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INTRODUCTION TO
MICROSOFT EXCELFormatting Worksheet
Inserting Rows
Editing Data
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What is Excel?
spreadsheet program used to:
record data
manipulate data
calculating totals and averages
display data
graphs, charts, tables, etc…
great at tracking numbers that change often
sorts, calculates, and graphs
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Excel Terms
Worksheet –
work area in Excel
columns and rows
Cell –
Intersection of column and row
ColumnsCell
Rows
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Excel Terms
Workbook –
file containing worksheets
Sheet Tabs –
at bottom of workbook
displays name of worksheet
Sheet Tabs
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Key this sample
Cell A1
Fastest Growing
Occupations
Cell A3
Career
Cell A4
Network Systems
Analyst
Cell A5
Physicians Assistant
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Key this sample
Cell A6
Computer Software
Engineer
Cell A7
Database
Administrator
Cell A8
Computer Systems
Analyst
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Autofit Columns
Change the column width to fit the contents
Select the column or columns that you want to change.
On the Home tab, in the Cells group, click Format.
Select AutoFit Column Width
See next slide……
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Bold, Center, Merge
Bold the title “Fastest Growing Occupations”
Merge:
Select cells A1 and B1
Click “Merge and Center”
Merge and CenterBold
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Finish the Sample
Cell B3 - % Change Between 2002-2012
Cell B4 - 0.57
Cell B5 – 0.49
Cell B6 – 0.46
Cell B7
0.45
Cell B8
0.44
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Format Cells
Select the numbers you just keyed
Click the Percentage option
Notice the other options
AutoFit Column B
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Format Columns
Bold and Underline the Column Heading
Center the %
Center
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Rename the Sheet
Double click on Sheet 1
Rename it “Fastest Growing Occupations”
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Inserting Rows or Columns
2 ways
1. Cell group , Insert, Insert Sheet Rows
2. Select, Right Click, Insert
Insert 3 Rows
Row 1: Percentage Growth
Row 2: 2002-2012
Row 3: First & Last Name
Bold, Merge, & Center each row
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Editing a Cell Using the Formula Bar
Select cell B6
in formula bar
highlight "Between 2002 - 2012"
hit Delete key
hit Enter key
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Editing a Cell Using “Edit in Place”
double-click cell B6
double-click the word Change
type the word Growth
hit Enter
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Sorting Alphabetically by Careerusing sort icon
click and drag from A7 to B11
first column clicked is sort column
click Sort Ascending on the Data Tab
alphabetic A to Z
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Sorting Numerically by % Growthusing sort icon
click and drag from B7 to A11
first column clicked is sort column
click Sort Descending
large numbers first
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Inserting a Chart
Highlight Cells A7 through B11• Data Range
Insert Tab
Column Chart
2-D Column
Cluster Column
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How Does Chart Look?
move chart below data
resize graph area to no wider than column B• drag sizing handles
• change font
• right-click item
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Print Preview
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Page Setup
Choose
Page Setup
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Fit Chart and Data on One Page
Fit to: • 1 page wide
• 1 page tall
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Center on Page
Margins
Center on Page
Horizontal
Vertical
OK
Close Print Preview