Integrated Airman and/or Rating Application (IACRA)
Version 5.4 January 23, 2004
IACRA v2.00
What is IACRA?
IACRA, the Integrated Airman Certification and/or Rating Application, is a web-based application that uses online validation and digital signatures to verify the output data.
Upon successful completion of the file, the Registry issues applicants a permanent airman certificate.
What Does IACRA Do?
• Processes applications for airman certification via the web
• Significantly reduces certification processing time• Interfaces with critical elements of multiple FAA
databases for data validation and verification• Automatically ensures applicants meet regulatory
and policy requirements • Implements use of digital signatures throughout
certification process• Automatically produces results documents
The Integrated ACRA Solution
• Web-Based Architecture• Integrated Databases • Consistent, Intuitive User Interface• Online Context-Sensitive Help• Easy to Administer• Ease of Upgrade & Deployment• Paperless System
IACRA Benefits• Reduction of data errors
through auto checking
• Reduction in the number of rejected applications
• Reduction in the certification processing time
• Reduction in FAA transaction costs
• Adoption of a single airman tracking number
• Uniformity of interpretation of airman certification regulations
• Improved accuracy and filing time for PTRS (1563, 3529, 5529)
• Improved management oversight capabilities
• Promotion of data sharing
• Elimination of distribution of software media
• Compliance with GPEA by mandated Oct. 03 through use of digital signatures
Who Are IACRA UsersIACRA users include the Federal Government, Aviation Industry and the Public. Examples include:
• Airman Applicants• Recommending Instructor• Designated Examiners (DPE, DME, TCE, APD)• Aviation Safety Inspectors (ASI)• Aircrew Program Managers (APM)• Training Center Program Managers (TCPM)• Aviation Safety Technicians (AST)• Airman Certification Representatives (ACR)
What Certifications/Ratings Does IACRA Currently Issue?
Airline Transport Pilot Commercial Pilot Private Pilot Recreational Pilot Student Pilot LOA Original Issuance LOA Authorized Instructor
Certified Flight Instructor(original
issuance, added rating, and renewal
Ground Instructor (original issuance and added rating)
Instrument Rating Type Ratings
Operations
What Certifications/Ratings Will IACRA Issue in the Future?
• Original Sport Pilot Certification
• Sport Pilot Added Endorsement
• Sport Pilot Certified Flight Instructor
• Sport Pilot Ground Instructor Light
• 141/142 Schools
What Certificates Will Be Issued in the future by IACRA?
Airworthiness*
Mechanic Inspection Authorization Parachute Rigger Repairman Sport Repairman Maintenance Light Sport Repairman Inspection 147 Schools
What Certificates Will Be Issued in the future by IACRA?
Crew Members Other Than Pilots
Flight Engineer Path Flight Navigator Path Aircraft Dispatcher Path
IACRA Business Process Overview
Data Mart
Airman Certificate
Digital Signature
FAA Firewall
The Registry
Internet
Airman Applicant
Certifying Officer(FAA or
Designated Examiner)
Recommending Instructor
IACRA
Database Integration
IACRA integrates with the following organizations/databases:• PTRS – Integration on or before 11/15/03• AVR Data Mart
ATS – Airman Testing Standards (Knowledge Testing)
PTS – Practical Test Standards NVIS - National Vital Information Subsystem Airmen – Comprehensive Airman database Reference - lookup tables from mainframe
sources
Required Software
Only the Microsoft Internet Explorer Web browser (v5.5 and higher) and Adobe Acrobat Reader (v5.0 and above) are required for users to access the application.
IACRA Application Walkthrough
IACRA Portal Page
http://acra.faa.gov
IACRA Home Page
Registration
Applicant Registration
�Applicant
�Recommending Instructor
�Designated Examiner
�Aviation Safety Technician
�Aviation Safety Inspector
Next>>
Applicant Registration (con’t)NOTE: Items with a “*” are optional
First Name
Middle Name
Last Name
*Name Suffix
Phone
Email Address
Create Your Unique IACRA Login
User Name
Password
Confirm Password.
Applicant Registration (con’t)
User Name Mgood1234
Password *****
Confirm password *****
TransitionAt this point, the Applicant Registration is complete and an FAA Tracking Number (FTN) has generated for the applicant, which he records for future use.
The Recommending Instructor must now register (for the purposes of this overview – though in reality , the RI could have registered long before or even after the applicant).
The RI registration is far less complex than the applicant registration. This is due to the validation process IACRA uses to ensure that the data requested from the RI at registration is validated in national FAA databases as being accurate and current.
Recommending Instructor Registration
�Applicant
�Recommending Instructor
�Designated Examiner
�Aviation Safety Technician
�Aviation Safety Inspector
Next>>
Recommending Instructor RegistrationNOTE: Items with a “*” are optional
Certificate Number
Date of Issuance
First Name Flight
Middle Name
Last Name Instructor
*Name Suffix
Phone
Email Address
Create Your Unique IACRA Login
User Name
Password
Confirm Password.
Transition
The Designated Pilot Examiner must register as shown in the following slides.
Designated Examiner Registration
�Applicant
�Recommending Instructor
�Designated Examiner
�Aviation Safety Technician
�Aviation Safety Inspector
Designated Examiner RegistrationNOTE: Items with a “*” are optional Certificate Number Date of Issuance Designee Number FSDO First Name Middle Name Last Name*Name Suffix Phone Email AddressCreate Your Unique IACRA Login User Name Password Confirm Password.
Transition Now that all of the participating
parties have registered, the process starts with the applicant filling out an IACRA application.
The applicant has Registered and has been returned to the IACRA Home Page where he is required to Log In to begin a new application.
Certification / Application ModuleLogin As: Applicant
FTN:
User Name:
Password:
Log In
Log in on IACRA Home Page
Start a new applicationRetrieve a current application
Certification / Application Module
PilotStart Application
Certification / Application Module
Step 1 Personal Information
Step 2 Seeking
Step 3 Hold
Step 4 Medical, Drugs, English
Step 5 Aeronautical Grid
Step 6 Validation
X ?
Certification / Application ModuleFill in any missing or incomplete personal information.
Last Name Good
First Name Mathew
Middle Name NMN
Name Suffix(Jr., Etc)
Citizenship USA
Do you hold a Dual Citizenship Yes No
Date of Birth, (mm/dd/yyyy) 04/01/1969
Place of Birth, City or County Oklahoma City
Place of Birth State Oklahoma
SSN# 967-66-4321
Telephone 405-555-1212
Email [email protected]
Sex Male Female
Certification / Application Module
STEP 2
CERTIFICATE SOUGHT DATA
Certification / Application Module
Completion of Required Test
First AircraftTotal TimePIC Time
Certification / Application Module
Make Model Series Aircraft
CE 172-N CESSNA
OK
Certification / Application Module
Completion of Required Test
First AircraftTotal Time 35PIC Time 15
OK
Certification / Application Module
Click here to select
Category/Class Ratings
Certification / Application Module
AIRPLANE SINGLE ENGINE LAND
OK
Certification / Application Module
Click here to Select the Type Ratings
Certification / Application Module
CE-500 CESSNA CE-500
OK
Certification / Application Module
Click Step 3 on the navigation bar to continue
Certification / Application Module
Click here if you hold a U.S. Unrestricted Pilot Certificate
Certification / Application Module
Click here to enter Student
CERTIFICATE NUMBER
DATE OF ISSUANCE
OK
Certification / Application Module
Review the certificate held information
Certification / Application Module
Medical
Certification / Application Module
Drugs, English, Failure
Certification / Application Module
Aeronautical Experience Questions
Pilot based on a small island
Flight training in or reside in ALASKA
Certification / Application Module
Enter Aeronautical Experience
Certification / Application Module
Click on Step 6 on the Navigation Bar
Certification / Application Module
PRIVATE PILOT
AIRPLANE SINGLE ENGINE LAND
UNRESTRICTED
FAR61 – COMPLETION OF REQUIRED TEST
ORIGINAL ISSUANCE
SUBMIT APPLICATION
Certification / Application Module
VALIDATION FAILURE
LISTOFERRORS
Certification / Application Module
Application ID 4512
REVIEW APPLICATION
Certification / Application Module
Transition
The applicant visits the Recommending Instructor so that the RI can verify the applicant’s knowledge test information and digitally sign the application.
Recommending Instructor (RI) Login
Login
Recommending Instructor Login
Login As: Recommending Instructor
FTN:
User Name:
Password:
Login
Recommending Instructor Login
Retrieve Application
RI Retrieve Application
ENTER APPLICANT’S FTN
RI Select Application
Select
Continue
RI Checklist
Recommending Instructor’sChecklist
View 8710Enter Knowledge Test
RI Checklist – View 8710-1 Form
RI Checklist: View 8710-1 Form
RI Enters Knowledge Test Information
RI Checklist
RI Digitally Signs Application
SIGN APPLICATION
RI Digitally Signs Application
CLICK HERE TO SIGN
RI Digitally Signs Application
Recommending Instructor (e-sig info)
RI Checklist
Transition
Now, the applicant must meet with his Certifying Officer (in this case, a Designated Pilot Examiner) in order to complete the application. When he meets with his Certifying Officer, the CO must verify his identity and then log into IACRA and retrieve his application, so that both the CO and the applicant can digitally sign the application, as shown on the following slides.
Certifying Officer – Applicant Retrieval
Login As: DESIGNATED EXAMINER
FTN:
User Name:
Password:
CO: Applicant Retrieval
Retrieve Application
Certifying Officer – Application Selection
Select
Continue
Find Application
Certifying Officer’s Checklist
Verify Airman Identification
Certifying Officer – Verify Airman Identification
DRIVER’S LICENSE
545454746
12/31/2005
USA
CA
Certifying Officer’s (CO) Checklist
CO – Review Airman Knowledge Test Report
Certifying Officer’s Checklist
CO – Review 8710-1 Application
Certifying Officer’s Checklist
CO – Review Privacy Act Information
Certifying Officer’s Checklist
CLICK HERE TO HAVE APPLICANT SIGN APPLICATION
Transition
IACRA opens the login page so that the applicant can log in, retrieve, and digitally sign his application as the CO witnesses him perform the process.
Applicant Login
LOG IN
Applicant Application Retrieval
Start or Retrieve App
Applicant Application Retrieval
Select
Sign Application
Digital Signature Preview
Preview Application
Digital Signature Preview
Applicant Digital Signature
SIGN APPLICATION
Applicant Digitally Signs Application
CLICK HERE TO SIGN
GOOD MATHEW NMN(E-SIG INFO)
Applicant Digital Signature
Now that the applicant has digitally signed the 8710-1 application, the CO’s ability to digitally sign is activated.
The CO takes his applicant, Matt Good for his check ride. Upon their return, the CO logs back into IACRA via the IACRA Home Page. He selects Matt Good’s application so that he can enter Matt’s practical test results and finish the application process.
Transition
Certifying Officer’s Checklist
Click here to EnterPractical Test Results
CO – Enter Practical Test Results
Test Date
Airport ID
Airport Location
Test Duration Oral
Test Duration Aircraft 1
Make, Model Aircraft 1
Registration Number Aircraft 1
OK
Approve Disapprove Discontinuance
Certifying Officer’s Checklist
CO – Enter Limitations
Enter Limitation if needed
Examples:
VFR ONLY
HOLDER DOES NOT MEET
ICAO REQUIREMENTS
Enter Aircraft Authorizations
CO: Enter Vintage Aircraft Auth.
Certifying Officer’s Checklist
CO – View Temporary Summary
PRIVATE PILOT
PENDING
AIRPLANE SINGLE ENGINE LAND
Limitations (If applicable)
Certifying Officer’s Checklist
CO – Digitally Sign 8710-1 Application
SIGN APPLICATION
CO – Digitally Sign 8710-1 Application
Student Pilot Certificate Issued ( Copy attached )
I have personally reviewed this applicant’s graduation certificate, and found it to be appropriate and in order, and have returned the certificate.
I have personally tested and/or verified this applicant in accordance with pertinent procedures and standards, with the result indicated below.
Approved--Temporary Certificate Issued ( Original Attached )
Disapproved--Disapproval Notice Issued ( Original Attached )
Location of Test ( Facility, City, State ) Duration of Test
Ground Flight
Oral
Approved Simulator /Training Device Check
Aircraft Flight Check
Inspector Examiner Date
Advanced Qualification Program
I have personally reviewed this applicant’s pilot logbook and/or training record, and certify that the individual meets the pertinent requirementsof 14 CFR Part 61 for the certificate or rating sought.
Designated Examiner or Airman Certification Representative Report
Simulator/FTD
Signature and Certificate Number
Evaluator’s Record (Use For ATP Certificate and/or Type Ratings)
Certificate or Rating for Which Tested Type(s) of Aircraft Used Registration No.(s)
Date Certificate No. Designation No.Examiner’s Signature (Print Name & Sign) Designation Expires
Click here to sign Click here to cancel
CE-172-N N4567
456789 SW-1243 11-03-2004
3.0 2.0
TodayPrivate Pilot ASEL
Will Rogers World, Oklahoma City, OK
X
XX
CLICK HERE TO SIGN
CO – Digitally Sign 8710-1 Application
Student Pilot Certificate Issued ( Copy attached )
I have personally reviewed this applicant’s graduation certificate, and found it to be appropriate and in order, and have returned the certificate.
I have personally tested and/or verified this applicant in accordance with pertinent procedures and standards, with the result indicated below.
Approved--Temporary Certificate Issued ( Original Attached )
Disapproved--Disapproval Notice Issued ( Original Attached )
Location of Test ( Facility, City, State ) Duration of Test
Ground Flight
Oral
Approved Simulator /Training Device Check
Aircraft Flight Check
Inspector Examiner Date
Advanced Qualification Program
I have personally reviewed this applicant’s pilot logbook and/or training record, and certify that the individual meets the pertinent requirementsof 14 CFR Part 61 for the certificate or rating sought.
Designated Examiner or Airman Certification Representative Report
Simulator/FTD
Signature and Certificate Number
Evaluator’s Record (Use For ATP Certificate and/or Type Ratings)
Certificate or Rating for Which Tested Type(s) of Aircraft Used Registration No.(s)
Date Certificate No. Designation No.Examiner’s Signature (Print Name & Sign) Designation Expires
Pilot Examiner (E-sig–INFO)
CE-172-N N4567
456789 SW-1243 11-03-2004
3.0 2.0
TodayPrivate Pilot ASEL
Will Roger World, Oklahoma City, OK
X
XX
Pilot Examiner (E-sig–INFO)
CO – Digitally Sign 8710-1 Application
Review/Print Temporary Certificate
CO – Review Temporary Certificate
End IACRA Walkthrough
When Can I Use IACRA?IACRA is being rolled-out regionally. The current rollout schedule is as follows:
Region Rollout DateSO Now AvailableSW Now AvailableGL Feb-04WP Apr-04EA Jun-04NM/CE Aug-04NE/AL Sep-04
IACRA Future Considerations
Future considerations for IACRA interfaces include:
Within the FAA:• Enforcement Information System (EIS)• Accident Incident Data System (AIDS)
Outside Agencies:• National Transportation and Safety Board (NTSB)• Federal Bureau of Investigation (FBI)• Department of Justice (DOJ)• Immigration and Naturalization Services (INS)
Summary
IACRA is an “integrated airman certification process” accessible via the Internet and integrates critical database elements of multiple FAA program databases with the ACRA certification application.
SummaryIACRA automates the system by:
Gathering information from the applicant, Recommending Instructors (RI), and/or the Examiners,
Assigning a FAA Tracking Number (FTN) to every airman,
Checking the existence and scores of knowledge tests taken,
Updating databases accordingly so that information is current,
Providing a single point of entry via the Registration/Login module,
Issuing a results document.
Upon successful completion, the Registry issues the applicant a permanent airman certificate.
Summary
IACRA also makes use of digital signatures – a critical component of the FAA’s strategy for conducting business electronically and for meeting the compliance schedule for the Government Paper Elimination Act.