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Lecture 1
Introduction toExcel 2010
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OVERVIEW
• Introduction• Basics of Cells• Modifying Columns and Rows• Formatting Cells• Saving• Working with Formulas• Basics of Worksheets• Printing
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INTRODUCTION
• Excel is a spreadsheet program that allows you to store, organize, manipulate, and analyze information.
• A spreadsheet is a grid that organizes data into columns and rows.
• Excel is a component ofMicroSoft Office suite and is the world's most popular information management tool
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Introduction
• Widely and increasingly used by Engineers to design complex systems and manage large datasets
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Getting Started
• An Excel file is called a workbook• Open Excel and create a new blank workbook• Start - All Programs - Microsoft Excel 2010• Or use a shortcut on your Desktop
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Create New Workbook
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Open Existing Workbook
• From File, Select Open• Navigate to the file location
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Open Existing Workbook
• Alternately click on recently opened workbook
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Excel Environment
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BASICS OF CELLS
• Cells are the basic building blocks of a worksheet.
• Cells can contain a variety of content such as text, formatting attributes, formulas, and functions.
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Cell Address
• Excel addresses each cell on the worksheet• Users may use their own cell names if the so
choose by typing in the Name Box
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Selecting Cell(s)
• Click on any cell to select it• You can also navigate through your worksheet
and select a cell by using the arrow keys on your keyboard
• Note that the Name Box updates itself to show address of cell location
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Selecting Cell(s)
• To select multiple cells, Click and drag your mouse until all of the adjoining cells you want are highlighted
• Release your mouse.
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Cell Contents
• Data that can be entered into a cell include:– Text– Formatting– Comments– Formulas– Functions
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Adding Cell Content
• Click on a cell to select it• Type into the cell or type into the Formula Bar
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Deleting Cell Contents
• Select the cell(s) whose contents you would like to delete
• On your keyboard hit Delete or Backspace• Or use the Clear icon
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Deleting Cells
• Deleting cell contents leaves the original addresses intact
• Deleting cells results in the worksheet rows/ columns shifting to replace the deleted cell(s)
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Copy and Paste Cell Content
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Cut and Paste Cell Content
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Other Paste Options
By right clicking on cell
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Moving Cells
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Using Fill Handle
• This is another way to copy and paste cell content
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MODIFYING COLUMNS AND ROWS
• To modify column width
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Column Width By Measurement
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Column Width By Autofit
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Modifying Row Height
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Row Height By Measurement
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Row Height By Autofit
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Inserting Rows
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Inserting Columns
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Deleting Rows
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Deleting Columns
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Wrapping Text• If a cell contains more text than can be
displayed, Wrap text will make it display on multiple lines in that cell
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Wrap Text
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Merging Cells
• If a cell contains more text than can be displayed, Merge cells will combine adjoining cells into one larger cell
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Merging Cells
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FORMATTING CELLS
• Changing the font• Select the cells that you want to change the
font
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Font Size
• Select the cells that you want to change the font size
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Font Size
• You may also Grow Font or Shrink Font to change the size
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Bold, Italic, and Underline Commands
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Cell Borders
• Select the cells you want to modify
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Font Color
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Fill Color
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Horizontal Text Alignment
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Vertical Text Alignment
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Text Orientation
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Formatting Numbers
• Excel enables numbers to be formatted in a wide variety of ways
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Formatting Numbers
• An alternate way to get to the Number Format as well as other formatting tools
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SAVING
• Using the Save As Command to save your workbook as Excel, previous Excel version, pdf, and other formats
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Save As Excel 97 - 2003
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Save As a PDF
• This especially useful when your recipients do not have Excel.
• A PDF file will make it possible for recipients to view the content from your workbook, but they will not be able to edit anything
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Save As a PDF
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The Save Command
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Autosave
• Excel automatically saves your workbooks to a temporary folder while you are working on them.
• If you forget to save your changes, or if Excel crashes, you can recover the autosaved file.
• By default, Excel autosaves every 10 minutes
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Autosave
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WORKING WITH FORMULAS
• A formula is an equation that performs a calculation
• Excel uses standard operators for equations, such as plus sign (+), minus sign (-), asterisk for multiplication (*), a forward slash for division (/), and a carat (^) for exponents
• Like a calculator
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Entering a Simple Formula
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Formulas Using Cell References
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Formulas Using Cell References
• By this method formula automatically update when input cell contents change
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Formulas by Point & Click Method
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Editing a Formula
• To stop process click Cancel sign or hit ESC on keyboard
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WORKSHEETS
• Every Excel workbook contains at least one or more worksheets
• Worksheets to help organize your data into “pages” and make it easier to work with.
• When you open a new Excel workbook, there are three worksheets by default.
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Rename a Worksheet
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Adding New Worksheet
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Deleting a Worksheet
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Move or Copy Worksheet
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Move a Worksheet
• You can also move a worksheet by clicking on it and dragging it
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Color-Code Worksheet Tabs
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• Worksheets can be combined together into a group.
• Any changes made to one worksheet in a group will be made to every worksheet in the group.
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Grouping Worksheets
• Hold down CTRL to select other worksheets
• Release CTRL
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Ungroup Worksheets
• Click on a worksheet tab that is not in the group, all of your worksheets will become ungrouped. Or
• Right-click one of the grouped worksheets. The worksheet menu appears.
• Select Ungroup. The worksheets will be ungrouped
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Freezing Worksheet Panes
• By freezing panes, the user can select rows or columns that will remain visible all the time, even as you are scrolling.
• This is particularly helpful when working with large spreadsheets.
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Freeze Rows
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Freeze Columns
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Unfreeze Panes
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PRINTING
• To Print Active Sheets• Select worksheets using CTRL
• Select File - Print
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Print the Entire Workbook
• Select File - Print
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Print a Selection
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Print Preview
• Select Print – Print Preview
• Select Print to print from the preview
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Change Page Orientation
• Select File - Print
Portrait Orientation in Print Preview
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Fit a Worksheet on One Page
• File - Print
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Modify Margins From Print Preview
• File – Print – Print Preview – Show Margins
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Using Print Titles
• Page Layout – Print Titles
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Using Print Titles
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Insert Page Break
• From Page Layout
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Insert Page Break
• Alternately click on the location where you want to insert the page break
• Go to Page Break Preview at bottom right corner
• Right click and select Page Break• Adjust “blue bars” as necessary• Go to Print Preview to confirm the Page
Break(s) has been inserted
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References
• http://office.microsoft.com/en-us/support/results.aspx?av=zxl
• http://www.functionx.com/excel/index.htm
• www.youtube.com
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