IRIS Financial Report Training
Presented by
Harriet Neely
Assistant Budget Director
1
IRIS TRAINING Module 1
• Setting up your USER menu- Page 3 • Account Information Reports-Page 7
– Navigation
• Ledger Reports-Page 18 • Payroll Distribution Report- Page 33 • Line Item Reports-Page 39 • Budget vs Actual Reports-Page 44
– Setting up variants
• Budget Change Reports – Base Budget-Page 65 – Line Item Change- Page 68
2
Setting up your USER Menu
• Adding Favorites
• Adding Folders
• Organizing
3
Set Up your User Menu
6
Account Information Reports
• Z_FM_ZFMFINCOD-Fund Attributes
– E,R,I,A,J,K,N,S, F
– Provides detailed information regarding accounts
– Allows Searching
• Utilizes numerous fields
• Wildcard *
• Match Box Lookup
• Multiple Selection
– Layout Changes
– Downloading to Excel 7
Some IRIS Navigation
• Sorting
• Changing and saving layouts
• Downloading to Excel
• Subtotaling
8
ZIMFINCOD-Initial Screen
9
ZIMFINCOD-Output
Sorting Setting Layout Downloading to Excel
11
Changing a layout
12
Saving a layout
13
THE NEW LAYOUT
14
SAVING TO EXCEL
15
ZPS_WBS_ATTRIBUTES-ACCOUNT INFO FOR R ACCOUNTS
16
ZPS_WBS_ATTRIBUTES-ACCOUNT INFO FOR R ACCOUNTS
17
Ledger Reports
• ZFM_UT_LEDGER – Fiscal Policy
– Designed as an audit document
– Printing this Ledger – Local4
• ZDEPT_LEDGER
• ZE_LEDGER
• ZALEDGER
18
ZFM_UT_LEDGER- Initial Screen
19
An External Grant Account
23
UC Foundation and Gift Accounts
24
Setting up a variant for the UT_LEDGER
25
All field in “Find Variance” Window should be blank
Then green check
26
Double click /0-UT VARIANT
27
Add Criteria for Variant
28
Save your variant
30
Get your variant the next time you enter the report
31
Payroll Distribution report
ZPR_CC_WBS_DIST
33
Payroll Distribution- Initial Screen
34
Inside the Match Box
35
Payroll Distribution- Output
36
Payroll Distribution- Output Expansion
37
Payroll Distribution- Output Expansion
38
Line Item Reports
• KSB1
– E and I
• CJI3
– R accounts
• Z_SPL_ZZSPLA
– A accounts
39
KSB1-E account Line Item- Initial Screen
40
KSB1-E account Line Item- Initial Screen
41
KSB1-E account Line Item- Output
42
BCS reports Budget vs. Actual
• ZFM_BCS001- E accounts – Creating Variants
– Shows Budget vs Actual • By Fund
• By Commitment Item
• By period
– Shows Encumbrances
– Drill down to Line Item actuals
– Drill Down to Budget Line Items
– View in and download to Excel
• ZFM_BCS002- R accounts ( a little different)
44
ZFM_BCS001 Initial Input Screen
45
Setting up a Variant
46
Setting up a Variant
47
Setting up a Variant
48
Retrieving a Variant
49
Retrieving a Variant
50
ZFM_BCS001-Output
51
ZFM_BCS001 Filtered by Commitment Item
52
ZFM_BCS001 Filtered by Commitment Item & Fund
53
Drilling down-Actuals and Encumbrances
54
Drilling down ACTUALS Line Item Report
55
Drilling down ENCUMBRANCES Line Item Report
56
Drilling down-Budget
57
Drilling down BUDGET Line Item Report
58
ZFM_BCS001 Change to Excel View
59
ZFM_BCS001 Change to Excel View
60
ZFM_BCS001 Change to Excel View
61
ZFM_BCS002 Initial Input Screen R Accounts
62
ZFM_BCS002 Output
63
ZFM_BCS002 Output
64
Base Budget Detail-ZFM_BCS029
• Works like ZFM BCS001
65
Base Budget Detail-ZFM_BCS029-initial output
66
Double Click any number to drill down for detail
67
ZFM_BC_BGTCHANGE Budget Change Line Items
• Show both BASE and Non-Recurring
68