Download - Grant Writing for Libraries
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AN INFORMAL AND INCOMPLETE INTRODUCTION
JUST ONE MORE INSTANCE OF SOMEONE GIVING YOU TOO MUCH INFORMATION AND THEN TELLING YOU THERE’S WAY, WAY MORE INFORMATION OUT THERE
YOU PROBABLY SHOULD KNOW
Grant Writing for Libraries
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Overview
I. Getting Started
II. Components of a Grant Proposal
III. Writing the Proposal
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THINGS YOU NEED TO KNOW BEFORE YOU START TO WRITE
I. Getting Started
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What Types of Library Projects Receive Grant Funding?
New ProjectsNew AudiencesSustainable ProjectsProjects that Address a Particular,
Demonstrable, and Local Need
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What Things UsuallyDo Not Receive Grant Funding?
Basic Operating CostsOld ProjectsLow Priority Projects
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Types of Grants
Specific Purpose Grants• Request for Proposals (RFP)• See the Library Grants Blog
Cooperative GrantsResearch GrantsGrantee-Initiated
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Sources of Grant Funds
Governmental Grant Programs e.g., IMLS, LSTA, NHPRC, NEH
Quasi-Government Agencies e.g., Library Systems
Academic / University GrantsFoundations
Private / Family Foundations Private / Independent Foundations Community Foundations Corporate Foundations
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THIS IS GOING TO TAKE SOME WORK
Find Funders Whose Goals and Objectives Match Yours
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Know Your Goals and Objectives
Goals and Objectives: Not the Same Thing Goals define overall purpose of program
“The goal of this project is to explore oral language as a door to literacy by actively engaging children in grades K-6 and their parents and/or caregivers in talking about stories and literature through library sponsored programming.”
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Know Your Goals and Objectives
Goals and Objectives: Not the Same Thing Objectives are the measurable changes expected as a
result of the program “100% of participating libraries will attend at least
85% of the grant-funded training sessions learning family literacy programming techniques for school-age children and their families.”
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Have a Well-Developed Plan
Relate project to Mission and long-range plan of organization
Draft Timeline Planning Research Proposal Writing Intended Project Start Date
Anticipate Outcomes, Think about Evaluation Strategies, Draft Outline of your Budget
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website Library Grants Blog
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website Library Grants Blog Grants.gov
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website Library Grants Blog Grants.gov Foundation Center
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website Library Grants Blog Grants.gov Foundation Center Research and Sponsored Programs (RSP)
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Grants Research Resources
Grants Library Grants Collection Databases Seminars
Online Resources Grants Library Website Library Grants Blog Grants.gov Foundation Center Research and Sponsored Programs (RSP) Grant Space
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Grant Writing Resources
Writing Center Main Center is only two floors up Satellite Locations Online at writing.wisc.edu
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Analyze Request for Proposal
EligibilityRelevanceFeasibilityProbability
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Get in touch with Funders
Ask QuestionsMake a ContactLetter of Intent?Previously funded ProjectsSamples of Successful ProposalsAverage AwardBudgetary Constraints?Due DatesApplication Details
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Get Organized
Especially true if you’re applying to multiple funders at once
Create a spreadsheet with: Due Dates Required Documents Contact Information of Project Officers Funder Mission Statements
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GENERALLY SPEAKING
II. Components of a Grant Proposal
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Letter Proposals
Some funders require only a short letter, not a full proposal Ask for the gift Describe the Need Explain the Project Provide Information About Your Organization Indicate Total Cost and Appropriate Budget Data Conclusion
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Long Proposal
Follow Exact Funder GuidelinesGeneral Components
Cover Letter Table of Contents Executive Summary Needs Statement Project Description Evaluation Budget (& Budget Narrative) Organization Information Conclusion
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Cover Letter
First Paragraph: Why is project a good match for funder?
Second Paragraph: Summary of project and request for funding amount
Third Paragraph: Enthusiasm, closing.
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Executive Summary
Statement of your case and summary of entire proposal Problem Solution Funding Requirements Overview of Organization
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Needs Statement
Defines problem or issue the grant application addresses.
Overview Problem Description: Who, What, Where? Problem Recognition: Why is it a Problem? Problem Implications Problem Challenges Problem Urgency Human Interest Story
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Needs Statement Pitfalls
Problem is Insufficiently Documented Support your claim with statistics, research Information in Needs Statement should be substantial,
substantiated, and up-to-dateProblem Is (or seems) Insurmountable
Are the project goals achievable?Project Does Not Seem to Match Problem
Make sure your project addresses the actual needCircular Reasoning
The problem is NOT the absence of your project
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Sample Needs Statement #1
“Libraryfield is an economically depressed community with many people out of work. With many industries moving out there is a large segment of the population who need help, including a population of teen mothers living in poverty. The library can help them by providing services. The library will expand their family services collection by 1,500 titles dealing with pregnancy needs. The library will also offer eight programs over the grant year dealing with such pregnancy topics as: breastfeeding, prenatal care, post-partum depression and more. The addition of a grant- funded staff member to coordinate efforts with the local medical field will make the project a success.”
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Sample Needs Statement #2
“A 1999 report from the New York State Department of Health showed that the Town of Libraryfield ranked among the worst in the state over a 3-year average for infant mortality, low birth weight and premature births, late entry into prenatal care, unmarried parents, teen pregnancies and poverty. An Everywhere County Prenatal Focus Group report revealed that communication by families and doctors is generally poor. There is a need for information on: childbirth education opportunities, support services, childbirth preparation, breastfeeding, sibling preparation for new baby, and post-partum depression. The focus group indicated that the public library could be helpful in directing new parents to resources and materials. In order to meet this need, the library proposes a grant program to expand collections and programs by linking for the first time with family practitioners and the Libraryfield Memorial Hospital to reach expectant and post-partum mothers and their children.”
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Project Description
ObjectivesMethodsStaffing / AdministrationEvaluationOther Funding / Sustainability
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Objectives
Must be specific, tangible, measurable, concrete, and achievable in a specific time period “Help children read better” “Assist 50 children in improving their reading scores
by one grade level as demonstrated by standardized reading tests administered after participating in the program for six months.”
Must be realistic
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Objectives
Questions to answer: Who is the target audience, and how will you involve
them in the activity? How many people do you intend to serve? What are you going to do? What project planning has already taken place?
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Methods
Description of the specific activities that will take place to achieve the objectives
Questions to answer: How will the activity be organized and implemented? When will the activity take place?
Might be appropriate to include a timeline Where will the activity take place?
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Staffing / Administration
Discuss the number of staff who will work on the project, their qualifications, and specific assignments
Question to answer: Who is going to do the work and what are their
credentials?
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Evaluation
Measure Impact and OutcomesQuestions to answer:
How will evaluation information be collected? How will data be analyzed? Who will be responsible for evaluation?
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Other Funding / Sustainability
Describe other sources of fundingDescribe how project fits into long-term plans
for organizationQuestions to answer:
Will you continue the project after the grant period? How?
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Budget
Financial Description of ProjectRequirements varyUse Funder’s form or categories if specifiedGeneral Categories:
Personnel Salaries, fringe benefits
Non-Personnel Travel, printing, space, equipment, supplies, insurance,
etc. Indirect costs (Overhead)
Utilities, rent, etc.
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Budgeting
Plenty of Budget Builders Out There
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Budgeting
Plenty of Budget Builders Out ThereProject Expenses as Accurately as Possible
If you don’t know something, find someone who does! Use a Calculator! Use RSP website for calculating salaries, fringe
benefits (on campus only)
Show Calculations
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Budgeting
Make sure your budget is realisticDo not put a substantial amount
under “other” or “miscellaneous” or “beverages”
Provide information about other sources of revenue
Pay attention to indirect costsHave someone look over your budget
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Organization Information
History and governing structure of the organization
Primary activities, audiences, and services
Cite organization’s expertise
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Conclusion
Summary of Proposal’s Main PointsFinal Appeal
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PLAN TO WRITE MANY, MANY DRAFTS
Writing the Proposal
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Plan to Write Many, Many Drafts
Plan AheadWriting Center!
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Read Entire Grant Application Carefully
Qualifications Evaluation CriteriaDue DatesPage LengthsSection RequirementsFOLLOW ALL DIRECTIONS EXACTLY
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Style
Rhetorical Position: You must persuade someone to give you money
You deserve funding for your project You deserve their funding in particular You won’t waste the funding
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Style
Think About the Funder’s Position: What Are They Looking For?
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Style
Organization whose goals and mission match their own SO: Borrow language from their mission statement SO: Customize your proposal for each funder
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Style
Organization who will work well with the funder
Organization who has community supportOrganization who can partner with other
organizations working on same problem SO: Emphasize partnerships and collaboration SO: Show community involvement, support for project SO: Consider partnering with other organizations,
such as schools, museums, hospitals, nonprofits
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Style
Organization who is capable, competent SO: Show confidence – don’t apologize about asking
for money SO: Write as though the proposal WILL BE
SUCCESSFUL Use active, declarative verbs rather than conditional
verbs SO: Be specific, straightforward, clear, concise
Short is always better Avoid empty adjectives
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SEVEN THINGS TO MAKE SURE YOU DO,FOLLOWED BY THE THIRD SHAMELESS
PLUG FOR THE WRITING CENTER.
Recap
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A FLAWLESS GRANT APPLICATION IS WORTHLESS IF YOU SUBMIT IT TO A
FUNDER WHOSE MISSION DOESN’T ALIGN
WITH YOURS.
Submit to a Funder Whose Goals and Objectives Match
Yours
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SERIOUSLY. FOLLOW DIRECTIONS.
Follow Direction, Follow Directions, Follow
Directions
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MAKE A CONTACT. ASK INTELLIGENT QUESTIONS.
Contact Program Officer
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TYPOS LOOK SOLPPY.
Edit Carefully
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AND MAKE SURE YOUR NUMBERS ADD UP.
Request a Reasonable Amount
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READ THE REQUEST FOR PROPOSALS CAREFULLY.
Don’t Ask for Something a Funder Won’t Give
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STUFF HAPPENS. GIVE YOURSELF ENOUGH TIME TO DEAL WITH MAYHEM.
Meet the Deadline
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Come to the Writing Center
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6171 HELEN C. WHITE HALL608 .263 .1992
WRITING.WISC.EDU
Come to the Writing Center