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HS System 9.1 Upgrade Update
Go Live October 1, 2012
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• Start Employment tool
– For all Hires, Rehires and Additional Jobs– Walks users through requisite panels– Panels presented will change based on the
Employee class
HR System 9.1 Upgrade Update
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• Start Employment tool – Cont’d
– 4 Main panels• Start Employment/Identify Transaction
• Basic Person Information
• Job Data
• Distribution Set-Up
HR System 9.1 Upgrade Update
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• Start Employment Tool Cont’d
– Provides automatic email notifications– HRIM must approve all new employment for
SPA, EPA classes and Unpaid (does not include Access Only)
HR System 9.1 Upgrade Update
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• Revised Employee classes
EPA has been divided into…• EPA Faculty
• EPA Non-Faculty
• EPA SAAO Tier1
• EPA SAAO Tier2
HR System 9.1 Upgrade Update
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• Revised Employee Classes – cont’d– Post Docs now
• Post Docs
• CVM House Officers
– Temporary• Temporary Staff
• Temporary Professional
HR System 9.1 Upgrade Update
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• Revised Employee Classes – cont’d
– Student Workers
– Unpaid• Unpaid Faculty
• Unpaid Staff
– Access Only (Visitor No-Pay)
HR System 9.1 Upgrade Update
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Changes to Action / Reason– Will enhance reporting– Better describe what is occurring– Reflect those performed on Position that feed to
job– Specific ones for specific employee classes– Have developed new ones to replace Data
Change/Data Change
HR System 9.1 Upgrade Update
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Changes to Action / Reasons – cont’d
Complete list of Action/Reasons can be found at …
http://www.ncsu.edu/human_resources/hrim/pdf/actionreasoncodes.pdf
HR System 9.1 Upgrade Update
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Changes to Earnings Codes/TRCs
•Weeded out those no longer used
•Added new more descriptive
•Replaced 990 with more specific for EPA
•Leveraging Description 1 & Description 2 field on the time sheet
HR System 9.1 Upgrade Update
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Changes to Earnings Codes/TRCs – Cont’dLeveraging Description1 & Description2 field – on timesheetEg. 610 Overload Instruction Description1 Description2
Credit Academic Year 8/16-5/15
Non-Credit Summer 1
Summer 2
Summer 10wk
HR System 9.1 Upgrade Update
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Changes to Earnings Codes/TRCs – Cont’d
•Consistent w/ commitment account changes Account defaults - eliminate need to specify
Account
Eg 177 SPA Bonus Leave Payout 51214
178 EPA Non-Teaching Bonus Leave Payout 51114
179 EPA Teaching Bonus Leave Payout 51314
HR System 9.1 Upgrade Update
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Changes to Earnings Codes/TRCs – Cont’d
•Added Earnings codes for Overdrawn Leave– No longer send a memo to Payroll– Entered through Time & Labor
HR System 9.1 Upgrade Update
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Changes to Earnings Codes/TRCs – Overdrawn Leave (cont’d)
Account
175 SPA Overdrawn Leave 51219
185 LEORS Overdrawn Leave 51209
194 EPA Faculty Overdrawn Leave 51319
195 EPA Non-Faculty Overdrawn Leave 51119
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Tracking Campus Building & Room
**for all employees and student workers**Capture Off Campus address for those off campus
Tracking supervisor for all Empl Classes
Including Temps, Student Workers and Grads
HR System 9.1 Upgrade Update
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• Major Job Information Panel Changes
– Addition of NCSU Additional Data• Contains Contract Info
– Addition of NCSU EPA Data• ContainsTenure & Faculty Data
HR System 9.1 Upgrade Update
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HR System 9.1 Upgrade Update
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Dates to remember…
•9/11 Deadline 1R03
•9/20 Deadline 2R07
•9/26 Ver. 8.9 Decommissioned
10/1 HR System 9.1 Go-Live
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HR System 9.1 Upgrade Update
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HR System 9.1 Upgrade Update
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HR System 9.1 Upgrade Update
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HR System 9.1 Upgrade Update
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Where to get more Info
Forthcoming Special Edition
HR News and Helpful Hints
http://www.ncsu.edu/human_resources/hrim/faqs.php
HR System 9.1 Upgrade Update
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Questions
HR System 9.1 Upgrade Update