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Hacienda La Puente Unified School District
Early Assessment ProgramParent Notification PracticesCelebrating Student Success
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CSU Early Assessment Program
• Students are told that participation is a plus!
• Time to complete the test questions is provided to all 11th graders.
• Participation and pass rates are increasing.
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Enrollment
• District = 24,995 (2004 CBEDS)
• 11th Grade = 2091
• Percent ELL in Grade 11:– La Puente HS 21%– Los Altos HS 6%– Wilson HS 7%– Workman HS 28%
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HLPUSD Student Ethnicities1999-00 through 2004-05
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
Amer. Ind.,Alaskan
Asian PacificIslander
Filipino Hispanic orLatino
AfricanAmerican
White
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
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Amer. Ind., Alaskan 0.50% 0.40% 0.40% 0.40% 0.40% 0.40%
Asian 15.00% 15.00% 14.60% 14.70% 14.10% 13.80%
Pacific Islander 0.40% 0.40% 0.40% 0.40% 0.40% 0.50%
Filipino 2.10% 2.30% 2.10% 2.20% 2.10% 2.00%
Hispanic or Latino 67.40% 68.80% 69.30% 71.10% 72.60% 73.30%
African American 3.30% 2.80% 2.90% 2.80% 2.80% 2.70%
White 11.10% 10.30% 10.00% 8.10% 7.40% 7.20%
1999-00 2000-01 2001-02 2002-03 2003-04 2004-05
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ELA
2003-2004 2004-2005
SchoolUnconditionally
ExemptUnconditionally
Exempt
La Puente 9 20
Los Altos 54 80
Wilson 57 109
Workman 0 13
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MATH
2003-2004 2004-2005 2003-2004 2004-2005
SchoolUnconditionally
ExemptUnconditionally
ExemptConditionally
ExemptConditionally
Exempt
La Puente 0 2 38 36
Los Altos 32 35 68 78
Wilson 31 75 74 99
Work-man 0 2 1 14
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District Policy on Parent Notification
• All parents are notified of State test results in a timely manner.
• We mail all results to the home, with information in the primary language, or a reference for translation assistance.
• Our usual translations are Spanish and Mandarin, with “Boxes” in Korean and Vietnamese.
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Contact Information
If you would like to have email copies of our sample letters, please write to me at:
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Operational Guidelines developed by Melissa Neuberger for the pre-CERA meeting Panel on November 16, 2005
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Helpful hints!
• Timeline of events
• Exam administration activities
• Mailing EAP results to students and parents
• Distribution of EAP results to sites
• District communication of results
• Support for students
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Timeline of Events• January
– Notification to students of upcoming EAP exam
• February– Sites distribute EAP test memo from CSU to all 11th grade English classes
• April – Students complete the EAP portion of the STAR exam
• August– EAP results arrive
• Load results to student information system• Mail EAP results to students and parents• Distribution of EAP results to sites
– A copy of the superintendent’s cover letter – Student results roster– Samples of student reports
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Timeline of Events Cont.• September
– District communication of results• To principals and secondary education directors
– A copy of the superintendent’s cover letter
– Table summary of EAP results for each school, the district, comparative districts, the county and state
– Samples of student reports
– PowerPoint presentation of results
– Board communication for EAP– Table summary of EAP results for each school, the district,
comparative districts, the county and state
November– Review district EAP process and procedures
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Exam Administration Activities
• Test notification– Forward CSU EAP letter to students– Notify sites of EAP testing window and materials
return deadline– Remind sites to set aside special testing time for EAP
essay and that both the essay and the MC items must be completed
• Test administration and processing– Train sites in test administration procedures– Check in all EAP materials after testing– Pack and send materials to the scoring center
• Load results to student information system
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Mail EAP Results Home to Students and Parents
• Mailing logistics and costs– Create address labels using student ID numbers
from the EAP results file
• Cover letter from the superintendent’s office– Brief overview of EAP program– Who results are forwarded to– Alternative EPT and ELM exemption methods
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Distribution of EAP Results to Sites
• Site results packet includes– A copy of the superintendent’s cover letter – Student results roster
• CSU EAP roster• Excel file roster
– Samples of student reports• Unconditionally exempt• Conditionally exempt• Not exempt
• Results packets also sent to District Head Counselor
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District Communication of Results
• To principals and secondary education directors– A copy of the superintendent’s cover
letter – Table summary of EAP results for each
school, the district, comparative districts, the county, and state
– Samples of student reports– PowerPoint presentation of results
• Board communication for EAP
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Example Results Table
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Example Results PowerPoint
• The results presentation includes– EAP Introduction– Assessments used– EAP Results
• Definition of exempt and non exempt status• For English Language Arts and mathematics
– Table of schools results– Comparative district results
• Distribution of results
– EAP resources
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Example Board Communication
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Support for Students
• Incorporation of EAP results into a college-going website for counselors (under development)
• The need to revise our results cover letter to students to discuss issues of not-passing
• Professional learning opportunities – Staff opinions– District use of EAP curricular components
• Process for parents who are non-native speakers • A proposal to a local community to allow EAP results to
exempt students from placement exams
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A Voice from the Field
William “Rob” Roberts
Principal of Los Altos High School
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Los Altos High SchoolEarly Assessment Program -Rob Roberts• Inform all – don’t keep secrets!
– Counselors, Teachers, students, parents
• How to inform– Newsletters (save time & money)– Email– Cal Poly Pomona
• Mandate the test, kinda…
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After the test
• Present data to all
• Focus on raw numbers to individual kids
• Enroll conditionally exempt in math
• Meet with students for second chance, ALEKS as an on-line option
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LAHS Data
ELA
2003-2004 2004-2005 2003-2004 2004-20052003-2004
2004-2005
2003-2004 2004-2005
SchoolUnconditionally
ExemptUnconditionally
Exempt Non-exempt Non-exempt Total Total%
Exempt % Exempt
Los Altos 54 80 191 343 291 464 19% 17%
MATH
2003-2004 2004-2005 2003-2004 2004-20052003-2004
2004-2005
2003-2004 2004-2005
SchoolUnconditionally
ExemptUnconditionally
ExemptConditionally
ExemptConditionally
Exempt Non-
exempt Non-
exempt Total Total
Los Altos 32 35 68 78 41 61 148 189