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Key issues for the Grant Scheme on Green
Investments /Requirements for an effective
and transparent Grants scheme management
Lucian FLOREA30 April 2009 Bucuresti
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Our reserve of CO2 might finance a GIS
Source: National Inventory Report 2002, Ministry of Environment &National Research Development Institute for Environmental Protection, submitted on 2004 under the CRF –Common reporting format.
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Grant scheme and the two convergent targets
1. To reduce GHG emissions by supporting technological investments with greatest impact.
2. To support institutional development through:2.1.Awareness campaigns to promote the gas
emission reduction actions ;
2.2.Organizations to embrace the environmental attitude [E.q.: EMS, ISO 14000, energy savings campaigns]
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Framework for a Green Investment Scheme 1
Establish the Application requirements for the Investment Component [IC];
Establish the application requirements for Institution Development Component [ID];
Establish grant scheme type, among: Concept paper based Call for proposal; Open Call for proposal with all requirements
submitted
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Example for Concept paper based GIS
An Application should require at least:Resume of the application stating impact
results [ measurement procedure and results]Pre-feasibility Study for investment /
Component 1 [with General estimate ]General Estimate for Component 2[ 2.1&
2.2]Estimated overall budget
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Example of Open Call based GIS
An Application should require at least:Full Application containing The budget ,
Resume and Impact results [ e.g.: The measurement procedure and The results] all backed up with:
Feasibility Study for Component 1[IC] .General Estimate for Component 2 [ID]
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Pro and Cons between the two GIS forms -1
Concept paper will last longer for the GIS Management Body as it must be run the Concept Paper Call for proposals ;
Then select the best ones Concepts ; Then must launch the Full Proposal Open Call
and selected the best applications for contracting within the allotted budget;
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Pro and Cons between the two GIS forms -2
Concept paper Call might not need the pre-contracting phase which can be useful for non-specialists managing the GIS;
GIS with Concept paper can be fully conducted by non specialists but with services subcontracted for : Evaluation of Concept Paper & Full Proposal Monitoring the project implementation
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Timing for GISUsual time span is 540 days [1,5 years] for
any Open Call encompassing: 45 days for Promotion phase; 60 days for the Selection phase; 15-30 days for the Contracting phase365 days for the Monitoring the
Implementation phase30 days for the Reporting results;
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Main difference between the two Calls for Proposals
Calls based on the Concept note might last with 90 days more, i.e. 630 days, therefore 2 years.
The risk in financing failure_projects in Concept paper based Calls is reduced comparing with the risk of the Open Calls for Full applications;
The effort of the applicants GIS management is higher but better spread in time.
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Framework for a Green Investment Scheme 2
Establish eligible actions in each measures supported /financed;
Establish the eligible applicantsEstablish the co-financing and financing
schedule;Establish the evaluation, contracting and
monitoring key issues
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Establish the different measures in detail
The IC should:Encourage investments in
direct/indirect [?] gas reductionEncourage the innovative ideas.
The ID should:Trainings + consulting for interanl
policy development [e.g.EMS creation;Awareness campaign
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Establish the eligible actions per measure [I];
Measure I /The ICInvestment in equipment that
reduce GHG;Support training activities relevant
to investment that reduces GHG;Support start-up / operation cost of
investment that reduces GHG;
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Establish the eligible actions per measure [II];
Measure II/The ID Training need analysis; Training on institutional development
subjects[ EMS; ISO 14000; ISO 22 000 HS]
Awareness activities that conduct to reduction of GHG , [ex:by energy savings];
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Establish the eligible applicants
Economic agents [producers; distributors]; Public authorities; NGOs.
Verify the National Register [for actors];
Decide on the first Call for proposals eligibility of applicants by regionally launching the Guidelines for applicants.
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Establish the co-financing and financing schedule
It is acceptable to require an applicant’s co-financing for 10% [at least].
It is acceptable to use in-king contribution of least 50 % of the co-financing;
Pre-financing offered when co-financing is proven but not more then 50% of the grant.
It is acceptable to have two installments .
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Evaluation, contracting and monitoring issues.[I]
Indicative Evaluation Key Issues:
Administrative issues: Only National Actors.
Only those that did not received another State aid for actions within the proposal.
No loss making actors.
Tehnical evaluation:Higher marking for lower cost of 1 tone of CO2 saved;
Marking higher the innovative idea;
Create a reserve list of proposal [see pre-contracting]
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Evaluation, contracting and monitoring issues.[I]
Evalaution grid indicative Key issues; Relevance criteria max.10. Threshold 5. Efficiency criteria.Max 10. Threshold 5. Innovation criteria.max 10. Maturity and quality of the proposal. Max20
Total 50 points. Final selection threshold can be: 25 points.
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Evaluation, contracting and monitoring issues.[II]
Indicative Contracting Key Issues: Undertake Pre-contracting phase for : an administrative
verification and a technical verification for each proposal. Re-check the PIs [Performance Indicators,e.g. Tones/month for 0.1Meur]
Allow for reserve list and pull-out next proposals if failures on pre-contracting’
Contract should be simple and clear focusing on recommendation given by evaluators and the measurement of the results/reduction [independent when possible] .
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Evaluation, contracting and monitoring issues.[III]
Monitoring Key Issues Monitoring actions schedule agreed by
parties; Monitoring actions should be simple focusing
on recommendation given by evaluators minutes of pre-contracting and quantitative results of measurement of gas reduction specified in the proposal;
Last payment done after last monitoring visit;
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Evaluation, contracting and monitoring issues.[III]
Lesson learned from other on-going calls are: Accept money / asset transfer from “failure
projects” to “performer_projects” when both contracting parties agree [World Bank] ;
Allow for inter-project exchange or study visit, when both contracting parties agree, but using as much as possible the co-financing.
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Thank you for attention!
Questions please…..
Lucian FLOREA