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1LibreOffice Bern 2014 Conference Presentation
LibreOffice as first step in Free and Open Source Software migration: Case of the UNESP in ODF adoption.
Valdir Barbosa - Douglas Vigliazzi
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34 Schools and Institutes in 24 Cities;
Over 3,700 professors;
More than 7,200 employees;
179 choices of undergraduate courses;
On graduation, over 36,200 students;
In graduate school, more than 12,000 students;
119 master's of sciences;
13 professional master's degrees and 101 PhD;
6,500 studants in lato sensu by EAD
www.unesp.br
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How it all began
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Institute of Arts São Paulo
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In 2003
With licensing issues and lack of financial resources, makes replacement from MS Office 2000 by OpenOffice
on all computers.
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After 5 years using OpenOffice, in 2008 the process is reversed and are installed MS Office 2007 in all desktops.
In 2008
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Interoperability problems between Institute of Arts and University Rectory, generating rework.
Why?
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Litoral Paulista Campus
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Campus of Litoral Paulista had the same problem with software licensing.
So, administration and direction had approved BrOffice.org installation to replace MS Office 2000.
In 2005In 2005
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In 2007
A professor had a problem with their presentation made
in PowerPoint
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Purchase of MS Office 2007.
➔Lack documentation to support
officially the migration
➔Emergency and immediate
direction support
➔Lack of Free Software support
policy.
Why?
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Ilha Solteira
College of Engineering of Ilha Solteira
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August 2006, Project approval
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In 2007, Dissemination
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February 2007
Free software package installation
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Some time later
Multipliers were not multiplying knowledge with their colleagues
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Training for all employees
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Operating System Migration
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We use remote support tools, providing faster service to users.
Technical support
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In 2010, evaluation✔70% satisfied✔20% dissatisfied✔10% go back to Windows
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Some conclusions
What was the reason for 30% of employees are dissatisfied?
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Training for everyone
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Finally a
successful experience
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INSTITUTIONAL DEVELOPMENT PLAN (PDI)
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Institutional Development Plan
Migration project to Free and Open Source Software
2010
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"Prioritize the use of Free and Open Source
Software"
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Main Strategies
●Official Sponsoship of Administration●Dissemination about migration●Training in FOSS Tools●Define an ID●LibreOffice installation in all PC's of the University, around 45,000, to turn ODF exchange easiest●Use of PDF in the exchange when isn't required editing●Definition of a strategic migration plan for ODF in the Rectory
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Team
Definition of group to conduct dissemination, migration and training, composed by 1 coordinator and 7 members.● Emanuel Rocha Woiski – Coordinator
● Douglas Vigliazzi
● Valdir Barbosa
Implementation Team
Composed by volunteers to training and migration
Free Software Forum
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PoliciesOrdinance nº 382/2012
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PoliciesOrdinance nº 383/2012
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Ordinance - Public Tender
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Community awareness
Began a work of disseminating, visiting each unit from UNESP to sensitize employees on the use of Free Software and Open Document standards (ODF).
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2012 / 2013
LibreOffice classes for employees, professors and students.
Rosana - SP
Reitoria – São Paulo
São José do Rio Preto
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What have we done?
Writer Calc Impress
Policy for implementing free
software
Documents templatesTemplates of Visual
Identity Standards of UNESP in ODF.
Definition of a strategic migration plan for ODF in the
Rectory.
20142 instructors15 cities18 university units, approximately 1600 employees 3919 LibreOffice installations.
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Cost estimates for training
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LibreOffice Training
● 10626 Employees
R$ 566.684,58*~ $ 250,000.00
●Level I
●Writer Basic/Intermediate 8h
●Calc Basic/Intermediate 8h
●Impress 4h
●Level II
●Writer Advanced 8h
●Calc Advanced 8h *Day and transport expenses of the Instructor
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Training on Microsoft Office Estimated Costs
12.485.231,22~ $ 6,000,000.00
Source: Impacta Certification and Training
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LICENSING
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Microsoft LicensingPrice Registration
In three years, new updates and new costs
R$7.985.250,00$ 3,412,500.00
25,000
MS Office Professional Plus 2010
Upgrade Office Professional 2013
MS Windows Professional 7
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How much we save
R$ 4.032.936,84
$ 1,792,416.37
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● LibreOffice training to Rectory employeesLibreOffice training to Rectory employees● ODF migration on RectoryODF migration on Rectory● Extensive use of ODFExtensive use of ODF● Use of Mozilla Firefox and ThunderbirdUse of Mozilla Firefox and Thunderbird● Gnu/Linux trainingGnu/Linux training● OS migration until 2018OS migration until 2018
Next Steps
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Free Software
UNESP Infrastructure
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Operating Systems
15%
85%
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Services
94 %Services
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and work continues...
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54LibreOffice Bern 2014 Conference Presentation
Thank you!
http://encontro.libreoffice.org
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55LibreOffice Bern 2014 Conference Presentation
Thank you!
Valdir Barbosa [email protected]
Douglas [email protected]