Download - Information System Design
Submitted To: Mohammad Ali (Associate Prof. Department of CSE, Ahsanullah University)
Date of Submission: 9th August’2007
Works Done by: Nazmus Saquibe (#04.01.04.098)
Nazmus Sayeed (#04.01.04.053)
M Saroare jahan (#04.01.04.009)
Md. Ashik Hossain (#03.01.04.041)
2007
TANGAIL SAREE KUTIR
Information System Design Lab
[ TANGAIL SAREE KUTIR] 143/1, New Baily Road Dhaka ‐1000 Bangladesh Phone‐ 8802‐8314567
[ TANGAIL SAREE KUTIR] May 31, 2007
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1 Overview 3
Working Area 4
Organogram 5
Designation 6
guideline 7
interview 8
Questionnaire 9
forms and documents 12
Existing system 15
Division of Unit 16
Service Charecter/Responsibility 18
DFD 19
Benefit analysis 24
Network layout 28
hardware specification 32
project scheduling 36
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The Company we work along:
Tangail Saree Kutir is the first chain local Saree store in Bangladesh. It produces scarves, stoles and jewelry along with its cotton and silk sarees in block print, batik, nakhshikatha, jamdani, mirpur, pabna, rajshahi and tangail. The company employs more than 5000 weavers and 1000 hand crafters to create magnificent handloom sarees as well as materials. Inspired by folklore religious stories and nature of rural Bangladesh, design created with dramatic sheer fluidity which gently showcases the body to make simply elegant. Tangail saree Kutir has become one of the most famous share stores of its kinds in Dhaka, Bangladesh to expose the exotic Beauty of Bangladesh women in vibrant sarees.
Tangail Saree Kutir pioneered to recapture the glorious image of once famous Dhakai Muslins and also regenerated the local sarees for popular use which largely endangered during seventies.
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Tangail Saree Kutir is a large organization with more than 7000 employees. It has huge amount of sales and inventories. As a result it needs a large and sophisticated Information System. This gives us a great opportunity to learn about the Information System, its structure and function and implement what we have learnt so far. By constructing there system, we can find out how to build and maintain a large and sophisticated Information System, which will help us in the future in building as such.
1. Sales Department 2. Human Resource Management 3. Daily Transaction 4. Inventories 5. Annual Report
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No
Members Member’s Name
& Designation
Duration
(min)
Issue of the Discussion
(Scope of Work)
Obtained Information
1 5 Nazmus Saquibe (Team Leader)
Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members) Mr. Shahin (Manager)
30 Financial Management
Get details Information about financial management including sales, production, earnings, expenditure etc.
2 3 Nazmus Saquibe (Team Leader)
Nazmus Sayeed (Member) Mr. Ismail (Store and Sales In charge)
20 Financial Management
Get details Information about financial management including sales, production, earnings, expenditure etc.
3 4 Nazmus Saquibe (Team Leader)
Nazmus Sayeed Md. Ashik Hossain (Members) Mr. Shahin (Manager)
30 Human Resource Management
Get details Information about Human Resource Management including salary structure, employment system, Increment, Facilities etc.
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No Interviewee Name and Designation
Interviewer’s Name & Designation
Scope of Work
Duration of the Work
Questionnaires & Answers
1 Mr. Shahin Manager
Nazmus Saquibe (Team Leader)
Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members)
Human Resource Management
45 Minutes Questions and the answers are included with the document below.
2 Mr. Ismail Store and Sales In charge
Nazmus Saquibe (Team Leader)
Nazmus Sayeed M Saroare jahan Md. Ashik Hossain (Members)
Financial Management
50 Minutes Questions and the answers are included with the document below.
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Q. No
Questions
Answers
1 What do you buy for your company? Raw materials and produced goods.
2 What raw materials do you buy? Cotton fabrics and sharees.
3 From whom do you buy these materials?
Several textile industries and from the small entrepreneur and also from the weavers.
4 How do You pay for the materials? We pay after the materials after on hand by cash.
5 How many showrooms do you have? 4 showrooms including the Baily road main branch.
6 How do you calculate the total transaction of a day? Per showroom or in a whole?
Each days transaction is calculated at the end of the day at every showroom.
7 How do you sell? Retail or wholesale? Both Retail and Wholesale.
8 How do you keep track of sales and inventory?
Daily stock and monthly inventory.
9 Is your Selling system Computerized? Yes but sparsely.
10 Do your outlets support any other form of payment other than cash?
Yes: Visa Card, Master Card, Citivisa, Brack Card, Dutch Card.
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11 How do you manage cash and other forms of payments?
Initially keep at store but after a certain period we keep it to the bank account.
12 How you calculate the selling price of your goods over the costing?
By gross calculation or sometime by calculating some certain percentage. For example if we expense 2000 for a sharee including all the expenditure then we put a price tag of 2500 Tk. Or sometimes we calculate 10% to 15% profit on the expenditure.
13 What are the ways of spending of your company?
Employee salary, Taxes, Vat, Utility bills, Store fair, Outlet fair etc.
14 What amount/ percentage of money you keep for your company for future use?
Confidential.
15 Is it possible to withdraw some amount of money from the equity for a director or a share holder?
Confidential.
16 Do you have audit in your office? Yes. Last in July 2006.
1 What is the office hour? 10 AM to 8 PM
2 How many salary categories in your office?
Two categories.
3 In which basis you employ the employee. Permanent or Temporary?
Both Permanent and temporary. Basically temporary for the sales department.
4 How the Part‐time employees get their salary? Daily or after a month?
Hour basis. But got their payments daily.
5 How long a permanent or temporary employee could be absent?
By notifying the office 2 to 5 days. After a week the temporary employee losses his job.
6 What percentage will be cutoff after the permanent employee miss offices
Double of daily payment will be cutoff from
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more then a certain period? the permanent employee’s salary.
7 What will be the punishment for delaying at office?
For three consecutive working days delay he will be get one day cutoff from his/her salary.
8 Is there any bonus for the temp/permanent employee?
Not for the Temporary employee but for others at the Eid time.
9 Do you give increment after a financial year?
Yes. After every financial year.
10 Is there any loan for employees? If then what will be the interest system?
Yes.
11 Is TA/DA present in your office? Yes.
12 Any scholarship / facilities for the family members of a permanent employee?
No.
13 Does the employee get any percentage of shares after a financial year on behalf of percentage?
Yes. But for the permanent employees only.
14 Do the officers/ general employee get any extra salary for the over time duty?
Not everybody. Those who have low salary scale and the temporary employee get over time.
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Forms & Documents for Sales:
Scope of Work Forms/ Documents
Source of Origin
Used by
Comments
Selling System
Advance Sleep
Sales Section
Sales Section
Description:
Advance payment receipt.
Data: Page No: 0196
Advance Receipt:
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Forms & Documents for Invoice:
Scope of Work Forms/ Documents
Source of Origin
Used by
Comments
Selling System
Invoice
Sales Section
Sales Section
Description:
Commercial Invoice
Data: Page No: 200707103972 Date: 11/07/2007 Time: 1:10:44 PM Pay Type: cash.
Commercial Invoice:
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Forms & Documents for Attendance:
Scope of Work Forms/ Documents
Source of Origin
Used by
Comments
HRM
Register
Management
Management
Description:
Attendance Register.
Data: Month: June. Year 2007.
Forms & Documents for Attendance:
Scope of Work Forms/ Documents
Source of Origin
Used by
Comments
HRM
Form
Management
Management
Description:
Salary Statement.
Data: Month: June. Year: 2007.
Forms & Documents for Attendance:
Scope of Work Forms/ Documents
Source of Origin
Used by
Comments
Financial Management
Register
Accounts
Accounts
Description:
Daily log of buying from a particular entrepreneur named Rabindranath Basak .
Data: Month: June. Year: 2007.
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Introduction:
Tangail Saree Kutir is the first chain local Saree store in Bangladesh. It produces scarves, stoles and jewelry along with its cotton and silk sarees in block print, batik, nakhshikatha, jamdani, mirpur, pabna, rajshahi and tangail. The company employs more than 5000 weavers and 1000 hand crafters to create magnificent handloom sarees as well as materials. Inspired by folklore religious stories and nature of rural Bangladesh, design created with dramatic sheer fluidity which gently showcases the body to make simply elegant. Tangail saree Kutir has become one of the most famous share stores of its kinds in Dhaka, Bangladesh to expose the exotic Beauty of Bangladesh women in vibrant sarees.
Tangail Saree Kutir pioneered to recapture the glorious image of once famous Dhakai Muslins and also regenerated the local sarees for popular use which largely endangered during seventies.
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Tangail Saree Kutir has a well balanced division unit. This is given bellow:
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Designations
Responsibilities
Administration:
CEO
Directors
Manager
Observe the total Service Admin
Store:
Store Keeper
Keep the store tracks.
Purchase:
Record keeper
Buy the products and raw materials.
IT:
Coordinator IT
Give technical support
Maintenance the requirement supply
Accounts
Assistant Accountant
Observe the total account section
Calculate the Account side
Make a combination to the finance.
Sales Center
Counter In Charge
Sales Sarees and other Products
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Descriptions of Sales & Service
Scope No. 01 Scope of Work About us Process Description of Tangail Saree Kutir Limited Flow About Sales & Service Data Store About us Terminator Output (About us Allocation of
Business/Organogram/Tangail Saree Kutir Directors /Key Persons
Data flow Diagram(DFD) Figure 1
External Data Store About Tangail
Saree Kutir . about US Process the Request to Request Database
User
(Admin)
Requesting
User
Output
(About us Allocation of Business / Organogram / Tangail Saree Kutir Directors /Key Persons
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Descriptions of Products and sellers
Scope No. 02 Scope of Work Buying Raw Materials Process Input/ System of Buying Flow Purchase Data Store Purchase Terminator Output (About Purchase methods/products) Data flow Diagram(DFD) Figure 2
External Data Store About Purchase
Products .…………. Purchase Process the Request to Request Database
Admin
Requesting
Admin
Output
About purchase methods / products.
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Different kind of product
Price
Scope No. 03 Scope of Work Selling Products Process Input / System of Selling Process Flow Selling Data Store Tangail Saree Kutir Terminator Output (About Selling Transition) Data flow Diagram(DFD) Figure 3
External Data Store About Selling
System _____________ Tangail Saree Kutir Process the Request to Request Database
Counter In Charge
Requesting Admin
View
Output
About sales Transaction.
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Daily Attendance of Employees
Scope No. 04 Scope of Work Attendance Process Submit Request Flow Attendance Data Store Tangail Saree Kutir Terminator Output (Attendance of Employee) Data flow Diagram(DFD) Figure 4
External Data Store About Daily
Attendance _______ Tangail Saree Kutir Process the Request to Request Database
Employee
Requesting
Admin
Output
Attendance of Employee.
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Salary of Employees
Scope No. 05 Scope of Work Salary Process Submit Request Flow Salary Data Store Tangail Saree Kutir Terminator Output (Salary of Employees) Data flow Diagram(DFD) Figure 5
External Data Store About Salary
System ________ Tangail Saree Kutir Process the Request to Request Database
Admin
Requesting
Admin
Output
Salary of Employee.
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Benefit means total profit of an organization. By deducting total expenditure from the total income for a certain period we get the benefit of any company. There is a difference between expenditure and investment. Building a computer based system in an investment. Costs are incurred throughout its life cycle. Benefits are realized in the form of reduced operating costs, improved corporate image, staff efficiency or revenues.
The benefit are of two types:
• Tangible benefit
• Intangible benefit.
Field Of savings Benefit in BDT (conjecture)
Less papers 10000
Less pens 2500
No locker 30000
Extra software Buying 5000
Other equipment for filing (i.e.: files, pin etc) 3000
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Automated system has more accuracy and speed. So can give services to the customers more accurately and fast.
Automated system is more secured then a manual system and it has kind automation processes. So decision making is further more easy then manual process.
By using an automation process a director can easily get the daily report without any hassle. Surely automated system can bring customer satisfaction. As a result improvement in company image can functional in business.
Automated system can be fitted in a small place, which can be cost effective.
Item Quantity Cost (BDT)
Operating System (XP) 8 34000/=
Computer (Celeron) 8 320000/=
Printer 3 12600/=
UPS 9 32000/=
Network 30000/=
Server PC 1 50000/=
Radio Link(setup) 4 80000/=
_____________________
Total 558600/=
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Cost 1st year
Item Quantity Cost (BDT)
Server 1 50000
Computer 5 150000
Printer 1 4200
Accessories 3000
Network 10000
Total 217200/=
Running cost 1st year
Item Quantity Cost (BDT)
Paper 3000
Toner 5 4000
Operator Salary 3 15000
Administrative Overhead 5000
Office Rent 200000
Accessories 5000
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Total 234000
Income 1st year
Field Income (BDT)
Service 200000
Contract 150000
Total 35000
Income 2nd year
Field Income (BDT)
Service 250000
Contract 260000
Total 510000
Income 3rd year
Field Income (BDT)
Service 260000
Contract 280000
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Total 785000
Income 4th year
Field Income (BDT)
Service 265000
Contract 285000
Total 550000
Rate of Return: 14%
NPV=
= ‐558600‐(217200/1+.14)+((35000‐23400)/(1.14)^1)+((51000‐234000)/(1.14)^2)+((540000‐234000)/(1.14)^3)+((555000‐234000)/(1.14)^4)
= 134249
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Counter 1: First Floor
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Manager room primary store Office room Road Entrance car parking counter01
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Main Store Server Room
ROOF
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Desktop computer specification:
Item Specification Unit
Brand / Model Clone 8
Processor & Speed Intel Celeron , with clock speed of 2.8 GHz
Motherboard Intel 865 GV Chipset
Bus Architecture PCI
Cache Memory 256 KB L2 Cache (Integrated with processor)
Ram 512 MB DDR2 Ram with expandability
Hard Disk Drive 80 GB SATA, 7200 rpm
Floppy Disk Drive 1.44 MB 3.5” Floppy Disk Drive
Multimedia 16 x DVD ROM Drive
Sound Card Integrated 3D Audio
Graphics Integrated Intel Extreme Graphics
I / O Port 6 USB , 2 Serial , 1 Parallel Port
Monitor Samsung 15” CRT Color monitor , Resolution 1024 x 768
Key Bored /Mouse PS2 Keyboard/ Optical Scroll
Form Factor / Casing ATX Casing
Network Card Built in 10/100 MB\s
Warranty 1 years full warranty
30000/= Taka Each.
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Server computer specification:
Item Specification Unit
Brand Clone 1
Processor Intel Core 2 Duo 2.4 GHz
Motherboard Intel 965
Cache / Chipset 2MB L2 cache
Ram 2 GB (2*1GB) DDR 2
Hard Drives 160 GB SATA
CD – R / W Drive ASUS 48*24*48 X
Monitor Dell 17” LCD
Video Sub System Integrated ATI‐ Radeon 256MB
I / O Slot Total 3 PCI Slot
Keyboard / Mouse PS2/Optical Mouse
Network card Built IN 10/100MB
Operating System Linux
Warranty 1 Year Limited warranty
50000/= Taka
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Printer specification:
Items Specification Unit
Brand Canon 3
Model Canon Pixma iP1200
Image Ret 1200 dpi for high quality documents (Image Rat)
Resolution 600 * 600 dpi
Speed 17 pages per minute in black (letter)
Interface USB 2.0 port
Media types Plain Paper , envelops , transparencies (gray scale
only), card stock , postcards and labels
Media Sizes A4 , letter , Legal , Executive , no. 10 envelops
No . of Toner 2 Black & Color ( Cyan , Yellow , magenta)
Supported O/S Microsoft Windows 98 , 2000, me & XP (32‐bit),
Apple Macintosh 9.x and OS X, Linux
Warranty 1‐ years parts & service
4200 /= Taka.
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Possible Network diagram (schematic diagram)
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Number Scheduling Topics Dependencies (weeks)
A User Requirement ‐ 4
B Feasibility Study A 2
C Prioritize the Requirement A 1
D Analysis the System B,C 3
E Specification D 1
F Software Design E 3
G Hardware Study E 1
H Coding F 5
I Hardware Procurement G 2
J LAN Establishment I 2
K Deployment H,J 1
l Maintenance K 3
Total Weeks needed: 28
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After plotting the Gannt Chart the process can be done within 22 weeks.
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1 7
9
12
5 2
8
13 11
6
10
3
4
Earliest: 0‐4‐4
Latest: 0‐4‐4
Earliest: 4‐2‐6
Latest: 4‐2‐6
Earliest: 6‐4‐10
Earliest: 10‐2‐12
Latest: 10‐2‐12
Earliest: 12‐4‐16
Latest: 12 4 16
Earliest: 16‐5‐21
Latest: 16‐5‐21
Earliest: 21‐3‐23
Latest: 21‐3‐23
Earliest: 23‐4‐27
Latest: 23‐4‐27
Earliest: 4‐1‐5
Latest: 5‐1‐6 Earliest: 5‐0‐5
Latest: 6‐0‐6
Earliest: 13‐1‐14
Latest: 15‐1‐16
Earliest: 14‐3‐17
Latest: 16‐3‐19
Earliest: 17‐2‐19
Latest: 19‐2‐21
Earliest: 19‐0‐19
Latest: 21‐0‐21
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Slack Time:
Latest starting time – Earliest starting time OR Latest Finishing time – Earliest Finishing time
User Requirement : 0 Feasibility Study : 0 Prioritize the Requirement : 1 Analysis the System : 0 Specification : 0 Software Design : 0 Hardware Study : 2 Coding : 0 Hardware Procurement : 2 LAN Establishment : 2 Deployment : 0 Maintenance : 0 The Critical Path is displayed by the thick black lines.