INTERNATIONAL
ELECTROTECHNICAL
COMMISSION
Jan-Henrik
TiedemannIEC Community Manager
SESKO-IEC
Training WorkshopHelsinki, September 2017
IT Tools and Services
• Design new and improve IEC tools
• International workshops and training
• Full IT support to IEC community
• IEC websites and web store
• Small IT team in the Geneva CO
New
• ITnet Information Network https://itnet.iec.ch
• Public Commenting www.iec.ch/comment
• IEC Training Workshops
• New e-tech website iecetech.org
• IEC Project Management and Submission
Forms
IEC ITnet
• IEC IT Information Network
• regular IT project updates
• IT related activities within the IEC
• encouraging comments and discussion
IEC ITnet - access
• NC Presidents, Secretaries and Assistant
Secretaries
• TC/SC Chairs, Vice Chairs
• TC/SC Secretaries and Assistant Secretaries
• CA System Chairs and Secretaries
• CTS reference group
itnet.iec.ch
IEC ITnet
Public Commenting
• Request by WTO and EU
• Public can create login on IEC website
• IEC CDV available for comments
• Comments sent to National Committees
for a use in the Mirror Committees
• NCs have no obligation to use comments
General public
Public CommentingProcess User - NC
Public Commenting
• Outreach to stakeholders in the country
• Support national mirror committees
• Find new experts in the country
• Find new fields of national interest
• No obligation to use or answer comments
Advantages National Committee
Public Commenting
Public Commenting
Public Commenting
Training and community outreach40 Regional Training Workshops 2014 - 2016
e-tech website iecetech.org
New SystemIEC Project Management
1906 1996 2016
paper in envelopes files per mail
online files
IEC Project Management
User Interface (Submission forms)
Project Management
Workflow Engine
Modern Database Architecture
IEC Project Management
Create and manage projects online,
online circulation of files,
aware of project status anytime,
receiving reminders and warnings,
facilitates reporting to SMB,
-> Saving time, less room for errors
Benefits for TC/SC Officers
IEC Project Management
during the IEC General meeting 2015,
during the IEC Training Workshops,
in IEC ITnet,
here at the workshop.
Introduced to IEC Community
Ongoing Work
Business validation in weekly workshops with Technical Department,~300 different business paths to be validated for workflowsmigration of databases (change of systems with ongoing business projects),
-> Foundation for IEC innovative projects
Technical Department with IT Department
Foundation for IEC innovative
projects
Workflow Engine
Back-Office
Building the foundation for
IEC Innovation Projects
IEC Innovation Projects
Future
Collaborative
Standards Development
and Business Platform
Project
Management
IEC Project Management
Integration in myIEC
TC/SC Officers using the new
system
• IEC is providing a Projects & Publications
Dashboard for TC/SC Officers (Secretary,
Assistant Secretary, Chairman, and Vice-
Chairman). This dashboard will be
accessible in myIEC
• http://www.iec.ch/myiec
Project Dashboard
If the
Secretary
has a role in
several TCs.
they can be
selected
here
Several search
fields can be used
for projects
Extractions
(Excel, PDF,
Print) are
available here
Overview on projects with their
status
Project late (red)
Action deadline
on project
Action on
project
Less then seven days for action: orange
Action date passed: red
Create a project
Create IS, TR, TS, PAS, or PWI
NP – New Work Item Proposal
The NP Submission Form resembles the NP Word
Document Cover page used by Secretaries at present.
In all Submission Forms, three actions are available:
Save As Draft Save the form and come back later for submission
Submit Submit the form to IEC Central Office
Cancel Cancel your current action and come back to Project dashboard
DTR – Draft Technical Report
The DTR Submission Form resembles the DTR Word
Document Cover page used by Secretaries at present.
Publications Dashboard
If the Secretary has
a role in several
TCs. they can be
selected here
Several search
fields can be used
for projects
Extractions (Excel,
PDF, Print) are
available here
Review Report actionStability Date
Review Report – Select Report
Review Report example to revise a
standard
Proposer submitting new project
A proposer can submit an International Standard project (IS) or a Technical
Specification (TS).
How IEC Central Office will now manage
projects and publications ?
IEC Central Office will have a new BackOffice to manage the IEC data:
• Working Documents
• Projects
• Editing
• Publications
• Statistics on project and publications
IEC Technical Department having an overview on all IEC standards in the production chain.
Benefits
• Replacement of internal folders and emails by structured information in IEC Project Management DB: => by Project / Stage Code / Action
• Clear indication on the expected action by the TC/SC Secretaries is shown on their dashboards
• Better follow-up of late actions, by highlighting them on the dashboards
Benefits
• Automated completion of actions whichare not performed in due time
• Most of the content of the forms is
retrieved from the database
• Data validation is included in the forms,
to prevent inappropriate data entry
• Harmonization of the cover pages
content and layout
Information on New IT System for
IEC Project Management
IEC circulated an AC with all the information relative to this new system:
AC/28/2016
New IEC Standardization Project Management system
Basic IEC IT Services & Tools
IT Helpdesk
I have a question…
• IT Helpdesk first contact for community
• Support and project request centralized
• Accessible per mail:
IT Helpdesk
Direct reply per mail:
Accessible per IEC Helpdesk portal:
https://helpdesk.iec.ch/portal
IEC Website www.iec.ch
Free available information…
myIECyour personal workspace
myIEC
• Bookmark www.iec.ch/myiec
• Customize it
• Use it to save time
Live demo of IEC Tools
www.iec.ch/myiec
TC/SC Dashboard
• Find committees with the Dashboard finder
43
Expert Management System (EMS)
44
• NCs can create and
manage experts in this
database
• They give access
rights & permissions to
the Committees,
PT/MT/WG and Voting
& Commenting rights
• Features include:
statistics on experts by
NC, membership
information, etc.
• Experts can now
directly update their
personal details
Collaboration Tools Suite (CTS)
45
Access rights and
login for experts
are granted by the
National
Committee (NC)
Access rights and
login for Secretary,
Chairperson and
Convenor are
maintained by IEC
Collaboration Tools Suite (CTS)
• Every IEC Committee, PT/MT/WG has a
web space with access for Committee
Officers and Experts
• Features include: distribution of
documents, discussion forum, tasks,
etc.
• Experts can also upload documents
and create folders
46
Meeting Registration System (MRS)
47
-> Log-in to have a look at the open meetings.
Meeting Registration System (MRS)
• Automatic validation of:
• TC/SC and Liaison officers for plenary sessions
• Experts in their WGs
• TC/SC Secretary validates registration of
• Experts who want to join PT/MT/WG meetings below the same TC/SC
• National Committee validates all other registrations of national experts
48
Electronic Vote & Comment
49
Patents Database
• List of IEC patent declarations
received by IEC
http://patents.iec.ch
Common Data Dictionary (CDD)
• common repository of concepts for all
electrotechnical domains
• methodology and the information model
of the IEC 61360 series
• freely accessible from the IEC Webstore
CDD Scope
• unambiguous identification of classes and properties, and their relationship
• commonly accepted terminology and definitions based on accepted sources such as IEC International Standards, other International Standards, industry standards or those from public authorities
• hierarchies of concepts enabling users to characterize their products and services appropriately
• conditions and constraints providing background information and side-conditions on values of characteristics
• technical representation of concepts including units and data types and their identification
CDD Features
• version control, maintained for each entity (class, property, enumeration, document), with the possibility of saving current, new and revised versions, and of consulting version history
• language variants, with language-sensitive fields for preferred, synonymous and short names, definition, notes, remarks and value meaning
• export facilities (Excel)
• bulk upload of proposed items
• automated quality checks on proposals
CDD Features
• provides semantics for machine-to-machine communication
• avoids misunderstandings and non-conformance costs resulting from voids in common understanding
• complements the work of Electropedia, the IEC online electrical and electronic terminology database, in the field of machine-to-machine communication
• sets up the basis for successful communication between applications internally and externally
• introduces new types of standards, namely database-centric standards that primarily address machines (i.e. software applications that control the machines or help humans managing machines)
Web conferencing with GoToMeeting
• Screen-sharing tool designed to make
on-line meetings easier for you
• Work with anyone anywhere by inviting
up to 50 different e-mail participants
• IEC staff is in charge of hosting the
meeting
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IEC Tools for National Committees
[email protected] for more information
• Free for NCs
• Hosted at IEC
Expert Management System Collaboration Tools
More tools planned
IEC Tools for National Committees
Using the IEC tools
And of course:
TEST
INTERNATIONAL
ELECTROTECHNICAL
COMMISSION
Jan-Henrik
TiedemannIEC Community Manager
SESKO-IEC
Training WorkshopHelsinki, September 2017