KEY INFORMATION SETS
Preparing for KIS 2014 entry in August 2013
Overview
OVERVIEW
• Annual KIS submission timeline• Processes for submitting/ amending KIS
information– New courses– Course changes • periodic review• module amendments
• Error checklist
Annual KIS cycle
ANNUAL KIS CYCLE
• KIS cycle runs from Sep annually• Annual institutional submission in August• Amendments throughout year: additional
submissions follow ADC calendar
ANNUAL SUBMISSION CALENDARMonth KIS activity Who
Mar KIS data rolled forward to KIS 2014• 2012 module records populated with LTA data from 2011
record
Registry: Systems and Data
Apr Module records updated• New modules for 2013-14 set up• Revisions to LTA for existing modules in 2013 MAV recordConfirmation of new and periodically reviewed KIS coursesInstitutional data updated (fees, accommodation, finance)
Schools
Faculty OfficeRegistry: Academic Standards and Partnership
May KIS typical pathway reports and course stage calculations run as nightly report• Address gaps in LTA (doesn’t equal 100%)• New/ periodic review course stage estimate (ASC01)
details added to KIS course record
Schools in liaison with faculty KIS contacts
Faculty Office to RegistryJun URLs for KIS course programme specifications as published on
staffcentralFaculty Office to Registry
01 Jul Typical pathway signed offCourse stage estimates added as received
Head of SchoolFaculty Office to Registry
01 Aug Submission complete RegistryVice-Chancellor signs off
Processes
PROCESSES
Maintenance of KIS through established course approval and review processes• Creating a KIS for new courses• Amending a KIS following periodic review• Amending a KIS following major change to a course
– Module maintenance• Publishing and displaying programme specifications
on course finder webpage• Other information fields: accreditation, fees,
accommodation
Creating a KIS for new courses
PROCESS FOR NEW COURSES• Integrated into existing course development and approval
processes• Title approved by ADC
– Course record created in SITS– KIS course record created– Course displayed on UoB course finder website
• In-cycle KIS submission– Follows ADC calendar– Includes KIS records for all new course titles and course stage
estimates
• Validation– Course stage estimates reviewed/ confirmed (ASC02)– Non-LTA course information submitted (KIS course info amendment
form)
NEW COURSE: TYPICAL PATHWAY• Initial display of learning/ teaching and assessment
data– Estimated for each course stage/ year of study– Based on realistic planning assumptions– ADC01E submitted within 4 weeks of ADC
• Changes to estimates following validation: ASC02• Typical pathway introduced as students take modulesCourse stage KIS 2014 entry KIS 2015 entry KIS 2016 entry KIS 2017 entry
Module data 2012 2013 20014 2015
1 Estimated Typical pathway Typical pathway Typical pathway
2 Estimated Estimated Typical pathway Typical pathway
3 Estimated Estimated Estimated Typical pathway
NEW COURSE
ADC: title approved
Course record created
Course finder web page
Title approval
SITS – KIS course record
… Course development … Validation
Course stages estimated
ADC01E
KIS widget
ADC01D
Course stages estimates and non-LTA info
confirmed
ASC02
Unistats
KIS course info amendments
form
Amending a KIS following course changes
Periodic reviewChanges to modulesPSRB accreditation
PROCESS FOR COURSES IN PERIODIC REVIEW
• Applies to review of courses during current academic session• Annual KIS preparation (May onwards)
– Institutional schedule of periodic review circulated for confirmation– Notification of major changes expected
• Amendments (i) annual submission or (ii) in-cycle• Periodic review
– ASC02: course stage estimates for each year with major changes– KIS course info amendments form: confirmation of compulsory
sandwich years/ years abroad, integrated foundation years, non credit-bearing (threshold) assessment tasks, PT only mode of attendance, accreditation, and accommodation
• New modules– Module records created by faculty/ school CAMS officer
PROCESS FOR COURSES IN PERIODIC REVIEW (2)
• LTA data estimated for each course stage where modules changed
• Notification of estimates for affected course stages: ASC02• e.g. BA(Hons) University Challenge reviewed in 2012-13
– modules in year 1 and 3 change, year 2 modules remain unchanged– changes effective from Sep 2013 for all students
Course stage KIS 2014 entry KIS 2015 entry KIS 2016 entry KIS 2017 entry
Module data 2012 2013 2014 2015
Module introduced Sep 2013
1 Estimated Typical pathway Typical pathway Typical pathway
2 Typical pathway Typical pathway Typical pathway Typical pathway
3 Estimated Typical pathway Typical pathway Typical pathway
PERIODIC REVIEW
Changes to modules
anticipated?
Course finder web page
Confirmation of scheduled reviews (April)
SITS – KIS course record
Annual submission (August)
KIS widget
NO
Course stage estimates and non-LTA info
confirmed
ASC02
Unistats
YES
New module records created
Annual submission
Module record unchanged
KIS course info amendments
form
PROCESS FOR NON-PERIODIC REVIEW COURSE CHANGES
• Changes automatically reflected in typical pathway• May come from other schools/ modules owned by
other courses– annual module changes– periodic review
• Amendments reflected through regular module maintenance in CAMS
• Other e.g. accreditation– Use KIS course information amendments form
MODULE MAINTENANCE• LTA data automatically rolled forward from previous
year’s MAV record• Module changes are approved by FABs in the usual
manner• Amendments only necessary following approval of
changes to learning activities or assessment methods– KIS typical pathway: system will automatically select the
appropriate year and module record– Module maintenance should continue without reference to
potential effects of changes on a KIS
Learning/ teaching activities
Assessment methods
2012 module record used in typical pathway for KIS 2014 entry (i.e. August
2013 submission)
PROCESS FOR ADDING ACCREDITATION
• PSRBs drawn from HESA list of recognised accrediting bodies– List updated annually by HESA– Can request that PSRBs be added to list– Details submitted through KIS course info amendments form
• Annual publication of University list of PSRB engagements– New accreditations added – Withdrawn/ expired accreditations removed– Faculty Office provides details as needed
Publishing programme specifications on course finder
PROGRAMME SPECIFICATIONS• Published annually on staffcentral by Faculty Offices• As PDF documents• To appear alongside widget on course finder page• Naming convention
– Non-KIS course: PS MA University Challenge 2013– KIS course: KPS BA(Hons) University Challenge 2013
• URL of published specifications for KIS courses submitted to Registry annually
• Can be amended in-cycle by overwriting the original version on staffcentral
Widget
Programme specification for current cohort (drawn from staffcentral)
Error checklist
ERROR CHECKLISTPROBLEM SOLUTION
The widget is not displaying on the course finder webpage.
Contact Registry ([email protected]).
The typical pathway is not what I expected.
Review modules included in typical pathway.Review module learning/ teaching and assessment data.
The programme specification is not displaying on the course finder webpage.
Contact Faculty Office.
My course is now accredited by a professional body.
Submit KIS course information amendments form to Registry ([email protected]).
My course has changed following periodic review.
Submit ASC02 to Registry ([email protected]).
The compulsory sandwich year is not showing in the LTA.
Submit KIS course information amendments form to Registry ([email protected]).
A zero credit assessment task is not displayed in study information.
Submit KIS course information amendments form to Registry ([email protected]).
The NSS/ DLHE data looks wrong. Consult FAQs on KIS webpage on staffcentral.
LTA: learning/ teaching and assessment data
Scheduled15%
Independent64%
Placement21%
Includes work-based learning Lectures, seminars,
fieldwork, project supervision, demonstration, workshop
Guided but in-dependent study time
Written Coursework Practical
25%
50%
25%
Exam
Essay, report, portfo-lio, dissertation, project
Oral/ practical skills assessment, pre-sentation