Guidelines for Extracting Data from MS Access File
AFNR Human Resource Tracer Study
UP NCPAG
Background
• Data will be extracted from MS Access file by applying the Structured Query Language (SQL).
• Queries have been formulated for the different tables in the regional report.
• The SQL queries/commands for the in-school students survey can be found in the accompanying MS Word file and the CLSU database where the queries were applied and tested.
Steps to Follow
• Open MS Access file
• Close frmIndex: Form
• Click on Queries
• Double click Create query in design view
• Close Show table box
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• Pull down
• Select SQL View
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• Query box will open. This is where SQL command is posted.
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• Copy from the MS Word file containing the queries for the different tables (or MS Access file of CLSU database) and paste query in the box
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• Click on ! to run the SQL query
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• Results of the query will appear after clicking on !
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• To go back to the SQL query, click on SQL view from pull-down menu
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• Another way to copy SQL commands is to copy and paste from the CLSU MS Access document to your MS Access file.
• Right click on the name of Query and copy
Steps to Follow
• Then, go to your MS Access file. Paste the query. MS Access will prompt you to name your query.
• Table generated from the SQL query can be copied and pasted in MS Excel and MS Word. – Copy table by executing Ctrl+A or
highlighting all data in table – Go to MS Excel file and paste
Steps to Follow
