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Guidelines For Processing M-IV
SchedulesClass of 2014
Dr. Jeanette FordUSC SOMRegistrar
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Planning Your Schedules -general considerations
Academic calendar allows scheduling in 10 blocks 9 plus the block marked “Independent Study” Capstone Week is “fixed” and required of all M-IV’s
Everyone is required to schedule at least 9 rotations out of those 10 blocks
– 5 required rotations – 4 elective rotations– 2 month(s) off
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2013-2014 Academic Calendar
Independent Study (Rotation 1) June 29 –August 4, 2013 Rotation 2 August 5 – August 30 Rotation 3 September 3 – September 27 Rotation 4 September 30– October 25 Rotation 5 October 28 – November 22 Rotation 6 November 25 – December 20 Thanksgiving Day November 28 Deadline for Taking the Step 2 ExaminationsDeadline for Taking the Step 2 Examinations December 20, 2013December 20, 2013 Winter Break December 21 – January 5,
2014 Rotation 7 January 6–January 31 Rotation 8 February 3– February 28 Capstone Week (Rotation 9) March 4 – March 7 Rotation 10 March 10 – April 4 Rotation 11 April 7 – May 2 CommencementCommencement May 9, 2014May 9, 2014
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Planning Your Schedules -general considerations
Up to 4 rotations may be scheduled away No more than one independent study may
be scheduled No more than 3 rotations (including your AI
and selective) may be scheduled in the same specialty or subspecialty Senior Medicine and Senior Surgery do not
“count” towards this limit
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Planning Your Schedules -general considerations
Other planned (hopefully!) events– Wedding– Childbirth– “Other”
Other M-IV activities– Step 2 CK– Step 2 CS– Residency application and interview process
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Planning Your Schedules -required rotation #1
Senior Medicine Must be done in Columbia (some
exceptions, but rare) You will be contacted by the department
regarding your choice(s) of experiences Once scheduled, difficult to change Any period but 6 and 11 – maximum 8
each rotation No exam given
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Planning Your Schedules -required rotation #2
Senior Surgery Must be done in Columbia (some
exceptions, but rare) You will be contacted by the department
regarding your choices of experiences Once scheduled, difficult to change Any period but 11 – maximum 8 each
rotation Final exam given at end of rotation
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Planning Your Schedules -required rotation #3
Acting Internship (AI) Defined as including
– A predominantly inpatient experience– Night call or night call equivalent– Meaningful primary patient responsibility
Must be done in one of the seven M-III core disciplines (GENERAL, not subspecialties)
Can be done “away” but with prior approval from local AI director; must provide him/her a course description and have the Extramural Form completed at least a month in advance
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Planning Your Schedules -required rotation #4
Selective Can be chosen from any elective in the
fields of
– Family Medicine
– Neurology– Obstetrics/Gynecology– Psychiatry– Women’s Health
May be taken away (U.S.) Cannot be “double counted” as your AI
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Planning Your Schedules -required rotation #5
Capstone Held during period 9 (for all M-IV’s) One week in length Large group sessions in Columbia and
Greenville Workshops in Columbia and Greenville
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Planning Your Schedules-electives
Opportunities include– USCSM electives (Columbia and Greenville)– SCAHEC electives– Extramural electives– International electives– Independent study elective
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Planning Your Schedules-electives
Resources – “Local” elective catalog
• http://electivecatalog.med.sc.edu/electives.columbia.asp
– Away rotation information• http://www.aamc.org/students/medstudents/
electives/start.htm
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Away Rotations - AAMC’s VSAS Program
139 Host Schools for 2013-2014
VSAS is open year round – but each school has different application dates
$35 for first school $15 for each additional
school
Refer to VSAS handout
You must be authorized BEFORE you apply
Contact Bridget Greene for authorization
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Away Rotations
Consult the compendium of 4th year electives at the AAMC website (http://www.aamc.org/students/medstudents/electives/start.htm)
The compendium lists each school’s specific requirements… including application fee, tuition, malpractice liability insurance amounts, and date applications will be accepted.
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Away Rotations You may be asked to provide any or
all of the following– Letter of reference– Transcript– Picture– Board Scores– Proof of health insurance– Proof of liability insurance– Background check– Drug Screen
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Away Rotations
Liability insurance requirements are usually $1 million/$3 million at most institutions.
SC limits are $300,000/$600,000. Supplemental Insurance is available –
see resource listed in handout
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AL University of South Alabama 500,000 1,500,000
FL University of South Florida 100,000 200,000 KS University of Kansas SOM 500,000 LA Louisiana State University -New Orleans 500,000 500,000 LA Louisiana State University -Shreveport 500,000 500,000 TX Texas A&M University System 25,000 75,000 TX University of Texas -San Antonio 25,000 75,000
TX University of Texas SW Medical Center@ 25,000 75,000
Away Rotations
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Away Rotations Check to see if you are responsible for
– Housing– Scrubs– Additional immunizations– Health reports (Donna Wall, Employee Health
Nurse) can provide copies-she can be contacted at 434- 2479 or [email protected]
– Bridget Greene (contact at 216-3621) or [email protected] will complete processing of your application to include Dr. Ford’s signature, seal, and any letters or evaluations
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Away Rotations
All schools do not go by the same academic calendar. If your away rotation starts a week earlier, schedule your “off” period or an elective that is flexible before your away rotation. When you return a week early, you can make up the ‘lost’ week.
One month prior to the beginning of the away elective, the following must be on file:– Approval from host institution– Completed “Request To Take Extramural Elective”
form
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International rotations
Need prior approval (2 months in advance) by Dr. Jeff Hall, Family Medicine– [email protected]
Listed in electives catalog– http://electivecatalog.med.sc.edu/
medi_d682.asp
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Keep in mind…
Electives must be 4 weeks in length No AI or elective will be approved if
you do not meet the deadline of four weeks prior to the beginning of the rotation.
Rotations in Columbia, Greenville, or any of the SC AHEC sites are not considered away rotations.
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Keep in mind…
Some rotations (required or elective) do not contact you or send you anything in the mail prior to your rotation – be proactive -consult the web site CATALOG OF FOURTH YEAR ELECTIVES for information on when and where you need to be!
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Keep in mind…
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Keep in mind…
M-IV grades– Will not appear on your ERAS transcript
unless you request them to be included– Pass/Fail
• Senior Medicine• Senior Surgery• Independent Study• Capstone• Electives (all except Surgery)• Selectives
– Letter grades• Acting Internships
• Surgery electives
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Schedule Processing
OASIS scheduling system will be used Lottery will be in two phases
– Phase 1-required rotations (March)– Phase 2-elective rotations (May)
Actual dates yet TBD– Notification and instructions will be sent via
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How do I get started?
Over the next 5-6 weeks– Look over information and course catalog– Devise a plan and PENCIL in your
proposed schedule on the worksheet in your folder
– Talk with your advisor and have him/her sign off on your worksheet
In March, OASIS will open for you to input choices for your required rotations (“Phase 1”)
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What comes next? Once the Phase 1 lottery is run, you will
be notified of the results You will then have two weeks in which
to make changes to your schedule Phase 2 (for elective choices) will open
up in May As much flexibility as possible will be
allowed throughout the fourth year for further changes, but required months cannot always be changed
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Questions?
Contact your advisor Contact Dr. Richeson
[email protected] Contact Dr. Ford
[email protected] Contact Bridget Greene