MACCAC AGENTSCONFERENCE
2018
AGENDA
•BCA – MNJIS Overview
•New MN Criminal History System (CHS) Overview–Demo
•National Data Exchange (NDEx)
•Probation Client Notifications
•Integrated Search System (ISS)
MINNESOTA BUREAU OF CRIMINAL APPREHENSION
Mission: The Bureau of Criminal Apprehension prevents, investigates and solves crimes in collaboration with our criminal justice partners.
WHAT IS MNJIS?
The State’s “gateway” to criminal justice information
(local, state and federal)
BCA – MN JUSTICE INFORMATION SERVICESMNJIS
We are committed to providing:accurate, timely and complete
information for better decision-making
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BCA/MNJIS HISTORY1990’s Criminal justice community & public noticing consequences
caused by lack of information sharing
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FELONYCONVICTION RECORDCrim Sex Conduct 1 12/98Assault with Weapon 3/96Burglary Occupied 6/94
Jon Lee Beasley12/8/52
WARRANTSDakota County Felony 1/1/99Hennepin County Misdemeanor 2/5/99Carver County Gross Msdr 5/5/99
MISDEMEANORSDomestic Assault 3/3/97Assault 2/15/94DWI 7/4/93DWI 9/15/92
PROBATION &DETENTIONHennepinScottDakotaDomestic Restraining Orders: Y
PRE-TRIALRELEASERamsey 11/99Hennepin 6/99Dakota 5/99
JUVENILEFELONYRECORDYES
NAME:DOB:
SEXOFFENDER:YES
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FELONYCONVICTION RECORDCrim Sex Conduct 1 12/98Assault with Weapon 3/96Burglary Occupied 6/94
Jon Lee Beasley12/8/52
WARRANTSDakota County Felony 1/1/99Hennepin County Misdemeanor 2/5/99Carver County Gross Msdr 5/5/99
MISDEMEANORSDomestic Assault 3/3/97Assault 2/15/94DWI 7/4/93DWI 9/15/92
PROBATION &DETENTIONHennepinScottDakotaDomestic Restraining Orders: Y
PRE-TRIALRELEASERamsey 11/99Hennepin 6/99Dakota 5/99
JUVENILEFELONYRECORDYES
NAME:DOB:
SEXOFFENDER:YES
“Suspense” Conviction Records Not Visible to Criminal Justice Agencies
All Paper and Mailed to BCA – 3 months to learn identity
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INTEGRATION OF SYSTEMSE.G. BOOKINGS
Criminal History Record
Law EnforcementRecord Management
System
Jail ManagementSystem
FBI
LME
Probation Client
Notification
AFISMN, ND, SD
IAFISFBI
Rapid ID
DATA USES
•Criminal Justice•Non-criminal justice•Public
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CRIMINAL JUSTICE USES OF DATA:• Identification
– Demographics, photos, prints
• Investigative – Pre-Sentence Investigation (PSI)– Classification upon intake at the jails– Criminal past similar to current crime– Charging decisions– Gun prohibitors
• Information to Other States
LAW ENFORCEMENT USES OF DATA:• Identification
– Verify ID / ID only (fingerprints)– Facial Recognition– Line Ups/Photo look up
•Crime Solving– Latents (palms, cold cases, crime scenes)
• Investigative (history, pattern, enhance)
•Homeland Security mission
NON-CRIMINAL JUSTICE USE OF DATA:
•Criminal History Checks
– Public Housing– Teachers– School Bus Drivers– Adoption– Private Investigator– Insurance Licensees – Health boards– Firearms permits – Purchase and Carry
CRIMINAL HISTORY SYSTEM
CHSAdd Arrest
Add Court
Add Custody
ArrestBookings
CourtDisposition Corrections
DatabaseAutomated Processing
CriminalHistoryReports
NEW CRIMINAL HISTORY SYSTEM
•What is changing– CHS on MyBCA – direct access to criminal history
• Features not available through Portals query
– Portals still available to run criminal histories
BENEFITS OF NEW CHS
• Improve criminal history report readability
•Reduce mis-matched records– Easier Suspension Resolution Features
BENEFITS OF NEW CHS
•Automate manual processes•Respond more quickly to legislative changes• Integrate with more systems/data•Provide visibility of user activities•Update outdated technology
CURRENT RAP SHEET
RAP SHEET
Responses
Adult
Juvenile
Suspense
CRIMINAL HISTORY SYSTEMDEMO
CRIMINAL HISTORY SEARCH
Search Reason vs. Purpose Code
Similar to QH
CRIMINAL HISTORY RESULTS
Similar to a QH Return
Clicking Name – Similar to QR
Single Result
First Reported Name First Reported DOB
Future Photo Gallery
OPNEW RECORD FORMAT
Opens tab with full report opened
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
NEW RECORD FORMAT
SUSPENSE TASK QUEUE
SUPSENSE TASK WORKFLOWS
SUSPENSE COMPARE OPTION
SUSPENSE COMPARE OPTION
BOOKING TO BE UPDATED
BOOKING EDIT
BOOKING EDIT
MOVE TO MYBCA
•MyBCA– Single sign on for access to BCA applications– Landing page with all authorized applications– Goal is for all access to be through MyBCA
•CHS on MyBCA – March 19, 2018– Current users moved automatically– If already a MyBCA account, added to your landing page– If no MyBCA account, account created and notified by email– New users added by MyBCA Access form to Service Desk
PORTALS AND NEW CHS
•All queries still available in Portals•Purpose codes are changed
– Primarily those used for non-criminal justice purpose– Q – Criminal Investigatins and C – Criminal Justice haven’t changed
•Display of returns are organized differently – Cycles– Adult and Juvenile – One record– Events are still oldest to newest, which is the opposite as the CHS
view
CHS RELEASE 2 – LATE SUMMER?
•National Checks (Only MN Initially)–NCIC and III–NLETs state-to-state
•Booking Photos on criminal history–Submitted through Livescan
Online National investigative data sharing system. FBI built.
Local, state, tribal, regional, and federal data.
Available 24/7 through MyBCA.
Data covers the entire life cycle, from initial contact to release from prison.
No fee service.
• Batch Query Pilot - TN DOC –6500 Absconders
• Over 200 N-DEx Record “hits” discovered during the first month of pilot
• N-DEx “hits” originated from :21 different states
• 34 Absconders found to be currently incarcerated in other facilities
• 14 BOP (federal) • 20 DOC (state)
• Multiple Subjects listed as a witness or victim in different reports
Unclassified
10/31/2016
N-DEx System produces Georgia warrant hits for extraditable parole violations:• One subject was awaiting trial
in Alabama for violation of probation.
• Another subject was detained at the Richland County Sheriff’s Office in South Carolina, for methamphetamine trafficking.
• The last subject was detained in Kent County, Michigan, for aggravated assault.
PROBATION CLIENT NOTIFICATION (PCN)
•PCN – Implemented in 2010•Current State
–Fingerprinted on LiveScan
•State Identification Number (SID) on booking and in S3
•Active in S3•Probation agent listed in S3
PCN – CURRENT STATE
–Email Notification generated
• Message is “real-time” – when prints received at BCA
• Client ID #• Booking Agency Name• Date and Time • Offense Description
Please use the provided information with caution and perform appropriate due diligence to verify the information.
Client Number: 18881320
Event Date/Time: 2009-06-22 10:26:59
Booking Agency: MN0190000 - Dakota County SO (651)437-4211
Controlling Agency: MN0100200 – Chaska PD (952) 448-4200
Offense: 169A.20 - Driving while impaired. (G)Offense: 169A.20 - Driving while impaired. (G)Offense: 171.24 - Traffic-Drivers License-Driving Without Valid LicenseOffense: 169.19 – Traffic Regulation – Turning and Starting Violation
For questions regarding this email, please contact:Minnesota Department of [email protected](651) 361-7363
PCN – CURRENT
•Positive Match–SID based: Know client involved
–Research is on the event
• Contact the Controlling Agency for more details• Arrest only, not a conviction but may indicate
criminal activity
PCN - FUTURE
•More Notices–Warrants–Protective Orders
• Orders for Protection• Domestic Abuse No Contact Order (DANCO)
–eComplaints–eCitations
CURRENT – FUTUREDIFFERENCES
•SID vs Name and Date of Birth–SID is 100% positive ID of your client–Name and DOB
•Need to verify identity•Match on Last and First Name, DOB
–Investigate Incident
PCN – FUTURE
Timeline
•Warrants and Protective Orders
– End of March??
•Complaints and Citations– TBD
PCN
•Notices–Same format as current–Client ID used because criminal justice
information must be sent securely
PCN
•Common issues when notice not sent–Person not fingerprinted at jail, booked but no
prints
–No SID in S3
–Supervising probation agent not entered in S3
–Email not correct
CERTIFICATION AND TRAINING CHANGES
• Why do we have to take a test for each product?• Why do we have to answer the same security
questions over and over?• It feels like I am recertifying all year long!
• October 11, 2017 – Test must be completed within 6 months to recertify– Will be locked out April of 2018– Next certification will trigger recertification – if none,
recertify proactively– BCA still controls access to applications
ONE CERTIFICATION TEST
USER PROFILE
Uses:– 5 applications– Portals
• Takes:– 7 exams (+ SAT)– Throughout 2 yrs
Takes:–1exam – Every 2 yrs
Currently:
OCT 2017:
= ONE TEST
FBI’s Security Awareness Training
Criminal History System
Mobile Access
Gun Permit
Portals
NDex
LEIS
DVS
TRAINING ON CHS
• Training
– CJIS LaunchPad– Slide show format for each system– Shows how to use the system
• Features and functionality
• Regional CHS Demonstrations
– Interactive sessions shortly after rollout– Need host agencies
• Multiple agencies from area
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CONTACT INFORMATION
Gary Kalstabakken, BCA Product [email protected]
Lisa LaBarre, BCA Deployment [email protected]
Carla Duellman, BCA Product [email protected]