ICCA Scandinavian Chapter meeting
Leipzig, October 2011
Agenda
Welcome, new members Re-cap from meeting in May Information from ICCA Board Next step on project “Sustainability” Feed back from AIBTM & IMEX America Other activities in USA ? ICCA Association database Next meeting in Finland, March 2012 Year 2011 at a glance Incoming chair from Denmark Miscellaneous
New Member
Our new member is:
Helsingborg Stad, Sweden Contact person: Mr.Johan Lundell, Event manager,
Total chapter members now 64
Other Chapters
UK & Ireland 73 Central Europe 155 France & BeNeLux 69 IB, Andorra,Portugal & Spain 63 Mediterranean, 89 Asia Pacific 178 Latin America 61 North America 90 Middle East 23 Africa 29
According to ICCA there are 910 members now, updated needed in the figures above
Re-cap from May meeting
1. Sigrun Sigurdardottir welcomed everyone to the chapter meeting and thanked people for taking the time to attend this meeting, and those who came to the previous meeting in Reykjavik. Sigrun introduced four new Chapter members:
Welcome & introduction of new members1) Iceland Travel2) Copenhagen Business School3) Academic Conferences Sweden4) Event in Skåne
2. “Sustainable Scandinavia” is the main theme for this year’s joint activities. Guy Bigwood from MCI Sustainability Services has been consulting and working with us on the project since our spring meeting in Gothenburg 2010. In 2011 the Chapter has 4000 € to cover the consulting fees and other related activities. To complete the work with MCI by ICCA Congress in October, we might need to ask members for some extra money, about 100-200 €. Sigrun will send an email to members on the matter.
3. Guy presented his proposal on how to proceed with the project. Some details were discussed and agreed upon.
Minutes continue
Phase 1: It was agreed that CVBs collect the information within the destination for the measurement tool, and send it to Sigrun by Sept. 1st 2011. Guy will send further instructions for this.
Results of the project so far will be launched at IMEX America trade show mid October. A press release will be created in co-operation with the contact persons from each country. Sebastian Sew from ICCA HQ takes this to the ICCA programming committee.
Phase 2: Create a list of 10 practical steps to organising a sustainable event “the Nordic way”, and develop a Guide to Certification.
Phase 3: Develop an annual report during 2012.Guy also presented a proposal to a joint Scandinavian declaration “Accord on
Sustainability for Destinations” (attached). It was discussed if all members would be able to sign it, since it contains subjects that are not necessarily under members’ control. Comments on the document should be sent to Sigrun by 1st of July.
Nordic Sustainable Meetings Zoneaction Plan – Phase 2
Guy BigwoodMCI Group Sustainability Director
Oct 2011
Goal: Develop a Nordic sustainable meetings zone
Phase 1: Reykjavik, 2011
Phase 2: 3 step approach
1. Launch charter
2. CVBs to create and implement a common measurement framework and disclosure data on a shared website
3. Create a list of 10 practical steps to organizing a sustainable event 'the Nordic Way'
4. Develop a short & simple “Guide to Certification”
10
18 Indicators of destination sustainability
11
Area Indicators
What is the European Green City Index Ranking (Siemens)Does the city have a climate change action plan
What is the City´s CO2 Reduction Target for 2020 (from 1990 levels)What is the City´s Renewable Energy MixWhat is the average recycling rate for the city
Is there Metro/train from main airport to city centre
What is the percentage of hotels walkable (1km) or accessible by public transport from main congress centre
Does the CVB has a publicly available sustainability strategy
Percentage of Women in CVB leadership position(s)
Does the CVB provides clients with sustainability information (web, proposals) and list of suppliers*
CVB
Hotel
City
Does the city measure and report their GHG emissions. If so what are they per capita and in total
What is the Corruption Perception Index for the country
What is the number and percentage of hotel rooms and hotels with active 3rd party sustainability certification
Venue Number and % of Major congress and exhibition centres with active 3rd party sustainability certification
Phase 2 Tasks – part 1
Phase 2 Tasks: Part 2
Phase 3: – Create a list of 10 practical steps to
organizing a sustainable event 'the Nordic Way'
– Develop a Guide to Certification– Dates tbc
Upgrading the messaging
More than ‘Scandinavia is green’. Excellence in transparency, safety, security, human and labour rights.
In the Nordic Countries, ‘meetings are better’. Sustainability makes us better partners
Workshop Results: Define Sustainable actions which could be undertaken by destinations
Suggested Action VotesServe tap water only (eliminate bottled water) from events held in member destinations 26
All member destinations inventory hotels and venues in their area who have earned a qualified 3rd party certification 25
Create a list outlining 10 practical steps to organizing a green event. All members provide to clients 16
Require all food and beverage suppliers in member destinations to offer a percentage of their product as organic and local 12Members to identify and agree to use a uniform list of approved 3rd party certifications 11
What do planners rank the most important green features in a destination?
86% - the ability to walk between the meeting venue and accommodations/off sites
64% - transit accessibility, particularly between airport and the conference venue
51% - availability of recycling McKinley Report
Nordic Sustainable Meeting Accord
OCTOBER, 2011 In the spirit of collaboration of leadership and in recognition of the clear
and present benefits and returns of sustainable business practices we, member organizations of ICCA Scandinavia agree to work together to create a Nordic Sustainable Meetings Zone.
Therefore we, the undersigned members, commit to taking action together to advance sustainable practices industry by
Publicly declaring participation in the Nordic Sustainable Meetings Accord and using our personal and business network to get member organisations to sign this accord.
Initiating a dialogue about economic, environmental and social sustainability with each and every client and member in our community.
Implementing programs to educate stakeholders, share knowledge sharing and recognize members for their best practice and effort.
Continue....
Encouraging and supporting private-public collaboration within and with other destinations to share Nordic best practices and solutions, and learn from others.
Providing resources to identify responsible, sustainable and certified suppliers in our community to help visitors run more sustainable events.
Promoting efficient use of resources and success in waste management. Increasing organizational use of environmentally friendly transport. Calculating business CO2 footprint and aiming to reduce this by 20% by
2020. Upholding the highest standards of honesty and fairness and thus promoting
a society with integrity. Giving back to the community by proactively creating links between the
meetings industry and local charities, and dedicating an average of one hour per month of CVB time to a social or environmental project.
To these above commitments, I dedicate leadership focus and attention so that the meetings industry I represent will be more sustainable
Feed back from USA shows
AIBTM
IMEX America
Options for 2012
Other activites, workshops ? Toronto, Minneapolish
Icca Database
Are you using it ?
Share with us
Next meeting in Finland
2011 Overview "At a glance"
Meeting in Reykjavik 9-10, March
Main content development in sustainability in Scandinavia, lead by Guy Bigwood
Other speakers: Kristin Vala Ragnarsdottir, University of Iceland and Michel Couturier USA
Gudmundur Oskarsson, Icelandair
ICCA Business lead Exchange
Meeting at IMEX Frankfurt in May
Further development on Project Sustainability, lead by Guy Bigwood
Joint stand at AIBTM in Baltimore, all Scandinavian countries
The stand got xxx award, waiting for more info from Marie
Joint stand at IMEX America in Vegas, all Scandinavian countries
Euro Party at the stand, a big hit !
Meeting in Leipzig at ICCA 50th conference
Upcoming chair
Rasm Jerver Denmark
Other issues