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I have the gavel… now what?I have the gavel… now what?Let’s play…Let’s play…
Who wants to have an effecting Who wants to have an effecting meeting?meeting?
Special Libraries EditionSpecial Libraries Edition
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InstructionsInstructions• Everyone plays along
– All points are cumulative. If you miss one, just keep playing– Pick the most correct answer. This isn’t a cut-and-dry topic so you
may not be wrong… just not the most right.– Play to learn something, not just to be right.
• Everyone has a role in making meetings successful– Even if you aren’t the chair, there are a lot of things you can learn
here.
• First rule always – Come prepared! The more prepared everyone is, the better it will go.
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Confident?Confident?
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LifelinesLifelines
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ScoringScoringQuestio
nYour
AnswerCorrect
?Point Value
Your Points
Your Score
1 1 2 1 3 1 4 2 5 2 6 2 7 3 8 3 9 3
10 5
Total
23
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#1 – 1 point#1 – 1 point
How often should you meet?
B - Quarterly
A - Monthly
C - Annually
D – Only when we need toD – Only when we need to
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#2 – 1 point#2 – 1 point
How do you invite participation and keep the meeting on track?
B – Publish agenda & stick to it
A – Control the microphone
C – Require written reports
D – Let observers speak first
B – Publish agenda & stick to it
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#3 – 1 point#3 – 1 point
What do you do when someone goes off topic?
B – Keep discussion relevant
A – Just see where it goes
C – Ask for a motion
D – Chastise them
B – Keep discussion relevant
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#4 – 2 points#4 – 2 points
What should be the focus of every meeting?
B – Discussing ideas
A – Reading reports
C – Making decisions
D – Getting to know one another
C – Making decisions
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#5 – 2 points#5 – 2 points
What is the key to a successful year?
B – Excellent vendor relations
A – Clear strategic plan
C – Strong, responsive Board
D – Dedicated volunteers
C – Strong, responsive Board
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#6 – 2 points#6 – 2 points
Once you have consensus, how do you construct the motion?
B – Have Secretary write it
A – Write it as a group
C – Table motion for rewrite
D – Have the sponsor write itD – Have the sponsor write it
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#7 – 3 points#7 – 3 points
What is the most important thing to do at the close of a meeting?
B – Recap commitments
A – Ask for motion to adjourn
C – Review actions taken
D – Make assignments
B – Recap commitments
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#8 – 3 points#8 – 3 points
How do you construct an agenda?
B – Use the same one each time
A – Build on the last meeting
C – Seek input from members
D – Just see where it goes
A – Build on the last meeting
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#9 – 3 points#9 – 3 points
What should the Chair do immediately after the meeting?
B – Communicate what happened
A – Take a deep breath
C – Follow up with nonparticipants
D – All of the above
B – Communicate what happened
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#10 – 5 points#10 – 5 points
What is the most important thing to get right about holding a successful meeting?
B – Give everyone time to speak
A – Get through the agenda
C – End on time
D – Follow Robert’s Rules
C – End on time
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Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!