearly delineates costs to be met by the funding source and those to
be provided by the applicant and other parties. It is an estimate of what costs
will be.
■ Points to remember:
– Your budget provides a picture of your project in numbers
– Develop detailed work sheets on your budget
– Be consistent in the calculations of computations
– Check and double check your accuracy
– You may be required to submit a budget narrative that provides additional
information for line items
– Match should be included in the budget narrative
Submission
■ Allow plenty of time for application revision by at least two staff
members.
■ Review for content and completion.
– Reread the RFP.
– Ensure that your application has all of the required information.
Funding Opportunities
Proposal Development
Grant Research &
Writing
Post Award Compliance
Organization and Post Award Compliance ■ Develop an electronic and physical filing system
– RFP
– Application
– Award
– Financial Reports
– Progress Reports
– Audit Information
– Correspondence
■ READ THE GRANT AGREEEMENT
■ Based upon the award amount, revised the goals and objective accordingly.
■ UPDATE project staff on the revised goals and objectives and reporting deadlines
■ Ensure all of the necessary data collection and reporting structures are in place.
Sample Worksheets ■ Grant organization worksheets
■ Internal budget worksheets
■ Agency Budget Worksheets
■ Staff Salary Schedule
■ Cost Allocation
■ Salary Schedule
+ =
QUESTIONS?