Venue & Event Safety
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About SAJC
• Diverse Business• 58 Race Days Per Annum• Annual attendance >120,000• Two Venues• 22 Function Rooms
• < 90 Permanent + < 400 Casual Staff
• < 2,000 Members• 8 Voluntary Board Members • 380 Horses in Training• Approx. 95 Active Horse Trainers
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Primary Risks at SAJC
• Training• Fall from height
• Loose horse
• Impact
• Slip & fall
• Hospitality• Cuts & burns
• Food safety
• Manual handling
• Slip & fall
• Responsible Service
• Electrical
• Grounds & Facilities• Manual handling
• Cuts & burns
• Slip & fall
• Impact
• Electrical
• Fall from height
• Racing• Slip & fall
• Responsible Service
• Food safety
• Electrical
• Impact
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Documentation
• Hazard & Incident Reporting
• Job Dictionary
• Job Safety Analysis
• Plant Risk Assessment
• Standard Operating Procedures
• Contractor Induction
• High Risk Work Permit
• Major Event Induction Process
• Monthly Reporting
• WHS Action Team5
Incidents at SAJC
• Incident Reporting
• Staff and contractors
• Include DETAIL
• Include remedial action
• Encourage immediate action
• Accountability
• Data and Follow-Up
• Statistical reporting
• WHS Action Team
• Executive Leadership Meetings
• Board Meetings6
Risk Assessment
• Risk Assessment• Incident/Task & Business
• Cause & Effect Relationship
• Avoidance, Control or Acceptance?
• Review
• Risk Mitigation Strategies
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RISK MATRIX Minimal
(No Injury)
Minor (Minor workplace
injury - no lost time)
Moderate (Lost time injury due to
workplace injury)
Major (Serious Injury)
Catastrophic (Accidental Death)
Almost certain – risk is expected to occur in most circumstances
Medium High Extreme Extreme Extreme
Likely – likely to occur within 1 year Medium Medium High Extreme Extreme
Possible – may occur within 1 year Low Medium Medium High Extreme
Unlikely – not likely to occur within a year
Low Low Medium Medium High
Rare – The event will only occur in exceptional circumstances
Low Low Low Medium Medium
Risk Mitigation Strategies
• Structural
• Capital investment
• Maintenance
• Reorganisation / Reconfiguration
• Procedural
• Policies
• Procedures
• People
• Performance Management
• Training and Development
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Case Studies
• Case Study 1: Hard Surfaces
• Case Study 2: Race Day Stalls
• Case Study 3: Responsible Service
• Case Study 4: Vehicular Movement
• Case Study 5: Horse Walk Way
Note: Some Images for Illustration Purposes Only
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Case Study 1: Hard Surfaces
• Incident(s):
• Trip and Fall of Race Day Patrons
• Workplace Injury
• Risk Assessment:
• High (Possible Likelihood and Serious Injury)
• Cause & Effect
• Uneven surfaces
• Poor construction / maintenance
• Risk Mitigation
• Capital investment: Replace worst – budget for remainder
• Maintenance expense: Repair basic problems
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Case Study 1: Hard Surfaces
Before
After11
Case Study 2: Race Day Stalls
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• Incident(s):• No specific incident
• Risk Assessment:• Identified risk to health and safety of horses during summer
• Identified risk to business reputation and revenue streams in extreme heat
• High (Possible Likelihood and Serious Injury)
• Cause & Effect• Hot weather + inadequate insulation/protection
• Risk Mitigation• Capital investment: Replace roof of stalls with insulated panels
• Capital investment: Construct shade structures
Case Study 2: Race Day Stalls
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Before After
Case Study 3: Responsible Service
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• Incident(s):
• No specific incident
• Risk Assessment:
• Observation of social trends and best practice
• High (Possible Likelihood and Serious Injury)
• Cause & Effect
• Social trends towards binge drinking and alcohol related violence
• Current practices below best practice
• Risk Mitigation
• Policies & Procedures: Voluntary conditions on Liquor License
• Training & Development: Educating staff (Internal & Contractor)
Case Study 3: Responsible Service
Before
After
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Case Study 4: Vehicular Movements
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• Incident(s):
• Near miss involving bookmakers on Race Day
• Near miss on weekday involving staff moving through venue
• Risk Assessment:
• High (High Likelihood and Serious Injury)
• Cause & Effect
• Vehicle – Pedestrian interaction
• Lack of awareness/anticipation of vehicle presence
• Risk Mitigation
• Capital investment: Provide barrier between human and vehicle
• Policy: Draft new Policy for Traffic Management
• People: Educating staff, inclusion in Contractors Induction
Case Study 4: Vehicular Movements
Before
After17
Case Study 5: Horse Walkway
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• Incident(s):
• Incident Reports regarding traffic / horse interaction
• Near misses involving loose horse
• Risk Assessment:
• Extreme (High Likelihood and Potential Death)
• Cause & Effect
• Unprotected movement in/out for horses + uneducated drivers
• Scale of area and access needs prevents gates being secured
• Unacceptable alternative of floating all horses to venue
• Risk Mitigation
• Capital investment: Install dedicated horse movement corridor
Case Study 5: Horse Walkway
Before After19
Key Take-Aways
• Documentation
• Process
• Not always about spending money
• Avoidance, Control or Acceptance?
• Before you make a decision, think…
“Would I be comfortable reading about it on the front page of the newspaper?”
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